1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 55685 Resolution in Honor of Oscar Salazar for years of Service with the Hidalgo County Drainage District No.1. 7. 55632 Acceptance and approval to exercise the Drainage District's option to extend the professional services contract with South Texas Land Investigations, for an additional one (1) year (final) under same rates, terms and conditions for "Title Report Services in connection to the Acquisition of Land and Disposition of District Owned Property" (Contract # HCDD1-14-023-09-09). 8. 55722 Requesting approval to enter into a 36 month lease agreement with Apple Financial Services through the District's membership with the Texas Department of Information Resources DIR Contract No. DIR-SDD-2068 for the lease of two (2) MacBook Pro 15-inch with Retina Display Laptops in the amount of $126.57 per month. 9. 55694 Approval for District Manager to consent to Non-Objective letter for Electric Transmission Texas concerning easement Being A 7.160 - Acre Tract of Land out of Lots 18, 19, & 20, Block "A" Retama Acres Subdivision. 10. 55692 In accordance with section 791.001 of the Texas Government Code, requesting approval of Inter-Local Agreement between Hidalgo County Drainage District No.1 and Hidalgo County, Texas, as it relates to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Obispado Subdivision. 11. 55766 Approval of Inter-local Agreement between the Hidalgo County Drainage District No. 1, and County of Hidalgo, authorizing the purchase, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure and Leonel Garza, Jr. & Associates LLC for the J-09 Drainage Project. 12. 55754 Request approval to amend IBWC amended permit No. LSF/G 730 for the Pharr McAllen Drain to add an outfall at the Main Flood Water Way and to give the General Manager authorization to execute document. 13. 55762 A. Request approval to create one (1) Tire Repair Specialist from the Maintenance & Operations Budget and set Salary at $31,255.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2016 in the amount of $19,940.91 14. 55780 Requesting approval and execution of Right of Entry to property owned by San Mateo Investments, LLC as it relates to parcels out of lots 3,4, and 6 Section 250 Texas Mexican Railway Companies Survey Hidalgo County Texas Volume 2 page 29 HCMR 15. 55775 Presentation of bids received with the purpose of award and approval to execute Construction Contracts with multiple vendors submitting the lowest and best bids, meeting specifications as recommended by project Engineer Mr. Jorge A. Gonzalez, P.E., Hidalgo County Drainage District No. 1, for "Hidalgo County Precinct No. 1 -Mile 6 West & Mile 14 North Area Drainage Improvements Project" (RFB No. HCDD1-16-031-07-13) -BID AWARD RECOMMENDATION: COMPANY NAME PROJECT PORTION AMOUNT CONTRACT No. a. Jimenez Engineering Solutions d/b/a International Consulting Engineers (ICE) -Base Bid -Add Alternate No. 4 -Add Alternate No. 6 $433,027.00 C-HCDD1-16-031A-08-09 b. RDH Site & Concrete, LLC -Add Alternate No. 7 -Add Alternate No. 9 -Add Alternate No. 10 $343,525.00 C-HCDD1-16-031B-08-09 TOTAL PROJECT AWARD: $766,552.00 16. 55696 Requesting approval of Closing Documents as it relates to Parcel 51 J-09 Project. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 55759 Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 55760 Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda
Elections Administration: A. 55756 1. Discussion, consideration and acceptance of the petition for the creation of a countywide Health Care District pursuant to Chapter 1122 of the Special District Local Laws Code of the State of Texas 2. Discussion, consideration and authority for the Hidalgo County Commissioners Court to Order the November 08, 2016 Election on the creation of a countywide Health Care District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code of the State of Texas 3. Discussion, consideration and action approving Resolution providing for the reduction of the county's ad valorem tax rate in accordance with the decreased amount of required spending as per Chapter 1122 Section 2525 of the Special District Local Laws Code of the State of Texas in the event of the passage of the creation of a countywide Health Care District B. 55643 1. Discussion, consideration and approval of Early Voting Sites for the November 8, 2016 General Election 2. Discussion, consideration and approval of Election Day Voting Sites for the November 8, 2016 General Election C. 55641 1. Discussion, consideration and authority for the County Judge to order the November 8, 2016 General Election. 2. Requesting authorization for the County Judge to sign the required Notice of General Election. D. 55642 1. Discussion, consideration and authority for Commissioner's Court to order a Special Election on November 8, 2016 for the election of Hidalgo County Justice of the Peace, Precinct 3, Place 2. 2. Requesting authorization for the County Judge to sign the required Notice of Special Election.
TX. Agri-Life Extension Services: A. 55652 Andrea Valdez, County Coordinator, Kimberly Guillen, County Extension Service-4-H & Youth Development and Amy Valdez, Healthy South Texas Specialist would like to introduce Hidalgo County 4-H Ambassadors, Hidalgo County 4-H County Council and Healthy South Texas Ambassadors to the Court.
Elections Administration: A. 55756 1. Discussion, consideration and acceptance of the petition for the creation of a countywide Health Care District pursuant to Chapter 1122 of the Special District Local Laws Code of the State of Texas 2. Discussion, consideration and authority for the Hidalgo County Commissioners Court to Order the November 08, 2016 Election on the creation of a countywide Health Care District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code of the State of Texas 3. Discussion, consideration and action approving Resolution providing for the reduction of the county's ad valorem tax rate in accordance with the decreased amount of required spending as per Chapter 1122 Section 2525 of the Special District Local Laws Code of the State of Texas in the event of the passage of the creation of a countywide Health Care District B. 55643 1. Discussion, consideration and approval of Early Voting Sites for the November 8, 2016 General Election 2. Discussion, consideration and approval of Election Day Voting Sites for the November 8, 2016 General Election C. 55641 1. Discussion, consideration and authority for the County Judge to order the November 8, 2016 General Election. 2. Requesting authorization for the County Judge to sign the required Notice of General Election. D. 55642 1. Discussion, consideration and authority for Commissioner's Court to order a Special Election on November 8, 2016 for the election of Hidalgo County Justice of the Peace, Precinct 3, Place 2. 2. Requesting authorization for the County Judge to sign the required Notice of Special Election.
County Judge's Office: A. 55676 Consideration and Approval of a Resolution Opposing the recent Administrative Efforts by TxDOT to no longer apply the Economically Disadvantaged County Program to Off-System Transportation Projects throughout Texas, specifically Hidalgo County.
Constables: A. 55571 Constable Pct. #1: Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Sheriff's Office: A. 55733 Jail Commissary (2102): 1. Approval of Certification of Revenues by the County Auditor. 2. Approval of 2016 appropriation of funds in the amount of $16,677.03. B. 55677 1. Authorization and Approval for County Judge, as authorized official, to sign Closeout Grant Adjustment Notice for the 2014 Operation Stonegarden Grant. 2. Authorization to de-obligate remaining amounts in sixteen (16) of the participating agencies in order to close out grant. Funds being reduced for sweeping funds for closeout. C. 55657 Authorization and approval to upgrade cell phone plan through the County's membership/ participation with Contract # DIR-TSO-3420 through AT&T. The plan is the: Pooled GOV Nation 500 Bundle Included Anytime Minutes - Unlimited M2M, 5000 Nights/Weekends, Inc Text, Unl Data, Tethering. The plan will cover (85) eighty five cell phones @ a monthly cost of $47.99 per device. Estimated monthly rate: $4,079.15. D. 55630 1. Approval of Memorandum of Understanding between the United States Department of Agriculture Moore Air Force Base and the Hidalgo County Sheriff's Office for use/access to a runway for Emergency Vehicle Operations. 2. Approval for County Sheriff, as law enforcement official, to sign the memorandum of understanding. E. 55585 1. Ratification of the acceptance of the Operation Stonegarden 2014 Grant Adjustment Notice (GAN) signed effective 7/26/16. 2. Authorization for County Judge to sign as authorized official. F. 55587 Approval of the Hidalgo County Sheriff's Office Weapons Proficiency Certification Program for retired peace officers, pursuant to Occupations Code 1701.357(g). G. 55573 Sheriff's Office - National Incident-Based Reporting System (NIBRS) (1284): Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to electronically sign required documents through egrants.(grant period - September 1, 2016 - August 31, 2017). H. 55569 Authorization and approval for Sheriff J.E. "Eddie" Guerra to execute FY2017 Provisional State and Local Task Force Agreement with Drug Enforcement Administration (DEA) to include OCDETF Hidalgo County Sheriff's Office (HCSO) officer. I. 55519 Discussion, consideration, and approval to appoint Isael Nicolas Ibarra, student as the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of August 29, 2016 through December 09, 2016.
Human Resources: A. 55777 Jail Commissary (2102): 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016: Action Department Slot# Position Title Proposed Budgeted Salary Create 280-015 0015 Commissary Detention Officer Step I $32,305.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action. B. 55772 Environmental Compliance (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments: 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current/ Proposed Budgeted Salary Create 125-036 0006 Environmental Compliance Monitor I $36,453.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 55763 Constable Pct. #4 (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016: Action Dept. / Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Budgeted Salary Adjustment/ (Reduce) 294-001 0021 Senior Deputy Constable Step I $59,795.00 $49,822.00 Create 294-001 0023 Sergeant Step I $0.00 $59,795.00 3. Approval to waive the posting, hiring and enrollment procedures and promote employee #094943 to the Sergeant Step I, Slot# 0010 position. 4. Approval to delete one (1) regular full-time Senior Deputy Constable Step I position, Slot No. 0010, budgeted salary $49,822.00, effective next full pay period 8/22/16. 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 55727 Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Delete (Salary/Auto Allowance) 140-001 0072 Inventory Specialist I $26,773.00 $0.00 $4,721.00 $0.00 Create 140-001 0185 Deputy Clerk II $0.00 $31,494.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. E. 55608 Sheriff's Office - Jail (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016: Action Slot# Dept. / Program Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Create 0426 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0427 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0428 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0429 280-002 TCOLE Certified Instructor (Temporary) $0.00 $5,400.00 Budgeted Salary Adjustment (Decrease) 0069 280-002 Detention Officer $40,778.00 $32,305.00 Budgeted Salary Adjustment (Decrease) 0243 280-002 Detention Officer $39,399.00 $32,305.00 3. Approval of the following personnel actions with an effective date that will coincide with the selection process as listed above in item #2: Action Slot# Dept./ Program Position Title Budgeted Salary Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 4. Approval to waive the posting and hiring procedures and assign selected employee #'s (to be determined) to Slot#'s 0426, 0427, & 0428, Lieutenant Step I positions upon completion of the selection process. 5. Approval to revise the salary schedule in accordance with Commissioners Court action. F. 55732 Safety (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments. 2. Approval to create one (1) regular full-time Chief Safety Officer position, Slot no. 0013, budgeted salary $67,476.00, effective next full pay period. 3. Approval to waive posting, hiring and enrollment procedures and promote employee no. 129356 to the Chief Safety Officer position, slot no. 0013. 4. Approval to revise the salary schedule in accordance with Commissioner's Court action. G. 55725 Precinct 3 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-005 0040 Maintenance I $31,827.00 $0.00 Create 123-005 0105 Equipment Operator II $0.00 $32,000.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. 55634 Update on Operation Lone Star activities and outcomes. B. 55584 Requesting approval to submit application to participate in the next Texas Project Public Health Ready cohort. The Project Public Health Ready is a criteria-based public health preparedness program that assesses local health department capacity and capability to plan for, respond to and recover from public health emergencies. C. 55581 1. Requesting approval to accept the Infectious Disease Control Unit grant contract amendment #2016-003779-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $73,450.00 and to extend the end of the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control Unit grant contract and related document. 3. Requesting approval of the Certification of Revenue in the amount of $73,450.00. 4. Requesting approval of the budget appropriation in the amount of $73,450.00. 5. Requesting approval of the salary schedule. D. 55568 Requesting approval for County Judge to sign sales form from CivicPlus. Form is to procure services for Health Dept. website. E. 55567 Immunization Branch-Locals Grant: 1. Requesting approval to accept the Immunization Branch-Locals grant contract amendment #2016-000022-02. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $674,320.00 and to extend the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the Immunization Branch-Locals grant contract and related document. 3. Requesting approval of the Certification of Revenue in the amount of $674,320.00. 4. Requesting approval of the budget appropriation in the amount of $674,320.00. 5. Requesting approval of the salary schedule. Immunization Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $100,000.00 for the Immunization program income. 2. Requesting approval of the budget appropriation in the amount of $100,000.00. F. 55564 1. Requesting approval to accept the TB/PC State grant contract amendment #2016-001417-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $605,561 and to extend the end of the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the TB/PC State grant contract amendment and related document. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00. 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds. 5. Requesting approval of the salary schedule. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $20,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $20,000.00. G. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Public Defenders Office: A. 55765 Discussion, consideration and approval to appoint Janelie Ramos, UTRGV Student as volunteer Public Defender Intern for the period of August 29, 2016 through January 13, 2017.
IT Department:
Adult Probation: A. 55532 DWI Grant Program Income: May 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2065.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2065.00 June 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2581.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2581.00
Community Service Agency: A. 55712 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Hidalgo County Community Service Agency (list is attached).
Urban County: A. 55753 1. The Urban County Program is requesting approval of Change Order #1 to a Construction Contract with O.G. Construction Company, LLC. This contract was awarded using the Texas General Land Office funds under contract number GLO 12-589-000-6887/DRS 220068, project known as the Alberta Drain Project located in Pct. 4. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 6541-68-0309-5100-6800 B. 55698 "Subject to Compliance with HB 1295, when and if Applicable." Requesting acceptance and approval of Work Authorization No. 1 (with an estimated cost of $21,800.00) submitted by LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, Project Engineer. Utilizing UCP – City of Edcouch FY 28 (2015) Parks, Recreational Facilities funds. C. 55675 Discussion and action on allowing the replacement of existing substandard units with new manufactured housing units. D. 55614 The Urban County Program is requesting approval of a budget and program amendment for the City of La Joya. The proposed amendment is for Fiscal Years 26 & 28 ( 2013 & 2015) work plans. The amendment will add the 2014 Street Improvement Project to both fiscal years to allow the expenditure of available funds for project completion. E. 55610 The Urban County Program is requesting approval of a budget and program amendment for the City of San Juan. The proposed amendment is for Fiscal Years 23, 24, 25, 27 & 28 (2010, 2011, 2012, 2014 & 2015) Work Plans. The amendment will add the 2015 and 2016 Street Improvement Project to all years to allow the expenditure of available funds for project completion. F. 55605 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Hidalgo is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $49,000.00 utilizing CDBG FY 27 &28 (2014 & 2015) Hidalgo Parks, Recreational Facility Improvement funds. 2. Requesting approval of Work Authorization No. 1- Hidalgo Park” in the amount of $49,000.00. G. 55599 The Urban County Program is requesting approval of a budget and program amendment for the City of Peñitas. The proposed amendment is for Fiscal Years 24, 25, 26, 27 & 28 (2011, 2012, 2013, 2014 & 2015) Work Plans. The amendment will add the 2014 and 2015 Street Improvement Project to all years to allow the expenditure of available funds for project completion. H. 55595 The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements for Program year 29 (2016). See attached Agreements. # Sub-Recipient Agency Total Contract Amount 1 Catholic Charities $170,420.57 2 Women Together $200,958.00 3 Salvation Army $243,585.00 TOTAL: $614,963.57 I. 55593 1. Requesting acceptance and action to correct the base bid total from $266,440.00 to $264,840.00, due to the contractor’s mathematical error. 2. "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $266,440.00 (base bid plus alternate). UCP funds from FY 28 (2015) street improvements line item and City of Alamo general funds will be utilized. J. 55520 Resolution authorizing renewal of Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit.
Planning Department: A. 55668 1. Partial Reimbursements of Financial Guarantee a. Rancho Esquina Subdivision- Pct. 4 2. Replacement of Letter of Credit a. Evergreen Valley Estates Ph. I Subdivision- Pct. 4 3. Re-appointment of Members for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment a. Manuel Cantu- Pct. 2 b. Leonel Garza- Pct. 4 4. Appointment of Member for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment a. Rudy Elizondo- Pct.3
Precinct #2 - Comm. Cantu: A. 55671 Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $6,595.20 for the County's participation for construction and construction engineering direct state costs, for the CR653(Las Milpas Road) over the South Floodway Channel off system bridge replacement project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ:0921-02-252)
Budget & Management: A. 55673 Title VI/Nondiscrimination: Discussion, consideration, and approval to adopt the County of Hidalgo Title VI/Nondiscrimination Plan to establish affirmative compliance with Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. B. 55672 Approval of Interlocal Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. 1, authorizing the sell, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure Group, Inc and Leonel Garza, Jr. & Associates, LLC for the J-09 drainage project. C. 55615 Regional Solid Waste Grant (12XX): 1. Discussion, consideration and acceptance of the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00 with authority for the County Judge to sign all required documents. 2. Approval of Certification of Revenues by the County Auditor for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00. 3. Approval of 2016 appropriation of funds for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00. D. Budget Appropriations: 1. 55686 Pct 1 Rd. Maint. (1200): 1. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Weslaco for the road improvements to 18th Street (FM1015-S. Airport), South Airport Drive (18th St - Mile 5 1/2) and Mile 5 1/2 North (S. Airport - Pleasantview Drive). 2. Approval of 2016 appropriation of funds into Pct 1 Rd. Maint. in the amount of $200,000.00. E. Interfund transfers: 1. 55736 Juvenile Boot Camp (1295): Approval of 2016 interfund transfer from Co. Wide Adm-Contingency (1100) to Juvenile Boot Camp Transfers In (1295) in the amount of $713,251.92. 2. 55636 Transfers In-General Fund (1293): Approval of 2016 interfund transfer from Transfers In-General Fund and Transfers Out-Health Grants Fiscal Year 7 into Fiscal Year 6 to fund the total local match required to accept the TB/PC State grant contract Amendment #2016-001417-01, CC 08/09/16 (AI-55564), in the total amount of $121,112.00.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 55738 A. Acceptance and approval of the final procurement packets for Professional Program Management Services for the New Hidalgo County Courthouse Project; 1. RFQ [drafted and developed by Hon. Hawkins & Peden, Porter Hedges, LLP] with any changes/modifications; 2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant, Charles Comiskey with any changes/modifications; B. Authority to advertise the RFQ: Professional Program Management Services with direction as to extent of publishing sites; C. Approval to release publication and packets after all aspects of the RFQ have been approved as to form by legal counsel, Hon. S. Crain, Atlas Hall & Rodriguez, including the re-advertisement of project in the event no response is received and project is still required. 2. 54847 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, and secret processes; B. Approval of a "Sole Source Declaration" with options to provide "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories training and certification/re-certification, software, upgrades and installation of same) for Drone Dynamics, LLC for the purchase of Unmanned Aircraft Systems to be used by Hidalgo County Emergency Management Dept and any/all other Hidalgo County Elected Office, Depts., Programs/Agencies (to include all funding sources) with said declaration to remain in effect unless revoked by HCCC; C. Approval for Executive Office to purchase "The Complete Professional Services UAV Robotics Program" for one term year to include Consultation (Legal, Regulatory, Public Relations), Consultation (Best Practices), Drone Operator's Training Program and Certification and Drone Dynamics Public Safety Deployment Equipment Bundle in the amount of $109,304.00. 3. 55699 A. Requesting HCCC grant an exemption from competitive procurement requirements under TxLGC, 262.024(a)(7) an item that can only be obtained from one source; B. Approval of a Sole Source Declaration for Computing System Innovations [CSI] for the purchase of the interfacing software product with Tyler Technology's Odyssey [Criminal Justice Information System] for the provision of redaction services due to recent changes to the Texas Rules of Civil Procedure expanding the number of data-types deemed "sensitive" and therefore subject to redaction commencing with the Hidalgo County District Clerk and all other elected offices, departments, programs and agencies when and if applicable. 4. 55665 A. Action to "Correct" the current approved "Pools" of Professional Appraisal Services and/or Review Appraisal Providers from five [5] to four [4] due to an incomplete Statement of Qualification [discovered during a nomination process]; B. Due to reduction of current approved "Pool" for Professional Appraisal and/or Review Appraisal Services Providers [and with the continuous demand for said services], recommendation to approve the advertising and the procurement packet for the Expansion of the Current Approved Pools of Professional Appraisal and/or Review Appraisal Services Providers so as to increase the "Pools" with expiration of said expansions to coincide with the current pools date of 03-16-17. 5. 55491 Authority to exercise the one (1) year extension option as provided under the current contract for "Traffic Road Signs & Other Related Misc. Equipment" under the same rates, terms, and conditions with Delta Specialties Supply. 6. 55597 Through HC membership/participation with The Cooperative Purchasing Network aka TCPN, acceptance of a Rebate Check from Office Depot [awarded vendor by TCPN] in the amount of $161.42 check number is 2596764 rebate is for 2015 purchases. B. Pct. 1 1. 55782 A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for the purposes of an (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1; ENGINEERING FIRMS: Totals Millennium Engineering Group, Inc. Izaguirre Engineering Group Fulcrum Consulting Services Scores 95 89 87 Ranking B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1, with the No. 1 ranked firm ____________________________ . 2. 55773 A) Acceptance and approval on an Interlocal Agreement between County of Hidalgo and Drainage District No. 1 for the provisions of joint efforts for the Mile 6 West & Mile 14 Area Drainage Improvement Project/ El Ovispado Subdivision; and B) Acceptance and approval of Interlocal Agreement Project: Improvements to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Ovispado Subdivision 3. 55684 A. Recommendation by project engineer, LeFevre Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, RDH Site and Concrete, LLC of Palmview, TX the Base Bid in the amount of $1,097,337.27 for Hidalgo County Precinct No. 1 - "Paving and Drainage Improvements for Goolie Road" Project-RFB No. 2016-277-08-03-YSS" subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decrease by 18% or more without the consent of the contractor". 4. 55498 Authority to advertise with approval of RFB plans and specifications [front end documents] developed and drafted by project engineer, TEDSI Infrastructure Group, Inc for Hidalgo County Precinct No 1 for the following Road Improvements Projects: a) RFB 2016-289- Nittler Road Improvements (from FM 493 to FM 88); b) RFB 2016-290- Mile 9 Road Improvements (from Mile 1 East to Mile 3 East); including the re-advertisement of projects in the event that no bids are received and/or are rejected and project is still required. C. Pct. 2 1. 55774 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for for Pct. 2 "ON CALL" & "AS NEEDED". B2Z ENGINEERING, LLC SOUTH TEXAS INFRASTRUCTURE GROUP, LLC JAVIER HINOJOSA ENGINEERING EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 2 "ON CALL" & "AS NEEDED". 2. 55706 Pursuant to contract#C-15-424-01-19 [Article 14] between HC-Pct. #2 and Cruz-Hogan Consultant, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of Robles & Associates Land Surveyor, LLC in connection with Work Authorization No. 1 for the Pct 2 Plena Vista Subdivision Road and Drainage Improvements. 3. 55670 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $124,484.50) as submitted by project engineer, L&G Consulting Engineers, to provide general engineering consultant services for Pct 2 Dicker Road Project, through Contract# C-16-171-04-12. D. Pct. 3 1. 55574 A. Recommendation by project engineer, L & G Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the amount of $3,128,120.40 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin; B. Recommendation by project engineer, L & G Engineering, to award the Base Bid and Alt. #1 and #2 to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the total amount of $4,645,975.00 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin. E. Pct. 4 1. 55781 A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for: (On Call) "Engineering Services" for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Totals B2Z Perez Consulting Engineers Cook-Joyce, Inc. Scores 97 96 94 Ranking B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of an "On Call"- Engineering Services for: (on call) "Engineering Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . F. IT Department: 1. 55679 A. Pursuant to current agreement with CivicPlus [under a sole source declaration since 2010 w/Amendments 2011, 2012, etc.], acceptance and approval of the invoices [as detailed on attachment] dated 01-01-16 through 08-01-16 - $6,247.80 + $156.69 [add'l. charges] for Intrusion Detection & Prevention Services/Distributed Denial of Services required to address an urgent security Denial of Services attack to HC Webpage/Webpresence reported by CivicPlus during the first week of 2016; B. Due to the urgent and necessary action required to resolve the Denial of Services attack, requesting approval of an "exception" to the Hidalgo County Purchasing Policies and Procedures [Articles 9.01.02(d) & 9.02.02(d) and further detailed in attached supporting documentation [e-mail from R. Ramirez to Purchasing] so as to permit the submission of a requisition for the processing of a PO [for said invoices and to include the rest of the year as well] for payment of the invoices presented in previous item from CivicPlus with authority for the County Treasurer to issue payment after the auditing procedures completed. G. Health & Human Services Dept. 1. 55718 Requesting authority to purchase Influenza Vaccines thru our membership participation with TPASS under contract #269-M2 in the amount of $78,601.90 thru requisition #302956 for the Hidalgo County Health Department. H. Facilities Management: 1. 55778 Acceptance and approval of "Certificate of Substantial Completion" from contractor, CAS Companies, for the “Renovation to the New County Autopsy Facility" as submitted and certified by engineer, S&B Infrastructure, LTD. Project No. 2011-039-02-08-OGG 2. 55640 Approval to purchase (1) one new replacement, 150 Ton Trane Chiller for the County Courthouse [located in the basement] in the amount of $87,690.00 through our membership/participation with TASB-BuyBoard awarded vendor, Trane. Contract#458-14 [Expires 9/30/17] which includes Chiller, Electrical-Crane-Welder Service, Technician Installation Labor, All Other Services Specified in the Scope of Service, and (1) One Year - Parts & Labor Warranty. I. District Attorney 1. 55689 A. Acceptance and approval of the final “Construction of Space Pressure Control at Autopsy Facility” between Hidalgo County and Herrcon, LLC [C-16-238-07-19] as submitted through project engineer, Halff Associates, Inc. [CC awarded bid on 07-19-16 - AI# 55383] in the amount of $82,500.00; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the HC-Executive Officer, Valde Guerra or other designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be increased by 18 % or more without the consent of the contractor".
Executive Office: A. 55776 Facilities Management: Requesting authority for County Judge to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following buildings : 1. Hidalgo County Courthouse Annex Expansion (modulars) 2. Hidalgo County Courthouse Annex Additions (modulars) 3. Hidalgo County Pct. 1 Constable Office B. 55659 Approval of request by City of Edinburg Fire Department for use of Administration Building Parking Lot located at SE corner of South Business Hwy. 281 and Canton Rd. to conduct their annual hose tests on Monday, August 8, 15, 22 & 29, 2016 from 5:30 pm to 10:00 pm C. 55680 Approval to submit application to the Texas Facilities Commission for the Federal Surplus Property Program to receive Federal Surplus Property and authority for County Judge to sign documents. D. 55656 Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2016A and Series 2016B, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code E. 55651 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Jason's Deli 7/28/16 746665 $ 39.40 Civil Service Commission Meeting 7/28/16 F. 55666 Colonia Access Program: Discussion, consideration and possible action for approval of Funding Agreement for Border Colonia Access Program 3rd Call Amendment #10. Officially adjust the cost on the following: Barbosa Lopez No. 3 from $145,063.55 to $112,325.00, Flora Subdivision from $115,262.11 to $124,389.00, La Pampa Subdivision from $103,540.46 to 98,418.00, Martin Subdivision from $108,513.02 to $110,516.00, Southern Valley Estates From $166,227.35 to $128,124.00. 1) Officially cancels 2 population allocation projects - A. La Fuente Subdivision B. Palm Lake Estates No. 1 Subdivision 2) Officially adds 2 population allocation projects - A. El Paraiso Subdivision B. Palm Subdivision No. 2 G. 55601 Approval to accept settlement MoneyGram from Herlinda Sandoval in the amount of $521.60 to settle auto accident claim with County vehicle. (Sheriff Office)
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 55577 Civil Action No. 7:16-cv-00184; County of Hidalgo v. Old Republic Surety Company D. 55681 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center E. 55690 Pending/potential litigation - Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. F. 55602 Claim of Ignacio Cantu G. 55604 Claim of Juana Leticia Zuniga 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 55685 Resolution in Honor of Oscar Salazar for years of Service with the Hidalgo County Drainage District No.1. 7. 55632 Acceptance and approval to exercise the Drainage District's option to extend the professional services contract with South Texas Land Investigations, for an additional one (1) year (final) under same rates, terms and conditions for "Title Report Services in connection to the Acquisition of Land and Disposition of District Owned Property" (Contract # HCDD1-14-023-09-09). 8. 55722 Requesting approval to enter into a 36 month lease agreement with Apple Financial Services through the District's membership with the Texas Department of Information Resources DIR Contract No. DIR-SDD-2068 for the lease of two (2) MacBook Pro 15-inch with Retina Display Laptops in the amount of $126.57 per month. 9. 55694 Approval for District Manager to consent to Non-Objective letter for Electric Transmission Texas concerning easement Being A 7.160 - Acre Tract of Land out of Lots 18, 19, & 20, Block "A" Retama Acres Subdivision. 10. 55692 In accordance with section 791.001 of the Texas Government Code, requesting approval of Inter-Local Agreement between Hidalgo County Drainage District No.1 and Hidalgo County, Texas, as it relates to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Obispado Subdivision. 11. 55766 Approval of Inter-local Agreement between the Hidalgo County Drainage District No. 1, and County of Hidalgo, authorizing the purchase, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure and Leonel Garza, Jr. & Associates LLC for the J-09 Drainage Project. 12. 55754 Request approval to amend IBWC amended permit No. LSF/G 730 for the Pharr McAllen Drain to add an outfall at the Main Flood Water Way and to give the General Manager authorization to execute document. 13. 55762 A. Request approval to create one (1) Tire Repair Specialist from the Maintenance & Operations Budget and set Salary at $31,255.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2016 in the amount of $19,940.91 14. 55780 Requesting approval and execution of Right of Entry to property owned by San Mateo Investments, LLC as it relates to parcels out of lots 3,4, and 6 Section 250 Texas Mexican Railway Companies Survey Hidalgo County Texas Volume 2 page 29 HCMR 15. 55775 Presentation of bids received with the purpose of award and approval to execute Construction Contracts with multiple vendors submitting the lowest and best bids, meeting specifications as recommended by project Engineer Mr. Jorge A. Gonzalez, P.E., Hidalgo County Drainage District No. 1, for "Hidalgo County Precinct No. 1 -Mile 6 West & Mile 14 North Area Drainage Improvements Project" (RFB No. HCDD1-16-031-07-13) -BID AWARD RECOMMENDATION: COMPANY NAME PROJECT PORTION AMOUNT CONTRACT No. a. Jimenez Engineering Solutions d/b/a International Consulting Engineers (ICE) -Base Bid -Add Alternate No. 4 -Add Alternate No. 6 $433,027.00 C-HCDD1-16-031A-08-09 b. RDH Site & Concrete, LLC -Add Alternate No. 7 -Add Alternate No. 9 -Add Alternate No. 10 $343,525.00 C-HCDD1-16-031B-08-09 TOTAL PROJECT AWARD: $766,552.00 16. 55696 Requesting approval of Closing Documents as it relates to Parcel 51 J-09 Project. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 55759 Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 55760 Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda
Elections Administration: A. 55756 1. Discussion, consideration and acceptance of the petition for the creation of a countywide Health Care District pursuant to Chapter 1122 of the Special District Local Laws Code of the State of Texas 2. Discussion, consideration and authority for the Hidalgo County Commissioners Court to Order the November 08, 2016 Election on the creation of a countywide Health Care District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code of the State of Texas 3. Discussion, consideration and action approving Resolution providing for the reduction of the county's ad valorem tax rate in accordance with the decreased amount of required spending as per Chapter 1122 Section 2525 of the Special District Local Laws Code of the State of Texas in the event of the passage of the creation of a countywide Health Care District B. 55643 1. Discussion, consideration and approval of Early Voting Sites for the November 8, 2016 General Election 2. Discussion, consideration and approval of Election Day Voting Sites for the November 8, 2016 General Election C. 55641 1. Discussion, consideration and authority for the County Judge to order the November 8, 2016 General Election. 2. Requesting authorization for the County Judge to sign the required Notice of General Election. D. 55642 1. Discussion, consideration and authority for Commissioner's Court to order a Special Election on November 8, 2016 for the election of Hidalgo County Justice of the Peace, Precinct 3, Place 2. 2. Requesting authorization for the County Judge to sign the required Notice of Special Election.
TX. Agri-Life Extension Services: A. 55652 Andrea Valdez, County Coordinator, Kimberly Guillen, County Extension Service-4-H & Youth Development and Amy Valdez, Healthy South Texas Specialist would like to introduce Hidalgo County 4-H Ambassadors, Hidalgo County 4-H County Council and Healthy South Texas Ambassadors to the Court.
Elections Administration: A. 55756 1. Discussion, consideration and acceptance of the petition for the creation of a countywide Health Care District pursuant to Chapter 1122 of the Special District Local Laws Code of the State of Texas 2. Discussion, consideration and authority for the Hidalgo County Commissioners Court to Order the November 08, 2016 Election on the creation of a countywide Health Care District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code of the State of Texas 3. Discussion, consideration and action approving Resolution providing for the reduction of the county's ad valorem tax rate in accordance with the decreased amount of required spending as per Chapter 1122 Section 2525 of the Special District Local Laws Code of the State of Texas in the event of the passage of the creation of a countywide Health Care District B. 55643 1. Discussion, consideration and approval of Early Voting Sites for the November 8, 2016 General Election 2. Discussion, consideration and approval of Election Day Voting Sites for the November 8, 2016 General Election C. 55641 1. Discussion, consideration and authority for the County Judge to order the November 8, 2016 General Election. 2. Requesting authorization for the County Judge to sign the required Notice of General Election. D. 55642 1. Discussion, consideration and authority for Commissioner's Court to order a Special Election on November 8, 2016 for the election of Hidalgo County Justice of the Peace, Precinct 3, Place 2. 2. Requesting authorization for the County Judge to sign the required Notice of Special Election.
County Judge's Office: A. 55676 Consideration and Approval of a Resolution Opposing the recent Administrative Efforts by TxDOT to no longer apply the Economically Disadvantaged County Program to Off-System Transportation Projects throughout Texas, specifically Hidalgo County.
Constables: A. 55571 Constable Pct. #1: Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Sheriff's Office: A. 55733 Jail Commissary (2102): 1. Approval of Certification of Revenues by the County Auditor. 2. Approval of 2016 appropriation of funds in the amount of $16,677.03. B. 55677 1. Authorization and Approval for County Judge, as authorized official, to sign Closeout Grant Adjustment Notice for the 2014 Operation Stonegarden Grant. 2. Authorization to de-obligate remaining amounts in sixteen (16) of the participating agencies in order to close out grant. Funds being reduced for sweeping funds for closeout. C. 55657 Authorization and approval to upgrade cell phone plan through the County's membership/ participation with Contract # DIR-TSO-3420 through AT&T. The plan is the: Pooled GOV Nation 500 Bundle Included Anytime Minutes - Unlimited M2M, 5000 Nights/Weekends, Inc Text, Unl Data, Tethering. The plan will cover (85) eighty five cell phones @ a monthly cost of $47.99 per device. Estimated monthly rate: $4,079.15. D. 55630 1. Approval of Memorandum of Understanding between the United States Department of Agriculture Moore Air Force Base and the Hidalgo County Sheriff's Office for use/access to a runway for Emergency Vehicle Operations. 2. Approval for County Sheriff, as law enforcement official, to sign the memorandum of understanding. E. 55585 1. Ratification of the acceptance of the Operation Stonegarden 2014 Grant Adjustment Notice (GAN) signed effective 7/26/16. 2. Authorization for County Judge to sign as authorized official. F. 55587 Approval of the Hidalgo County Sheriff's Office Weapons Proficiency Certification Program for retired peace officers, pursuant to Occupations Code 1701.357(g). G. 55573 Sheriff's Office - National Incident-Based Reporting System (NIBRS) (1284): Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to electronically sign required documents through egrants.(grant period - September 1, 2016 - August 31, 2017). H. 55569 Authorization and approval for Sheriff J.E. "Eddie" Guerra to execute FY2017 Provisional State and Local Task Force Agreement with Drug Enforcement Administration (DEA) to include OCDETF Hidalgo County Sheriff's Office (HCSO) officer. I. 55519 Discussion, consideration, and approval to appoint Isael Nicolas Ibarra, student as the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of August 29, 2016 through December 09, 2016.
Human Resources: A. 55777 Jail Commissary (2102): 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016: Action Department Slot# Position Title Proposed Budgeted Salary Create 280-015 0015 Commissary Detention Officer Step I $32,305.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action. B. 55772 Environmental Compliance (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments: 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current/ Proposed Budgeted Salary Create 125-036 0006 Environmental Compliance Monitor I $36,453.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 55763 Constable Pct. #4 (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016: Action Dept. / Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Budgeted Salary Adjustment/ (Reduce) 294-001 0021 Senior Deputy Constable Step I $59,795.00 $49,822.00 Create 294-001 0023 Sergeant Step I $0.00 $59,795.00 3. Approval to waive the posting, hiring and enrollment procedures and promote employee #094943 to the Sergeant Step I, Slot# 0010 position. 4. Approval to delete one (1) regular full-time Senior Deputy Constable Step I position, Slot No. 0010, budgeted salary $49,822.00, effective next full pay period 8/22/16. 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 55727 Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Delete (Salary/Auto Allowance) 140-001 0072 Inventory Specialist I $26,773.00 $0.00 $4,721.00 $0.00 Create 140-001 0185 Deputy Clerk II $0.00 $31,494.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. E. 55608 Sheriff's Office - Jail (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016: Action Slot# Dept. / Program Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Create 0426 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0427 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0428 280-002 Detention Lieutenant Step I $0.00 $42,999.00 Create 0429 280-002 TCOLE Certified Instructor (Temporary) $0.00 $5,400.00 Budgeted Salary Adjustment (Decrease) 0069 280-002 Detention Officer $40,778.00 $32,305.00 Budgeted Salary Adjustment (Decrease) 0243 280-002 Detention Officer $39,399.00 $32,305.00 3. Approval of the following personnel actions with an effective date that will coincide with the selection process as listed above in item #2: Action Slot# Dept./ Program Position Title Budgeted Salary Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 Delete (TBD) 280-002 Detention Sergeant Step I $39,090.00 4. Approval to waive the posting and hiring procedures and assign selected employee #'s (to be determined) to Slot#'s 0426, 0427, & 0428, Lieutenant Step I positions upon completion of the selection process. 5. Approval to revise the salary schedule in accordance with Commissioners Court action. F. 55732 Safety (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments. 2. Approval to create one (1) regular full-time Chief Safety Officer position, Slot no. 0013, budgeted salary $67,476.00, effective next full pay period. 3. Approval to waive posting, hiring and enrollment procedures and promote employee no. 129356 to the Chief Safety Officer position, slot no. 0013. 4. Approval to revise the salary schedule in accordance with Commissioner's Court action. G. 55725 Precinct 3 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016: Action Department Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-005 0040 Maintenance I $31,827.00 $0.00 Create 123-005 0105 Equipment Operator II $0.00 $32,000.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. 55634 Update on Operation Lone Star activities and outcomes. B. 55584 Requesting approval to submit application to participate in the next Texas Project Public Health Ready cohort. The Project Public Health Ready is a criteria-based public health preparedness program that assesses local health department capacity and capability to plan for, respond to and recover from public health emergencies. C. 55581 1. Requesting approval to accept the Infectious Disease Control Unit grant contract amendment #2016-003779-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $73,450.00 and to extend the end of the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control Unit grant contract and related document. 3. Requesting approval of the Certification of Revenue in the amount of $73,450.00. 4. Requesting approval of the budget appropriation in the amount of $73,450.00. 5. Requesting approval of the salary schedule. D. 55568 Requesting approval for County Judge to sign sales form from CivicPlus. Form is to procure services for Health Dept. website. E. 55567 Immunization Branch-Locals Grant: 1. Requesting approval to accept the Immunization Branch-Locals grant contract amendment #2016-000022-02. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $674,320.00 and to extend the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the Immunization Branch-Locals grant contract and related document. 3. Requesting approval of the Certification of Revenue in the amount of $674,320.00. 4. Requesting approval of the budget appropriation in the amount of $674,320.00. 5. Requesting approval of the salary schedule. Immunization Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $100,000.00 for the Immunization program income. 2. Requesting approval of the budget appropriation in the amount of $100,000.00. F. 55564 1. Requesting approval to accept the TB/PC State grant contract amendment #2016-001417-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $605,561 and to extend the end of the contract term to August 31, 2017. 2. Requesting approval for County Judge to e-sign the TB/PC State grant contract amendment and related document. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00. 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds. 5. Requesting approval of the salary schedule. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $20,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $20,000.00. G. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Public Defenders Office: A. 55765 Discussion, consideration and approval to appoint Janelie Ramos, UTRGV Student as volunteer Public Defender Intern for the period of August 29, 2016 through January 13, 2017.
IT Department:
Adult Probation: A. 55532 DWI Grant Program Income: May 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2065.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2065.00 June 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2581.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2581.00
Community Service Agency: A. 55712 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Hidalgo County Community Service Agency (list is attached).
Urban County: A. 55753 1. The Urban County Program is requesting approval of Change Order #1 to a Construction Contract with O.G. Construction Company, LLC. This contract was awarded using the Texas General Land Office funds under contract number GLO 12-589-000-6887/DRS 220068, project known as the Alberta Drain Project located in Pct. 4. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 6541-68-0309-5100-6800 B. 55698 "Subject to Compliance with HB 1295, when and if Applicable." Requesting acceptance and approval of Work Authorization No. 1 (with an estimated cost of $21,800.00) submitted by LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, Project Engineer. Utilizing UCP – City of Edcouch FY 28 (2015) Parks, Recreational Facilities funds. C. 55675 Discussion and action on allowing the replacement of existing substandard units with new manufactured housing units. D. 55614 The Urban County Program is requesting approval of a budget and program amendment for the City of La Joya. The proposed amendment is for Fiscal Years 26 & 28 ( 2013 & 2015) work plans. The amendment will add the 2014 Street Improvement Project to both fiscal years to allow the expenditure of available funds for project completion. E. 55610 The Urban County Program is requesting approval of a budget and program amendment for the City of San Juan. The proposed amendment is for Fiscal Years 23, 24, 25, 27 & 28 (2010, 2011, 2012, 2014 & 2015) Work Plans. The amendment will add the 2015 and 2016 Street Improvement Project to all years to allow the expenditure of available funds for project completion. F. 55605 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Hidalgo is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $49,000.00 utilizing CDBG FY 27 &28 (2014 & 2015) Hidalgo Parks, Recreational Facility Improvement funds. 2. Requesting approval of Work Authorization No. 1- Hidalgo Park” in the amount of $49,000.00. G. 55599 The Urban County Program is requesting approval of a budget and program amendment for the City of Peñitas. The proposed amendment is for Fiscal Years 24, 25, 26, 27 & 28 (2011, 2012, 2013, 2014 & 2015) Work Plans. The amendment will add the 2014 and 2015 Street Improvement Project to all years to allow the expenditure of available funds for project completion. H. 55595 The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements for Program year 29 (2016). See attached Agreements. # Sub-Recipient Agency Total Contract Amount 1 Catholic Charities $170,420.57 2 Women Together $200,958.00 3 Salvation Army $243,585.00 TOTAL: $614,963.57 I. 55593 1. Requesting acceptance and action to correct the base bid total from $266,440.00 to $264,840.00, due to the contractor’s mathematical error. 2. "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $266,440.00 (base bid plus alternate). UCP funds from FY 28 (2015) street improvements line item and City of Alamo general funds will be utilized. J. 55520 Resolution authorizing renewal of Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit.
Planning Department: A. 55668 1. Partial Reimbursements of Financial Guarantee a. Rancho Esquina Subdivision- Pct. 4 2. Replacement of Letter of Credit a. Evergreen Valley Estates Ph. I Subdivision- Pct. 4 3. Re-appointment of Members for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment a. Manuel Cantu- Pct. 2 b. Leonel Garza- Pct. 4 4. Appointment of Member for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment a. Rudy Elizondo- Pct.3
Precinct #2 - Comm. Cantu: A. 55671 Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $6,595.20 for the County's participation for construction and construction engineering direct state costs, for the CR653(Las Milpas Road) over the South Floodway Channel off system bridge replacement project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ:0921-02-252)
Budget & Management: A. 55673 Title VI/Nondiscrimination: Discussion, consideration, and approval to adopt the County of Hidalgo Title VI/Nondiscrimination Plan to establish affirmative compliance with Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. B. 55672 Approval of Interlocal Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. 1, authorizing the sell, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure Group, Inc and Leonel Garza, Jr. & Associates, LLC for the J-09 drainage project. C. 55615 Regional Solid Waste Grant (12XX): 1. Discussion, consideration and acceptance of the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00 with authority for the County Judge to sign all required documents. 2. Approval of Certification of Revenues by the County Auditor for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00. 3. Approval of 2016 appropriation of funds for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00. D. Budget Appropriations: 1. 55686 Pct 1 Rd. Maint. (1200): 1. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Weslaco for the road improvements to 18th Street (FM1015-S. Airport), South Airport Drive (18th St - Mile 5 1/2) and Mile 5 1/2 North (S. Airport - Pleasantview Drive). 2. Approval of 2016 appropriation of funds into Pct 1 Rd. Maint. in the amount of $200,000.00. E. Interfund transfers: 1. 55736 Juvenile Boot Camp (1295): Approval of 2016 interfund transfer from Co. Wide Adm-Contingency (1100) to Juvenile Boot Camp Transfers In (1295) in the amount of $713,251.92. 2. 55636 Transfers In-General Fund (1293): Approval of 2016 interfund transfer from Transfers In-General Fund and Transfers Out-Health Grants Fiscal Year 7 into Fiscal Year 6 to fund the total local match required to accept the TB/PC State grant contract Amendment #2016-001417-01, CC 08/09/16 (AI-55564), in the total amount of $121,112.00.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 55738 A. Acceptance and approval of the final procurement packets for Professional Program Management Services for the New Hidalgo County Courthouse Project; 1. RFQ [drafted and developed by Hon. Hawkins & Peden, Porter Hedges, LLP] with any changes/modifications; 2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant, Charles Comiskey with any changes/modifications; B. Authority to advertise the RFQ: Professional Program Management Services with direction as to extent of publishing sites; C. Approval to release publication and packets after all aspects of the RFQ have been approved as to form by legal counsel, Hon. S. Crain, Atlas Hall & Rodriguez, including the re-advertisement of project in the event no response is received and project is still required. 2. 54847 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, and secret processes; B. Approval of a "Sole Source Declaration" with options to provide "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories training and certification/re-certification, software, upgrades and installation of same) for Drone Dynamics, LLC for the purchase of Unmanned Aircraft Systems to be used by Hidalgo County Emergency Management Dept and any/all other Hidalgo County Elected Office, Depts., Programs/Agencies (to include all funding sources) with said declaration to remain in effect unless revoked by HCCC; C. Approval for Executive Office to purchase "The Complete Professional Services UAV Robotics Program" for one term year to include Consultation (Legal, Regulatory, Public Relations), Consultation (Best Practices), Drone Operator's Training Program and Certification and Drone Dynamics Public Safety Deployment Equipment Bundle in the amount of $109,304.00. 3. 55699 A. Requesting HCCC grant an exemption from competitive procurement requirements under TxLGC, 262.024(a)(7) an item that can only be obtained from one source; B. Approval of a Sole Source Declaration for Computing System Innovations [CSI] for the purchase of the interfacing software product with Tyler Technology's Odyssey [Criminal Justice Information System] for the provision of redaction services due to recent changes to the Texas Rules of Civil Procedure expanding the number of data-types deemed "sensitive" and therefore subject to redaction commencing with the Hidalgo County District Clerk and all other elected offices, departments, programs and agencies when and if applicable. 4. 55665 A. Action to "Correct" the current approved "Pools" of Professional Appraisal Services and/or Review Appraisal Providers from five [5] to four [4] due to an incomplete Statement of Qualification [discovered during a nomination process]; B. Due to reduction of current approved "Pool" for Professional Appraisal and/or Review Appraisal Services Providers [and with the continuous demand for said services], recommendation to approve the advertising and the procurement packet for the Expansion of the Current Approved Pools of Professional Appraisal and/or Review Appraisal Services Providers so as to increase the "Pools" with expiration of said expansions to coincide with the current pools date of 03-16-17. 5. 55491 Authority to exercise the one (1) year extension option as provided under the current contract for "Traffic Road Signs & Other Related Misc. Equipment" under the same rates, terms, and conditions with Delta Specialties Supply. 6. 55597 Through HC membership/participation with The Cooperative Purchasing Network aka TCPN, acceptance of a Rebate Check from Office Depot [awarded vendor by TCPN] in the amount of $161.42 check number is 2596764 rebate is for 2015 purchases. B. Pct. 1 1. 55782 A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for the purposes of an (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1; ENGINEERING FIRMS: Totals Millennium Engineering Group, Inc. Izaguirre Engineering Group Fulcrum Consulting Services Scores 95 89 87 Ranking B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1, with the No. 1 ranked firm ____________________________ . 2. 55773 A) Acceptance and approval on an Interlocal Agreement between County of Hidalgo and Drainage District No. 1 for the provisions of joint efforts for the Mile 6 West & Mile 14 Area Drainage Improvement Project/ El Ovispado Subdivision; and B) Acceptance and approval of Interlocal Agreement Project: Improvements to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Ovispado Subdivision 3. 55684 A. Recommendation by project engineer, LeFevre Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, RDH Site and Concrete, LLC of Palmview, TX the Base Bid in the amount of $1,097,337.27 for Hidalgo County Precinct No. 1 - "Paving and Drainage Improvements for Goolie Road" Project-RFB No. 2016-277-08-03-YSS" subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decrease by 18% or more without the consent of the contractor". 4. 55498 Authority to advertise with approval of RFB plans and specifications [front end documents] developed and drafted by project engineer, TEDSI Infrastructure Group, Inc for Hidalgo County Precinct No 1 for the following Road Improvements Projects: a) RFB 2016-289- Nittler Road Improvements (from FM 493 to FM 88); b) RFB 2016-290- Mile 9 Road Improvements (from Mile 1 East to Mile 3 East); including the re-advertisement of projects in the event that no bids are received and/or are rejected and project is still required. C. Pct. 2 1. 55774 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for for Pct. 2 "ON CALL" & "AS NEEDED". B2Z ENGINEERING, LLC SOUTH TEXAS INFRASTRUCTURE GROUP, LLC JAVIER HINOJOSA ENGINEERING EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 2 "ON CALL" & "AS NEEDED". 2. 55706 Pursuant to contract#C-15-424-01-19 [Article 14] between HC-Pct. #2 and Cruz-Hogan Consultant, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of Robles & Associates Land Surveyor, LLC in connection with Work Authorization No. 1 for the Pct 2 Plena Vista Subdivision Road and Drainage Improvements. 3. 55670 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $124,484.50) as submitted by project engineer, L&G Consulting Engineers, to provide general engineering consultant services for Pct 2 Dicker Road Project, through Contract# C-16-171-04-12. D. Pct. 3 1. 55574 A. Recommendation by project engineer, L & G Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the amount of $3,128,120.40 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin; B. Recommendation by project engineer, L & G Engineering, to award the Base Bid and Alt. #1 and #2 to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the total amount of $4,645,975.00 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin. E. Pct. 4 1. 55781 A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for: (On Call) "Engineering Services" for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Totals B2Z Perez Consulting Engineers Cook-Joyce, Inc. Scores 97 96 94 Ranking B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of an "On Call"- Engineering Services for: (on call) "Engineering Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . F. IT Department: 1. 55679 A. Pursuant to current agreement with CivicPlus [under a sole source declaration since 2010 w/Amendments 2011, 2012, etc.], acceptance and approval of the invoices [as detailed on attachment] dated 01-01-16 through 08-01-16 - $6,247.80 + $156.69 [add'l. charges] for Intrusion Detection & Prevention Services/Distributed Denial of Services required to address an urgent security Denial of Services attack to HC Webpage/Webpresence reported by CivicPlus during the first week of 2016; B. Due to the urgent and necessary action required to resolve the Denial of Services attack, requesting approval of an "exception" to the Hidalgo County Purchasing Policies and Procedures [Articles 9.01.02(d) & 9.02.02(d) and further detailed in attached supporting documentation [e-mail from R. Ramirez to Purchasing] so as to permit the submission of a requisition for the processing of a PO [for said invoices and to include the rest of the year as well] for payment of the invoices presented in previous item from CivicPlus with authority for the County Treasurer to issue payment after the auditing procedures completed. G. Health & Human Services Dept. 1. 55718 Requesting authority to purchase Influenza Vaccines thru our membership participation with TPASS under contract #269-M2 in the amount of $78,601.90 thru requisition #302956 for the Hidalgo County Health Department. H. Facilities Management: 1. 55778 Acceptance and approval of "Certificate of Substantial Completion" from contractor, CAS Companies, for the “Renovation to the New County Autopsy Facility" as submitted and certified by engineer, S&B Infrastructure, LTD. Project No. 2011-039-02-08-OGG 2. 55640 Approval to purchase (1) one new replacement, 150 Ton Trane Chiller for the County Courthouse [located in the basement] in the amount of $87,690.00 through our membership/participation with TASB-BuyBoard awarded vendor, Trane. Contract#458-14 [Expires 9/30/17] which includes Chiller, Electrical-Crane-Welder Service, Technician Installation Labor, All Other Services Specified in the Scope of Service, and (1) One Year - Parts & Labor Warranty. I. District Attorney 1. 55689 A. Acceptance and approval of the final “Construction of Space Pressure Control at Autopsy Facility” between Hidalgo County and Herrcon, LLC [C-16-238-07-19] as submitted through project engineer, Halff Associates, Inc. [CC awarded bid on 07-19-16 - AI# 55383] in the amount of $82,500.00; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the HC-Executive Officer, Valde Guerra or other designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be increased by 18 % or more without the consent of the contractor".
Executive Office: A. 55776 Facilities Management: Requesting authority for County Judge to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following buildings : 1. Hidalgo County Courthouse Annex Expansion (modulars) 2. Hidalgo County Courthouse Annex Additions (modulars) 3. Hidalgo County Pct. 1 Constable Office B. 55659 Approval of request by City of Edinburg Fire Department for use of Administration Building Parking Lot located at SE corner of South Business Hwy. 281 and Canton Rd. to conduct their annual hose tests on Monday, August 8, 15, 22 & 29, 2016 from 5:30 pm to 10:00 pm C. 55680 Approval to submit application to the Texas Facilities Commission for the Federal Surplus Property Program to receive Federal Surplus Property and authority for County Judge to sign documents. D. 55656 Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2016A and Series 2016B, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code E. 55651 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Jason's Deli 7/28/16 746665 $ 39.40 Civil Service Commission Meeting 7/28/16 F. 55666 Colonia Access Program: Discussion, consideration and possible action for approval of Funding Agreement for Border Colonia Access Program 3rd Call Amendment #10. Officially adjust the cost on the following: Barbosa Lopez No. 3 from $145,063.55 to $112,325.00, Flora Subdivision from $115,262.11 to $124,389.00, La Pampa Subdivision from $103,540.46 to 98,418.00, Martin Subdivision from $108,513.02 to $110,516.00, Southern Valley Estates From $166,227.35 to $128,124.00. 1) Officially cancels 2 population allocation projects - A. La Fuente Subdivision B. Palm Lake Estates No. 1 Subdivision 2) Officially adds 2 population allocation projects - A. El Paraiso Subdivision B. Palm Subdivision No. 2 G. 55601 Approval to accept settlement MoneyGram from Herlinda Sandoval in the amount of $521.60 to settle auto accident claim with County vehicle. (Sheriff Office)
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 55577 Civil Action No. 7:16-cv-00184; County of Hidalgo v. Old Republic Surety Company D. 55681 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center E. 55690 Pending/potential litigation - Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. F. 55602 Claim of Ignacio Cantu G. 55604 Claim of Juana Leticia Zuniga 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)