1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 55051 A. Discussion and action on tax resale bids received on the properties described (see attached list) B. Discussion and action on resolution for tax resale bid properties. 7. 55457 Authority to advertise a request for proposals for "Property and Casualty Insurance to include Third Party Administration Services. (RFP# HCDD1-16-035) 8. 55436 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service. B.) Presentation of scoring grid (for the purposes of ranking by the HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing for "Tex Mex Drain Ditch Improvements Project". FIRM NAME: SCORE: RANK: Millennium Engineering Group (MEG) 99 Terrecon Consultants, Inc. 98 International Consulting, Engineers 90 C.) Requesting authority for the Drainage District to negotiate a Professional Engineering Agreement for Engineering Services with the number one ranked firm of ______________________, as it relates to Construction Material Testing for "Tex Mex Drain Ditch Improvements Project". 9. 55447 A.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 1. B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 2. C.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 21. D.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 15. 10. 55367 2013 Bonds Budget 320-Alamo Expressway Drain Request approval to issue manual payment on the following items: A. Application for Payment No. 7 in the amount of $40,603.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08-Pct.2-Alamo Expressway Drain. Project Engineer: DOS Logistics, Inc. PO#625452 Budget 365-Pct.4 Rural Drainage Development B. Application for Payment No. 4 in the amount of $675.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage & Road Improvement. PO#627645 C. Application for Payment No. 5 in the amount of $319,006.09 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage and Improvements. Project Engineer: DOS Logistics, Inc. PO#627645 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda
County Judge's Office: A. 55240 Discussion, consideration, and possible action to adopt Hidalgo County Resolution of Intent to establish a Property Assessed Clean Energy Program (PACE), as required by Tex. Local Gov’t Code Section 399.008.
District Attorney's Office: A. 55338 DA Investigation HB65 (1223) Approval to 2016 appropriation of funds in the amount of $50,000.00 to fund operating expenditures.
District Clerk - Laura Hinojosa: A. 54292 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2016 appropriation of funds for the District Clerk Record Archive in the amount of $263,173.50 to fund archival imaging & indexing of case files.
Constables: A. 55372 Constable Pct. 1 - Local Border Security Program (1284): Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017). B. 55381 Constable Pct. 4 - Local Border Security Program (1284): Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017).
Sheriff's Office: A. 55317 Operation Stonegarden (1284): Authorization and approval to de-obligate $3,083.55 of Hidalgo Operation Stonegarden 2014 overtime funds to allocate to City of Sullivan OPSG 14 grant. B. 55424 Pursuant to Texas Local Government Code section §157.903, consideration and approval of indemnification in the amount of $1,976.86 for over-payments made to 33 inmates between December 3, 2003 and October 8, 2015. C. 55421 Authorization and approval to apply for the National Incident-Based Reporting System (NIBRS) Grant with the Office of the Governor, Criminal Justice Division.
Executive Office: A. 55460 1. Discussion, consideration and action designating Valde Guerra, Executive Officer, as the Chief Personnel Officer for the County of Hidalgo, Texas; and 2. Discussion, consideration and action designating the Chief Personnel Officer to prescribe and approve all personnel forms as authorized by Local Government Code Section 151.903 (f). B. 55050 1. Discussion and action on tax resale bids received on the properties described (see attached list) 2. Discussion and action on Order for tax resale bid properties. C. 55342 Approval to accept settlement check from Apollo Managing General Agency in the amount of $662.43 to settle auto accident claim with County vehicle. (Precinct 3) D. 55429 1. Discussion, consideration and action to submit an application for a Cost of Living Adjustment (COLA) that is provided in the 2016-2021 Notice of Award (NOI) issued by the Department of Health and Human Services to the Hidalgo County Head Start Program 2. Approval to implement the awarded COLA to continue the COLA approved on 5/17/16 (1/1/2016-6/30/16) for the 07/01/2016-12/31/2016 period as follows: A. 2% COLA to all Head Start employees as listed on Exhibit A (766 employees) B. Differential COLA to other employees as listed on Exhibit B (5 employees) E. 55251 Presentation of Annual Report - County Library System
Head Start Program: A. 55331 Notice of Five (5) Year Grant Award - Award No.: 06CH010420-01-00
Executive Office: A. 55460 1. Discussion, consideration and action designating Valde Guerra, Executive Officer, as the Chief Personnel Officer for the County of Hidalgo, Texas; and 2. Discussion, consideration and action designating the Chief Personnel Officer to prescribe and approve all personnel forms as authorized by Local Government Code Section 151.903 (f). B. 55050 1. Discussion and action on tax resale bids received on the properties described (see attached list) 2. Discussion and action on Order for tax resale bid properties. C. 55342 Approval to accept settlement check from Apollo Managing General Agency in the amount of $662.43 to settle auto accident claim with County vehicle. (Precinct 3) D. 55429 1. Discussion, consideration and action to submit an application for a Cost of Living Adjustment (COLA) that is provided in the 2016-2021 Notice of Award (NOI) issued by the Department of Health and Human Services to the Hidalgo County Head Start Program 2. Approval to implement the awarded COLA to continue the COLA approved on 5/17/16 (1/1/2016-6/30/16) for the 07/01/2016-12/31/2016 period as follows: A. 2% COLA to all Head Start employees as listed on Exhibit A (766 employees) B. Differential COLA to other employees as listed on Exhibit B (5 employees) E. 55251 Presentation of Annual Report - County Library System
Health & Human Services Department: A. 55362 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and The University of Texas Rio Grande Valley. The purpose of the Agreement is Public Health Preparedness and Response. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 55463 1. Discussion and approval of Interlocal Agreement between the Lower Rio Grande Valley Development Council and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. 2. Discussion and approval of Interlocal Agreement between the Hidalgo County and the City of Elsa for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
IT Department: A. 55332 Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 1, Hidalgo County Constable Precinct 2, Hidalgo County Constable Precinct 3 and Hidalgo County Information Technology Department. B. 55474 Executive Office: Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Departments: Quantity: Description: User: Service Plan: Equipment Cost: Facilities Mgmt, Env. Compliance, Elections 3 Data Service Office Use Machine to Machine Account Share 1MB @ $5.00/month $0 Facilities Mgmt, Env. Compliance, Elections 2 Data Service Office Use Machine to Machine Account Share 5MB @ $7.00/month $0 C. 55476 Facilities Management/Environmental Compliance: Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Departments: Quantity: Description: User: Service Plan: Equipment Cost: Facilities Management 12 Data Cards Office Use 4G Unlimited @ $37.99/month $0 Environmental Compliance 6 Data Cards Office Use 4G Unlimited @ $37.99/month $0 D. 55472 COMMISSIONER PCT. 2: Authorization and approval to purchase new wireless device with service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Qty: Description: User Name / Employee ID: Service Plan: Equipment: 1 Cell Phone Eduardo Cantu / 207934 Nationwide Unl. Mins Email&Data Unl+MHS N&W/M2M/MSG Unl @ $69.99 + Taxes/Fees @ $5.00 = $74.99/month Galaxy S5-16gb @ $0
Urban County: A. 55400 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Alton, is requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $260,255.65. UCP funds in Years 25, 26 & 27 (2012, 2013 & 2014) Street Improvement line item will be utilized along with City of Alton General Funds. B. 55384 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Women Together Foundation, Inc. LRGVDC Valley Metro Transportation Open Hands Charitable Services A Vision for you help Center Senior Community Outreach Services C. 55382 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Boys & Girls Club of Edinburg, Inc Foster Grandparent Program Boys & Girls Club of Mission, Inc. HOPE Family Health Center C.A.M.P. University Nuestra Clinica Del Valle D. 55380 1. The Urban County Program on behalf of the City of Sullivan City, the Urban County Program is requesting authority to rescind action taken on June 20, 2016, for the approval of Professional Engineering Contract with S & B Infrastructure , LTD., in the amount of $53,568.70 utilizing CDBG FY 26 (2013) Sullivan City Parks, Recreational Facility Improvement funds. 2. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Sullivan City is requesting approval of a best and final negotiated contract for professional engineering services with S & B Infrastructure , LTD. in the amount of $53,568.70 utilizing CDBG FY 26 (2013) Sullivan City Parks, Recreational Facility Improvement funds. 3. Requesting approval of Work Authorization No. 1- Sullivan City Park” in the amount of $53,568.70. E. 55379 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Amigos Del Valle, Inc. Children's Advocacy Center Boys & Girls Club of Alamo, Inc. Easter Seals RGV CASA of Hidalgo County, Inc. Food Bank of RGV F. 55378 Requesting approval of a program amendment for the City of Edcouch FY’s 26 & 27 (2013 & 2014) work plans. The amendment will add new streets and the following scope of work: the overlay/reconstruction of streets including but not limited to adjacent/abutting streets within the same general vicinity. G. 55369 1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project. The Change Order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $115,499.40. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453. H. 55368 Urban County Program on behalf of the City of Penitas is requesting approval of Amendment No. 1 to the Professional Engineering Services Contract with South Texas Infrastructure Group, LLC- Mission, Texas for the 2014 Penitas Street Improvement Project. I. 55325 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and approval of contracts with R G Enterprises, LLC, dba G & G Contractors & Quality Investment for the demolition and reconstruction of the following: 1. (1) Unit in the City of Donna, (2) in the Countywide Areas, (1) Unit in the City of Weslaco and (3) Units in the City of San Juan in the total contract amount of $419,800.00 to R G Enterprises, LLC, dba G & G Contractors. 2. (1) Units in the Countywide Area and (2) Units in the City of Edcouch in the total contract amount of $176,331.00 to Quality Investments.
Planning Department: A. 55340 Reimbursement of Financial Guarantee Anali Subdivision – Pct. 3
Precinct #2 - Comm. Cantu: A. 55455 Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of McAllen approved by CC 12/15/15 (AI#52366). The amendment will increase the estimated project cost and increase the City's contribution.
Precinct #3 - Comm. Flores: A. 55422 Acceptance of the listed/detailed invoices/claims from Ergon Asphalt & Emulsions with approval for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Invoice No. Amount Ergon Asphalt and Emulsions, Inc. 9401430551 $5187.18 Ergon Asphalt and Emulsions, Inc. 9401486721 $5994.30 Ergon Asphalt and Emulsions, Inc. 9401427870 $6372.82 Ergon Asphalt and Emulsions, Inc. 9401486704 $-6372.82 Credit since the purchases are due to an "error" in selecting the vendor [as explained in detail to legal counsel, HC-Asst. DA, Civil Section and concurrence by Auditor].
Precinct #4 - Comm. Palacios: A. 55403 1. Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and City of Edinburg, Texas concerning certain improvements to SH 107 & Business 281 Intersection Improvements 2. In accordance with Texas Government Code, Section 791.014, approval of proposed project regarding certain road and drainage improvements to SH 107 & Business 281
Executive Session
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 55420 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property D. 55349 Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al E. 55438 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Turquois - Tax Abatement. F. 55442 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Call Center - Tax Abatement.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 55420 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property D. 55349 Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al E. 55438 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Turquois - Tax Abatement. F. 55442 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Call Center - Tax Abatement.
Precinct #4 - Comm. Palacios: A. 55403 1. Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and City of Edinburg, Texas concerning certain improvements to SH 107 & Business 281 Intersection Improvements 2. In accordance with Texas Government Code, Section 791.014, approval of proposed project regarding certain road and drainage improvements to SH 107 & Business 281
Budget & Management: A. 55466 Consideration and approval of Imposition of Optional Fees for Calendar Year 2017 in accordance with Texas Transportation Code §502.401 - 502.403 (Option A: No Change-Hidalgo County will charge the same fees in 2017). B. 55397 1. Discussion, consideration, and acceptance of the Project Worksheets and the Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant 4245, Severe Storms, October 2015 flooding event for the following FEMA Project Numbers: FEMA Project Number Category Total Subgrant Award PA-06-TX-4245-PW-00090 C $2,058,573.27 PA-06-TX-4245-PW-00150 C $632,704.58 PA-06-TX-4245-PW-00174 B $88,407.58 PA-06-TX-4245-PW-00176 C $1,255,364.69 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $2,959,981.91. 3. Approval of appropriation of funds to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $2,959,981.91. 4. Discussion, consideration, approval of Order Authorizing an Emergency Appropriation to the Hidalgo County Fiscal Year 2016 Budget for Payment for emergency expenditures as per Local Government Code Section 111.070. 5. Approval of appropriation of funds from General Fund-Unassigned Fund Balance and interfund transfer to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $986,660.63 as per Texas Local Government Code 111.070 to address emergency expenditures related to the October 2015 flooding event, Severe Storms DR-4245. C. 55423 Title VI/Nondiscrimination: 1. Discussion, consideration, and approval to adopt the Hidalgo County Title VI/Nondiscrimination Policy Statement. 2. Discussion, consideration and approval to adopt the U.S. Department of Transportation (DOT) Standard Title VI Assurances to establish full and affirmative compliance with the Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. D. Budget Appropriations: 1. 55385 Pct 4 - Alberta Drain (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance for Pct 4 - Alberta Drain in the amount of $57,152.00 to fund Construction Material Testing/GEO Technical Services. 2. 55346 CO 2016 (1350): Approval of 2016 appropriation of funds in the amount of $39,959,000.00 from proceeds received from Certificate of Obligation, Series 2016.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 55469 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L&G Consulting Engineers Inc. for "Roadway And Drainage Improvements associated with Bus 281/SH 107 Intersection, [as approved for negotiations on CC 04/19/16] and subject to compliance with HB23 and HB1295 [if and when applicable]; b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $1,683,412.00) as submitted by project engineer, L&G Consulting Engineers, to provide "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project," through Contract# C-16-199-07-19 2. 55364 Recommending bid award and approval of contract to Frontera Materials, Inc. the bidder submitting lowest and best bid meeting specifications and/or requirements for: Hidalgo County-“Hot Mix Cold Laid Road Material” under Request for Bids (RFB) No.: 2016-078-05-04-YSS subject to compliance with HB23 and/or HB1295 when and/or if applicable. 3. 55319 Acceptance and approval of Amendment No. 2 to Contract #C-14-054-08-12 with Pre-Paid Legal Services, Inc. dba Legal Shield to allow “Service Enrollment” twice a year as follows: Month of June for July deductions and month of December for January deductions. B. Pct. 1 1. 55456 Acceptance and approval of the following Work Authorizations as submitted by Millennium Engineers Group, Inc. - Contract # C-15-319-09-15 for the provisions of "Construction Materials Engineering and Testing Services" for: A) Work Authorization No. 10 - Colonia Del Noreste project in the amount of $36,426.25 thru requisition # ______; B) Work Authorization No. 11 - Nittler Road (FM 493 - FM 88) project in the amount of $44,742.50 thru requisition# ______; C) Work Authorization No. 12 - Mile 9 Road (Mile 1E - Mile 3E) project in the amount of $35,295.50 thru requisition# ______. 2. 55407 A. Recommendation by project engineer TEDSI Infrastructure Group, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, 2GS Earthwork Enterprises of Peñitas, TX the Base Bid in the amount of $544,727.65 for Hidalgo County Precinct No. 1 –“Paving and Drainage Improvements for Colonia Noreste” Project-RFB No. 2016-260-07-06-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 3. 55220 Authority to advertise with approval of RFB plans and specifications [front end documents] developed and drafted by project engineer, Aranda & Associates for Hidalgo County Precinct No. 1 for the following Paving & Drainage Improvement projects: A) Mile 11 North from FM 1015 to Mile 1 West - RFB 2016-279; B) Mile 14 1/2 from Mile 4 to Mile 6 - RFB 2016-280 including the re-advertisement of projects in the event that no bids are received and/or are rejected and project is still required. C. Pct. 2 1. 55439 Acceptance and approval to execute the final form of a Professional Engineering Agreement with Terracon Consultants, Inc., for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/19/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; 2. 55459 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $45,575.72) as submitted by project engineer, L&G Consulting Engineers, to provide Schematic & PS&E Development, ROW Mapping, and Subsurface Utility Services for the Yuma Ave Extension Project" through Contract# C-16-258-06-14. b. Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC in connection with C-16-258-06-14 for Yuma Avenue Extension Project. D. Pct. 3 1. 55431 Approval of Change Order No. 2 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting an increase in the amount of $27,109.43 for a new contract amount of $ 1,568,714.01 from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document. 2. 55370 Acceptance and approval to execute the final form of a Professional Surveying Agreement with R.O.W. Surveying Services, LLC for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 3,"as approved for negotiations on CC 6/20/16. E. Pct. 4 1. 55434 Ratification of fully executed Change Order No. 1 reflecting an additional 39 calendar days due to rain days and time involved to receive electrical materials specified by the Engineer with contractor Gomez Paving, LLC for Construction of Parking Lot at San Carlos CRC and Sunflower Park, Pct. No. 4 as submitted though project engineer LeFevre Engineering & Management Consulting, LLC (C-16-115-04-05) subject to compliance to HB1295 & HB23 if and when applicable. 2. 55345 A. Pursuant to Legal Notice #2, recommending waiver of formality/technicality of Exhibit A-Bid Form [page 1&2 bid form section 00300 response] in connection to AIA form of agreement #C-16-145A-07-19 with RG Enterprises d/b/a G&G Contractors, as it is in the best interest of HC to do so [with review of option by legal counsel, Hon. S. Crain]; B. Acceptance and approval of the AIA Document A101 form of Agreement# C-16-145A-07-19 between Hidalgo County (Owner) and RG Enterprises LLC d/b/a G&G Contractors awarded contractor in the amount of ($ 228, 747.39) for Project: Landscape/Structural and Irrigation Construction for the San Carlos Community Resource Center (CRC), located at the corner of SH 107 and Sunflower Road, Edinburg, TX within Hidalgo County Precinct No. 4; C. Acceptance and approval of Change Order No. 9 for the (deletion of exterior signage and installation, with credit to Contract in the amount of ($ 2,106.00) in connection to Agreement # C-14-067-06-03 with J-CON CONSTRUCTION, LLC as reviewed/approved by project architect, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document (subject to compliance with HB1295/HB23 when and if applicable). F. Budget & Management 1. 55433 Recommending bid award and approval of contract to AssetWorks, LLC the bidder submitting lowest and best bid meeting specifications and/or requirements for: Hidalgo County-“Structure Valuation and Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings” (i.e. replacement costs) under Request for Bids (RFB) No.: 2016-047-06-08-YSS subject to compliance with HB23 and/or HB1295 when and/or if applicable. G. Colonia Access Program Pct. 1 1. 55417 Requesting approval of "Supplemental Agreement No. 1 with an estimated amount of $7,457.00" which results in an increase to WA #1 for Contract #C-CAP-14-397-10-28 between Hidalgo County and Millennium Engineers Group, Inc. subject to compliance with HB 1295 and HB 23 if and when applicable H. Sheriff's Office 1. 55426 Acceptance and approval of the Texas Association of Realtors-Residential Real Estate Listing Agreement-Exclusive Right to Sell [as review and approved as to form by HC-DA's Office, Civil Section] for Code of Criminal Procedure, Article 59 Properties forfeited to Hidalgo County Sheriff Office [through judicial process] including authority for Hon. J. E. "Eddie" Guerra, Hidalgo County Sheriff to execute when necessary that such properties require disposition through sale with term of said agreement for an initial one year term and 2 additional [at County's sole option] one year extensions effective upon approval but in no event to exceed the statutory procurement limit and subject to compliance with HB23 and/or HB1205 when and if applicable. I. District Attorney 1. 55383 Recommendation by project engineer Halff Associates, Inc., to award the Bid to the sole responsible vendor submitting the lowest and best bid meeting all specifications, Herrcon, LLC of McAllen, TX in the total amount of $82,500.00 for project Hidalgo County–“Construction of Space Pressure Control at Autopsy Facility” Project-RFB No. 2016-238-06-29-YSS” subject to compliance with HB23 and/or HB1295 when and/or if applicable.
Open Forum
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 55051 A. Discussion and action on tax resale bids received on the properties described (see attached list) B. Discussion and action on resolution for tax resale bid properties. 7. 55457 Authority to advertise a request for proposals for "Property and Casualty Insurance to include Third Party Administration Services. (RFP# HCDD1-16-035) 8. 55436 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service. B.) Presentation of scoring grid (for the purposes of ranking by the HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing for "Tex Mex Drain Ditch Improvements Project". FIRM NAME: SCORE: RANK: Millennium Engineering Group (MEG) 99 Terrecon Consultants, Inc. 98 International Consulting, Engineers 90 C.) Requesting authority for the Drainage District to negotiate a Professional Engineering Agreement for Engineering Services with the number one ranked firm of ______________________, as it relates to Construction Material Testing for "Tex Mex Drain Ditch Improvements Project". 9. 55447 A.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 1. B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 2. C.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 21. D.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 15. 10. 55367 2013 Bonds Budget 320-Alamo Expressway Drain Request approval to issue manual payment on the following items: A. Application for Payment No. 7 in the amount of $40,603.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08-Pct.2-Alamo Expressway Drain. Project Engineer: DOS Logistics, Inc. PO#625452 Budget 365-Pct.4 Rural Drainage Development B. Application for Payment No. 4 in the amount of $675.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage & Road Improvement. PO#627645 C. Application for Payment No. 5 in the amount of $319,006.09 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage and Improvements. Project Engineer: DOS Logistics, Inc. PO#627645 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda
County Judge's Office: A. 55240 Discussion, consideration, and possible action to adopt Hidalgo County Resolution of Intent to establish a Property Assessed Clean Energy Program (PACE), as required by Tex. Local Gov’t Code Section 399.008.
District Attorney's Office: A. 55338 DA Investigation HB65 (1223) Approval to 2016 appropriation of funds in the amount of $50,000.00 to fund operating expenditures.
District Clerk - Laura Hinojosa: A. 54292 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2016 appropriation of funds for the District Clerk Record Archive in the amount of $263,173.50 to fund archival imaging & indexing of case files.
Constables: A. 55372 Constable Pct. 1 - Local Border Security Program (1284): Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017). B. 55381 Constable Pct. 4 - Local Border Security Program (1284): Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017).
Sheriff's Office: A. 55317 Operation Stonegarden (1284): Authorization and approval to de-obligate $3,083.55 of Hidalgo Operation Stonegarden 2014 overtime funds to allocate to City of Sullivan OPSG 14 grant. B. 55424 Pursuant to Texas Local Government Code section §157.903, consideration and approval of indemnification in the amount of $1,976.86 for over-payments made to 33 inmates between December 3, 2003 and October 8, 2015. C. 55421 Authorization and approval to apply for the National Incident-Based Reporting System (NIBRS) Grant with the Office of the Governor, Criminal Justice Division.
Executive Office: A. 55460 1. Discussion, consideration and action designating Valde Guerra, Executive Officer, as the Chief Personnel Officer for the County of Hidalgo, Texas; and 2. Discussion, consideration and action designating the Chief Personnel Officer to prescribe and approve all personnel forms as authorized by Local Government Code Section 151.903 (f). B. 55050 1. Discussion and action on tax resale bids received on the properties described (see attached list) 2. Discussion and action on Order for tax resale bid properties. C. 55342 Approval to accept settlement check from Apollo Managing General Agency in the amount of $662.43 to settle auto accident claim with County vehicle. (Precinct 3) D. 55429 1. Discussion, consideration and action to submit an application for a Cost of Living Adjustment (COLA) that is provided in the 2016-2021 Notice of Award (NOI) issued by the Department of Health and Human Services to the Hidalgo County Head Start Program 2. Approval to implement the awarded COLA to continue the COLA approved on 5/17/16 (1/1/2016-6/30/16) for the 07/01/2016-12/31/2016 period as follows: A. 2% COLA to all Head Start employees as listed on Exhibit A (766 employees) B. Differential COLA to other employees as listed on Exhibit B (5 employees) E. 55251 Presentation of Annual Report - County Library System
Head Start Program: A. 55331 Notice of Five (5) Year Grant Award - Award No.: 06CH010420-01-00
Executive Office: A. 55460 1. Discussion, consideration and action designating Valde Guerra, Executive Officer, as the Chief Personnel Officer for the County of Hidalgo, Texas; and 2. Discussion, consideration and action designating the Chief Personnel Officer to prescribe and approve all personnel forms as authorized by Local Government Code Section 151.903 (f). B. 55050 1. Discussion and action on tax resale bids received on the properties described (see attached list) 2. Discussion and action on Order for tax resale bid properties. C. 55342 Approval to accept settlement check from Apollo Managing General Agency in the amount of $662.43 to settle auto accident claim with County vehicle. (Precinct 3) D. 55429 1. Discussion, consideration and action to submit an application for a Cost of Living Adjustment (COLA) that is provided in the 2016-2021 Notice of Award (NOI) issued by the Department of Health and Human Services to the Hidalgo County Head Start Program 2. Approval to implement the awarded COLA to continue the COLA approved on 5/17/16 (1/1/2016-6/30/16) for the 07/01/2016-12/31/2016 period as follows: A. 2% COLA to all Head Start employees as listed on Exhibit A (766 employees) B. Differential COLA to other employees as listed on Exhibit B (5 employees) E. 55251 Presentation of Annual Report - County Library System
Health & Human Services Department: A. 55362 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and The University of Texas Rio Grande Valley. The purpose of the Agreement is Public Health Preparedness and Response. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 55463 1. Discussion and approval of Interlocal Agreement between the Lower Rio Grande Valley Development Council and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. 2. Discussion and approval of Interlocal Agreement between the Hidalgo County and the City of Elsa for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
IT Department: A. 55332 Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 1, Hidalgo County Constable Precinct 2, Hidalgo County Constable Precinct 3 and Hidalgo County Information Technology Department. B. 55474 Executive Office: Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Departments: Quantity: Description: User: Service Plan: Equipment Cost: Facilities Mgmt, Env. Compliance, Elections 3 Data Service Office Use Machine to Machine Account Share 1MB @ $5.00/month $0 Facilities Mgmt, Env. Compliance, Elections 2 Data Service Office Use Machine to Machine Account Share 5MB @ $7.00/month $0 C. 55476 Facilities Management/Environmental Compliance: Authorization and approval for new wireless device service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Departments: Quantity: Description: User: Service Plan: Equipment Cost: Facilities Management 12 Data Cards Office Use 4G Unlimited @ $37.99/month $0 Environmental Compliance 6 Data Cards Office Use 4G Unlimited @ $37.99/month $0 D. 55472 COMMISSIONER PCT. 2: Authorization and approval to purchase new wireless device with service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following: Qty: Description: User Name / Employee ID: Service Plan: Equipment: 1 Cell Phone Eduardo Cantu / 207934 Nationwide Unl. Mins Email&Data Unl+MHS N&W/M2M/MSG Unl @ $69.99 + Taxes/Fees @ $5.00 = $74.99/month Galaxy S5-16gb @ $0
Urban County: A. 55400 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Alton, is requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $260,255.65. UCP funds in Years 25, 26 & 27 (2012, 2013 & 2014) Street Improvement line item will be utilized along with City of Alton General Funds. B. 55384 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Women Together Foundation, Inc. LRGVDC Valley Metro Transportation Open Hands Charitable Services A Vision for you help Center Senior Community Outreach Services C. 55382 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Boys & Girls Club of Edinburg, Inc Foster Grandparent Program Boys & Girls Club of Mission, Inc. HOPE Family Health Center C.A.M.P. University Nuestra Clinica Del Valle D. 55380 1. The Urban County Program on behalf of the City of Sullivan City, the Urban County Program is requesting authority to rescind action taken on June 20, 2016, for the approval of Professional Engineering Contract with S & B Infrastructure , LTD., in the amount of $53,568.70 utilizing CDBG FY 26 (2013) Sullivan City Parks, Recreational Facility Improvement funds. 2. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Sullivan City is requesting approval of a best and final negotiated contract for professional engineering services with S & B Infrastructure , LTD. in the amount of $53,568.70 utilizing CDBG FY 26 (2013) Sullivan City Parks, Recreational Facility Improvement funds. 3. Requesting approval of Work Authorization No. 1- Sullivan City Park” in the amount of $53,568.70. E. 55379 The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 29 (2016) effective July 1, 2016 to May 31, 2017. (See attached Agreement) Amigos Del Valle, Inc. Children's Advocacy Center Boys & Girls Club of Alamo, Inc. Easter Seals RGV CASA of Hidalgo County, Inc. Food Bank of RGV F. 55378 Requesting approval of a program amendment for the City of Edcouch FY’s 26 & 27 (2013 & 2014) work plans. The amendment will add new streets and the following scope of work: the overlay/reconstruction of streets including but not limited to adjacent/abutting streets within the same general vicinity. G. 55369 1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project. The Change Order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $115,499.40. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453. H. 55368 Urban County Program on behalf of the City of Penitas is requesting approval of Amendment No. 1 to the Professional Engineering Services Contract with South Texas Infrastructure Group, LLC- Mission, Texas for the 2014 Penitas Street Improvement Project. I. 55325 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and approval of contracts with R G Enterprises, LLC, dba G & G Contractors & Quality Investment for the demolition and reconstruction of the following: 1. (1) Unit in the City of Donna, (2) in the Countywide Areas, (1) Unit in the City of Weslaco and (3) Units in the City of San Juan in the total contract amount of $419,800.00 to R G Enterprises, LLC, dba G & G Contractors. 2. (1) Units in the Countywide Area and (2) Units in the City of Edcouch in the total contract amount of $176,331.00 to Quality Investments.
Planning Department: A. 55340 Reimbursement of Financial Guarantee Anali Subdivision – Pct. 3
Precinct #2 - Comm. Cantu: A. 55455 Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of McAllen approved by CC 12/15/15 (AI#52366). The amendment will increase the estimated project cost and increase the City's contribution.
Precinct #3 - Comm. Flores: A. 55422 Acceptance of the listed/detailed invoices/claims from Ergon Asphalt & Emulsions with approval for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Invoice No. Amount Ergon Asphalt and Emulsions, Inc. 9401430551 $5187.18 Ergon Asphalt and Emulsions, Inc. 9401486721 $5994.30 Ergon Asphalt and Emulsions, Inc. 9401427870 $6372.82 Ergon Asphalt and Emulsions, Inc. 9401486704 $-6372.82 Credit since the purchases are due to an "error" in selecting the vendor [as explained in detail to legal counsel, HC-Asst. DA, Civil Section and concurrence by Auditor].
Precinct #4 - Comm. Palacios: A. 55403 1. Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and City of Edinburg, Texas concerning certain improvements to SH 107 & Business 281 Intersection Improvements 2. In accordance with Texas Government Code, Section 791.014, approval of proposed project regarding certain road and drainage improvements to SH 107 & Business 281
Executive Session
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 55420 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property D. 55349 Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al E. 55438 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Turquois - Tax Abatement. F. 55442 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Call Center - Tax Abatement.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 55420 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property D. 55349 Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al E. 55438 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Turquois - Tax Abatement. F. 55442 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Call Center - Tax Abatement.
Precinct #4 - Comm. Palacios: A. 55403 1. Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and City of Edinburg, Texas concerning certain improvements to SH 107 & Business 281 Intersection Improvements 2. In accordance with Texas Government Code, Section 791.014, approval of proposed project regarding certain road and drainage improvements to SH 107 & Business 281
Budget & Management: A. 55466 Consideration and approval of Imposition of Optional Fees for Calendar Year 2017 in accordance with Texas Transportation Code §502.401 - 502.403 (Option A: No Change-Hidalgo County will charge the same fees in 2017). B. 55397 1. Discussion, consideration, and acceptance of the Project Worksheets and the Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant 4245, Severe Storms, October 2015 flooding event for the following FEMA Project Numbers: FEMA Project Number Category Total Subgrant Award PA-06-TX-4245-PW-00090 C $2,058,573.27 PA-06-TX-4245-PW-00150 C $632,704.58 PA-06-TX-4245-PW-00174 B $88,407.58 PA-06-TX-4245-PW-00176 C $1,255,364.69 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $2,959,981.91. 3. Approval of appropriation of funds to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $2,959,981.91. 4. Discussion, consideration, approval of Order Authorizing an Emergency Appropriation to the Hidalgo County Fiscal Year 2016 Budget for Payment for emergency expenditures as per Local Government Code Section 111.070. 5. Approval of appropriation of funds from General Fund-Unassigned Fund Balance and interfund transfer to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $986,660.63 as per Texas Local Government Code 111.070 to address emergency expenditures related to the October 2015 flooding event, Severe Storms DR-4245. C. 55423 Title VI/Nondiscrimination: 1. Discussion, consideration, and approval to adopt the Hidalgo County Title VI/Nondiscrimination Policy Statement. 2. Discussion, consideration and approval to adopt the U.S. Department of Transportation (DOT) Standard Title VI Assurances to establish full and affirmative compliance with the Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. D. Budget Appropriations: 1. 55385 Pct 4 - Alberta Drain (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance for Pct 4 - Alberta Drain in the amount of $57,152.00 to fund Construction Material Testing/GEO Technical Services. 2. 55346 CO 2016 (1350): Approval of 2016 appropriation of funds in the amount of $39,959,000.00 from proceeds received from Certificate of Obligation, Series 2016.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 55469 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L&G Consulting Engineers Inc. for "Roadway And Drainage Improvements associated with Bus 281/SH 107 Intersection, [as approved for negotiations on CC 04/19/16] and subject to compliance with HB23 and HB1295 [if and when applicable]; b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $1,683,412.00) as submitted by project engineer, L&G Consulting Engineers, to provide "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project," through Contract# C-16-199-07-19 2. 55364 Recommending bid award and approval of contract to Frontera Materials, Inc. the bidder submitting lowest and best bid meeting specifications and/or requirements for: Hidalgo County-“Hot Mix Cold Laid Road Material” under Request for Bids (RFB) No.: 2016-078-05-04-YSS subject to compliance with HB23 and/or HB1295 when and/or if applicable. 3. 55319 Acceptance and approval of Amendment No. 2 to Contract #C-14-054-08-12 with Pre-Paid Legal Services, Inc. dba Legal Shield to allow “Service Enrollment” twice a year as follows: Month of June for July deductions and month of December for January deductions. B. Pct. 1 1. 55456 Acceptance and approval of the following Work Authorizations as submitted by Millennium Engineers Group, Inc. - Contract # C-15-319-09-15 for the provisions of "Construction Materials Engineering and Testing Services" for: A) Work Authorization No. 10 - Colonia Del Noreste project in the amount of $36,426.25 thru requisition # ______; B) Work Authorization No. 11 - Nittler Road (FM 493 - FM 88) project in the amount of $44,742.50 thru requisition# ______; C) Work Authorization No. 12 - Mile 9 Road (Mile 1E - Mile 3E) project in the amount of $35,295.50 thru requisition# ______. 2. 55407 A. Recommendation by project engineer TEDSI Infrastructure Group, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, 2GS Earthwork Enterprises of Peñitas, TX the Base Bid in the amount of $544,727.65 for Hidalgo County Precinct No. 1 –“Paving and Drainage Improvements for Colonia Noreste” Project-RFB No. 2016-260-07-06-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 3. 55220 Authority to advertise with approval of RFB plans and specifications [front end documents] developed and drafted by project engineer, Aranda & Associates for Hidalgo County Precinct No. 1 for the following Paving & Drainage Improvement projects: A) Mile 11 North from FM 1015 to Mile 1 West - RFB 2016-279; B) Mile 14 1/2 from Mile 4 to Mile 6 - RFB 2016-280 including the re-advertisement of projects in the event that no bids are received and/or are rejected and project is still required. C. Pct. 2 1. 55439 Acceptance and approval to execute the final form of a Professional Engineering Agreement with Terracon Consultants, Inc., for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/19/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; 2. 55459 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $45,575.72) as submitted by project engineer, L&G Consulting Engineers, to provide Schematic & PS&E Development, ROW Mapping, and Subsurface Utility Services for the Yuma Ave Extension Project" through Contract# C-16-258-06-14. b. Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC in connection with C-16-258-06-14 for Yuma Avenue Extension Project. D. Pct. 3 1. 55431 Approval of Change Order No. 2 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting an increase in the amount of $27,109.43 for a new contract amount of $ 1,568,714.01 from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document. 2. 55370 Acceptance and approval to execute the final form of a Professional Surveying Agreement with R.O.W. Surveying Services, LLC for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 3,"as approved for negotiations on CC 6/20/16. E. Pct. 4 1. 55434 Ratification of fully executed Change Order No. 1 reflecting an additional 39 calendar days due to rain days and time involved to receive electrical materials specified by the Engineer with contractor Gomez Paving, LLC for Construction of Parking Lot at San Carlos CRC and Sunflower Park, Pct. No. 4 as submitted though project engineer LeFevre Engineering & Management Consulting, LLC (C-16-115-04-05) subject to compliance to HB1295 & HB23 if and when applicable. 2. 55345 A. Pursuant to Legal Notice #2, recommending waiver of formality/technicality of Exhibit A-Bid Form [page 1&2 bid form section 00300 response] in connection to AIA form of agreement #C-16-145A-07-19 with RG Enterprises d/b/a G&G Contractors, as it is in the best interest of HC to do so [with review of option by legal counsel, Hon. S. Crain]; B. Acceptance and approval of the AIA Document A101 form of Agreement# C-16-145A-07-19 between Hidalgo County (Owner) and RG Enterprises LLC d/b/a G&G Contractors awarded contractor in the amount of ($ 228, 747.39) for Project: Landscape/Structural and Irrigation Construction for the San Carlos Community Resource Center (CRC), located at the corner of SH 107 and Sunflower Road, Edinburg, TX within Hidalgo County Precinct No. 4; C. Acceptance and approval of Change Order No. 9 for the (deletion of exterior signage and installation, with credit to Contract in the amount of ($ 2,106.00) in connection to Agreement # C-14-067-06-03 with J-CON CONSTRUCTION, LLC as reviewed/approved by project architect, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document (subject to compliance with HB1295/HB23 when and if applicable). F. Budget & Management 1. 55433 Recommending bid award and approval of contract to AssetWorks, LLC the bidder submitting lowest and best bid meeting specifications and/or requirements for: Hidalgo County-“Structure Valuation and Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings” (i.e. replacement costs) under Request for Bids (RFB) No.: 2016-047-06-08-YSS subject to compliance with HB23 and/or HB1295 when and/or if applicable. G. Colonia Access Program Pct. 1 1. 55417 Requesting approval of "Supplemental Agreement No. 1 with an estimated amount of $7,457.00" which results in an increase to WA #1 for Contract #C-CAP-14-397-10-28 between Hidalgo County and Millennium Engineers Group, Inc. subject to compliance with HB 1295 and HB 23 if and when applicable H. Sheriff's Office 1. 55426 Acceptance and approval of the Texas Association of Realtors-Residential Real Estate Listing Agreement-Exclusive Right to Sell [as review and approved as to form by HC-DA's Office, Civil Section] for Code of Criminal Procedure, Article 59 Properties forfeited to Hidalgo County Sheriff Office [through judicial process] including authority for Hon. J. E. "Eddie" Guerra, Hidalgo County Sheriff to execute when necessary that such properties require disposition through sale with term of said agreement for an initial one year term and 2 additional [at County's sole option] one year extensions effective upon approval but in no event to exceed the statutory procurement limit and subject to compliance with HB23 and/or HB1205 when and if applicable. I. District Attorney 1. 55383 Recommendation by project engineer Halff Associates, Inc., to award the Bid to the sole responsible vendor submitting the lowest and best bid meeting all specifications, Herrcon, LLC of McAllen, TX in the total amount of $82,500.00 for project Hidalgo County–“Construction of Space Pressure Control at Autopsy Facility” Project-RFB No. 2016-238-06-29-YSS” subject to compliance with HB23 and/or HB1295 when and/or if applicable.
Open Forum