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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 6, 2016
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Clerk's Office - Arturo Guajardo, Jr.:

55255

Resolution in honor of District Clerk Laura Hinojosa

Sheriff's Office:

55269

Sheriff Dept.:
1. Approval of authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for County Judge, as authorized official, to sign the required documents.

55171

Sheriff's - Click It or Ticket Mobilization Grant (1284):
Authorization for County Judge,as authorized official to sign grant agreement related to 2015 Memorial Day Click it or Ticket Incentive award which was accepted 10/13/15(AI#51631)

55147

Sheriff's Office (1284):
Authorization and approval to de-obligate the amount of $3,000.00 in the OCDETF 2016 Account.

55236

Discussion, consideration, and approval to appoint Ashley Taylor Dube as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of July 18, 2016 through September 09, 2016.

Executive Office:

55253

OPSG-FY2015:
Discussion, consideration and action regarding Operation StoneGarden FY 2015

55252

Discussion, consideration and action approving National Dislocated Worker Disaster Recovery Project Grant Work Site Agreement Extension for Pct. #1, 2 and 4.

55141

Public Defense:
Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Sidney R. Meadows in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:

	Invoice Date	Disposition Date	Cause # / Court #	Amount
1	5/17/16	2/23/16	CR-15-06593-A / CC #1	$ 400.00
2	5/16/16	3/11/16	CR-15-11082-E / CC #5	$ 735.00
3	5/16/16	6/03/15	CR-15-02358-F / CC #6	$ 497.50
4		8/10/15	CR-15-07227-G / CC #7	$ 300.00
5	5/17/16	4/23/15	CR-15-01484-H / CC #8	$ 200.00
6	5/16/16	1/20/16	CR-2690-15-A / 92nd DC	$1,105.00
			TOTAL	$3,237.50

55277

Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign any and all documents associated with the Insurance Claim for the Weather Event of May 31, 2016

55199

Approval to accept check from Magic Valley Electric Cooperative in the amount of $1,495.00 for reimbursement of amount paid to a claimant for property damages.

55258

Approval to accept settlement check from ACCC General Agency, Inc. in the amount of $300.00 to settle auto accident claim with County vehicle. (Precinct 1)

Health & Human Services Department:

55218

Health & Human Services - CPS/Hazards (PHEP) (1293):
1. Requesting approval to accept the CPS/HAZARDS grant contract amendment #2016-001134-02. The purpose of the amendment is to amend certain contractual language as set forth in the contract and to add the FY 17 award of $574,166.00.
2. Requesting approval for County Judge to e-sign the CPS/HAZARDS grant contract amendment.
3. Requesting approval of the Certification of Revenue in the amount of $574,166.00.
4. Requesting approval of the budget appropriation in the amount of $574,166.00 from state funds and in the amount of $57,417.00 from local match.
5. Requesting approval of the following personnel action:

Action	Slot#	Dept./ Program	Position Title	Budgeted Salary	Proposed Budgeted Salary
Salary Adjustment / (Reduce)	0014	340-013	Assistant Public Health Preparedness Coordinator	$57,847.00	$46,138.00

6. Requesting approval of the salary schedule.

55165

Requesting approval for County Judge to sign the Vendor Information Form from the Department of State Health Services. The purpose is to initiate Hidalgo County Health & Human Services Department's participation in the Texas Syndromic Surveillance system.

55162

1. Requesting approval to submit to the Department of State Health Services the Prenatal Medical renewal grant application for FY 17. The award amount is $144,029.00 and the contract period will begin on 09/01/2016 and continue through 08/31/2017.
2. Requesting approval for County Judge to sign required documents.

55159

1. Requesting approval to submit to the Department of State Health Services the Child Health renewal grant application for FY 17. The award amount is $30,535.00 and the contract period will begin on 09/01/2016 and continue through 08/31/2017.
2. Requesting approval for County Judge to sign required documents.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

Human Resources:

55266

Fire Marshal (1100):
1. Discussion, consideration, and approval to change a position title as follows, effective next full pay period.

Action	Slot#	Dept. / Program	Position Title	Proposed Position Title
Title Change	0002	300-001	Deputy Fire Marshal	Fire Investigator
Title Change	0004	300-001	Deputy Fire Marshal	Fire Investigator

2. Approval to revise salary schedule in accordance with Commissioners Court action.

55216

Constable Pct. #2 (1100):
1. Requesting waiver of the Budget Amendment Policy – Personnel Related Amendments, effective next full pay period.
2. Approval to create one (1) regular full-time Chief Deputy Constable II Step I position, Slot no. 0016, budgeted salary
$66,267.00, effective next full pay period.
3. Approval to waive posting, hiring and enrollment procedures and promote employee no. 21768 to the Chief Deputy Constable II Step I, slot no. 0016, as per the Constables' Grade and Step Pay Plan.
4. Approval to delete one (1) regular full –time Chief Deputy Constable I Step II position, slot no. 0002, budgeted salary $64,354.00, effective next full pay period.
5. Approval to revise the salary schedule in accordance with Commissioner's Court action.

55205

Health Adm/Health Clinics (1100) / H.D. Adm/IMM Div Local (1293):
1. Discussion, consideration, and approval of the following position title changes, effective next full pay period:

Slot#	Dept/ Program	Current Position Title	Proposed Position Title
0035	340-001	Outreach Specialist I	Clerk II
0037	340-001	Outreach Specialist I	Clerk II
0038	340-001	Outreach Specialist I	Clerk II
0111	340-003	Registered Nurse II	TVFC Program Manager
G002	340-012	Texas Vaccines for Children Manager	TVFC Assistant Program Manager
G002	340-005
A123	340-003

2. Approval to revise salary schedule (s) in accordance with Commissioners Court action.

55079

Planning Department (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next full pay period:

Action	Slot#	Dept/ Program	Position Title	Actual/ Proposed Budgeted Salary
Delete	0006	210-001	Planning Inspector III	<$36,116.00>
Create	0025	210-001	Engineering Technician II	$36,116.00

3. Approval to revise salary schedule in accordance with Commissioners Court action.

54726

Precinct 1- Road Maintenance (1200) / Administration (1200):
1. Discussion, consideration, and approval of the following position title changes, effective next full pay period:

Slot#	Dept/ Program	Position Title	Proposed Position Title
0005	121-004	Community Liaison I	Maintenance III
0124	121-005	Maintenance II	Crew Leader II
0146	121-005	Supervisor	Crew Leader II

2. Discussion, consideration and approval to change one (1) vacant, Clerk position, Slot# 0016, Dept/Program#121-004; from permanent regular part-time to permanent regular full-time work status, with a budgeted salary of $29,175.00.
3. Approval to revise the salary schedule(s) in accordance with Commissioners Court action.

10.

Emergency Management:

55209

1. Presentation, discussion, and necessary action to terminate the Order Continuing Local State of Disaster for the County of Hidalgo due to the torrential rain event of May 31, 2016, which caused severe damage to property.
2. Presentation, discussion and authorization for the County Judge to sign the required documentation.

11.

IT Department:

55127

CONSTABLE OFFICES
Authorization and approval to purchase new data cards with service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Qty:	Description:	User:	Service Plan:	Equipment Cost:
16	Data Cards	Office Use	4G Mobile Broadband Unlimited @ $37.99 each per month	$0

12.

Urban County:

55212

"Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program on behalf of the City of Edcouch is requesting approval and award of best and final negotiated contract with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $21,800.00 utilizing CDBG FY 28 (2015) Parks, Recreational Facilities Improvement funds.

55119

Requesting approval of a budget and program amendment for the City of Weslaco FY’s 25, 26 & 27 (2012, 2013 & 2014) work plans. The amendment will delete and decrease the Public Service (General) Library activities, increase the Water/Sewer Improvements activities and add a new scope of work: the replacement and installation of water lines and related street resurfacing improvements at several alleys and streets (Texas Blvd/Kansas Avenue, Kansas Avenue/Illinois Avenue, Iowa/Michigan Avenue, Iowa/Oregon Avenue).

13.

Planning Department:

55169

1. Preliminary Approval
a. Del Rey Estates Unit 1 Subdivision - Pct.4 (Kyndel W. Bennett) (Alamo Road & Canton Road)
b. McCain Subdivision - Pct.4 (Rogelio & Sheila McCain) (Cessna Avenue & Trenton Road)
c. Border Town No. 2 Subdivision – Pct. 4 (Border Town Dev.,LLC) (F.M. 2812 & Uresti Road)
d. Terry Palms No. 3 Subdivision – Pct. 4 (Swak Properties, LLC) (Terry Road & Ramseyer Road)
e. Anhelito Ranch Subdivision – Pct. 1 (Javier Martinez) (Mile 2½ East Road & Mile 3 North Road)
f. J & M No. 2 Subdivision – Pct. 4 (Sylvia E. Salazar, Maria San Juana Estevis, Ramiro & Marisela Lozano) (Raul Longoria & Alberta Road)

2. Final Approval
a. Conchas Subdivision – Pct. 3 (Maria Conchas) (Bentsen Palm Drive & Mile 3 North Road)
b. Ellis No. 6 Subdivision – Pct. 3 (Alfredo & Juan Rodriguez) (Mile 4 Road & Davis Lane)
c. Jecca Subdivision – Pct. 3 (Gorgonio Moreno) (Bentsen Palm Drive & Mile 3 North Road)
d. Pueblo De Palmas No. 18 Subdivision – Pct. 4 (J. Gary Frisby) (Cesar Chavez Road & Ramseyer Road)
e. RSBR FM 681 Subdivision – Pct. 3 (Sergio & Rosario Saenz) (Moorefield Road & Mile 9 North Road)

3. Final Approval with Financial Guarantee
a. L & D Rodriguez Subdivision – Pct. 1 (Lorenzo & Diana Rodriguez) (Mile 6 West Road & Mile 10 North Road)

14.

Precinct #2 - Comm. Cantu:

55274

1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of McAllen, concerning ROW Acquisition for the Pct 2 Yuma Avenue Road Improvement Project from Jackson Rd to McColl Rd.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding ROW Acquisitions for the Pct 2 Yuma Avenue Road Improvement Project from Jackson Road to McColl Rd.

55226

Requesting approval for title reports, appraisals, surveys metes & bounds, and acquisition of land for Pct 2 Yuma Avenue Extension Road Project.

15.

Precinct #3 - Comm. Flores:

55246

Acceptance of Quitclaim Deed from JP Morgan Chase Bank regarding the private street (Sunny Haven Street) reflected on the map of Sunny Haven Estates Subdivision, being a subdivision of Lot 17, Bentsen Groves, Addition "E" according to the map thereof recorded in Volume 23, page 55, Map Records, Hidalgo County, Texas

55232

Appointment of Mr. Henry Rodriguez to the Hidalgo County Housing Authority Board

16.

Precinct #4 - Comm. Palacios:

55208

Recognition for Marty De La Rosa

17.

Budget & Management:

55225

Presentation on 2017 Budget Process Status Update

Budget Appropriations:

55149

A. Pct. 4 R & B (1200):
1. Approval of certification of revenues, as certified by the County Auditor for the J-09 Drainage Project.
2. Approval of 2016 appropriation of funds.

B. Pct. 4 General Fund (1100):
1. Approval of certification of revenues, as certified by the County Auditor in relation to recycling revenues received from scrap metal.
2. Approval of 2016 appropriation of funds for various Pct 4 General Fund operating accounts.

55210

Refunding Bonds, Series 2014B (1444):
Approval of 2016 appropriation of funds in the amount of $0.34 in relation to bond interest payment due.

Interfund transfers:

55186

Various CO2015A - Pct 1 Projects (1347):
Approval of 2016 interfund transfer from TXDOT-Pct 1 M6W(US83-SH107) (1315) to various CO2015A-Pct 1 projects (1347) in the amount of $360,000.00.

55148

Pct 2 CRC-San Juan (1100), Sheriff (1100):
1. Approval of the following corrections to position titles:

Dept.	Slot No.	Current Title	Proposed Title
122-018	0002	Outreach Work	Outreach Worker
122-018	0003	Outreach Work	Outreach Worker
280-001	0247	Quarter Master	Quartermaster

2. Approval to revise salary schedule as per commissioners' court action.

18.

Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

55289

A. Requesting Exemption from Competitive Bidding Under the Texas Local Government Code 262-024 for professional services for Sign Language Interpreting (Courtroom and Non-Courtroom) (as needed basis) - RFQ No.: 2016-192-HGO;

B. Presentation of responses received for the purpose of Commissioners' Court acceptance and approval;

C. Three (3) quotes requested - received three (3) responses with one (1) response non-compliant;

Pct. 1

55153

a. Acceptance and approval of a professional services agreement #C-16-165-07-06 with TEDSI Infrastructure Group, Inc. for [Job Specific] Projects: “Nittler Road Improvements (from FM493 to FM88)" and "Mile 9 Road Improvements (from Mile 1 East to Mile 3 East)" within Hidalgo County Precinct No. 1, subject to compliance with HB1295 [if and when applicable];

b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $ 115,748.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc.- Project:“Nittler Road Improvements from FM 493 to FM 88” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-165-07-06.

c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 63,849.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc. -Project:“Mile 9 Road Improvements from Mile 1 East to Mile 3 East” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-165-07-06.

55281

Pursuant Article 14 of Contract C-16-164-04-26 between HC [Pct. #1] and Aranda & Associates as project engineer, a request for approval to permit the subcontracting of SAMES, Engineering for the provision of sub-consulting service in connection to Work Authorizations 1 and 2 [to include any future WAs for the following projects; A) Mile 14.5 N. (Mile 6 West) and B) Mile 11 North from 1015 to Mile 1 West.

55242

Acceptance and approval of the following Work Authorizations as submitted by Millennium Engineers Group, Inc. - Contract# C-15-319-09-15 for the provisions of "Construction Materials Engineering and Testing Services" for:

A) Work Authorization No. 7 - Goolie Road (Minnesota Road to Mile 9) project in the amount of $54,055.25 through assigned requisition# 301467

B) Work Authorization No. 8 - Mile 11 Road (FM 1015 to Mile 1 West) project in the amount of $46,076.75 through assigned requisition# 301497

C) Work Authorization No. 9 - Mile 14 1/2 Road (Mile 4W to Mile 6W) project in the amount of $46,076.75 through assigned requistion#301498.

55239

Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:

Vendor	Invoice No.	Amount	PO #
Airgas	9800276000	$53.18	723083

55224

Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:

Vendor	Invoice No.	Amount	PO Number
Ricoh	96849900	$343.93	736524
Ricoh	97010351	$173.25	736524
Ricoh	97010356	$264.30	736633

Pct. 2

54979

Presentation of Bids received (as detailed in tabulation sheet contained herein) for the purpose of award to the responsible multiple vendors submitting the lowest and best bids (including meeting specifications and/or requirements) with approval of contract document for project titled: Hidalgo County Precinct No. 2-"Hauling Services for all Road Materials" through RFB No.: 2016-079-04-20-SGS as follow:
A. Southern Star Transport for - Cold Mix, Type D Hot Mix/Gravel and Hot Mix/Limestone;
B. Roy's Hauling for - Crushed Caliche

55046

Approval to reject all bids received for AI-53868 and AI-53862 [CC of 04/05/16 w/NO ACTION taken on both items] for Hidalgo County Pct 2-Project #s 2016-056 "Purchase of One Used 2007 Asphalt Wheel Paver" and 2016-057 "Purchase of One used 2002 Rosco Maximizer" as RFB's 90 day period for holding bids for award has expired..

Pct. 4

55207

A. Acceptance and approval of Supplemental Agreement No. 2 1 to "extend the term" of current Professional Engineering Services Agreement # C-13-178-08-20, in order to complete engineering services identified in Exhibit B (Services to be provided by the Engineer) and Exhibit C (Work Schedule) as submitted by L&G ENGINEERING for the purposes of "engineering services" for ongoing project: FM 2220 (Ware Road Project) within Hidalgo County Precinct No. 4, to expire August 18, 2018 (subject to compliance with HB1295 and/or HB23 when and if applicable).

B. Requesting approval of a "professional services agreement" #C-16-248-07-06 with Terracon Consultants, Inc. for the purposes of 'professional engineering services" for (job specific) project: “Mile 17 ½ (Paving & Drainage Improvements) within Hidalgo County Precinct No. 4 (subject to compliance with HB1295 and/or HB23 when and if applicable).

C. Requesting approval of Work Authorization No. 1 in the amount of ($ 13,760.00) from Terracon Consultants, Inc. for "professional engineering services" in connection to agreement# C-16-248-07-06 for (job specific) project: Mile 17 ½ (Paving & Drainage Improvements)within Hidalgo County Precinct No. 4.

D. Requesting approval of a "professional services agreement" #C-16-173-07-06 with Millennium Engineers Group, Inc. for the purposes of "Construction Material Testing / GEO Technical Services" for (job specific) project: “Alberta Drain" within Hidalgo County Precinct No. 4 (subject to compliance with HB1295 and/or HB23 when and if applicable).

E. Requesting approval of Work Authorization No. 1 in the amount of ($ 57,152.00) from Millennium Engineers Group, Inc. for "Construction Material Testing / GEO Technical Services" for (job specific) project: “Alberta Drain" within Hidalgo County Precinct No. 4.

HIDTA

55122

A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, and covert processes;

B. Approval of a "Sole Source Declaration" for "CALLYO 2009 CORP" for the purchase of Callyo System and related services, software, virtual training, and accessories; including any present/future system upgrades and/or accessories to be used by HIDTA Task Force and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while declaration is in place or until revoked by HCCC;

C. Approval for HIDTA Task Force to purchase the "Callyo Silver Package" through assigned requisition #00300782 in the amount of $2,750.00 as reflected on Proposal #N46521.

Sheriff's Office

55291

A. Approval to "rescind" (action CC on 05/17/16-Regular AI-54596) for approval of contract #C-16-106-05-17 with Galls, LLC for the purposes of: Bullet Proof Vests (Soft Body Armor) for Hidalgo County;

B. Acceptance and approval of "revised" agreement# C-16-106-07-06 with Galls, LLC for the purposes of: Bullet Proof Vests (Soft Body Armor) for Hidalgo County.

55237

Requesting authority to purchase 50 Panasonic Toughbook 7 and 50 car adapters through our membership participation with Texas Department of Information contract DIR-TSO-2520 in the amount of $100,100.00 through requisition 300618 for the Sherrif's Office fleet.

County Clerk

55139

Acceptance and award of proposal received from Caldwell Country-Caldwell, TX. an awarded vendor through Hidalgo County's participation/membership with TASB Buyboard- Contract #430-13 for the purchase of one (1) New Chevrolet Silverado 1500 (Crew-cab) for $30,633.00, to include but not limited to, Buy Board fees for Hidalgo County Clerks' office through project # 2016-172-SGS.

19.

Open Forum

20.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

55256

Pending/potential litigation related to Water Code, Health & Safety Code, Notice of Compliance Issues regarding County Wide Underground Storage Tanks

55259

Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

55272

CL-16-2214-B; Benjamin V. Morales v Antonio Hernandez and Hidalgo County Sheriff's Office

55195

Claim of Anabel Martinez

55197

Claim of Juliana Martinez

55201

Claim of Martha A. Cantu

55203

Claim of Omar Cantu

21.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

22.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

55257

Pending/potential litigation related to Water Code, Health & Safety Code, Notice of Compliance Issues regarding County Wide Underground Storage Tanks

55260

Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

55273

CL-16-2214-B; Benjamin V. Morales v Antonio Hernandez and Hidalgo County Sheriff's Office

55196

Claim of Anabel Martinez