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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 20, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 55133   1. Approval of the 2016 Annual Inventory Control Requirement (AICR) forms as required by the Texas Homeland Security State Administrative Agency (THSSAA).
2. Authorization for County Judge to sign the AICR Form.
 
6.   District Attorney's Office:
 
A. 55059   Domestic Violence Specialty Prosecutor (DVSP) (Fund 1281)
Approval to submit the DVSP Grant #2931301 budget adjustment to the Office of The Governor.
 
7.   Sheriff's Office:
 
A. 55093   Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $42.07 to Sheriff Guerra after auditing procedures are completed by County Auditor. Sheriff Guerra paid for fuel expense with personal credit card due to U.S. Voyager Card not working properly.
 
B. 55088   Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $20.00 to Sergeant Eduardo J. Rivera after auditing procedures are completed by County Auditor. Sergeant Eduardo J. Rivera paid for fuel expense with personal credit card due to U.S. Voyager Card not working properly.
 
C. 55064   Pursuant to Hidalgo County Cellular Telephone Policy (Verizon Wireless, DIS-SDD-3415), presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Link Card Request) for the following: Approval for requisition #300467 for 8 Data Link Hosted Access for skytower modems ($37.99 per month).
 
D. 55124   Sheriff's Office - Local Border Security Program (1284):
Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017).
 
E. 55126   1. Authorization and approval for transfer of equipment (vehicle)purchased by Sullivan City (Operation Stonegarden '14 funds)
to Hidalgo County Sheriff's Office (Operation Stonegarden).
2. Authorization for County Judge, as authorized official to sign Property Transfer Record Agreement form.
3. Authorization for issuance of asset tag for said equipment and placement on Hidalgo County Inventory List.
 
F. 55129  
Operation Stonegarden (1284):
Authorization and approval to de-obligate $91.53 of Sheriff's Office Operation Stonegarden 2014 overtime/fringe funds and allocate to Constable Pct. 2.
 
8.   Constables:
 
A. 55038   Constable Pct. #1:
Discussion, consideration, and approval to appoint Samantha Nicole Rincones as Reserve Deputy Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.
 
9.   Executive Office:
 
A. 55132   OPSG-FY2015:
Discussion and consideration regarding Operation StoneGarden FY 2015
 
B. 55116   Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date PO# Amount Purpose/Event
Subway 5/12/16 737097 $ 52.50 Civil Service Commission Meeting 5/12/16
 
10.   Human Resources:
 
A. 55108   HIDTA Task Force (1291) / Chapter 59 (1251):
1. Approval of the following personnel actions, effective next full pay period of 06/27/16:

Action Slot# Dept/
Program		 Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Salary Adjustment /
Increase		 G010 270-003 Intelligence Research Specialist $35,885.00 $35,885.00
G033 270-011 $1,115.00 $6,665.00

2. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
B. 55107   District Attorney - DA Investigation HB65 (1223) / DA Criminal (1100):
1. Discussion, consideration, and approval of the following personnel actions, effective next pay period of 06/27/2016:

Action Dept/Program Slot No. Position Title Current
Budgeted Salary/Allowance		 Proposed Budgeted
Salary/
Allowance

Create
Allowance Slot to Provide Longevity (effective date of 05/31/16)
 080-007 0179 Assistant District Attorney IV $75,000.00 $75,000.00
080-002 A123 $0.00 $1,680.00
Salary Adjustment/
Increase		 080-002 0103 Administrative Assistant I $24,720.00 $24,720.00
080-007 0147 $280.00 $2,280.00

2. Approval of transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
C. 55102   Human Services (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective the full pay period of 07/11/2016:

Action Dept/
Program		 Slot# Position Title Current
Budgeted Salary		 Proposed
Budgeted Salary
Delete 240-001 0025 Eligibility Specialist I $25,677.00 $0.00
Delete 240-001 0026 Eligibility Specialist I $24,810.00 $0.00
Create 240-001 0036 Eligibility Specialist II $0.00 $28,940.00
Create 240-001 0037 Eligibility Specialist II $0.00 $28,940.00

3. Approval of transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
D. 55099   Precinct 4 Road Maintenance (1200):
1. Discussion, consideration, and approval to change one (1) vacant, Clerk IV position, Slot #0074, Dept/Program #124-007; from permanent regular part-time to permanent regular full-time work status, with a budgeted salary of $31,252.00.
2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
 
11.   HIDTA - Task Force:
 
A. 54986   1. Approval of Memorandum of Understandings between the Hidalgo County Criminal District Attorney HIDTA Task Force and the Hidalgo County Constable Precinct 4.
2. Approval to revise the 2016 HIDTA Justice Equitable Sharing Fund Overtime Schedule.
 
12.   Health & Human Services Department:
 
A. 55106   Requesting approval to temporarily suspend the Food Handler's Certificate classes effective June 20, 2016 pending revision and update to existing program rules.
 
B. 55090   Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event of the State of Texas Active Response to ZIKA Conference for personnel who respond and provide services in cases of emergencies involving potential public calamities and further described and detailed in the ILA attached herein.
 
C. 55072   Requesting approval to accept the amount of $31,500.00 from the Texas Department of State Health Services designated for the STARZ Conference to be held on July 6, 2016.
 
D. 55069   Requesting approval for County Treasurer to continue payroll for employees funded by the CPS/HAZARDS grant past June 30, 2016 pending receipt of FY 17 grant contract.
 
E. 55114   1. Requesting approval for Hidalgo County Health & Human Services Department staff and Hidalgo County Office of Emergency Management staff to host and participate in Radiological / Nuclear Weapons of Mass Destruction classes from October 17, 2016 through October 21, 2016 at Knapp Medical Conference Center.
2. Approval of the letter from the Office of the County Judge acknowledging Hidalgo County's participation.
 
F.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
2. 54974   A. Discussion, consideration, and approval to draw down funds for MCO Pass Through Payment Pilot Program from the Local Provider Participation fund to be determined by HHSC instructions with a settlement date of June 2016.

B. Approval of Certification of revenues as certified by the County auditor from the LPPF in the amount to be determined by HHSC instructions in June 201

C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions in June 2016.
 
3. 54988   A. Discussion, consideration and approval to draw down funds for DY 5 DSRIP Round 1(April Reporting) and DY 5 Round 1 Monitoring, in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 7/1/16.

B. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
 
G.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.   Community Service Agency:
 
A. 55136  
Discussion and possible action to accept PY 2015 CSBG-D grant from the Texas Department of Housing and Community Affairs in the amount of $12,000 and authorization to designate Mr. Jaime Longoria, Executive Director to electronically sign appropriate documentation.
 
B. 55039   Discussion and possible action to accept the Texas Veterans’ Commission Series 16B grant in the amount of $300,000 with authorization for the County Judge to sign appropriate documents.
 
14.   Urban County:
 
A. 55101   Requesting approval to increase the Urban County Program (UCP) HOME – Owner Occupied Rehabilitation Program assistance cap from $60,000 to $70,000.
 
B. 55130   Requesting approval of Year 29 (2016) Urban County Program Interlocal Agreements with (16) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
 
C. 55104   "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Edcouch is requesting authority to purchase picnic tables for the Sgt. Rodriguez Park. Purchase will be made from The PlayWell Group, Inc. (contract # 423-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase including shipping is $2,332.20, utilizing FY 28 (2015) City of Edcouch Parks, Recreational Facility funds.
 
D. 55097   Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for professional engineering services with Perez Consulting Engineers in the amount of $22,895.00 utilizing CDBG FY 28 (2015) San Juan Street Improvements funds.
 
E. 55091   1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source."

2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $17,368.52 for (Zone 4) the installation of primary poles and street lights within the City of Sullivan City.
 
F. 55087   Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Sullivan City is requesting approval of a best and final negotiated contract for professional engineering services with S & B Infrastructure , LTD. in the amount of $52,420.27 utilizing CDBG FY 26 (2013) Sullivan City Parks, Recreational Facility Improvement funds.
 
15.   Elections Administration:
 
A. 54923   1. Approval of 2016 certification of revenues by the County Auditor, for 2015 Chapter 19 funds.
2. Approval of 2016 appropriation of funds for Chapter 19 funds (1283) in the amount of $118,752.35.
 
16.   Head Start Program:
 
A. 55042   Discussion/Approval of Bid Award and Contract to Lowest and Best Bid Meeting All Specifications for RFB#2016-005-05-06: Air Conditioning Maintenance & Repair
 
B. 55041   1. Requesting Exemption from Competitive Bidding under the Texas Government Code 262.024 for Professional Services to Provide Medical/Dental Services, Mental Health Services, Speech Interpreting Services

2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process – Negotiating Contracts:

A. Medical/Dental RFQ#2016-002-05-06
1. Nuestra Clinica del Valle, Inc. (Medical/Dental)
2. Dr. Bose, Industrial and Family Medicine, PLLC/dba Industrial Health Works

B. Mental Health RFQ#2016-003-05-06
1. Amando Gonzalez
2. Mario Tovar
3. Anita Sandoval
4. Therapy Express Children’s Rehabilitation Center, LLC
5. Growing Generations Together, Inc. dba Growing Generations of South Texas

C. Speech Interpreting Services RFQ#2016-004-05-06
1. Amy Jane Hermansen dba Sign Language Services

3. Approval for Head Start to Negotiate Contracts (in a form approved by (Legal Counsel) for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program’s RFQs for said Services and as Detailed Above Attached Hereto
 
C. 55040   Discussion/Approval of Goalsharing Incentive Policy
 
17.   WIC:
 
A. 55080   1. Requesting approval to submit Form A- Face Page for the Lactation Support Center.
2. Requesting approval for County Judge to sign required form.
 
18.   Precinct #3 - Comm. Flores:
 
A. 55045   Appointment of member to the Hidalgo County Housing Authority
 
B. 55120   Requesting authorization for title reports, appraisals, surveys metes and bounds, and possible right of way acquisition for Sunny Haven Street.
 
19.   Budget & Management:
 
A. 55070   Edward Byrne Memorial:
1. Authorization and approval to apply for the FY 2016 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Public Hearing on the FY 2016 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
3. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2016 Edward Byrne Justice Assistance Grant.
4. Authorization for County Judge to sign the required documents.
 
B. 55047  
Discussion, consideration, and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award, (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding for the following FEMA Project Number:
FEMA Project Number Total Subgrant Award
PA-06-TX-4223-PW-01937(0) $40,605.76
FEMA Project Number Total Subgrant Award
PA-06-TX-4223-PW-01937(1) $83,659.25
 
20.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 55115  
A. Pursuant to a directive by members of HCCC on 06-14-16 in order to have input from Flora Vazquez, Director Employee Benefits Division, Vazquez, [under the Department of Budget & Management] discussion and action on the option to include or exclude in the RFP #2016-235-07-27-YVZ titled: Third Party Administration, Individual Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental Death & Dismemberment: Agents [w/max of 2] or go with No Agent(s) so as to complete the procurement packet and send [if necessary] as Addenda for same; And, if Agent(s) allowed:

B. Options for services to be provided by Agent(s) if approved by HCCC:
1. assist with enrollment with a full compliment of personnel;
2. full time or other combination- an employee for handling of employee claims and assistance;
3. other services as may be defined by HCCC.
 
2. 55105  
A. Acceptance and approval of the RFQ [drafted and developed by Hon. Hawkins & Peden, Porter Hedges, LLP] for: Professional Program Management Services for the new courthouse project to include those items detailed for inclusion by CC at the Workshop held on 06-13-16 with review as to form by Atlas & Hall with note that Exhibit "C" is not part of the packet as yet;

B. Authority to advertise the RFQ: Professional Program Management Services with direction as to extent of publishing sites;

C. Approval to release publication and packets after all aspects of the RFQ have been approved as to form by legal counsel, Hon. S. Crain to include the Exhibit "C" Insurance Requirements.
 
3. 55094  
A. Requesting action to approve order granting exemption from competitive bidding requirement under Tx. LGC, Ch. 262.024(a)(4) a professional service;

B. Acceptance of the credentials/proposed scope of services and fee schedule from Charles E. Comiskey, dba, Risk Tech, Inc. as qualified [possessing the required license] to engage [approve the contract] to render services to Hidalgo County in connection with options on the insurances for the design and construction of a new Courthouse Project including, but not limited to:
1. deciding on the different options for coverage of professionals, general contractors, and others with explanations as to what coverage, exclusions, if any;
2. types of insurance programs available: i.e. Standard/Conventional Coverage, OCIP [Owner Controlled Insurance Program, Professional Liability Insurance, etc. including coverage for the course of the construction project and the statute course of repose;
3. review the bond requirements and recommend any improvements;
4. once decided, the drafting and development of core "specs./requirements/limits" for the solicitation of an RFP/RFB for the purchase of the selected insurance program to be required; when final decision on same is made by HCCC;
5. assist in the review, analysis and recommendation on the responses and/or bids received for the insurance policies;
6. other services requested or required by HCCC.
 
4. 54911  
Presentation of the responsible vendor submitting the lowest and best bid [as detailed in tabulation sheet contained herein meeting all specifications/requirements] for the purpose of award and approval of contract for the Request for Bid titled: Hidalgo County- "SS-1 Emulsified Asphalt and Delivery Services" to Ergon Asphalt & Emulsions, Inc., through project no.: 2016-169-06-01-SGS.
 
5. 55058  
Presentation of Bids received [as detailed in tabulation sheet contained herein] for the purpose of award to the responsible vendor submitting the lowest and best bid [including meeting specifications and/or requirements] with approval of contract document for project titled: Hidalgo County-"Flexible Base Material [crushed caliche]" to Frontera Material through RFB No.: 2016-077-03-30-SMA
 
B.   Pct. 1
 
1. 55085  
Approval of a claim from Republic Services for the Invoice detailed herein with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor
Vendor Invoice No. Amount PO Number
Republic Services 4865-000001077 $6,955.00 738271
 
C.   Pct. 3
 
1. 55134  
A. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Precinct No. 3 Projects.
ROW SURVEYING SERVICES, LLC CVQ LAND SURVEYORS SAMES, INC.
SCORES
RANKING
Firms to be graded by Pct. staff.

C. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for Precinct No. 3 Projects.
 
2. 54917  
Approval of Payment Application No. 13 in the amount of $137,881.36 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
 
D.   Pct. 4
 
1. 55028  
A. Recommendation by project engineer LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best Base Bid meeting all specifications, G&G Contractors of Edinburg, TX in the total amount of $82,936.65 for project Hidalgo County Precinct No. 4 –“Concrete Walking Trail at San Carlos CRC and Sunflower Park” Project-RFB No. 2016-226-06-08-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable];

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Maria D. Lucio, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
E.   Health & Human Services Dept.
 
1. 54882  
Acceptance and approval of Second Amendment [subject to legal counsel review] to current Contract #C-14-988-02-11 for the provision of professional services in connection with the "Medicaid 1115 Waiver Texas Health Transformation and Quality Improvement Program" with Ken Nolting, dba, Nolting Consulting Services due to the State of Texas' extension of the 1115 Waiver Program through 2017 [and as permitted under the terms of the agreement] with compliance with HB23 or HB1295 when and if applicable.
 
2. 54582  
Acceptance and approval of the final negotiated contract with David M. Castro for; "Registered Pharmacist Services" RFP 2016-076-04-13-YZV for the Hidalgo County Health and Human Services Department.
 
3. 54581  
A. Acceptance and approval of the "Assignment & Assumption Agreement from University of Texas Health Science Center at San Antonio [UTHSCSA] to the University of Texas Rio Grande Valley [UTRGV] for the operation of John Austin Peña Primary Care and Substance Abuse Treatment Facility;
B. Approval of "First Amendment" to the Agreement C-15-021-06-23 between Hidalgo County and the University formerly known as the University of Texas Pan American [UTPA] now known as The University of Texas Rio Grande Valley UTRGV] for the operation of the "John Austin Peña Primary Care and Substance Abuse Treatment Facility";

C. Approval to exercise the County's option to extend the first (1) year of the additional two (2) one (1) year terms as stipulated in the current contract [C-15-021-06-23] for: Hidalgo County Health& Human Services Department-"John Austin Peña Primary Care and Substance Abuse Treatment Facility" with: The University of Texas Rio Grande Valley [UTRGV].
 
F.   Tax Office
 
1. 54838   Requesting authority to purchase a 36 Month, Fax Service Agreement through a Purchase Order with Copy Graphics through Requisition# 298201 & 299676 for (2) two existing Canon Fax Machines Model No. LC-2050P for Tax Offices located at Edinburg (S/N: UZX78354) and San Juan (S/N: UZX78351) for a Total of $195.00 / Year / Machine with Effective Dates of Agreement from 6/3/16 to 6/2/19, with company's acceptance of purchase order and not an executed agreement.
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 55086   Pending/potential litigation related to Water Code, Health & Safety Code, Notice of Compliance Issues regarding County Wide Underground Storage Tanks
 
D. 55052   Claim of Fernando Espericueta
 
E. 55054   Claim of David Escobedo
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 55089   Pending/potential litigation related to Water Code, Health & Safety Code, Notice of Compliance Issues regarding County Wide Underground Storage Tanks
 
D. 55053   Claim of Fernando Espericueta
 
E. 55055   Claim of David Escobedo
 
25.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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