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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 14, 2016
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

Emergency Management:

55032

Update on May 31, 2016 Severe Weather Event.

District Attorney's Office:

54996

DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
1. Approval of VCLG Grant Budget Adjustment and Modification Form.
2. Approval and authorization for County Judge to sign Grant Budget Adjustment and Modification Form.

55030

Ratification of Border Prosecution Unit (BPU) FY16 Grant #2537805.

County Clerk's Office - Arturo Guajardo, Jr.:

54834

Approval to select names for the 2016 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.

Sheriff's Office:

54849

1. Approval to declare surplus and remove from County Inventory list, Co. Asset #63512 (German Shepherd) Hidalgo County Sheriff's Office K-9 "Henri" due to medical reasons causing inability to perform work duties.
2. Approval for the return of K-9 "Henri" to donor Deputy Francisco Guerrero, as per agreement (AI #48720 03/17/15) after removal from Hidalgo County Sheriff's Office service.
3. Requesting consideration and approval on the acceptance of one (1) male German Shepherd canine, "Miho", for the Hidalgo County Sheriff's Office donated by Mr. Frank Guerrero, as a replacement for canine "Henri", and its inclusion in the County Inventory list. Upon the K-9's retirement, separation and/or impeding medical conditions, the K-9 will be returned to Mr. Guerrero.

Executive Office:

55027

1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with Edinburg Municipal Airport & City of Edinburg Property"

2. Requesting engagement with the firm of The J. Ramirez Law Firm for the "Provision of Legal Services/Representation in connection with Edinburg Municipal Airport & City of Edinburg Property" and authority to submit letter of engagement (subject to compliance with HB1295)

54958

Approval to accept Aurelio Vaca & Guadalupe Vaca Settlement Money Order in the amount of $500.00 to settle auto claim with County vehicle. (Precinct 1)

10.

Human Resources:

54973

Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period:

Action	Dept/Program	Slot #	Position Title	Current Budgeted Allowance	Proposed Budgeted Allowance
Delete Clothing Allowance	280-001	0421	Lieutenant Step I	$500.00	$0.00
Delete Clothing Allowance	280-001	0112	Deputy Sheriff	$500.00	$0.00
Adding Clothing Allowance	280-001	0337	Deputy Sheriff Step I	$0.00	$500.00
Adding Clothing Allowance	280-001	0051	Deputy Sheriff Step I	$0.00	$500.00

3. Approval to revise the salary schedule in accordance with Commissioners Court action.

54985

Public Affairs Division (1100):
Discussion, consideration, and approval to appoint Alyssa Frances Casso, Our Lady of the Lake University student as volunteer Public Affairs Intern for the period of June 15, 2016 through August 26, 2016.

54968

Precinct 4 CRC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to delete the following position:

Dept/Program	Slot #	Position Title	Current Budgeted Salary	Proposed Budgeted Salary
124-077	0002	Clerk I	$21,762.00	$0.00

3. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed 12/31/2016:

Dept/Program	Slot #	Position Title	Proposed Budgeted Salary
124-077	T004	Clerk I	$10,504.00/yr - $10.10/hr
124-077	T005	Clerk I	$10,504.00/yr - $10.10/hr

4. Approval to revise the salary schedule in accordance with Commissioners Court action.

11.

Health & Human Services Department:

55007

1. Requesting approval to submit grant application for Family Planning Program to Texas Health & Human Services Commission.
2. Requesting approval for County Judge to sign required forms and documents.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

54891

Discussion, consideration, and approval to draw down funds for MCO Pass-Through Payment Pilot Program from the Local Provider Participation fund to be determined by HHSC instructions with a settlement date of June 2016.

Approval of Certification of revenues as certified by the County auditor from the LPPF in the amount to be determined by HHSC instructions in June 2016.

Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions in June 2016.

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

12.

IT Department:

54839

CONSTABLE PCT. 4
Authorization and approval to purchase new wireless gps service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:

Qty:	Description:	User:	Service Plan:
15	Data Plan for GPS	Office Use	Machine to Machine Account Share 1MB @ $5.00 each per month
6	Data Plan for GPS	Office Use	Machine to Machine Account Share 5MB @ $7.00 each per month

54948

COMMISSIONER PCT. 4
Authorization and approval to purchase new wireless devices with service through the County's membership/participation with CONTRACT: DIR-TSO-3415 for VERIZON WIRELESS for the following:

Qty:	Description:	User:	One Time Equipment Cost:	Service Plan:
8	Data Plan	Office Use		4G Mobile Broadband Unlimited @ $37.99/each per month
8	Apple iPad Air-18GB 4G LTE	Office Use	$429.99 each
8	Screen Protector	Office Use	$12.99 each
8	Car Charger	Office Use	$19.49 each

13.

Elections Administration:

Discussion and/or action, including but not limited to Elections updates

54931

Resolution in support of the Hidalgo County Elections Department's intent to purchase Hart Intercivic's Verity 2.0 Voting System.

14.

WIC:

54970

Requesting Ratification for Form A: 2017 Renewal Application Special Supplemental Nutrition Program for the Women, Infant and Children (WIC).

15.

Precinct #1 - Comm. Cuellar:

55025

Consideration and approval of Resolution honoring the Weslaco High Girls Softball Team

16.

Budget & Management:

55010

Approval of cost of issuance budget for Certificates of Obligation, Series 2016.

54987

Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2016; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.

54938

Discussion, consideration, and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding for the following FEMA Project Number:

FEMA Project Number	Total Subgrant Award	Federal Cost Share (75%)	Local Cost Share (25%)
PA-06-TX-4223-PW-1905	969,570.54	727,177.91	242,392.63

Interfund transfers:

54998

TXDOT-PCT1 US83 ILLUMINATION (1315):
Approval of 2016 interfund transfer from R&B CW Adm-Contingency (1200) to TxDOT Pct 1 US83 Illumination (1315) in the amount of $25,000.00 to fund invoices for the TxDOT Illumination project.

17.

Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

54995

Discussion, consideration and action on various projects in connection with the design and construction of a new courthouse, including, but not limited to:
A. Acceptance and approval of the RFQ [drafted/developed by Hon. Hawkins & Peden, Porter Hedges, LLP] for: Professional Program Management Services for the new courthouse project [sent to Hon. S. Crain for review and comment as to form at request of Judge Garcia];
B. Authority to advertise the RFQ: Professional Program Management Services with direction as to extent of publishing sites;
C. Options to Hidalgo County as to how to procure the following services related to insurances and bonds for the new courthouse project;
a. Insurance Consultant with expertise in Owner Controlled Insurance and Bond Programs:
1. Exemption from competitive bidding requirement for professional service of a qualified and experienced insurance agent [certified and licensed by State Dept. of Insurance] to develop, draft and advise HC on the specifications for the purchase of OCIP and Bond Program subject to legal counsel's position on same;
2. Procure the Insurance Consultant Services through an Request for Proposals by publication of same;
3. Procurement of an Owner Controlled Insurance Program as drafted and developed through a consultant;

54854

A. Authority to advertise an Request for Proposal and approval of procurement packet RFP-#2016-235-07-27 as developed and drafted [with cooperation and input by Hidalgo County staff: Budget Office, Benefits & Purchasing Depts.] by Gary Looney from Hidalgo County's Group Health Program consultants, Brown & Brown Lone Star Insurance Services, dba, Alamo Insurance Group;

B. Acceptance and approval of a Non-disclosure Form for the purpose of data gathering from Hidalgo County's current Prescription Benefit Manager-PBM. Prime Therapeutics with authority for County Judge to execute.

54937

A. Status on procurement project #2016-158 [CC 04-19-16, R-AI#54249] RFP titled: "Professional Consulting Services for the Creation of a Healthcare and/or Hospital District":

1. 10 packets requested and distributed;
2. Submission Date for responses to RFP: May 11, 2016 with NO responses received.

B. Cancellation of the project as originally solicited & titled: Professional Consulting Services for the Creation of a Health Care and/or Hospital District";

C. Requesting an order granting exemption from competitive bidding requirements, under TxLGC, Chapter 262.24(a)(4), a professional service;

D. Acceptance of the credentials/proposed scope of services and fee schedule from Linda Wertz, DBA, The Wertz Group, LLC as qualified to engage to render services to develop, draft and provide the core HC-Exhibit B [Requirements, Scope of Tasks/Services/Work, Qualifications and Experience] for a Request for Proposals titled: "Provide Hidalgo County Residents Facts of the Operation of a Possible Creation of a Health Care District" [and facts on the current HC Indigent Health Services Program].

Pct. 1

54976

A. Pursuant to Legal Notice #2, requesting waiving of the technicality that the "SUMMARY OF INSURANCE: VEHICLE INFORMATION" page submitted w/bid on 05-04-16 [by bidder Benchmark Utility Contractors, Inc., dba, Centex Trucking]be SUBSTITUTED for one attached so as to reflect a complete ACORD-CERTIFICATE OF LIABILITY INSURANCE document as it is in the best interest of Hidalgo County to do so given the pricing received for the hauling services;

B. Presentation of the responsible vendor submitting the lowest and best bid [and meeting all specifications and/or requirements as detailed in the documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - Precinct 1 - "Hauling Of All Road Materials" through project No.: 2016-159-05-04-FAZ to Benchmark Utility Contractors, Inc., dba, Centex Trucking.

Pct. 2

55016

Pursuant to contract#C-16-218-05-25 with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of Leonel Garza Jr, & Associates LLC in connection with Work Authorization No. 1 for the Pct 2 Rancho Blanco Road Project.

55014

Approval of Work Authorization No. 1 (with an estimated cost of $10,458.00) as submitted by Millennium Engineers Group, Inc., Contract No. C-16-207-05-10 to provide construction materials engineering and testing services for the Pct 2 Sam Houston (Stewart-Cesar Chavez) Road Project.

55006

a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L&G Consulting Engineers Inc. for "Yuma Avenue Extension Project," for Pct. #2, [as approved for negotiations on CC 5/10/16] and subject to compliance with HB23 and HB1295 [if and when applicable];

b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $24,369.72) as submitted by project engineer, L&G Consulting Engineers, to provide "ROW Support Services and Asbestos Abatement for the Yuma Ave Extension Project" through Contract# C-16-258-06-14.

c. Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of George Jaime Salazar II dba Appraisal Haus and Professional Appraisal Services, Inc. in connection with C-16-258-06-14 for Yuma Avenue Extension Project.

18.

Open Forum

19.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

54952

CL-14-2804-E; Frank Salazar Vs Juan Ramos Individually, AKA Juan Ramos, D.B.A. El Valle Mobile Home Transportation

54954

Claim of Julio Ledezma

20.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

21.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

54953

CL-14-2804-E; Frank Salazar Vs Juan Ramos Individually, AKA Juan Ramos, D.B.A. El Valle Mobile Home Transportation

54955

Claim of Julio Ledezma

22.

Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

23.

Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

24.

Adjourn