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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 25, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 54724  
Discussion, consideration and approval of Amendment to the Economic Development Program Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement (VIDA) and Order approving the same.
 
6.   Constables:
 
A. 54667   Constable Pct. #1:

Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:
1) Albert Allen Collins
2) Carlos Vasquez III
3) Evelyn Velasquez
 
B. 54675   Constable Pct. #2:

Discussion, consideration and approval to appoint Armando Garza and Silvestre Aleman as Reserve Deputy Constables by Martin Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
 
C. 54758   Constable Pct. #4 (1100):

Approval to terminate Memorandum of Understanding (MOU) with Immigration and Customs Enforcement (ICE) and Hidalgo County Constable Pct. 4 Office
 
D. 54721   Constable Pct.#4:
Discussion, consideration, and approval to appoint Romero Rodriguez, Jr. as a Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012
 
7.   Tax Office - Paul Villarreal:
 
A. 54723   Discussion, consideration, and approval to adopt, publish new rules, and establish fees that will regulate motor vehicle title services pursuant to Title 7 of the Texas Transportation Code, Subtitle A, Chapter 520
 
8.   Sheriff's Office:
 
A. 54746   Operation Stonegarden (1284):
Authorization and approval to de-obligate $30,000.00 of Palmview Operation Stonegarden 2014 overtime funds to allocate to City of Mission OPSG 14 grant.
 
B. 54590   Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $40.00 to Chief Deputy Mario Lopez after auditing procedures are completed by County Auditor. Chief Deputy Mario Lopez paid for fuel expense with personal credit card due to U.S. Voyager Card not working properly.
 
C. 54653   1. Approval of Certification of Revenues as certified by the County Auditor for $1,500 donation from OXY USA, Inc..
2. Approval of budget amendment for $1,500 in the Sheriff's Office.
 
9.   Executive Office:
 
A. 54663   1. Update on State Highway 68 project study area by the Texas Department of Transportation
2. Discussion and approval of Resolution of Support for State Highway 68
 
B. 54657  
Discussion and approval of an Order Closing, Abandoning and Vacating Road to the Extent of Hidalgo County's Interest
(The West & Adams Tracts Subdivision)
 
10.   Human Resources:
 
A. 54732   Facilities Management (1100):
1. Discussion, consideration, and approval to change a position title as follows, effective next full pay period.
Action Slot# Dept. /
Program		 Position
Title		 Budged
Salary		 Proposed
Position Title
Title
Change		 0017 220-001 Air Condition
Technician I		 $26,794.00 Air Condition
Technician Helper

2. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
11.   HIDTA - Task Force:
 
A. 54693   HIDTA Sharing US Treasury (1228 & 1257)
Approval and authorization of interfund transfer from Hidalgo County HIDTA Task Force U.S. Treasury fund (1252) to the Sheriff's U.S. Treasury fund (1228) and the Constable Pct. 3 U.S. Treasury fund (1257) in the amount of $10,000.00 respectively.
 
12.   Health & Human Services Department:
 
A. 54686   Pursuant to Chapter 121 Local Public Health Reorganization act; Sec.121006, requesting approval of the Immunization Sliding Fee Schedule effective May 25th, 2016. The revision is needed as per revised guidelines by the Texas Vaccines for Children program.
 
B. 54668   Requesting approval to submit grant application to US AID for an award to combat Zika and future threats.
 
C.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.   Adult Probation:
 
A. 54512   DWI Grant Program Income:

December 2015
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,538.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,538.00.

January 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $3,129.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $3,129.00.

February 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $10,950.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $10,950.00.

March 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $3,454.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $3,454.00.

April 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,717.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,717.00.
 
14.   Urban County:
 
A. 54748   Approval to exercise 30 day “No Cause” Termination of contract dated May 22, 2012 between Hidalgo County and Dos Logistics, Inc. with regards to the Hidalgo County Pct. 1 Flood Drainage Improvements Project known as the “Delta Area Connector/East Lateral Project”. (GLO Contract No. 12-406-000-6453)
 
B. 54703   Urban County Program is requesting approval of a best and final negotiated contract for Professional Construction Management Services with LeFevre Engineering & Management Consulting, LLC in the amount of $179,665.00 for the management and coordination of the Delta Area Connector/ East Lateral Project, utilizing the General Land office (GLO) funds Contract No. 12-406-000-6453 DRS210068/DRS220068.
 
15.   Elections Administration:
 
A. 54804   Discussion and/or action, including but not limited to Elections updates
 
16.   Planning Department:
 
A. 54681   1. Preliminary Approval with Variance Request
a. Grace Meadows Subdivision- Pct. 4 (Rogelio Quintero) (S.H. 107 & Sunflower Road)
b. La Palmilla Apartments Subdivision- Pct. 4 (David Krukiel) (Alberta Road & Raul Longoria Road)

2. Preliminary Approval
a. Sunset Valley Ph. IV Subdivision- Pct. 1 (Sandoval Development, LP) (Stites Road & Victoria Road)
b. Eduardo’s Subdivision No. 14- Pct. 3 (Las Dianas Land Development) (Trosper Road & 3 Mile Line)

3. Final Approval
a. Las Delicias Ph. 2 Subdivision- Pct. 1 (Juan J. Lopez) (Mile 3 ½ West Road & Mile 12 North Road)
b. Dos Vientos Estates Subdivision- Pct. 4 (Kyndel W. Bennett) (Sharp Road & Curve Road)
c. Juliway Estates Subdivision- Pct. 4 (Kyndel W. Bennett) (FM 493 & Anderson Road)
d. Tierra De Santa Cruz No. 2 Subdivision- Pct. 4 (Santa Cruz Properties) (Brushline Road & El Cibolo Road)

4. Partial Reimbursements of Financial Guarantee
a. Los Novillos Subdivision- Pct. 4
 
17.   Precinct #2 - Comm. Cantu:
 
A. 54764   Resolution in honor of the Pharr P.A.L. Adelitas Rugby Team for winning the State High School Rugby Championship and ending their season as Division II High School Rugby State Champions.
 
18.   Precinct #4 - Comm. Palacios:
 
A. 54752   1. Resolution in Honor of Blanca E. Sanchez Elementary 2016 Texas Scholastic Chess Championship Team

2. Resolution in Honor of Reynaldo G. Garza Elementary 2016 Texas Scholastic Chess Championship Team

3. Resolution in Honor of Sharyland Pioneer High School 2016 US Chess National High School Championship Team
 
19.   Budget & Management:
 
A. 54767   Restitution-1124 M Rd (1100):
Approval of 2016 interfund transfer from Pct.4 Rd Maint (007) to the Restitution-1124 M Rd (125) in the amount of $10,357.89 to fund the renovations to the Restitution Center.
 
20.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 54755  
Consideration, discussion and applicable action and/or direction on any/all aspects of professional services required for the design and construction of a New Hidalgo County Courthouse, including, but not limited to the following:
A. Selection of architectural firm;
B. Method of construction: Conventional Bid, Construction Manager at Risk, Design/Build, etc.;
C. Status of negotiations with ranked Construction Material/Geo-technical Testing firm;
D. Status of negotiations on off-site Civil Engineering related to closure of 281, drainage improvements, etc.;
E. Status of Program and/or Project Manager Services;
F. Other related professional services.
 
2. 54727  
Approval for correction of date captioned on (CC-05/17/16 AI-54562) for the upcoming auction scheduled as Wednesday, June 08, 2016.
 
B.   Pct. 1
 
1. 54399  
Authority to advertise and approval of plans and specifications developed by project engineer, LeFevre Engineering & Management Consulting, LLC, for: Hidalgo County Drainage District No. 1 -"Kenyon Road and Mile 17 Area Drainage Improvements Project"-RFB No. HCDD1-16-023-06-15, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
 
2. 54647  
a. Acceptance and approval of a Professional Engineering Agreement# C-16-165-05-25 with TEDSI Infrastructure Group, Inc. for [Job Specific] Projects: “Nittler Road Improvements (from FM493 to FM88)" and "Mile 9 Road Improvements (from Mile 1 East to Mile 3 East)" within Hidalgo County Precinct No. 1, subject to compliance with HB1295 [if and when applicable];

b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $156,741.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc.- Project:“Nittler Road Improvements from FM 493 to FM 88” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-165-05-25.

c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 90, 636.00) as submitted by project engineer, TEDSI Infrastructure Group, Inc. -Project:“Mile 9 Road Improvements from Mile 1 East to Mile 3 East” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-165-05-25.
 
C.   Pct. 2
 
1. 54733  
Approval of Supplemental Agreement No. 1 for L&G Consulting Engineers, Contract No. C-15-097-03-17 resulting in additional ROW acquisition services and asbestos abatement (with an estimated cost increase of $24,531.51) for services under Work Authorization No. 5 for the Pct 2 Yuma Ave Road Project and subject to compliance with HB23 and/or HB1295 when and if applicable.
 
2. 54742  
Approval of Work Authorization No. 4 (with an estimated cost of $4,731.24) as submitted by project engineer, L&G Consulting Engineers, to provide geotechnical engineering services for the Pct 2 Rancho Blanco Road Project.
 
3. 54606  
a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L&G Consulting Engineers Inc. for "Schematic Development, Plans, Specification & Estimates (PS&E), ROW Support and Environmental Services for Rancho Blanco Rd Extension Project," for Pct. #2, [as approved for negotiations on CC 5/10/16] and subject to compliance with HB23 and HB1295 [if and when applicable];

b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $99,752.30) as submitted by project engineer, L&G Consulting Engineers, to provide "Schematic Development, Plans, Specification & Estimates (PS&E), ROW Support Services and Environmental Services for the Rancho Blanco Road Extension Project through Contract# C-16-218-05-25.
 
4. 54683  
Acceptance and approval to execute the final form of a Professional Surveying Agreement with Civil Design Services, Inc. dba CDS Muery, for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis),"as approved for negotiations on CC 5/10/16, and subject to compliance with HB23 and HB1295 [if and when applicable];
 
5. 54509  
Presentation of Bids received (as detailed in tabulation sheet contained herein) for the purpose of award to the responsible vendor submitting the lowest and best bid [including meeting specifications and/or requirements] with approval of contract document, ts for project titled: Hidalgo County Precinct No. 2-"Hauling Services for all Road Materieals" through RFB No.: 2016-079-04-20-SGS
 
D.   Pct. 4
 
1. 54765  
A. Requesting an order for the exemption from competitive bidding requirements under Tx. LGC, 262.024(a(4), a professional service;

B. Presentation of the scoring grid [for the purpose of ranking by CC] the nominated firms from HC approved pool of architectural services 'providers in connection with Brewster Park Project in Pct. #4;
Evaluation Fulcrum Gignac Mata- Garcia
Scoring 92 96 97
Ranking

C. Authority fort he purchasing department to commence negotiations with the number one ranked firm of _______________ to finalize an AIA form of agreement for the provision of architectural services in connection with Brewster Park project in Pct. #4
 
2. 54722   Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "Mile 17 1/2 Road Paving & Drainage Improvements" (CC award action AI 54418 on 05/10/2016) to Texas Cordia Construction, LLC, in the total amount of $345,880.39 for contract # C-16-120-05-10 reviewed and approved as to form by Legal Counsel.
 
3. 54749  
A. Requesting approval of an order for exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), a professional services;

B. Presentation of the scoring grid of the nominated firms [from HC approved pool of Construction Materials/Geo-technical Testing Firms] for the purpose of ranking by HCCC so as to continue to the next phase of the protocol for engagement of professional services in connection with Alberta Drain Project in Pct. #4;
Evaluation Millennium Eng. Group, Inc. Earth Co, LLC TSI, LAB., INC.
Scoring 98 97 95
Ranking

C. Authority for the purchasing department to commence negotiations with the number one ranked firm of _______________ for the purpose of engagement through a professional services contract document for the provision of Construction Materials/Geo-technical Testing Services for the Alberta Drain Project in Pct. #4;
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 54768   R. Gutierrez Engineering Corporation v. Hidalgo County
 
D. 54707   Claim of PEGA JPS Utilities, LLC
 
E. 54728   Claim of Rodolfo Vela
 
F. 54714   County of Hidalgo, Tx v. Aurelio Vaca & Guadalupe Vaca
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 54769   R. Gutierrez Engineering Corporation v. Hidalgo County
 
D. 54708   Claim of PEGA JPS Utilities, LLC
 
E. 54729   Claim of Rodolfo Vela
 
F. 54715   County of Hidalgo, Tx v. Aurelio Vaca & Guadalupe Vaca
 
25.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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