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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 17, 2016
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

54617

South Texas Behavioral Health Center CEO Joe Rodriguez will honor Hidalgo County Sheriff J.E. "Eddie" Guerra during Mental Health Month.

Executive Office:

54456

Update on State Highway 68 project study area by the Texas Department of Transportation

54553

Mailing Services (1100):
Requesting approval of the following invoices/claims received on 5/3/16; (2015-PO #719706 was liquidated on 3/11/16), with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:

Vendor	Invoice#	Invoice Date	Amount
Upper Valley Mailing Services, LLC	U13324	5/31/15	$2,322.71
Upper Valley Mailing Services, LLC	14501	10/31/15	$2,330.83
Upper Valley Mailing Services, LLC	14502	11/30/15	$2,524.53
TOTAL			$7,178.07

Human Resources:

54587

Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next pay period, 05/30/2016:

Action	Dept/ Program	Slot No.	Position Title	Current Budgeted Allowance	Proposed Budgeted Allowance
Clothing Allowance/Delete	280-001	0423	Sergeant Step I	$500.00	$0.00
Clothing Allowance/Add	280-001	0027	Sergeant Step II	$0.00	$500.00

3. Approval to revise salary schedule in accordance with Commissioner's Court action.

54634

PCT 3 Road Maintenance (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 5/30/2016:

Action	Dept/ Program	Slot#	Position Title	Current Budgeted Salary	Proposed Budgeted Salary
Create	123-005	0103	Assistant Field Operations Director	$0.00	$60,000.00
Create	123-005	0104	Clerk III	$0.00	$42,000.00

2. Approval of intradepartmental transfer.
3. Approval to revise the salary schedule in accordance with Commissioners Court action.

Health & Human Services Department:

54573

Requesting approval to submit grant renewal application for the Infectious Disease Control Unit program in the amount of $73,450.00 for the period of 09/01/2016 through 08/31/2017.

54575

Requesting approval to submit grant renewal application for the TB Federal FY 17 program in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. The allocation period will run from 01/01/2017 through 12/31/2017.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

Fire Marshal's Office:

54599

Discussion and approval for sale and use of fireworks for Memorial Day Weekend

10.

IT Department:

54551

Requesting approval of the following claim/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.

Invoice Date	Invoice	Vendor	Amount
10/13/2015	95638386	Ricoh USA, Inc.	$134.15
11/12/2015	95814168	Ricoh USA, Inc.	$147.13
12/12/2015	95988896	Ricoh USA, Inc.	$134.15

11.

Urban County:

54605

Urban County Program on behalf of City of La Joya is requesting authority to purchase recreational equipment/supplies through Hidalgo County's membership and participtation with Buyboard approved vendor BSN Sports, (Buyboard Contract # 413-12) in the amount of $4,914.19 (quote attached hereto). There are no shipping fees. City of La Joya UCP Year 28 (2015) Public Service (General) funds will be utilized.

54470

1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services-Construction Material Geo-Technical Testing;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Service firms from the County’s approved “pool” as graded and evaluated by City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program for Granjeno Parks, Recreational Facility Improvements.

Engineering Firm:	Grade	Ranked
Raba-Kistner Consultants, Inc.	98.67%
Professional Service Industries	90.00%
Terracon Consultants, Inc.	83.00%

3. Authority to negotiate a professional engineering service-Construction Material Geo-Technical Testing contract
with the No. 1 ranked firm of _________________________ for the provision of engineering services-construction material geo-technical testing for the City of Granjeno Parks, Recreational Facility Improvements Project.

12.

Elections Administration:

Discussion and/or action, including but not limited to Elections updates

13.

Head Start Program:

54616

Discussion/Approval on Request to Purchase a New Electronic Messaging Sign through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, EBSCO Sign Group, LLC

54615

Discussion/Approval on Request to Purchase One (1) Cargo Van,One (1) Passenger Van, One (1) Delivery Truck w/Lift, and One (1) Pickup Truck, through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, Caldwell Country Chevrolet (Including TASB Administrative Fee)

54614

Discussion/Approval of Children’s Applications for 2016-2017

54611

Discussion/Approval to Include High Income Children in the Palacios Head Start Center

54610

Discussion/Approval to Relocate Two (2) Donna IV Head Start Center Classrooms to Donna I Head Start Center

54609

Discussion/Approval of Cost of Living Application (COLA)

14.

Public Defender's Office:

54622

Public Defender's (1100):
Discussion, Consideration and Approval to appoint Amencio A. Almanza, UTRGV Student as volunteer Public Defender Intern for the period of May 31, 2016 through August 2016.

15.

Precinct #1 - Comm. Cuellar:

54600

1. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 1 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229.
2. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 2 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229.

16.

Precinct #2 - Comm. Cantu:

54546

1. Approval of Interlocal Agreement between PSJA ISD and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the District and the County will benefit from the outcome of the work.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).

17.

Budget & Management:

54597

1. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers:

FEMA Project Number	Total Subgrant Award
PA-06-TX-4223-PW01362	$4,455,655.00

2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $4,021,451.52.

3. Approval of appropriation of funds to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $4,021,451.52.

4. Discussion, consideration, approval of Order Authorizing an Emergency Appropriation to the Hidalgo County Fiscal Year 2016 Budget for Payment for emergency expenditures as per Local Government Code Section 111.070.

5. Approval of appropriation of funds from General Fund-Unassigned Fund Balance and interfund transfer to Designated Purpose Funds (1280) for Catergory C Road repairs in the amount of $1,340,483.83 as per Texas Local Government Code Section 111.070 to address emergency expenditures related to May/June 2015 DR-4223 event.

54564

Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Third Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.

Budget Appropriations:

54646

Pct. 2 CW Mechanic Shop (1200):
Approval of 2016 appropriation of funds for the CW Mechanic Shop (program #004) from the R & B unassigned fund balance in the amount of $85,000 to fund the purchase of heavy equipment & vehicles.

Interfund transfers:

54651

Restitution-1124 M Rd (1100):
Approval of 2016 interfund transfer from Pct.4 Rd Maint (007) to the Restitution-1124 M Rd (125) in the amount of $59,951.31 to fund the renovations to the Restitution Center.

18.

Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

54562

A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 06-09-2016) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received;

B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 06-09-2016 resulted in no bids were received;

C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 06-09-2016, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.

54596

A. Pursuant to the legal notices in the RFB, requesting action from HCCC to "waive" a technicality as it is in the best interest of the County to do so: the receipt of samples from manufacturer for sole participant - Gall, LLC, thus permitting the end user departments the opportunity to examine the product prior to recommending vendor for award;

B. Approval to declare sole vendor, Gall, LLC as the responsible vendor submitting the lowest and most responsible bid for: Bullet Proof Vests, ie: "Soft Body Armor";

C. Acceptance of the Sole Bid from Gall, LLC for the purpose of award and approval for Request for Bid titled: Hidalgo County-"Bullet Proof Vest (Soft Body Armor)" through project No.: 2016-106-05-04-SGS.

54492

Presentation of the sole vendor, Mountain Glacier for the purpose of declaring it as the most responsible, lowest and best bid received [meeting all specifications and / or requirements as detailed in the documentation contained herein] for award and approval of contract for Request for Bid titled: Hidalgo County - "Bottled Water Services" through project No.: 2016-133-04-27-FAZ.

Pct. 1

54631

Requesting approval to process the following Invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:

Vendor	Invoice No.	Amount	PO Number
Republic Services	4865-000001058	$9,878.27	738271
Republic Services	4865-000001039	$10,055.73	738271
Republic Services	4865-000001019	$9,094.06	738271
Republic Services	4865-000001095	$6,955.00	738271

Pct. 4

54602

Acceptance and approval of the final construction contract documents for the project: “Off Site Manhole Covers and/with Installation” Pct. No. 4 (award action on 05-10-16 ai # 54541) to Saenz Utility Contractors, LLC, in the amount of $22,303.75 (Contract No. C-16-160-05-10).

54643

Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for “Concrete Walking Trail at San Carlos CRC & Sunflower Park”.

54295

Acceptance and approval of the final construction contract documents for the project: “Construction of Parking Lot at San Carlos CRC and Sunflower Park” Pct. No. 4 (award action on 04-05-16 Ai# 53986) to Gomez Paving dba South Texas Paving, in the amount of $150,900.00 (Contract No. C-16-115-04-05) reviewed and approved by legal counsel.

54505

Requesting authority to purchase office furniture thru HC membership/participation with awarded vendor, Staples Business Advantage thru Buyboard contract 503-16 in the amount of $58,934.52 thru requisition #296468 for Pct. 4's new CRC facility.

Sheriff's Office

54392

Approval to declare as “surplus” (for the purpose of destruction) Bullet-Proof Vest from Hidalgo County Sheriff's Office inasmuch as Bullet-Proof Vest cannot be re-cycled (with approval for said disposition through the HC Sheriff’s Department).

19.

Open Forum

20.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

54607

Duties & Evaluation of Hidalgo County Community Service Agency Director

54625

Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill

54635

C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County

54571

Claim of Oscar Flores

54612

Claim of Raul Chapa

21.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

22.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

54608

Duties & Evaluation of Hidalgo County Community Service Agency Director

54627

Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill

54636

C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County

54572

Claim of Oscar Flores