1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 4A Pct. 1 - 2012 Bond Referendum Projects with TEDSI Infrastructure Group in the amount of $6,400.00 as it relates Monte Cristo Drain Control Structure. 7. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 10. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54640 2016 - Pct. 1 Parks (1100) B. AI-54642 2016 - Pct. 1 Sanitation (1100) C. AI-54633 2016 - Pct. 4 Parks (1100) D. AI-54592 2016 - Pct. 4 Doolittle Recovery (1100) E. AI-54598 2016 - Pct. 4 Rd. Maint (1200) F. AI-54628 2016 - Executive Office (1100) G. AI-54618 2016 - WIC (1292) H. AI-54591 2016 - Elections (1100) I. AI-54589 2016 - County Court at Law #4 (1100) J. AI-54588 2016 - Justice Court Tech (1242) K. AI-54585 2016 - WIC (1292) L. AI-54584 2016 - District Attorney Investigation HB65 (1223) M. AI-54579 2016 - Pct 2 Rd. Maint (1200) N. AI-54578 2016 - District Attorney's Office (1100) O. AI-54577 2016 - Constable Pct. 2 (1100) P. AI-54576 2016 - Fire Marshal (1100) Q. AI-54566 2016 - Imm Div Local (1293) R. AI-54559 2016 - Constable Pct. 2 (1220) S. AI-54558 2016 - 449th District Court (1100) T. AI-54554 2016 - Budget & Mgmt. (2201) U. AI-54549 2016 - Elections (1100) 3. 2016 Interdepartmental transfers: A. AI-54648 Pct.1 CO’s 2015A (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (205) to program (208) in the amount of $30,000.00. B. AI-54644 Pct. 2 CRC San Juan & CRC Alamo (1100): Approval of 2016 interdepartmental transfer from CW Adm.-Contingency (program #002) to Pct. 2 CRC San Juan & CRC Alamo (program #'s 018 & 082) in the amount of $1,557.82 to fund various operating expenditures. C. AI-54645 Approval of 2016 interdepartmental transfer from Pct. 4 Machinery & Equip (program 029) to CRC Sunflower/ SH 107 (program 123) in the amount of $133,000.00. D. AI-54638 Pct.1 SOA (1303): Approval of 2016 interdepartmental transfer within SOA1341 from program (113) to program (118) in the amount of $41,000.00. E. AI-54637 Pct.1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to programs (188, 112 & 210) in the amount of $55,000.00. F. AI-54574 Pct 2 Administration (1200): Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $7,191.44 to fund operating expenditures. G. AI-54563 CO2014 Various Projects (1345): Approval of 2016 inter-departmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jcksn) Rd Project to CO2014-Pct 2 Various Projects in the amount of $49,559.93 to fund project expenditures. H. AI-54552 Mailing Services (1100): Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $7,200.00 to pay for pending invoices owed to Upper Valley Mailing Services 4. Planning Department: A. AI-54580 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. AI-54560 District Clerk Fee Report for the month of April 2016 - $542,391.35 6. Executive Office: A. AI-54629 Approval of 457 plan hardship withdrawal requests for Employee #093521 & #122335 7. Tax Refunds: A. AI-54583 ACCOUNT NUMBER PAYER AMOUNT A1800.00.040.0006.02 VIOLA G SUNDERLAND/SUE ELLEN SAUDER $4,385.47 C4921.1A.000.0009.00 REYMAC INVESTMENTS LLC $4,212.52 C4921.1A.000.0010.00 REYMAC INVESTMENTS LLC $3,252.56 C4921.1A.000.0011.00 REYMAC INVESTMENTS LLC $2,709.93 D7520.02.000.0118.00 CORELOGIC $3,058.01 D8510.02.000.0113.00 SIERRA TITLE OF HIDALGO COUNTY INC $35,760.75 E3300.99.000.0000.H3 PACIFIC RIM CAPITAL INC $6,948.28 K2400.00.000.0057.02 INTERNATIONAL BANK $7,020.51 M2248.99.000.0005.00 FRED LOYA INSURANCE AGENCY, INC $3,729.47 M2250.02.000.0004.00 AURIEL INVESTMENTS, LLC $9,235.55 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $4,209.49 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $5,853.18 M4935.00.000.0001.00 ARGENTO PROPERTIES LTD $5,971.81 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $6,007.61 P6190.99.000.001A.08 PTAX COE / GE CAPITAL $2,740.03 R1155.00.000.0038.00 LERETA LLC $2,707.96 S3095.00.000.000A.00 VSP INVESTMENTS LLC $4,802.05 T2100.99.241.0011.09 GATEWAY PRINTING & OFFICE SUPPLY INC $10,683.20 T2100.99.241.0011.09 GATEWAY PRINTING & OFFICE SUPPLY INC $10,818.69 W0100.00.010.0005.01 CJ-FALL LLC $3,224.33 W0100.00.048.0004.11 SOUTHWEST GRAIN COMPANY $3,533.22 W0100.00.048.0009.44 LUIS RIVERA $3,033.62 W2300.99.000.0000.S4 BANK OF AMERICA $13,566.76 W3800.00.726.0000.00 FA ZA FAMILY LP $10,011.86 W6897.00.000.00A2.00 INTERNATIONAL BANK $7,584.55 B. AI-54567 ACCOUNT NUMBER PAYER AMOUNT T0400.00.001.0015.00 LIBERTY HOME EQUITY SOLUTIONS, INC $2,986.48 8. Membership Dues: A. AI-54586 Public Defender's (1100): Requesting approval to pay annual membership dues to the State Bar of Texas - Requisition #298489, in the total amount of $2,028.00 for the following employees, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. Employee Name Position Title Amount Jaime E. Gonzalez Chief Public Defender $235.00 Jose L. Bravo First Assistant Public Defender $235.00 Lawrence Esparza Public Defender IV $235.00 Sofia Kamal Public Defender III $235.00 Nereida Lopez Public Defender II $235.00 Michael S. Parson Public Defender II $235.00 Employee Name Position Title Amount Christina L. Conway Public Defender II $235.00 Catarina S. Alvarado Public Defender II $235.00 Gina Vela Public Defender II $148.00 B. AI-54569 Fire Marshal (1100): Approval to pay membership dues for Eric Sanchez to the International Association of Arson Investigators Inc. for $135.00 (Requisition #00298406) with authority for county treasurer to issue payment after review and auditing procedures are completed. C. AI-54496 Justice of the Peace 2 Pl. 2 (1100): Request approval to pay J.P.C.A. membership dues for Andres Guzman, Armando Rodriguez and Judge Jaime Jerry Munoz in the total amount of $130 (req 296794) with authority with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. AI-54565 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of December 2015 and January 2016. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54650 Pct. 4 Project Invoices: 1. Acceptance and approval of request for payment of Application No. 9 for $41,135.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO# 703489). 2. Acceptance and approval of request for payment of invoice 3224-16 for $9,388.30 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944). 3. Acceptance and approval of request for payment of invoice 3223-16 for $22,320.00 submitted by Mata-Garcia Architects for the Landscaping/Structural and Irrigation Construction for the San Carlos Community Resource Center (PO# 700944). C. AI-54604 1. Requesting clarification/correction to (AI-53107-CC-02/03/16) to Professional Services Agreement #C-16-048-02-03 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering to correct [Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and NOT Hidalgo County Precinct No. 3, in connection to (job specific) Project: "FM 1925 from 1,500 ft. West of FM 2220 (Ware Road) to 10th Street" located within Hidalgo County Precinct No. 4. 2. Acceptance and approval of a Supplemental Agreement No. 1 as submitted by L&G Consulting Engineers, Inc. d/b/a L&G Engineering to [extend the term] in order to complete Exhibit B (Scope of Services) in connection to current Professional Engineering Services Agreement #C-15-136-06-02 for (job specific) project: FM 2220 (Ware Road) from FM 676 (Mile 5) to FM1925 within Hidalgo County Precinct No. 4, for an additional three (3) year period to expire June 3, 2019. 3. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Work Authorization #1 for ($179,464.00) as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4. 4. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Supplemental Agreement No. 1 as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4. 5. Acceptance and approval of Work Authorization No. 3 with an estimated cost of ($ 9,996.31) as submitted by project engineer, L&G Engineering for Project:“Geo Technical Engineering" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15. 6. Acceptance and approval of Work Authorization No. 1 with an estimated cost of ($ 49,955.00) as submitted by project engineer, Halff Associates, Inc. in connection to (on call) Professional Engineering Services agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for projects located within Hidalgo County Precinct Number 4, [Project: "Sanitation Collection Facility and "M" Road Building"]. D. AI-54624 Approval of Payment Application No. 2 in the amount of $179,646.90 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Jose N. Saldivar, PE. E. AI-54620 Approval of Application for Payment No. 2 in the amount of $194,304.45 for 2GS, LLC, contracted vendor for Heidelberg Subdivision (Pct. 1) as submitted by project engineer LeFevre Engineering & Management Consulting, LLC (C-CAP- 15-257-10-06). F. AI-54619 Approval of payment of Invoice# 20162673-$236,281.66 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from January 1 through February 29, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1. G. AI-54601 Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of April 21, 2016. H. AI-54570 Approval of Payment Application No. 12 in the amount of $158,906.98 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. I. AI-54556 Ratification of Change Order No. 1 in connection with contract; C-16-061-01-19 for Hidalgo County- Precinct No. 2- Eldora Road Improvements (from I Road to Raul Longoria Road) as recommended by project engineer, Jose Noe Saldivar. P.E., with a cost increase in the amount of $6,030.00 and additional fourteen (14) calendar/working days and subject to compliance with HB 1295 when and if applicable. J. AI-54482 Requesting authority to purchase commercial equipment from Superior Alarms for the Hidalgo County Jail thru our membership/participation with Buyboard Cooperative Contract #493-15 for the following: 1. Requisition #292199 - $ 2,550.28; 2. Requisition #292201 - $ 1,560.37; and, 3. Requisition #292197 - $12,631.66 with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable. K. AI-54439 Approval to add fuel card users for the Adult Probation Department and as further detailed in supporting documentation herein. L. AI-54433 Approval to clarify the approved amount of the invoice for The American Institute of Architects (AIA) $ 3,750.99 to reflect the newly received invoice with the correct amount as $3,999.99 thus increasing the total due by $249.00..
County Judge's Office: A. AI-54617 South Texas Behavioral Health Center CEO Joe Rodriguez will honor Hidalgo County Sheriff J.E. "Eddie" Guerra during Mental Health Month.
J. AI-54482 Requesting authority to purchase commercial equipment from Superior Alarms for the Hidalgo County Jail thru our membership/participation with Buyboard Cooperative Contract #493-15 for the following: 1. Requisition #292199 - $ 2,550.28; 2. Requisition #292201 - $ 1,560.37; and, 3. Requisition #292197 - $12,631.66 with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable.
Executive Office: A. AI-54456 Update on State Highway 68 project study area by the Texas Department of Transportation B. AI-54553 Mailing Services (1100): Requesting approval of the following invoices/claims received on 5/3/16; (2015-PO #719706 was liquidated on 3/11/16), with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Upper Valley Mailing Services, LLC U13324 5/31/15 $2,322.71 Upper Valley Mailing Services, LLC 14501 10/31/15 $2,330.83 Upper Valley Mailing Services, LLC 14502 11/30/15 $2,524.53 TOTAL $7,178.07
Human Resources: A. AI-54587 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next pay period, 05/30/2016: Action Dept/ Program Slot No. Position Title Current Budgeted Allowance Proposed Budgeted Allowance Clothing Allowance/Delete 280-001 0423 Sergeant Step I $500.00 $0.00 Clothing Allowance/Add 280-001 0027 Sergeant Step II $0.00 $500.00 3. Approval to revise salary schedule in accordance with Commissioner's Court action. B. AI-54634 PCT 3 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 5/30/2016: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 123-005 0103 Assistant Field Operations Director $0.00 $60,000.00 Create 123-005 0104 Clerk III $0.00 $42,000.00 2. Approval of intradepartmental transfer. 3. Approval to revise the salary schedule in accordance with Commissioners Court action.
Head Start Program: A. AI-54616 Discussion/Approval on Request to Purchase a New Electronic Messaging Sign through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, EBSCO Sign Group, LLC B. AI-54615 Discussion/Approval on Request to Purchase One (1) Cargo Van,One (1) Passenger Van, One (1) Delivery Truck w/Lift, and One (1) Pickup Truck, through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, Caldwell Country Chevrolet (Including TASB Administrative Fee) C. AI-54614 Discussion/Approval of Children’s Applications for 2016-2017 D. AI-54611 Discussion/Approval to Include High Income Children in the Palacios Head Start Center E. AI-54610 Discussion/Approval to Relocate Two (2) Donna IV Head Start Center Classrooms to Donna I Head Start Center F. AI-54609 Discussion/Approval of Cost of Living Application (COLA)
Health & Human Services Department: A. AI-54573 Requesting approval to submit grant renewal application for the Infectious Disease Control Unit program in the amount of $73,450.00 for the period of 09/01/2016 through 08/31/2017. B. AI-54575 Requesting approval to submit grant renewal application for the TB Federal FY 17 program in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. The allocation period will run from 01/01/2017 through 12/31/2017. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. AI-54599 Discussion and approval for sale and use of fireworks for Memorial Day Weekend
IT Department: A. AI-54551 Requesting approval of the following claim/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor. Invoice Date Invoice Vendor Amount 10/13/2015 95638386 Ricoh USA, Inc. $134.15 11/12/2015 95814168 Ricoh USA, Inc. $147.13 12/12/2015 95988896 Ricoh USA, Inc. $134.15
Urban County: A. AI-54605 Urban County Program on behalf of City of La Joya is requesting authority to purchase recreational equipment/supplies through Hidalgo County's membership and participtation with Buyboard approved vendor BSN Sports, (Buyboard Contract # 413-12) in the amount of $4,914.19 (quote attached hereto). There are no shipping fees. City of La Joya UCP Year 28 (2015) Public Service (General) funds will be utilized. B. AI-54470 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services- Construction Material Geo-Technical Testing; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Service firms from the County’s approved “pool” as graded and evaluated by City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program for Granjeno Parks, Recreational Facility Improvements. Engineering Firm: Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Professional Service Industries 90.00% Terracon Consultants, Inc. 83.00% 3. Authority to negotiate a professional engineering service-Construction Material Geo-Technical Testing contract with the No. 1 ranked firm of _________________________ for the provision of engineering services-construction material geo-technical testing for the City of Granjeno Parks, Recreational Facility Improvements Project.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Public Defender's Office: A. AI-54622 Public Defender's (1100): Discussion, Consideration and Approval to appoint Amencio A. Almanza, UTRGV Student as volunteer Public Defender Intern for the period of May 31, 2016 through August 2016.
Precinct #1 - Comm. Cuellar: A. AI-54600 1. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 1 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229. 2. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 2 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229.
Precinct #2 - Comm. Cantu: A. AI-54546 1. Approval of Interlocal Agreement between PSJA ISD and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the District and the County will benefit from the outcome of the work. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
Budget & Management: A. AI-54597 1. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers: FEMA Project Number Total Subgrant Award PA-06-TX-4223-PW01362 $4,455,655.00 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $4,021,451.52. 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $4,021,451.52. 3. Approval of appropriation of funds to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $4,021,451.52. 4. Discussion, consideration, approval of Order Authorizing an Emergency Appropriation to the Hidalgo County Fiscal Year 2016 Budget for Payment for emergency expenditures as per Local Government Code Section 111.070. 5. Approval of appropriation of funds from General Fund-Unassigned Fund Balance and interfund transfer to Designated Purpose Funds (1280) for Catergory C Road repairs in the amount of $1,340,483.83 as per Texas Local Government Code Section 111.070 to address emergency expenditures related to May/June 2015 DR-4223 event. B. AI-54564 Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Third Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents. C. Budget Appropriations: 1. AI-54646 Pct. 2 CW Mechanic Shop (1200): Approval of 2016 appropriation of funds for the CW Mechanic Shop (program #004) from the R & B unassigned fund balance in the amount of $85,000 to fund the purchase of heavy equipment & vehicles. D. Interfund transfers: 1. AI-54651 Restitution-1124 M Rd (1100): Approval of 2016 interfund transfer from Pct.4 Rd Maint (007) to the Restitution-1124 M Rd (125) in the amount of $59,951.31 to fund the renovations to the Restitution Center.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-54562 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 06-09-2016) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received; B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 06-09-2016 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 06-09-2016, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. 2. AI-54596 A. Pursuant to the legal notices in the RFB, requesting action from HCCC to "waive" a technicality as it is in the best interest of the County to do so: the receipt of samples from manufacturer for sole participant - Gall, LLC, thus permitting the end user departments the opportunity to examine the product prior to recommending vendor for award; B. Approval to declare sole vendor, Gall, LLC as the responsible vendor submitting the lowest and most responsible bid for: Bullet Proof Vests, ie: "Soft Body Armor"; C. Acceptance of the Sole Bid from Gall, LLC for the purpose of award and approval for Request for Bid titled: Hidalgo County-"Bullet Proof Vest (Soft Body Armor)" through project No.: 2016-106-05-04-SGS. 3. AI-54492 Presentation of the sole vendor, Mountain Glacier for the purpose of declaring it as the most responsible, lowest and best bid received [meeting all specifications and / or requirements as detailed in the documentation contained herein] for award and approval of contract for Request for Bid titled: Hidalgo County - "Bottled Water Services" through project No.: 2016-133-04-27-FAZ. B. Pct. 1 1. AI-54631 Requesting approval to process the following Invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Invoice No. Amount PO Number Republic Services 4865-000001058 $9,878.27 738271 Republic Services 4865-000001039 $10,055.73 738271 Republic Services 4865-000001019 $9,094.06 738271 Republic Services 4865-000001095 $6,955.00 738271 C. Pct. 4 1. AI-54602 Acceptance and approval of the final construction contract documents for the project: “Off Site Manhole Covers and/with Installation” Pct. No. 4 (award action on 05-10-16 ai # 54541) to Saenz Utility Contractors, LLC, in the amount of $22,303.75 (Contract No. C-16-160-05-10). 2. AI-54643 Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for “Concrete Walking Trail at San Carlos CRC & Sunflower Park”. 3. AI-54295 Acceptance and approval of the final construction contract documents for the project: “Construction of Parking Lot at San Carlos CRC and Sunflower Park” Pct. No. 4 (award action on 04-05-16 Ai# 53986) to Gomez Paving dba South Texas Paving, in the amount of $150,900.00 (Contract No. C-16-115-04-05) reviewed and approved by legal counsel. 4. AI-54505 Requesting authority to purchase office furniture thru HC membership/participation with awarded vendor, Staples Business Advantage thru Buyboard contract 503-16 in the amount of $58,934.52 thru requisition #296468 for Pct. 4's new CRC facility. D. Sheriff's Office 1. AI-54392 Approval to declare as “surplus” (for the purpose of destruction) Bullet-Proof Vest from Hidalgo County Sheriff's Office inasmuch as Bullet-Proof Vest cannot be re-cycled (with approval for said disposition through the HC Sheriff’s Department).
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-54607 Duties & Evaluation of Hidalgo County Community Service Agency Director D. AI-54625 Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill E. AI-54635 C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County F. AI-54571 Claim of Oscar Flores G. AI-54612 Claim of Raul Chapa 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-54608 Duties & Evaluation of Hidalgo County Community Service Agency Director D. AI-54627 Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill E. AI-54636 C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County F. AI-54572 Claim of Oscar Flores G. AI-54613 Claim of Raul Chapa 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 4A Pct. 1 - 2012 Bond Referendum Projects with TEDSI Infrastructure Group in the amount of $6,400.00 as it relates Monte Cristo Drain Control Structure. 7. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 10. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54640 2016 - Pct. 1 Parks (1100) B. AI-54642 2016 - Pct. 1 Sanitation (1100) C. AI-54633 2016 - Pct. 4 Parks (1100) D. AI-54592 2016 - Pct. 4 Doolittle Recovery (1100) E. AI-54598 2016 - Pct. 4 Rd. Maint (1200) F. AI-54628 2016 - Executive Office (1100) G. AI-54618 2016 - WIC (1292) H. AI-54591 2016 - Elections (1100) I. AI-54589 2016 - County Court at Law #4 (1100) J. AI-54588 2016 - Justice Court Tech (1242) K. AI-54585 2016 - WIC (1292) L. AI-54584 2016 - District Attorney Investigation HB65 (1223) M. AI-54579 2016 - Pct 2 Rd. Maint (1200) N. AI-54578 2016 - District Attorney's Office (1100) O. AI-54577 2016 - Constable Pct. 2 (1100) P. AI-54576 2016 - Fire Marshal (1100) Q. AI-54566 2016 - Imm Div Local (1293) R. AI-54559 2016 - Constable Pct. 2 (1220) S. AI-54558 2016 - 449th District Court (1100) T. AI-54554 2016 - Budget & Mgmt. (2201) U. AI-54549 2016 - Elections (1100) 3. 2016 Interdepartmental transfers: A. AI-54648 Pct.1 CO’s 2015A (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (205) to program (208) in the amount of $30,000.00. B. AI-54644 Pct. 2 CRC San Juan & CRC Alamo (1100): Approval of 2016 interdepartmental transfer from CW Adm.-Contingency (program #002) to Pct. 2 CRC San Juan & CRC Alamo (program #'s 018 & 082) in the amount of $1,557.82 to fund various operating expenditures. C. AI-54645 Approval of 2016 interdepartmental transfer from Pct. 4 Machinery & Equip (program 029) to CRC Sunflower/ SH 107 (program 123) in the amount of $133,000.00. D. AI-54638 Pct.1 SOA (1303): Approval of 2016 interdepartmental transfer within SOA1341 from program (113) to program (118) in the amount of $41,000.00. E. AI-54637 Pct.1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to programs (188, 112 & 210) in the amount of $55,000.00. F. AI-54574 Pct 2 Administration (1200): Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $7,191.44 to fund operating expenditures. G. AI-54563 CO2014 Various Projects (1345): Approval of 2016 inter-departmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jcksn) Rd Project to CO2014-Pct 2 Various Projects in the amount of $49,559.93 to fund project expenditures. H. AI-54552 Mailing Services (1100): Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $7,200.00 to pay for pending invoices owed to Upper Valley Mailing Services 4. Planning Department: A. AI-54580 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. AI-54560 District Clerk Fee Report for the month of April 2016 - $542,391.35 6. Executive Office: A. AI-54629 Approval of 457 plan hardship withdrawal requests for Employee #093521 & #122335 7. Tax Refunds: A. AI-54583 ACCOUNT NUMBER PAYER AMOUNT A1800.00.040.0006.02 VIOLA G SUNDERLAND/SUE ELLEN SAUDER $4,385.47 C4921.1A.000.0009.00 REYMAC INVESTMENTS LLC $4,212.52 C4921.1A.000.0010.00 REYMAC INVESTMENTS LLC $3,252.56 C4921.1A.000.0011.00 REYMAC INVESTMENTS LLC $2,709.93 D7520.02.000.0118.00 CORELOGIC $3,058.01 D8510.02.000.0113.00 SIERRA TITLE OF HIDALGO COUNTY INC $35,760.75 E3300.99.000.0000.H3 PACIFIC RIM CAPITAL INC $6,948.28 K2400.00.000.0057.02 INTERNATIONAL BANK $7,020.51 M2248.99.000.0005.00 FRED LOYA INSURANCE AGENCY, INC $3,729.47 M2250.02.000.0004.00 AURIEL INVESTMENTS, LLC $9,235.55 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $4,209.49 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $5,853.18 M4935.00.000.0001.00 ARGENTO PROPERTIES LTD $5,971.81 M4935.00.000.0001.00 SPLISH SPLASH LAUNDRYMAT $6,007.61 P6190.99.000.001A.08 PTAX COE / GE CAPITAL $2,740.03 R1155.00.000.0038.00 LERETA LLC $2,707.96 S3095.00.000.000A.00 VSP INVESTMENTS LLC $4,802.05 T2100.99.241.0011.09 GATEWAY PRINTING & OFFICE SUPPLY INC $10,683.20 T2100.99.241.0011.09 GATEWAY PRINTING & OFFICE SUPPLY INC $10,818.69 W0100.00.010.0005.01 CJ-FALL LLC $3,224.33 W0100.00.048.0004.11 SOUTHWEST GRAIN COMPANY $3,533.22 W0100.00.048.0009.44 LUIS RIVERA $3,033.62 W2300.99.000.0000.S4 BANK OF AMERICA $13,566.76 W3800.00.726.0000.00 FA ZA FAMILY LP $10,011.86 W6897.00.000.00A2.00 INTERNATIONAL BANK $7,584.55 B. AI-54567 ACCOUNT NUMBER PAYER AMOUNT T0400.00.001.0015.00 LIBERTY HOME EQUITY SOLUTIONS, INC $2,986.48 8. Membership Dues: A. AI-54586 Public Defender's (1100): Requesting approval to pay annual membership dues to the State Bar of Texas - Requisition #298489, in the total amount of $2,028.00 for the following employees, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. Employee Name Position Title Amount Jaime E. Gonzalez Chief Public Defender $235.00 Jose L. Bravo First Assistant Public Defender $235.00 Lawrence Esparza Public Defender IV $235.00 Sofia Kamal Public Defender III $235.00 Nereida Lopez Public Defender II $235.00 Michael S. Parson Public Defender II $235.00 Employee Name Position Title Amount Christina L. Conway Public Defender II $235.00 Catarina S. Alvarado Public Defender II $235.00 Gina Vela Public Defender II $148.00 B. AI-54569 Fire Marshal (1100): Approval to pay membership dues for Eric Sanchez to the International Association of Arson Investigators Inc. for $135.00 (Requisition #00298406) with authority for county treasurer to issue payment after review and auditing procedures are completed. C. AI-54496 Justice of the Peace 2 Pl. 2 (1100): Request approval to pay J.P.C.A. membership dues for Andres Guzman, Armando Rodriguez and Judge Jaime Jerry Munoz in the total amount of $130 (req 296794) with authority with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. AI-54565 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of December 2015 and January 2016. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54650 Pct. 4 Project Invoices: 1. Acceptance and approval of request for payment of Application No. 9 for $41,135.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO# 703489). 2. Acceptance and approval of request for payment of invoice 3224-16 for $9,388.30 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944). 3. Acceptance and approval of request for payment of invoice 3223-16 for $22,320.00 submitted by Mata-Garcia Architects for the Landscaping/Structural and Irrigation Construction for the San Carlos Community Resource Center (PO# 700944). C. AI-54604 1. Requesting clarification/correction to (AI-53107-CC-02/03/16) to Professional Services Agreement #C-16-048-02-03 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering to correct [Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and NOT Hidalgo County Precinct No. 3, in connection to (job specific) Project: "FM 1925 from 1,500 ft. West of FM 2220 (Ware Road) to 10th Street" located within Hidalgo County Precinct No. 4. 2. Acceptance and approval of a Supplemental Agreement No. 1 as submitted by L&G Consulting Engineers, Inc. d/b/a L&G Engineering to [extend the term] in order to complete Exhibit B (Scope of Services) in connection to current Professional Engineering Services Agreement #C-15-136-06-02 for (job specific) project: FM 2220 (Ware Road) from FM 676 (Mile 5) to FM1925 within Hidalgo County Precinct No. 4, for an additional three (3) year period to expire June 3, 2019. 3. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Work Authorization #1 for ($179,464.00) as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4. 4. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Supplemental Agreement No. 1 as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4. 5. Acceptance and approval of Work Authorization No. 3 with an estimated cost of ($ 9,996.31) as submitted by project engineer, L&G Engineering for Project:“Geo Technical Engineering" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15. 6. Acceptance and approval of Work Authorization No. 1 with an estimated cost of ($ 49,955.00) as submitted by project engineer, Halff Associates, Inc. in connection to (on call) Professional Engineering Services agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for projects located within Hidalgo County Precinct Number 4, [Project: "Sanitation Collection Facility and "M" Road Building"]. D. AI-54624 Approval of Payment Application No. 2 in the amount of $179,646.90 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Jose N. Saldivar, PE. E. AI-54620 Approval of Application for Payment No. 2 in the amount of $194,304.45 for 2GS, LLC, contracted vendor for Heidelberg Subdivision (Pct. 1) as submitted by project engineer LeFevre Engineering & Management Consulting, LLC (C-CAP- 15-257-10-06). F. AI-54619 Approval of payment of Invoice# 20162673-$236,281.66 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from January 1 through February 29, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1. G. AI-54601 Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of April 21, 2016. H. AI-54570 Approval of Payment Application No. 12 in the amount of $158,906.98 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. I. AI-54556 Ratification of Change Order No. 1 in connection with contract; C-16-061-01-19 for Hidalgo County- Precinct No. 2- Eldora Road Improvements (from I Road to Raul Longoria Road) as recommended by project engineer, Jose Noe Saldivar. P.E., with a cost increase in the amount of $6,030.00 and additional fourteen (14) calendar/working days and subject to compliance with HB 1295 when and if applicable. J. AI-54482 Requesting authority to purchase commercial equipment from Superior Alarms for the Hidalgo County Jail thru our membership/participation with Buyboard Cooperative Contract #493-15 for the following: 1. Requisition #292199 - $ 2,550.28; 2. Requisition #292201 - $ 1,560.37; and, 3. Requisition #292197 - $12,631.66 with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable. K. AI-54439 Approval to add fuel card users for the Adult Probation Department and as further detailed in supporting documentation herein. L. AI-54433 Approval to clarify the approved amount of the invoice for The American Institute of Architects (AIA) $ 3,750.99 to reflect the newly received invoice with the correct amount as $3,999.99 thus increasing the total due by $249.00..
County Judge's Office: A. AI-54617 South Texas Behavioral Health Center CEO Joe Rodriguez will honor Hidalgo County Sheriff J.E. "Eddie" Guerra during Mental Health Month.
J. AI-54482 Requesting authority to purchase commercial equipment from Superior Alarms for the Hidalgo County Jail thru our membership/participation with Buyboard Cooperative Contract #493-15 for the following: 1. Requisition #292199 - $ 2,550.28; 2. Requisition #292201 - $ 1,560.37; and, 3. Requisition #292197 - $12,631.66 with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable.
Executive Office: A. AI-54456 Update on State Highway 68 project study area by the Texas Department of Transportation B. AI-54553 Mailing Services (1100): Requesting approval of the following invoices/claims received on 5/3/16; (2015-PO #719706 was liquidated on 3/11/16), with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Upper Valley Mailing Services, LLC U13324 5/31/15 $2,322.71 Upper Valley Mailing Services, LLC 14501 10/31/15 $2,330.83 Upper Valley Mailing Services, LLC 14502 11/30/15 $2,524.53 TOTAL $7,178.07
Human Resources: A. AI-54587 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next pay period, 05/30/2016: Action Dept/ Program Slot No. Position Title Current Budgeted Allowance Proposed Budgeted Allowance Clothing Allowance/Delete 280-001 0423 Sergeant Step I $500.00 $0.00 Clothing Allowance/Add 280-001 0027 Sergeant Step II $0.00 $500.00 3. Approval to revise salary schedule in accordance with Commissioner's Court action. B. AI-54634 PCT 3 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 5/30/2016: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 123-005 0103 Assistant Field Operations Director $0.00 $60,000.00 Create 123-005 0104 Clerk III $0.00 $42,000.00 2. Approval of intradepartmental transfer. 3. Approval to revise the salary schedule in accordance with Commissioners Court action.
Head Start Program: A. AI-54616 Discussion/Approval on Request to Purchase a New Electronic Messaging Sign through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, EBSCO Sign Group, LLC B. AI-54615 Discussion/Approval on Request to Purchase One (1) Cargo Van,One (1) Passenger Van, One (1) Delivery Truck w/Lift, and One (1) Pickup Truck, through the Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard’s Awarded Vendor, Caldwell Country Chevrolet (Including TASB Administrative Fee) C. AI-54614 Discussion/Approval of Children’s Applications for 2016-2017 D. AI-54611 Discussion/Approval to Include High Income Children in the Palacios Head Start Center E. AI-54610 Discussion/Approval to Relocate Two (2) Donna IV Head Start Center Classrooms to Donna I Head Start Center F. AI-54609 Discussion/Approval of Cost of Living Application (COLA)
Health & Human Services Department: A. AI-54573 Requesting approval to submit grant renewal application for the Infectious Disease Control Unit program in the amount of $73,450.00 for the period of 09/01/2016 through 08/31/2017. B. AI-54575 Requesting approval to submit grant renewal application for the TB Federal FY 17 program in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. The allocation period will run from 01/01/2017 through 12/31/2017. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. AI-54599 Discussion and approval for sale and use of fireworks for Memorial Day Weekend
IT Department: A. AI-54551 Requesting approval of the following claim/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor. Invoice Date Invoice Vendor Amount 10/13/2015 95638386 Ricoh USA, Inc. $134.15 11/12/2015 95814168 Ricoh USA, Inc. $147.13 12/12/2015 95988896 Ricoh USA, Inc. $134.15
Urban County: A. AI-54605 Urban County Program on behalf of City of La Joya is requesting authority to purchase recreational equipment/supplies through Hidalgo County's membership and participtation with Buyboard approved vendor BSN Sports, (Buyboard Contract # 413-12) in the amount of $4,914.19 (quote attached hereto). There are no shipping fees. City of La Joya UCP Year 28 (2015) Public Service (General) funds will be utilized. B. AI-54470 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services- Construction Material Geo-Technical Testing; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Service firms from the County’s approved “pool” as graded and evaluated by City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program for Granjeno Parks, Recreational Facility Improvements. Engineering Firm: Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Professional Service Industries 90.00% Terracon Consultants, Inc. 83.00% 3. Authority to negotiate a professional engineering service-Construction Material Geo-Technical Testing contract with the No. 1 ranked firm of _________________________ for the provision of engineering services-construction material geo-technical testing for the City of Granjeno Parks, Recreational Facility Improvements Project.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Public Defender's Office: A. AI-54622 Public Defender's (1100): Discussion, Consideration and Approval to appoint Amencio A. Almanza, UTRGV Student as volunteer Public Defender Intern for the period of May 31, 2016 through August 2016.
Precinct #1 - Comm. Cuellar: A. AI-54600 1. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 1 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229. 2. Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 Part 2 for the Pct. #1 - Mile 17 1/2 North Road Bridge Replacement Project CR 229.
Precinct #2 - Comm. Cantu: A. AI-54546 1. Approval of Interlocal Agreement between PSJA ISD and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the District and the County will benefit from the outcome of the work. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s).
Budget & Management: A. AI-54597 1. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers: FEMA Project Number Total Subgrant Award PA-06-TX-4223-PW01362 $4,455,655.00 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $4,021,451.52. 2. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C reimbursements in the amount of $4,021,451.52. 3. Approval of appropriation of funds to Designated Purpose Funds (1280) for Category C Road repairs in the amount of $4,021,451.52. 4. Discussion, consideration, approval of Order Authorizing an Emergency Appropriation to the Hidalgo County Fiscal Year 2016 Budget for Payment for emergency expenditures as per Local Government Code Section 111.070. 5. Approval of appropriation of funds from General Fund-Unassigned Fund Balance and interfund transfer to Designated Purpose Funds (1280) for Catergory C Road repairs in the amount of $1,340,483.83 as per Texas Local Government Code Section 111.070 to address emergency expenditures related to May/June 2015 DR-4223 event. B. AI-54564 Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Third Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents. C. Budget Appropriations: 1. AI-54646 Pct. 2 CW Mechanic Shop (1200): Approval of 2016 appropriation of funds for the CW Mechanic Shop (program #004) from the R & B unassigned fund balance in the amount of $85,000 to fund the purchase of heavy equipment & vehicles. D. Interfund transfers: 1. AI-54651 Restitution-1124 M Rd (1100): Approval of 2016 interfund transfer from Pct.4 Rd Maint (007) to the Restitution-1124 M Rd (125) in the amount of $59,951.31 to fund the renovations to the Restitution Center.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-54562 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 06-09-2016) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received; B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 06-09-2016 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 06-09-2016, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. 2. AI-54596 A. Pursuant to the legal notices in the RFB, requesting action from HCCC to "waive" a technicality as it is in the best interest of the County to do so: the receipt of samples from manufacturer for sole participant - Gall, LLC, thus permitting the end user departments the opportunity to examine the product prior to recommending vendor for award; B. Approval to declare sole vendor, Gall, LLC as the responsible vendor submitting the lowest and most responsible bid for: Bullet Proof Vests, ie: "Soft Body Armor"; C. Acceptance of the Sole Bid from Gall, LLC for the purpose of award and approval for Request for Bid titled: Hidalgo County-"Bullet Proof Vest (Soft Body Armor)" through project No.: 2016-106-05-04-SGS. 3. AI-54492 Presentation of the sole vendor, Mountain Glacier for the purpose of declaring it as the most responsible, lowest and best bid received [meeting all specifications and / or requirements as detailed in the documentation contained herein] for award and approval of contract for Request for Bid titled: Hidalgo County - "Bottled Water Services" through project No.: 2016-133-04-27-FAZ. B. Pct. 1 1. AI-54631 Requesting approval to process the following Invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Invoice No. Amount PO Number Republic Services 4865-000001058 $9,878.27 738271 Republic Services 4865-000001039 $10,055.73 738271 Republic Services 4865-000001019 $9,094.06 738271 Republic Services 4865-000001095 $6,955.00 738271 C. Pct. 4 1. AI-54602 Acceptance and approval of the final construction contract documents for the project: “Off Site Manhole Covers and/with Installation” Pct. No. 4 (award action on 05-10-16 ai # 54541) to Saenz Utility Contractors, LLC, in the amount of $22,303.75 (Contract No. C-16-160-05-10). 2. AI-54643 Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for “Concrete Walking Trail at San Carlos CRC & Sunflower Park”. 3. AI-54295 Acceptance and approval of the final construction contract documents for the project: “Construction of Parking Lot at San Carlos CRC and Sunflower Park” Pct. No. 4 (award action on 04-05-16 Ai# 53986) to Gomez Paving dba South Texas Paving, in the amount of $150,900.00 (Contract No. C-16-115-04-05) reviewed and approved by legal counsel. 4. AI-54505 Requesting authority to purchase office furniture thru HC membership/participation with awarded vendor, Staples Business Advantage thru Buyboard contract 503-16 in the amount of $58,934.52 thru requisition #296468 for Pct. 4's new CRC facility. D. Sheriff's Office 1. AI-54392 Approval to declare as “surplus” (for the purpose of destruction) Bullet-Proof Vest from Hidalgo County Sheriff's Office inasmuch as Bullet-Proof Vest cannot be re-cycled (with approval for said disposition through the HC Sheriff’s Department).
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-54607 Duties & Evaluation of Hidalgo County Community Service Agency Director D. AI-54625 Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill E. AI-54635 C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County F. AI-54571 Claim of Oscar Flores G. AI-54612 Claim of Raul Chapa 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-54608 Duties & Evaluation of Hidalgo County Community Service Agency Director D. AI-54627 Co. v FM 681 CSJ 0669-01-052; Parcels 55A & 55B; Ronald and Rosalinda Merrill E. AI-54636 C-1942-16-J; Cesar Rojas Mansanarez and Elena Cortez v Hidalgo County F. AI-54572 Claim of Oscar Flores G. AI-54613 Claim of Raul Chapa 25. Adjourn