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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 10, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 54514   Recognizing the heroic actions of Abel and Robert Perez. The father and son team rescued two teenagers from drowning at South Padre Island on Saturday, April 30, 2016.
 
B. 54238   Proclamation declaring May 2016 as Mental Health Month in Hidalgo County.
 
C. 54510   Proclamation in honor of National Hospital Week, May 8 through May 14, 2016
 
D. 54513   Proclamation recognizing the week of May 8, 2016 as Economic Development Week in Hidalgo County.
 
6.   County Treasurer - Norma Garcia:
 
A. 54491   Presentation & update of County's retirement system by Texas County & District Retirement System (TCDRS).
 
7.   Constables:
 
A. 54356   Constable Precinct No. 1:
Discussion, consideration, and approval to appoint John Paul Sauceda as Deputy Constable (Sergeant grade) by Constable Celestino Avila Jr, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011.
 
B. 54331  
Constable Pct. 3 (1220):
1. Approval of certification of revenues as certified by the County Auditor for the 2016 LEOSE Funds for Constable Pct. 3
2. Approval of the appropriation of the 2016 LEOSE funds for the Constable Pct. 3 Department in the amount of $1,900.33.
 
C. 54348   Constable Precinct 4:
Discussion, consideration, and approval for Hidalgo County Constable Precinct 4 to enter into an Interlocal Cooperation Agreement with Hall County for the purposes of TLETS/NLETS access on their COPSync message switch.
 
8.   Tax Office - Paul Villarreal:
 
A. 54386  
Presentation for discussion, consideration, acceptance and approval to amend the Full Service Deputy Contract between Hidalgo County and BridgePoint Insurance Agency & Permit Center, LLC.
 
B. 54387  
Presentation for discussion, consideration, acceptance and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment to reflect additional equipment at subcontractor BridgePoint Insurance in McAllen and Mission, Texas, thus bringing the current total to 26 (WebAgent Sub-Contractors), 10 (WebDealers), and 16 leased RTS systems.
 
9.   Sheriff's Office:
 
A. 54538   Operation Stonegarden (1284):
Authorization and approval to de-obligate $7,809.10 of San Juan Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant.
 
B. 54522   Operation Stonegarden (1284):
Authorization and approval to de-obligate $2,310.83 of Mercedes Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant.
 
C. 54520   Operation Stonegarden (1284):
Authorization and approval to de-obligate $12,077.91 of Penitas Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant.
 
D. 54497   1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Customs and Border Protection, Air and Marine Operations.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
 
E. 54373   1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide male inmates with Parenting Awareness and Drug Risk Education (PADRE) Program services.
2. Authorization for County Sheriff to sign document.
 
F. 54372   1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide female inmates with Pregnant Post-Partum Intervention (PPI) Program services.
2. Authorization for County Sheriff to sign document.
 
G. 54277   Authorization to accept three (3) A.M. General Humvees (Model Year 1989; 1991; 1992) received from the Texas 1033 Program and to include vehicles in the Hidalgo County Sheriff's Office asset inventory.
 
H. 54369   Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00.
 
10.   Executive Office:
 
A. 54485  
Acknowledgment and approval by Commissioners Court to include revised project plan and map related to Resolution of support to MPO for Proposition #1 and Proposition #7 funding (previously approved on 3/31/16) and authority to submit to MPO
 
B. 54540  
Requesting permission by City of Edinburg to use the Courthouse Parking Lots on the north side and east side of the Courthouse on Closner Street during the Annual Fiesta de Mayo being held at the Edinburg City Hall Courtyard on May 13th-May 15th, 2016
 
C. 54202   1. Requesting approval to surplus decommissioned flags for the purpose of donation
2. Requesting permission to donate decommissioned Texas and Hidalgo County flags to Horizon Montessori I in Mcallen
 
11.   Human Resources:
 
A. 54468   Criminal District Attorney (1100) / DA Investigation HB65 (1223) / Civil Litigation:
1. Discussion, consideration, and approval of the following personnel actions effective next full pay period of 5/16/2016:
Action Dept/
Program		 Slot No. Position
Title		 Current
Budgeted
Salary/Allowance		 Proposed
Budgeted
Salary/Allowance
Salary Adjustment /
Increase		 080-002 0071 Administrative Assistant I $22,972.00 $22,972.00
080-007 0084 $2,028.00 $4,028.00
Salary Adjustment /
Decrease		 080-002 0076 Administrative Assistant II $25,666.00 $25,666.00
080-007 0044 $6,813.00 $1,334.00
Longevity Distribution
*(effective 2/22/2016)
 080-002 0079 Administrative Assistant II $225.95 $300.00
080-007 0042 $74.05 $0.00
Create /
Auto Allowance		 080-007
0179
Assistant District Attorney IV $0.00 $75,000.00
$900.00
Create 080-007 0180 Criminal Investigator I $0.00
$56,650.00
Create (2) /
Auto allowance		 080-013 0009 Attorney IV $0.00 $75,000.00
$900.00
080-013 0010 $0.00 $75,000.00
$900.00

2. Approval of transfer (s)/appropriation(s).
3. Approval to revise the salary schedule(s) in accordance with Commissioners' Court action.
 
B. 54504   Public Defender (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to add auto allowance to the following full-time positions effective next full pay period of 5/16/2016:
Dept/
Program		 Slot No. Position Title Proposed
Budgeted
Allowance
085-003 0001 Public Defender IV $1,500.00
085-003 0003 Chief Public Defender $1,500.00
085-003 0004 First Assistant Public Defender $1,500.00
085-003 0005 Public Defender II $1,500.00
085-003 0006 Public Defender II $1,500.00
085-003 0007 Public Defender II $1,500.00
085-003 0008 Public Defender II $1,500.00
085-003 0012 Public Defender II $1,500.00
085-003 0018 Public Defender II $1,500.00
085-003 0019 Public Defender III $1,500.00
085-003 0020 Public Defender $1,500.00
3. Approval of transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
C. 54531   CCL#8 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 12/15/16, effective 06/15/16.
3. Approval to waive posting, hiring and enrollment procedures and assign employee #212300 to Slot No. T007, Clerk I position.
4. Approval of intradepartmental transfer.
5. Approval to revise salary schedule in accordance with Commissioners Court action.
 
D. 54420   Tax Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016:
Action Slot# Dept/Program Position Title Current
Budgeted Salary/
Allowance		 Proposed
Budgeted Salary/
Allowance
Salary Adjustment (Decrease)
0162
140-001
Accountant II
 $37,080.00 $35,580.00
Add Auto Allowance $0.00 $1,500.00
3. Approval of transfer.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
 
E. 54426   Precinct 3 Parks (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016:

Action Slot# Dept/Program Position Title Current
Budgeted Salary		 Proposed
Budgeted Salary
Delete 0019 123-008 Parks Director $54,890.00 <$54,890.00>
Create 0020 123-008 Park Supervisor $0.00 $45,000.00
Create 0021 123-008 Maintenance I $0.00 $28,840.00
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
F. 54547   Human Resources (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel-Related Amendments.
2. Discussion, consideration and approval of the following personnel action, effective next full pay period, 5/16/16:
Action Dept/Program Slot# Position Title Current
Budgeted Salary 		Proposed
Budgeted Salary
Create 190-002 0013 Human Resources Analyst IV $0.00 $63,196.00
3. Approval of interdepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
12.   Health & Human Services Department:
 
A. 54487   Discussion, consideration and approval to provide support to the Rio Grande Valley Firefighters & Fire Marshals Association. The RGVFFMA will host the Fire Stoppers Run & Ride on May 21, 2016 from 7:00 am to 3:00 pm and Hidalgo County Health & Human Services Department - Environmental Division staff will assist in patrolling the bike routes for animal attacks.
 
B. 54462   Requesting approval to submit grant renewal application for the Texas Healthy Communities program in the amount of $50,000.00 starting October 1, 2016 and ending September 30, 2017.
 
C. 54447   Requesting approval to submit renewal grant application for the Immunization FY 17 program in the amount of $674,320.00 to begin 09/01/2016 through 08/31/2017.
 
D. 54428   Discussion, consideration and approval to accept the Memorandum of Understanding between Hidalgo County (Hidalgo County Health & Human Services Department) and Doctor's Hospital at Renaissance (DHR). Hidalgo County and DHR agree to collaborate in the services of eye exams program.
 
E. 54413   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $86,504.15. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $86,504.15.
 
F. 54406   Recognition of Hidalgo County nurses and the services they perform. National Nurses Week begins each year on May 6 and ends on May 12.
 
G. 54368   Requesting approval to accept the Immunization Branch Locals grant contract amendment #2016-000022-01. The purpose of the amendment is to allocate available funds into other budget categories.
 
H.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
I.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
2. 54431   To inform Commissioners Court that the 1115 Waiver, which funds Uncompensated Care and the Delivery System Reform Incentive Payment Program (DSRIP), was extended 15 months.
 
13.   Emergency Management:
 
A. 54517   Discussion, consideration, and approval to submit the Emergency Operations Plan forms as required by the Texas Division of Emergency Management (TDEM).
 
B. 54366   Emergency Management (1100):
Requesting authority to purchase promotional items such as but not limited to - pens, pencils, lunch totes, etc. for use by the Office of Emergency Management during Community Outreach Fairs, Expos, etc. related to the department's initiative of promoting emergency preparedness awareness.
 
14.   IT Department:
 
A. 54489   HIDALGO COUNTY COMMISSIONER PCT. 3
Authorization and approval to purchase data service for GPS units through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:

Qty: Description: User: Service Plan:
57 Data Plan for GPS Office Use Machine to Machine Account Share 1MB @ $5.00 each per month
20 Data Plan for GPS Office Use Machine to Machine Account Share 5MB @ $7.00 each per month
 
15.   Urban County:
 
A. 54415   Public Hearing regarding the FY 2016-2017 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (29).
 
B. 54382   The Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office (GLO Contract No. 12-406-000-6453 DRS210068/DRS220068) Round 2.1 and Round 2.2 in the amount of $2,871,013.80. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Project Phase I & III.
 
C. 54425   Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with SAM Engineering and Surveying in the amount of $58,320.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Palmview Parks, Recreational Facility Improvements funds.
 
D. 54419   Requesting approval to increase purchase order issued to Financial Edge on September 29, 2015 to include costs for onsite consultation.
 
E. 54412   Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2016-2017 Annual Action Plan (Year 29) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding.
 
F. 54411   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvement funds.

Professional Service Firm Grade Ranked
S&B Infrastructure, LTD 94.33%
LNV, Inc. 91.00%
Urban Infrastructure Group 80.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________ for the provision of engineering services for an Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvements project.
 
16.   Elections Administration:
 
A.   Discussion and/or action, including but not limited to Elections updates
 
17.   Head Start Program:
 
A. 54321   Presentation of Nutrition Program Contest Winners
 
B. 54320   Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the Hidalgo County Housing Authority
 
C. 54319   Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and The University of Texas Rio Grande Valley
 
D. 54318   Recruitment Report for Program Year 2016-2017
 
18.   Auditor's Office:
 
A. 54458   1. Approval of certification of revenues as certified by the County Auditor for TxDOT project FM681.
2. Approval of 2015 appropriation of funds for TxDOT project FM681 in the total amount of $38,494.49
 
19.   Precinct #3 - Comm. Flores:
 
A. 54483   Approval of First Amendment to Interlocal Cooperation Agreement between County of Hidalgo and City of Palmview (Champion Lane)
 
20.   Budget & Management:
 
A. 54416   Presentation of 2017 Budget Process Calendar.
 
B. 54465  
Approval of BlueCross BlueShield Benefit Program Application to apply a $250 penalty for employees who fail to compare costs of MRI and CT scans on the new BlueCross BlueShield benefit, Benefit Value Advisor (BVA), approved by Commissioner's Court on 9/29/15 AI-51266 which took effect 1/1/16. Penalty, if approved by Commissioners Court, will be applied effective July 1, 2016.
 
C. 54454   Various Departments (1285/1284/1100):
Approval of the revised salary schedule, effective 04/04/16.
 
D. 54434   Approval to submit request for funds (unclaimed capital credits) from Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter request.
 
E.   Budget Appropriations:
 
1. 54445   Supplemental Court Guardianship (1250):
Approval of 2016 appropriation of funds in the amount of $50,000.00 to fund legal services.
 
2. 54388   Pct 4 Russell - M17 1/2(Canal-Ware) (1200):
Approval of 2016 appropriation of funds from the R&B unreserved fund balance in the amount of $345,881.00 to fund Pct 4 Russell Road Project.
 
F.   Interfund transfers:
 
1. 54481   COPS Retention (1284):
Approval of 2016 interfund transfer from Sheriff's Office (1100) to COPS Retention (1284) in the amount of $1,284.56 to fund a deficit in salary and fringe benefits.
 
21.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 54459  
Presentation of sole lowest responsible bid received [meeting all specifications and/or requirements] for the purpose of award and approval of contract document for project titled: Hidalgo County- "Maintenance & Repairs for Elevators Located in County Owned Buildings:" through RFB No.: 2016-074-05-10-SMA.
 
2. 54477  
A. Requesting acceptance and approval of an "Amendment" to Sole Source Declaration for COPsync, Inc. to clarify and reflect the provision of "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories and installation of same) through the life term of the declaration (all funding sources);
B. Acceptance and approval to process of Requisition #294062 into a Purchase Order as it qualifies under the Amended Sole Source Declaration for COPsync.
 
3. 54162  
Acceptance and approval of Sole Response received and meeting all specifications and / or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Extraction Of Water Services (DeWatering)" through project No.: 2016-134-03-30-FAZ.
 
B.   Pct. 1
 
1. 54475  
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Southern Star Transport, LTD, under the same terms and conditions for "Hauling Services for Millings" - Precinct #1.
 
C.   Pct. 2
 
1. 54543  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Pct No. 2 Projects (on as needed basis).
CDS MUERY QUINTANILLA, HEADLEY & ASSOC R.O.W. SURVEYING SERVICES
SCORE 96 94 95
RANKING

C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of ___________________________ for professional surveying services for Pct. No. 2 Projects (on as needed basis).
 
2. 54545  
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $7,681.79) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing services for the Pct 2 Cesar Chavez Road Project through Contract# C-16-170-04-12.
 
3. 54542  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional engineering services required for Precinct No. 2 Rancho Blanco Road Project:
L&G CONSULTING ENGINEERS JAVIER HINOJOSA ENGINEERING HINOJOSA ENGINEERING, INC.
EVALUATOR NO. 1 98 95 97
RANKING

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with No. 1 ranked firm of ___________________for professional engineering services for Pct. 2's Rancho Blanco Road Project.
 
4. 54500  
Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with Millennium Engineers Group, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct. #2, [as approved for negotiations on CC 4/19/16] and subject to compliance with HB23 and HB1295 [if and when applicable];
 
D.   Pct. 4
 
1. 54541  
A. Recommendation by project engineer, Le Fevre Engineering Management & Consulting, LLC to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Saenz Utility Contractors, LLC of Edcouch, TX, in the total amount of $22,303.75 for project- "Hidalgo County Precinct No. 4 - Off Site Turnkey Manhole Covers and/ with Installation:- subject to compliance with HB23 and/or HB1295 [when and/or if applicable];

B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor.
 
2. 54548  
Acceptance and approval of "Amendment No. 2" to extend the term of agreement for an additional one (1) year period as allowed under [article #7-amendments] in connection to current agreement# E-15-185-04-28 (C-11-099-05-24) with GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of “Groundwater Sampling and Analysis Plan” (GWSAP) in order to remain in compliance with TCEQ, commencing, May 24, 2016, (subject to compliance with HB1295 and/or HB23 when and if applicable).
 
3. 54511  
a. Requesting approval of an (On Call) Professional Engineering Services Agreement (approved for negotiations by CC on 04/19/16) with HALFF ASSOCIATES, INC. for: “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4, (subject to compliance with HB1295 and/or HB23 when and if applicable).

b. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of (ON CALL) -"APPRAISAL SERVICES" for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4 (on an as needed basis) and as (approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable).

c. Requesting approval of a professional appraisal services agreement with PROFESSIONAL APPRAISAL SERVICE, INC. for the purposes of (ON CALL) -"APPRAISAL REVIEW SERVICES" for projects located within Hidalgo County Precinct No. 4 as approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable).
 
4. 54423  
A. Recommendation by project architect Mata & Garcia Architects, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Gomez Paving, LLC, dba, South Texas Paving of Mission, TX, in the total amount of $150,900.00 for project -Hidalgo County Precinct No. 4 -"Construction of Parking Lot at San Carlos CRC and Sunflower Park -RFB No. 2016-115-03-30-MSS." subject to compliance with HB23 and/or HB1295 [when and/or if applicable];
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesus "Jesse" Ozuna, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
5. 54418  
A. Recommendation by project engineer, Raul E. Sesin, PE, to award the Base Bid and Alternates #1, #2, #3, #4, #5 and #6 to the responsible vendor submitting the lowest and best bid meeting all specifications, Texas Cordia Construction, LLC of Edinburg, TX, in the total amount of $345,880.39 for project (base bid and alternates 1 thru 6) - "Hidalgo County Precinct No. 4 - Mile 17 1/2 Road Paving & Drainage Improvements: - RFB 2016-120-04-27-MSS/YZV" subject to compliance with HB23 and/or HB1295 [when and/or if applicable];

B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor.
 
6. 54424  
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Roy's Hauling Service, Inc., under the same terms and conditions for; "Hauling Services for Hot Mix" - Precinct 4.
 
E.   Health & Human Services Dept.
 
1. 54441  
A. Requesting exemptions from competitive procurement requirements under Tx Local Government Code, Chapter/Section, 262.024 (a)(2)&(4), to protect the health and safety of the residents of the county and a professional service;

B. Acceptance and approval of a short term 120 days contract with Ivan G. Melendez, M.D., for the provision of Physician Services (TB Clients) for the Hidalgo County's Department of Health and Human Services and subject to HB-1295 and/or HB23 when and/if applicable.
 
2. 54371  
A. Presentation and action in connection with the sole response received for RFP No. 2016-076-04-13-YZV - "Registered Pharmacist Services" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phase (i.e. negotiation) of the proposal process;

B. Requesting authority for Purchasing department to negotiate with the sole "qualified" proposer ___________________________ in order to finalize a contract for consideration and award including compliance with HB23 and/or HB1295 if and when applicable.
 
F.   Tax Office
 
1. 54374   Presentation of Sole Bid received (as detailed in tabulation sheet contained herein) for the purpose of award and approval of contract document, meeting all specifications and/or requirements for project titled: Hidalgo County Tax Assessor/Collector-"Printing and Mailing of 2016 & 2017 Tax Statements and Envelopes" through RFB No.: 2016-059-04-20-SGS
 
G.   Sheriff's Office
 
1. 54450  
Requesting authority to purchase through our membership/participation with (DIR) Department of Information Resources contract DIR-SDD-1951 the following; (60) Dell Latitude E5550/5550 CTO (77) OptiPlex 9020M (77) Dell 22" Monitors (77) Dell OptiPlex Vertical Stand System Desk (35) Dell OptiPlex Micro Console Enclosure In the total amount of $116,860.00 subject to compliance with HB23 and/or HB1295 when and or if applicable.
 
H.   County Clerk
 
1. 54486  
Requesting approval of Data Use Agreement (DUA) between the Texas Health and Human Services Enterprises and Hidalgo County commencing with County Clerk to: facilitate creation, receipt, maintenance, use, disclosure or access to Confidential Information.
 
22.   Open Forum
 
23.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 54375   Claim of San Juana Jara
 
D. 54378   Claim of Matilde Galvan
 
E. 54400   Claim of Roel Carreon
 
F. 54403   Claim of Claudia Carreon
 
24.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
25.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 54377   Claim of San Juana Jara
 
D. 54379   Claim of Matilde Galvan
 
E. 54402   Claim of Roel Carreon
 
F. 54404   Claim of Claudia Carreon
 
26.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
27.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
28.   Adjourn
 

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