1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Request approval to create 3 Mechanic III positions from the Maintenance & Operations Budget and set Salary at $36,455.00 B. Request approval to create 1 Head Mechanic position from the Maintenance & Operations Budget and set Salary at $45,923.00 C. Request approval to create 10 Part-Time Temporary Maintenance I positions and set salary at $12.88 per hour. D. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in items A,B, and C in the amount of $285,948.00 7. Request approval to reclassify the purchase of ten Caterpillar haul trucks (6 @ $144,194.82) and (4 @ $145,306.41) and one Excavator (1 @ $226,318) to the General fund for the 2015 calendar year. These trucks and equipment were originally purchased from Fund 132 bond proceed interest that was budget for the purpose of working on the East Lateral. Subsequent to this purchase it was determined that the use of these haul trucks after the completion of the East lateral would be utilized for the construction of the Mission Inlet and for the future Raymondville drain project. Project funds will be used to reimburse the General fund for the wages and fringes of the ten truck drivers that were budget specifically for the East Lateral. Remainder of funds will be used for the completion of the original bond projects out of the 2006 bond referendum / 2007 and 2008 bond series. 8. Request approval to issue payment for Payment Application No. 6 in the amount of $22,027.50 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. Project Engineer: DOS Logisticts, Inc. PO#625452 9. Request approval on a payment of Claim for Right of Way acquisition services related to the East Lateral. Services were provide by RGV Right of Way Services,LLC for an additional eight parcels through Tedsi Infrastructure Group LLP. Amount of invoice is $17,185.86. 10. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“PIPES- Reinforced Concrete Pipe – Tongue & Groove, Reinforced Concrete Pipe – Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe”-RFB No.: HCDD1-16-025-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 11. Authority to advertise and approval of plans and specifications developed by project engineer, Mr. Jose N. Saldivar, P.E., for: Hidalgo County Drainage District No. 1 -"Tex-Mex Drain Ditch Improvements (Road Crossings)"-RFB No. HCDD1-16-026-06-01, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required. 12. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“Gasoline, On & Off Highway Diesel Fuel”-RFB No.: HCDD1-16-027-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 13. Requesting approval of Work Authorization No. 4 to Professional Services Agreement with L&G Consulting Engineers Inc. as it relates to On Call Construction Material Testing Services for J-09 Drain Improvements Phase II Construction Rio Grande Care Rd. to North Main Drain in the amount of $22,243.07. (Subject to HB1295) 14. Requesting approval of Work Authorization No. 2 to Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Engineering Services for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range project located on HCDD1 yard for a total amount of $151,788.00. (subject to compliance with HB 1295) 15. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. FIRM NAME: SCORE: RANK: L&G Engineering 99 Javier Hinojosa Engineering 97 Quintanilla Headley & Associates Inc. 96 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ___________________________, for the provisions of Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. 16. Requesting approval of Change Order No. 2 with Texas Cordia Construction, LLC in the amount of $84,883.00 for Construction Contract No. HCDD1-15-009-07-22A "Pct. 4-Hoehn Rd. Area Drainage and Road Improvements and approval for HCDD1 General Manager to sign. 17. Requesting approval of final negotiated Professional Service Agreement No. C-HCDD1-16-002-05-10; in the amount of $6,932.60 with Quintanilla Headley & Associates, Inc. as it relates to Surveying Services for North Branch Drain & Tex Mex Drain Improvement Project. Approved for negotiations by HCDD1 Board of Directors on April 19, 2016. (Subject to HB1295) 18. 2013 Bonds Budget 370- Drainage Control Structure - Weslaco North Lateral request approval to issue payment on the following item: Application for Payment No. 2 in the amount of 138,234.60 to M-5 Texas Enterprises, LLC related to Contract No. 1-14-028-10-28 Project Engineer: Tedsi Infrastructure Group; project is eighty percent complete. 19. Land Acquisition: A. Acceptance of final acquisition amounts for the following drainage easements/parcels pertaining to Pct.2 PSJA Drain & Pharr-McAllen South Drain Projects: Parcel No. 6 $6,101.00-Juanita De Leon Parcel No. 12 $ 368.00-Maria Cruz Fuentes Parcel No. 13 $ 161.00-Maria Cruz Fuentes B. Approval to issue manual payment for the acquisition of drainage easements/parcels listed on Item A. 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Human Resources (1100) B. 2016 - Pct. 1 Road Maint. (1200) C. 2016 - Pct. 1 Parks (1100) D. 2016 - Pct. 3 Rd. Maint. (1200) E. 2016 - Pct. 4 CRC (1100) F. 2016 - Pct. 4 Sanitation (1100) G. 2016 - Pct 2 Parks (1100) H. 2016 - CW Mech Shop (1200) I. 2016 - Pct. 4 Adm. (1200) J. 2016 - Pct. 4 CO2015A (1347) K. 2016 - Human Services Div. (1100) L. 2016 - 332nd District Court (1100) M. 2016 - Sheriff's - COPS Retention (1284) N. 2016 - Hidalgo County Sheriff's Office (1100) O. 2016 - Public Affairs (1100) P. 2016 - Pct. 3 Sanitation (1100) Q. 2016 - Health & Human Services Dept. / Clinics (1100) R. 2016 - Pct 2 Rd Maint (1200) S. 2016 - Pct #3 Parks (1100) T. 2016 - Tax Office (1100) U. 2016 - Health & Human Services Dept. / H.D. Adm (1293) V. 2016 - Master Court #2 (1100) W. 2016 - Sheriff's Office (1284) Y. 2016 - 370th District Court (1100) Z. 2016 - Safety Division (1100) AA. 2016 - District Attorney (1100) BB. 2016 - Imm Div Local (1293) DD. 2016 - Health & Human Services Dept. / Clinics (1100) EE. 2016 - Elections Dept. (1283) FF. 2016 - Health & Human Services Dept. (1293) 3. 2016 Interdepartmental transfers: A. Pct #3 - Rd. Maint./BCAP: Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 Rd. (program 310) in the amount $22,962.00 to fund negative balance. B. Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to ICA W/McAllen ISD (program 134) in the amount of $502.36. C. Pct. #4: Approval of 2016 interdepartmental transfer from Sanitation (program 001) to Parks (program 009) in the amount of $18,464.07. D. Precinct 4 (1100): Approval of 2016 Interdepartmental Transfer from PCT 4 Sanitation (001) to PCT 4 Emergency Services Linn-San Manuel (136) in the total amount of $6,825.00 for completion of landscaping services. E. Approval of 2016 interdepartmental transfer from Pct. 4 Trenton Rd. (program 172) to Ramseyer Rd.(program 173) in the amount of $29,813.74. F. Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to FM1925 (Kenyon- FM907) (program 076) in the amount of $4,000.00. G. Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $1,581.00. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. Approval of 457 plan hardship withdrawal requests for Employee #032603 & #160814 B. Approval of Right of Way Permits: North Alamo Water Supply Corp.: Palazzio Vegas Ranches Subdivision: 1. Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 2. Eldora Road- From the centerline of Alamo Road go West 550 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 3. Eldora Road- From the centerline of Alamo Road go West 1,030 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 6. Headstart: A. Approval of Monthly Special Services Report B. Approval of Monthly Texas Department of Agriculture Meals and Snacks Report C. Approval of Children's Applications for Program Year 2016-2017 D. Approval of Monthly Financial Report 7. Urban County: A. Request for approval of (1) one applicant in the City of Edcouch, (1) one applicant in the City of Weslaco and (1) one applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program. 8. Auditor's Office: B. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of February 2016 and March 2016. 9. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2016 in the amount of $47,595.54 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $889,403.09 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/09/16 to 04/22/16. 04/09-15/16 $411,197.61 04/16-22/16 $478,205.48 TOTAL $889,403.09 2. Approval of wire transfer to cover claims paid. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. #4 - Project Invoices: 1. Request for payment of Invoice 11325593 for $15,371.60 submitted by L & G Consulting Engineers Inc. for the Overpass at SH 107 Schunior (PO#735290). 2. Request for payment of Invoice 11325638 for $3,550.00 submitted by L & G Consulting Engineers Inc. for the 10th Street Extension Poject WA#2 (PO#700265). 3. Request for payment of Invoice 11325596 for $107,787.00 submitted by L & G Consulting Engineers Inc. for the FM 2220 (Ware Road) Project WA#2-Limits: Mile 3 to Mile 5 (PO#736559). 4. Request for payment of Invoice 11325636 for $37,456.00 submitted by L & G Consulting Engineers Inc. for the Mile 5 Project WA#1 From: Taylor Rd to FM 2220 (PO#740893). 5. Request for payment of Invoice 11325610 for $37,310.00 submitted by L & G Consulting Engineers Inc. for the FM 1925 WA#1 1,000 Ft. W of FM 2220 to 10th (PO#7397601). B. Requesting authority to exercise the additional one (1) year option to extend/renew as provided in the current multiple awarded contract(s) for the purposes of -"PURCHASE OF UNIFORMS and/or ACCESSORIES" (on an as needed basis) for the Hidalgo County Sheriff’s Office, under the same rates, terms and conditions with the following vendors, commencing, May 27, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable); 1. LONE STAR UNIFORMS, INC. 2. KEL-LAC UNIFORMS C. Approval of payment of Invoice #16-4-000025 in the amount $3,407.56 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14(WA#8),for Pct 2 Las Milpas Road project. D. Approval of payment of Invoice #16-4-000026 in the amount $4,364.83 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 -[WA#9],for Pct 2's San Antonio Ave. Road project. E. Approval of the six (6) month extension as provided under C-15-265-10-27 with Ergon Asphalt & Emulsion, Inc. for the provision of "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 &/or HB23 if and when applicable. F. Approve Request for Payment-Application No. 9 (Retainage Release) in the amount of $43,545.24 as submitted by 2GS, LLC - Contract# C-14-362-10-28 - PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E. G. Approval of request for payment of Invoice# 11325547 in the amount of $1,500.00 as submitted by L&G Consulting Engineers, Inc. for the provision of Engineering Services for the month of March 2016 in connection to Contract# C-08-417-02-09 - PO# 727479 amid Work Authorization #1. H. 1. Requesting correction to "Total Amount Due" indicated under AI- 54013.2. [CC 4/5/16 w/amt. $4.313.96-PO#737687] Invoice# 4 submitted by Sames Engineering for the Mile 4 [Mile 10 to 12] as TO REFLECT THE CORRECT AMOUNT DUE OF $3,594.96; 2. Approval of request for payment of Invoice #5 as submitted by project engineer, SAMES Engineering in the amount of $9,346.92 for Work Authorization No. 1 for the Mile 4 (Mile 10 - Mile 12) road project through PO# 737687 for the month of April 2016. I. Requesting correction to "Total Amount Due" indicated under AI- 53823 [CC 3/22/16 w/amt. $853.69-PO#737688) Invoice# 3 submitted by Sames Engineering for the Mile 12 N (2220 LF West from Mile 2) so as TO REFLECT THE CORRECT AMOUNT DUE OF $4,770.62. J. Acceptance and approval of request for payment of Invoice# NOV 15-15 [$672.50] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04. K. Approve Request for Payment-Application No. 1 in the amount of $109,511.01 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO#739697 for the provision of Construction Services for the Mile 4W (10N-12N). L. Approve Request for Payment-Application No. 3 in the amount of $230,456.34 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N - 12N). M. Approve Request for Payment-Application No. 1 in the amount of $148,102.91 as submitted by M.J.A. Construction - Contract# C-16-028-02-03 - PO# 739693 for the provision of Road Construction Services for the Mile 12N (FM1015-2W). N. Approval of payment of Invoice# 20162706-$79,230.19 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from March 1 through 31, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1. P. Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for: 1. Invoice No. 11325598-$ 22,637.34-Mile 2 N. Roadway Project; 2. Invoice No. 11325637-$ 24,750.59-South Detention Basin Project; 3. Invoice No. 11325589-$ 7,200.00-Mile 2 (Moorfield Rd. W. to SH 364); 4. Invoice No. 11325606-$ 50,896.50-Veterans Blvd.; 5. Invoice No. 11325607-$ 21,482.50-Liberty Rd Project; 6. Invoice No. 11325600-$105,806.55-Liberty Rd. Project WA #3 Q. Approval of payment of Invoice #11325611 in the amount $32,852.07 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project. R. Approval of payment of Invoice #11325608 in the amount $40,568.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. S. Approval of payment of Invoice #11325594 in the amount $5,213.83 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project. T. Approval of payment of Invoice #11325609 in the amount $28,504.87 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. U. Approval of payment of Invoice #11325614 in the amount $6,830.80 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-125-04-14 (WA#7), for Pct 2 Yuma Avenue road project. V. Approval of payment of Invoice #11325595 in the amount $15,786.65 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. W. Approval for Application for Payment No. 2 in the amount of $54,234.45 from 2GS, LLC, dba, Earthworks Enterprise, contracted vendor for Havana Lomas #5 (Pct. 3) as submitted by project engineer, Javier Hinojosa Engineering (C-CAP-15-360-01-05). X. 1. Requesting authority to exercise the additional one (1) year option to extend/renew as provided in the current contract # C-15-079-04-28 for: "ELECTRONIC SECURITY SYSTEM MAINTENANCE and REPAIR SERVICES" (on an as needed basis)- Hidalgo County Sheriff’s Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEMS LLC, commencing, May 21, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable). 2. Presentation for discussion, consideration, acceptance, and approval to exercise the automatic one (1) year renewal as stated in the current "Memorandum of Understanding" (MOU)-E-15-186-04-28 (C-07-225-05-08) for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department, commencing, June 24, 2016. 3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-15-187-04-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of “Detention Services” at the Hidalgo County Sheriff’s Adult Detention Facility (County Jail) including other Federal Agencies as set forth below, commencing, June 2, 2016: 1) U.S. Customs 2) Border Protection/Border Patrol Y. Requesting approval of payment for Invoice #20162701 in the amount of $2,845.81 (Pct. 1, Delta West Subdivision ) as submitted by project engineer TEDSI Infrastructure Group. Z. Acceptance and approval of Invoice #11325588 in the amount of $7,681.76 for the month of April 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569). AA. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- "SS-1 Emulsified Asphalt and Delivery Services" - RFB No.: 2016-169-00-00-SGS including the re-advertising of project in the event no bids received and/or are rejected and project is still required. BB. Approval of "First Amendment" to Service Contract C-16-024-01-05 between Hidalgo County and Lab Services, Inc. for "Drug & Alcohol Testing for H. C. Employees" to reflect clarification of the uniform testing services to be provided. CC. Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for “Structure Valuation and Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings” (i.e. replacement costs). EE. Acceptance and approval of the continuation of the "Retail Fuel Card Services-Contract #946-C1" with the renewal term by the Council on Competitive Government Cooperative [CCG] with and thru the State of Texas Comptroller's Office-Texas Procurement and Support Services [TPASS] exercising its option of renewing final year [on web page] with contracted vendor "U.S. Bank National Association" with ending date of renewal services through April 30, 2017 thus allowing the County continuing the use of the retail fuel card services for emergency situations and/or travel outside the County. FF. Presentation for acceptance and approval of "Second Amendment" to current Service Contract #E-15-201-05-19 between Hidalgo County and CTC Distributing Ltd. for "Off Premises Record Storage-Pick-up Retrieval-Delivery" to amend and replace Exhibit B-1 to reflect the unit price per box (per month), irrespective of the number of boxes stored by company for Human Resources Department. GG. Constable Pct. #4: Requesting approval for the destruction of salvaged departmental uniforms in the interest of safety and security against possible misuse of said items, since they contain department logo. HH. Human Resource Department is requesting to surplus (for the purpose of destruction) software currently installed in a surplus computer. Software has since been considered obsolete and is of no use to the department. 1) Asset Tag No. 42000 Description: PaperFlow Plus Software 2) Asset Tag No. 42001 Description: HR Base Application
Consideration of Consent Agenda
2. X. 2016 - County Clerk's (1100) CC. 2016 - County Clerk's Office (1237) 8. A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. B. 3. PREMIER UNIFORMS O. Approval of the one (1) year extension as provided under C-15-032-05-05 with Enterprise Holdings, Inc. for the provision of "Lease/Rental of Vehicles", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable. DD. Requesting authority to enter into several Ricoh Copier Leases Agreements through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA Contract DIR-SO-3041 through the following elected offices with requisition numbers: 1. JP1, PL 2, #297019 - $ 65.61/month: 2. JP1, PL 2, #293819 - $267.80/month; 3. JP1, PL 2, #296098 - $ 65.61/month 4. JP2, PL 2, #293995 - $267.80/month; 5. JP3, PL 1, #296854 - $118.03/month; 6. JP4, PL 1, #293996 - $267.80/month; subject to compliance with HB23 & HB1295 when and if applicable.
County Judge's Office: A. 54514 Recognizing the heroic actions of Abel and Robert Perez. The father and son team rescued two teenagers from drowning at South Padre Island on Saturday, April 30, 2016. B. 54238 Proclamation declaring May 2016 as Mental Health Month in Hidalgo County. C. 54510 Proclamation in honor of National Hospital Week, May 8 through May 14, 2016 D. 54513 Proclamation recognizing the week of May 8, 2016 as Economic Development Week in Hidalgo County.
County Treasurer - Norma Garcia: 54491 Presentation & update of County's retirement system by Texas County & District Retirement System (TCDRS).
Health & Human Services Department: 54406 Recognition of Hidalgo County nurses and the services they perform. National Nurses Week begins each year on May 6 and ends on May 12.
Constables: A. 54356 Constable Precinct No. 1: Discussion, consideration, and approval to appoint John Paul Sauceda as Deputy Constable (Sergeant grade) by Constable Celestino Avila Jr, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011. B. 54331 Constable Pct. 3 (1220): 1. Approval of certification of revenues as certified by the County Auditor for the 2016 LEOSE Funds for Constable Pct. 3 2. Approval of the appropriation of the 2016 LEOSE funds for the Constable Pct. 3 Department in the amount of $1,900.33. C. 54348 Constable Precinct 4: Discussion, consideration, and approval for Hidalgo County Constable Precinct 4 to enter into an Interlocal Cooperation Agreement with Hall County for the purposes of TLETS/NLETS access on their COPSync message switch.
Tax Office - Paul Villarreal: A. 54386 Presentation for discussion, consideration, acceptance and approval to amend the Full Service Deputy Contract between Hidalgo County and BridgePoint Insurance Agency & Permit Center, LLC. B. 54387 Presentation for discussion, consideration, acceptance and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment to reflect additional equipment at subcontractor BridgePoint Insurance in McAllen and Mission, Texas, thus bringing the current total to 26 (WebAgent Sub-Contractors), 10 (WebDealers), and 16 leased RTS systems.
Sheriff's Office: A. 54538 Operation Stonegarden (1284): Authorization and approval to de-obligate $7,809.10 of San Juan Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. B. 54522 Operation Stonegarden (1284): Authorization and approval to de-obligate $2,310.83 of Mercedes Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. C. 54520 Operation Stonegarden (1284): Authorization and approval to de-obligate $12,077.91 of Penitas Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. D. 54497 1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Customs and Border Protection, Air and Marine Operations. 2. Authorization for County Judge, as authorized official, and County Sheriff to sign document. E. 54373 1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide male inmates with Parenting Awareness and Drug Risk Education (PADRE) Program services. 2. Authorization for County Sheriff to sign document. F. 54372 1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide female inmates with Pregnant Post-Partum Intervention (PPI) Program services. 2. Authorization for County Sheriff to sign document. G. 54277 Authorization to accept three (3) A.M. General Humvees (Model Year 1989; 1991; 1992) received from the Texas 1033 Program and to include vehicles in the Hidalgo County Sheriff's Office asset inventory. H. 54369 Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00.
Executive Office: A. 54485 Acknowledgment and approval by Commissioners Court to include revised project plan and map related to Resolution of support to MPO for Proposition #1 and Proposition #7 funding (previously approved on 3/31/16) and authority to submit to MPO B. 54540 Requesting permission by City of Edinburg to use the Courthouse Parking Lots on the north side and east side of the Courthouse on Closner Street during the Annual Fiesta de Mayo being held at the Edinburg City Hall Courtyard on May 13th-May 15th, 2016 C. 54202 1. Requesting approval to surplus decommissioned flags for the purpose of donation 2. Requesting permission to donate decommissioned Texas and Hidalgo County flags to Horizon Montessori I in Mcallen
Human Resources: A. 54468 Criminal District Attorney (1100) / DA Investigation HB65 (1223) / Civil Litigation: 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period of 5/16/2016: Action Dept/ Program Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Salary Adjustment / Increase 080-002 0071 Administrative Assistant I $22,972.00 $22,972.00 080-007 0084 $2,028.00 $4,028.00 Salary Adjustment / Decrease 080-002 0076 Administrative Assistant II $25,666.00 $25,666.00 080-007 0044 $6,813.00 $1,334.00 Longevity Distribution *(effective 2/22/2016) 080-002 0079 Administrative Assistant II $225.95 $300.00 080-007 0042 $74.05 $0.00 Create / Auto Allowance 080-007 0179 Assistant District Attorney IV $0.00 $75,000.00 $900.00 Create 080-007 0180 Criminal Investigator I $0.00 $56,650.00 Create (2) / Auto allowance 080-013 0009 Attorney IV $0.00 $75,000.00 $900.00 080-013 0010 $0.00 $75,000.00 $900.00 2. Approval of transfer (s)/appropriation(s). 3. Approval to revise the salary schedule(s) in accordance with Commissioners' Court action. B. 54504 Public Defender (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to add auto allowance to the following full-time positions effective next full pay period of 5/16/2016: Dept/ Program Slot No. Position Title Proposed Budgeted Allowance 085-003 0001 Public Defender IV $1,500.00 085-003 0003 Chief Public Defender $1,500.00 085-003 0004 First Assistant Public Defender $1,500.00 085-003 0005 Public Defender II $1,500.00 085-003 0006 Public Defender II $1,500.00 085-003 0007 Public Defender II $1,500.00 085-003 0008 Public Defender II $1,500.00 085-003 0012 Public Defender II $1,500.00 085-003 0018 Public Defender II $1,500.00 085-003 0019 Public Defender III $1,500.00 085-003 0020 Public Defender $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 54531 CCL#8 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 12/15/16, effective 06/15/16. 3. Approval to waive posting, hiring and enrollment procedures and assign employee #212300 to Slot No. T007, Clerk I position. 4. Approval of intradepartmental transfer. 5. Approval to revise salary schedule in accordance with Commissioners Court action. D. 54420 Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016: Action Slot# Dept/Program Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Salary Adjustment (Decrease) 0162 140-001 Accountant II $37,080.00 $35,580.00 Add Auto Allowance $0.00 $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 54426 Precinct 3 Parks (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016: Action Slot# Dept/Program Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 0019 123-008 Parks Director $54,890.00 <$54,890.00> Create 0020 123-008 Park Supervisor $0.00 $45,000.00 Create 0021 123-008 Maintenance I $0.00 $28,840.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. F. 54547 Human Resources (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel-Related Amendments. 2. Discussion, consideration and approval of the following personnel action, effective next full pay period, 5/16/16: Action Dept/Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 190-002 0013 Human Resources Analyst IV $0.00 $63,196.00 3. Approval of interdepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
A. 54487 Discussion, consideration and approval to provide support to the Rio Grande Valley Firefighters & Fire Marshals Association. The RGVFFMA will host the Fire Stoppers Run & Ride on May 21, 2016 from 7:00 am to 3:00 pm and Hidalgo County Health & Human Services Department - Environmental Division staff will assist in patrolling the bike routes for animal attacks. B. 54462 Requesting approval to submit grant renewal application for the Texas Healthy Communities program in the amount of $50,000.00 starting October 1, 2016 and ending September 30, 2017. C. 54447 Requesting approval to submit renewal grant application for the Immunization FY 17 program in the amount of $674,320.00 to begin 09/01/2016 through 08/31/2017. D. 54428 Discussion, consideration and approval to accept the Memorandum of Understanding between Hidalgo County (Hidalgo County Health & Human Services Department) and Doctor's Hospital at Renaissance (DHR). Hidalgo County and DHR agree to collaborate in the services of eye exams program. E. 54413 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $86,504.15. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement. 2. Requesting approval to appropriate the MAC budget in the amount of $86,504.15. G. 54368 Requesting approval to accept the Immunization Branch Locals grant contract amendment #2016-000022-01. The purpose of the amendment is to allocate available funds into other budget categories. H. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures I. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 54431 To inform Commissioners Court that the 1115 Waiver, which funds Uncompensated Care and the Delivery System Reform Incentive Payment Program (DSRIP), was extended 15 months.
Emergency Management: A. 54517 Discussion, consideration, and approval to submit the Emergency Operations Plan forms as required by the Texas Division of Emergency Management (TDEM). B. 54366 Emergency Management (1100): Requesting authority to purchase promotional items such as but not limited to - pens, pencils, lunch totes, etc. for use by the Office of Emergency Management during Community Outreach Fairs, Expos, etc. related to the department's initiative of promoting emergency preparedness awareness.
IT Department: 54489 HIDALGO COUNTY COMMISSIONER PCT. 3 Authorization and approval to purchase data service for GPS units through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: 57 Data Plan for GPS Office Use Machine to Machine Account Share 1MB @ $5.00 each per month 20 Data Plan for GPS Office Use Machine to Machine Account Share 5MB @ $7.00 each per month
Urban County: A. 54415 Public Hearing regarding the FY 2016-2017 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (29). B. 54382 The Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office (GLO Contract No. 12-406-000-6453 DRS210068/DRS220068) Round 2.1 and Round 2.2 in the amount of $2,871,013.80. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Project Phase I & III. C. 54425 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with SAM Engineering and Surveying in the amount of $58,320.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Palmview Parks, Recreational Facility Improvements funds. D. 54419 Requesting approval to increase purchase order issued to Financial Edge on September 29, 2015 to include costs for onsite consultation. E. 54412 Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2016-2017 Annual Action Plan (Year 29) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding. F. 54411 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked S&B Infrastructure, LTD 94.33% LNV, Inc. 91.00% Urban Infrastructure Group 80.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________ for the provision of engineering services for an Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvements project.
Elections Administration: Discussion and/or action, including but not limited to Elections updates
Head Start Program: A. 54321 Presentation of Nutrition Program Contest Winners B. 54320 Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the Hidalgo County Housing Authority C. 54319 Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and The University of Texas Rio Grande Valley D. 54318 Recruitment Report for Program Year 2016-2017
Auditor's Office: 54458 1. Approval of certification of revenues as certified by the County Auditor for TxDOT project FM681. 2. Approval of 2015 appropriation of funds for TxDOT project FM681 in the total amount of $38,494.49
Precinct #3 - Comm. Flores: 54483 Approval of First Amendment to Interlocal Cooperation Agreement between County of Hidalgo and City of Palmview (Champion Lane)
Budget & Management: A. 54416 Presentation of 2017 Budget Process Calendar. B. 54465 Approval of BlueCross BlueShield Benefit Program Application to apply a $250 penalty for employees who fail to compare costs of MRI and CT scans on the new BlueCross BlueShield benefit, Benefit Value Advisor (BVA), approved by Commissioner's Court on 9/29/15 AI-51266 which took effect 1/1/16. Penalty, if approved by Commissioners Court, will be applied effective July 1, 2016. C. 54454 Various Departments (1285/1284/1100): Approval of the revised salary schedule, effective 04/04/16. D. 54434 Approval to submit request for funds (unclaimed capital credits) from Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter request. E. Budget Appropriations: 1. 54445 Supplemental Court Guardianship (1250): Approval of 2016 appropriation of funds in the amount of $50,000.00 to fund legal services. 2. 54388 Pct 4 Russell - M17 1/2(Canal-Ware) (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance in the amount of $345,881.00 to fund Pct 4 Russell Road Project. F. Interfund transfers: 1. 54481 COPS Retention (1284): Approval of 2016 interfund transfer from Sheriff's Office (1100) to COPS Retention (1284) in the amount of $1,284.56 to fund a deficit in salary and fringe benefits.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 54459 Presentation of sole lowest responsible bid received [meeting all specifications and/or requirements] for the purpose of award and approval of contract document for project titled: Hidalgo County- "Maintenance & Repairs for Elevators Located in County Owned Buildings:" through RFB No.: 2016-074-05-10-SMA. 2. 54477 A. Requesting acceptance and approval of an "Amendment" to Sole Source Declaration for COPsync, Inc. to clarify and reflect the provision of "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories and installation of same) through the life term of the declaration (all funding sources); B. Acceptance and approval to process of Requisition #294062 into a Purchase Order as it qualifies under the Amended Sole Source Declaration for COPsync. 3. 54162 Acceptance and approval of Sole Response received and meeting all specifications and / or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Extraction Of Water Services (DeWatering)" through project No.: 2016-134-03-30-FAZ. B. Pct. 1 1. 54475 Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Southern Star Transport, LTD, under the same terms and conditions for "Hauling Services for Millings" - Precinct #1. C. Pct. 2 1. 54543 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Pct No. 2 Projects (on as needed basis). CDS MUERY QUINTANILLA, HEADLEY & ASSOC R.O.W. SURVEYING SERVICES SCORE 96 94 95 RANKING C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of ___________________________ for professional surveying services for Pct. No. 2 Projects (on as needed basis). 2. 54545 Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $7,681.79) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing services for the Pct 2 Cesar Chavez Road Project through Contract# C-16-170-04-12. 3. 54542 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional engineering services required for Precinct No. 2 Rancho Blanco Road Project: L&G CONSULTING ENGINEERS JAVIER HINOJOSA ENGINEERING HINOJOSA ENGINEERING, INC. EVALUATOR NO. 1 98 95 97 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with No. 1 ranked firm of ___________________for professional engineering services for Pct. 2's Rancho Blanco Road Project. 4. 54500 Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with Millennium Engineers Group, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct. #2, [as approved for negotiations on CC 4/19/16] and subject to compliance with HB23 and HB1295 [if and when applicable]; D. Pct. 4 1. 54541 A. Recommendation by project engineer, Le Fevre Engineering Management & Consulting, LLC to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Saenz Utility Contractors, LLC of Edcouch, TX, in the total amount of $22,303.75 for project- "Hidalgo County Precinct No. 4 - Off Site Turnkey Manhole Covers and/ with Installation:- subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. 2. 54548 Acceptance and approval of "Amendment No. 2" to extend the term of agreement for an additional one (1) year period as allowed under [article #7-amendments] in connection to current agreement# E-15-185-04-28 (C-11-099-05-24) with GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of “Groundwater Sampling and Analysis Plan” (GWSAP) in order to remain in compliance with TCEQ, commencing, May 24, 2016, (subject to compliance with HB1295 and/or HB23 when and if applicable). 3. 54511 a. Requesting approval of an (On Call) Professional Engineering Services Agreement (approved for negotiations by CC on 04/19/16) with HALFF ASSOCIATES, INC. for: “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4, (subject to compliance with HB1295 and/or HB23 when and if applicable). b. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of (ON CALL) -"APPRAISAL SERVICES" for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4 (on an as needed basis) and as (approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable). c. Requesting approval of a professional appraisal services agreement with PROFESSIONAL APPRAISAL SERVICE, INC. for the purposes of (ON CALL) -"APPRAISAL REVIEW SERVICES" for projects located within Hidalgo County Precinct No. 4 as approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable). 4. 54423 A. Recommendation by project architect Mata & Garcia Architects, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Gomez Paving, LLC, dba, South Texas Paving of Mission, TX, in the total amount of $150,900.00 for project -Hidalgo County Precinct No. 4 -"Construction of Parking Lot at San Carlos CRC and Sunflower Park -RFB No. 2016-115-03-30-MSS." subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesus "Jesse" Ozuna, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 5. 54418 A. Recommendation by project engineer, Raul E. Sesin, PE, to award the Base Bid and Alternates #1, #2, #3, #4, #5 and #6 to the responsible vendor submitting the lowest and best bid meeting all specifications, Texas Cordia Construction, LLC of Edinburg, TX, in the total amount of $345,880.39 for project (base bid and alternates 1 thru 6) - "Hidalgo County Precinct No. 4 - Mile 17 1/2 Road Paving & Drainage Improvements: - RFB 2016-120-04-27-MSS/YZV" subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. 6. 54424 Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Roy's Hauling Service, Inc., under the same terms and conditions for; "Hauling Services for Hot Mix" - Precinct 4. E. Health & Human Services Dept. 1. 54441 A. Requesting exemptions from competitive procurement requirements under Tx Local Government Code, Chapter/Section, 262.024 (a)(2)&(4), to protect the health and safety of the residents of the county and a professional service; B. Acceptance and approval of a short term 120 days contract with Ivan G. Melendez, M.D., for the provision of Physician Services (TB Clients) for the Hidalgo County's Department of Health and Human Services and subject to HB-1295 and/or HB23 when and/if applicable. 2. 54371 A. Presentation and action in connection with the sole response received for RFP No. 2016-076-04-13-YZV - "Registered Pharmacist Services" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phase (i.e. negotiation) of the proposal process; B. Requesting authority for Purchasing department to negotiate with the sole "qualified" proposer ___________________________ in order to finalize a contract for consideration and award including compliance with HB23 and/or HB1295 if and when applicable. F. Tax Office 1. 54374 Presentation of Sole Bid received (as detailed in tabulation sheet contained herein) for the purpose of award and approval of contract document, meeting all specifications and/or requirements for project titled: Hidalgo County Tax Assessor/Collector-"Printing and Mailing of 2016 & 2017 Tax Statements and Envelopes" through RFB No.: 2016-059-04-20-SGS G. Sheriff's Office 1. 54450 Requesting authority to purchase through our membership/participation with (DIR) Department of Information Resources contract DIR-SDD-1951 the following; (60) Dell Latitude E5550/5550 CTO (77) OptiPlex 9020M (77) Dell 22" Monitors (77) Dell OptiPlex Vertical Stand System Desk (35) Dell OptiPlex Micro Console Enclosure In the total amount of $116,860.00 subject to compliance with HB23 and/or HB1295 when and or if applicable. H. County Clerk 1. 54486 Requesting approval of Data Use Agreement (DUA) between the Texas Health and Human Services Enterprises and Hidalgo County commencing with County Clerk to: facilitate creation, receipt, maintenance, use, disclosure or access to Confidential Information.
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 54375 Claim of San Juana Jara D. 54378 Claim of Matilde Galvan E. 54400 Claim of Roel Carreon F. 54403 Claim of Claudia Carreon 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 54377 Claim of San Juana Jara D. 54379 Claim of Matilde Galvan E. 54402 Claim of Roel Carreon F. 54404 Claim of Claudia Carreon 26. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Request approval to create 3 Mechanic III positions from the Maintenance & Operations Budget and set Salary at $36,455.00 B. Request approval to create 1 Head Mechanic position from the Maintenance & Operations Budget and set Salary at $45,923.00 C. Request approval to create 10 Part-Time Temporary Maintenance I positions and set salary at $12.88 per hour. D. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in items A,B, and C in the amount of $285,948.00 7. Request approval to reclassify the purchase of ten Caterpillar haul trucks (6 @ $144,194.82) and (4 @ $145,306.41) and one Excavator (1 @ $226,318) to the General fund for the 2015 calendar year. These trucks and equipment were originally purchased from Fund 132 bond proceed interest that was budget for the purpose of working on the East Lateral. Subsequent to this purchase it was determined that the use of these haul trucks after the completion of the East lateral would be utilized for the construction of the Mission Inlet and for the future Raymondville drain project. Project funds will be used to reimburse the General fund for the wages and fringes of the ten truck drivers that were budget specifically for the East Lateral. Remainder of funds will be used for the completion of the original bond projects out of the 2006 bond referendum / 2007 and 2008 bond series. 8. Request approval to issue payment for Payment Application No. 6 in the amount of $22,027.50 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. Project Engineer: DOS Logisticts, Inc. PO#625452 9. Request approval on a payment of Claim for Right of Way acquisition services related to the East Lateral. Services were provide by RGV Right of Way Services,LLC for an additional eight parcels through Tedsi Infrastructure Group LLP. Amount of invoice is $17,185.86. 10. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“PIPES- Reinforced Concrete Pipe – Tongue & Groove, Reinforced Concrete Pipe – Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe”-RFB No.: HCDD1-16-025-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 11. Authority to advertise and approval of plans and specifications developed by project engineer, Mr. Jose N. Saldivar, P.E., for: Hidalgo County Drainage District No. 1 -"Tex-Mex Drain Ditch Improvements (Road Crossings)"-RFB No. HCDD1-16-026-06-01, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required. 12. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“Gasoline, On & Off Highway Diesel Fuel”-RFB No.: HCDD1-16-027-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 13. Requesting approval of Work Authorization No. 4 to Professional Services Agreement with L&G Consulting Engineers Inc. as it relates to On Call Construction Material Testing Services for J-09 Drain Improvements Phase II Construction Rio Grande Care Rd. to North Main Drain in the amount of $22,243.07. (Subject to HB1295) 14. Requesting approval of Work Authorization No. 2 to Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Engineering Services for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range project located on HCDD1 yard for a total amount of $151,788.00. (subject to compliance with HB 1295) 15. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. FIRM NAME: SCORE: RANK: L&G Engineering 99 Javier Hinojosa Engineering 97 Quintanilla Headley & Associates Inc. 96 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ___________________________, for the provisions of Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. 16. Requesting approval of Change Order No. 2 with Texas Cordia Construction, LLC in the amount of $84,883.00 for Construction Contract No. HCDD1-15-009-07-22A "Pct. 4-Hoehn Rd. Area Drainage and Road Improvements and approval for HCDD1 General Manager to sign. 17. Requesting approval of final negotiated Professional Service Agreement No. C-HCDD1-16-002-05-10; in the amount of $6,932.60 with Quintanilla Headley & Associates, Inc. as it relates to Surveying Services for North Branch Drain & Tex Mex Drain Improvement Project. Approved for negotiations by HCDD1 Board of Directors on April 19, 2016. (Subject to HB1295) 18. 2013 Bonds Budget 370- Drainage Control Structure - Weslaco North Lateral request approval to issue payment on the following item: Application for Payment No. 2 in the amount of 138,234.60 to M-5 Texas Enterprises, LLC related to Contract No. 1-14-028-10-28 Project Engineer: Tedsi Infrastructure Group; project is eighty percent complete. 19. Land Acquisition: A. Acceptance of final acquisition amounts for the following drainage easements/parcels pertaining to Pct.2 PSJA Drain & Pharr-McAllen South Drain Projects: Parcel No. 6 $6,101.00-Juanita De Leon Parcel No. 12 $ 368.00-Maria Cruz Fuentes Parcel No. 13 $ 161.00-Maria Cruz Fuentes B. Approval to issue manual payment for the acquisition of drainage easements/parcels listed on Item A. 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Human Resources (1100) B. 2016 - Pct. 1 Road Maint. (1200) C. 2016 - Pct. 1 Parks (1100) D. 2016 - Pct. 3 Rd. Maint. (1200) E. 2016 - Pct. 4 CRC (1100) F. 2016 - Pct. 4 Sanitation (1100) G. 2016 - Pct 2 Parks (1100) H. 2016 - CW Mech Shop (1200) I. 2016 - Pct. 4 Adm. (1200) J. 2016 - Pct. 4 CO2015A (1347) K. 2016 - Human Services Div. (1100) L. 2016 - 332nd District Court (1100) M. 2016 - Sheriff's - COPS Retention (1284) N. 2016 - Hidalgo County Sheriff's Office (1100) O. 2016 - Public Affairs (1100) P. 2016 - Pct. 3 Sanitation (1100) Q. 2016 - Health & Human Services Dept. / Clinics (1100) R. 2016 - Pct 2 Rd Maint (1200) S. 2016 - Pct #3 Parks (1100) T. 2016 - Tax Office (1100) U. 2016 - Health & Human Services Dept. / H.D. Adm (1293) V. 2016 - Master Court #2 (1100) W. 2016 - Sheriff's Office (1284) Y. 2016 - 370th District Court (1100) Z. 2016 - Safety Division (1100) AA. 2016 - District Attorney (1100) BB. 2016 - Imm Div Local (1293) DD. 2016 - Health & Human Services Dept. / Clinics (1100) EE. 2016 - Elections Dept. (1283) FF. 2016 - Health & Human Services Dept. (1293) 3. 2016 Interdepartmental transfers: A. Pct #3 - Rd. Maint./BCAP: Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 Rd. (program 310) in the amount $22,962.00 to fund negative balance. B. Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to ICA W/McAllen ISD (program 134) in the amount of $502.36. C. Pct. #4: Approval of 2016 interdepartmental transfer from Sanitation (program 001) to Parks (program 009) in the amount of $18,464.07. D. Precinct 4 (1100): Approval of 2016 Interdepartmental Transfer from PCT 4 Sanitation (001) to PCT 4 Emergency Services Linn-San Manuel (136) in the total amount of $6,825.00 for completion of landscaping services. E. Approval of 2016 interdepartmental transfer from Pct. 4 Trenton Rd. (program 172) to Ramseyer Rd.(program 173) in the amount of $29,813.74. F. Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to FM1925 (Kenyon- FM907) (program 076) in the amount of $4,000.00. G. Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $1,581.00. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. Approval of 457 plan hardship withdrawal requests for Employee #032603 & #160814 B. Approval of Right of Way Permits: North Alamo Water Supply Corp.: Palazzio Vegas Ranches Subdivision: 1. Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 2. Eldora Road- From the centerline of Alamo Road go West 550 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 3. Eldora Road- From the centerline of Alamo Road go West 1,030 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline. 6. Headstart: A. Approval of Monthly Special Services Report B. Approval of Monthly Texas Department of Agriculture Meals and Snacks Report C. Approval of Children's Applications for Program Year 2016-2017 D. Approval of Monthly Financial Report 7. Urban County: A. Request for approval of (1) one applicant in the City of Edcouch, (1) one applicant in the City of Weslaco and (1) one applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program. 8. Auditor's Office: B. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of February 2016 and March 2016. 9. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2016 in the amount of $47,595.54 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $889,403.09 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/09/16 to 04/22/16. 04/09-15/16 $411,197.61 04/16-22/16 $478,205.48 TOTAL $889,403.09 2. Approval of wire transfer to cover claims paid. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. #4 - Project Invoices: 1. Request for payment of Invoice 11325593 for $15,371.60 submitted by L & G Consulting Engineers Inc. for the Overpass at SH 107 Schunior (PO#735290). 2. Request for payment of Invoice 11325638 for $3,550.00 submitted by L & G Consulting Engineers Inc. for the 10th Street Extension Poject WA#2 (PO#700265). 3. Request for payment of Invoice 11325596 for $107,787.00 submitted by L & G Consulting Engineers Inc. for the FM 2220 (Ware Road) Project WA#2-Limits: Mile 3 to Mile 5 (PO#736559). 4. Request for payment of Invoice 11325636 for $37,456.00 submitted by L & G Consulting Engineers Inc. for the Mile 5 Project WA#1 From: Taylor Rd to FM 2220 (PO#740893). 5. Request for payment of Invoice 11325610 for $37,310.00 submitted by L & G Consulting Engineers Inc. for the FM 1925 WA#1 1,000 Ft. W of FM 2220 to 10th (PO#7397601). B. Requesting authority to exercise the additional one (1) year option to extend/renew as provided in the current multiple awarded contract(s) for the purposes of -"PURCHASE OF UNIFORMS and/or ACCESSORIES" (on an as needed basis) for the Hidalgo County Sheriff’s Office, under the same rates, terms and conditions with the following vendors, commencing, May 27, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable); 1. LONE STAR UNIFORMS, INC. 2. KEL-LAC UNIFORMS C. Approval of payment of Invoice #16-4-000025 in the amount $3,407.56 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14(WA#8),for Pct 2 Las Milpas Road project. D. Approval of payment of Invoice #16-4-000026 in the amount $4,364.83 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 -[WA#9],for Pct 2's San Antonio Ave. Road project. E. Approval of the six (6) month extension as provided under C-15-265-10-27 with Ergon Asphalt & Emulsion, Inc. for the provision of "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 &/or HB23 if and when applicable. F. Approve Request for Payment-Application No. 9 (Retainage Release) in the amount of $43,545.24 as submitted by 2GS, LLC - Contract# C-14-362-10-28 - PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E. G. Approval of request for payment of Invoice# 11325547 in the amount of $1,500.00 as submitted by L&G Consulting Engineers, Inc. for the provision of Engineering Services for the month of March 2016 in connection to Contract# C-08-417-02-09 - PO# 727479 amid Work Authorization #1. H. 1. Requesting correction to "Total Amount Due" indicated under AI- 54013.2. [CC 4/5/16 w/amt. $4.313.96-PO#737687] Invoice# 4 submitted by Sames Engineering for the Mile 4 [Mile 10 to 12] as TO REFLECT THE CORRECT AMOUNT DUE OF $3,594.96; 2. Approval of request for payment of Invoice #5 as submitted by project engineer, SAMES Engineering in the amount of $9,346.92 for Work Authorization No. 1 for the Mile 4 (Mile 10 - Mile 12) road project through PO# 737687 for the month of April 2016. I. Requesting correction to "Total Amount Due" indicated under AI- 53823 [CC 3/22/16 w/amt. $853.69-PO#737688) Invoice# 3 submitted by Sames Engineering for the Mile 12 N (2220 LF West from Mile 2) so as TO REFLECT THE CORRECT AMOUNT DUE OF $4,770.62. J. Acceptance and approval of request for payment of Invoice# NOV 15-15 [$672.50] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04. K. Approve Request for Payment-Application No. 1 in the amount of $109,511.01 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO#739697 for the provision of Construction Services for the Mile 4W (10N-12N). L. Approve Request for Payment-Application No. 3 in the amount of $230,456.34 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N - 12N). M. Approve Request for Payment-Application No. 1 in the amount of $148,102.91 as submitted by M.J.A. Construction - Contract# C-16-028-02-03 - PO# 739693 for the provision of Road Construction Services for the Mile 12N (FM1015-2W). N. Approval of payment of Invoice# 20162706-$79,230.19 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from March 1 through 31, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1. P. Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for: 1. Invoice No. 11325598-$ 22,637.34-Mile 2 N. Roadway Project; 2. Invoice No. 11325637-$ 24,750.59-South Detention Basin Project; 3. Invoice No. 11325589-$ 7,200.00-Mile 2 (Moorfield Rd. W. to SH 364); 4. Invoice No. 11325606-$ 50,896.50-Veterans Blvd.; 5. Invoice No. 11325607-$ 21,482.50-Liberty Rd Project; 6. Invoice No. 11325600-$105,806.55-Liberty Rd. Project WA #3 Q. Approval of payment of Invoice #11325611 in the amount $32,852.07 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project. R. Approval of payment of Invoice #11325608 in the amount $40,568.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. S. Approval of payment of Invoice #11325594 in the amount $5,213.83 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project. T. Approval of payment of Invoice #11325609 in the amount $28,504.87 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. U. Approval of payment of Invoice #11325614 in the amount $6,830.80 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-125-04-14 (WA#7), for Pct 2 Yuma Avenue road project. V. Approval of payment of Invoice #11325595 in the amount $15,786.65 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. W. Approval for Application for Payment No. 2 in the amount of $54,234.45 from 2GS, LLC, dba, Earthworks Enterprise, contracted vendor for Havana Lomas #5 (Pct. 3) as submitted by project engineer, Javier Hinojosa Engineering (C-CAP-15-360-01-05). X. 1. Requesting authority to exercise the additional one (1) year option to extend/renew as provided in the current contract # C-15-079-04-28 for: "ELECTRONIC SECURITY SYSTEM MAINTENANCE and REPAIR SERVICES" (on an as needed basis)- Hidalgo County Sheriff’s Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEMS LLC, commencing, May 21, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable). 2. Presentation for discussion, consideration, acceptance, and approval to exercise the automatic one (1) year renewal as stated in the current "Memorandum of Understanding" (MOU)-E-15-186-04-28 (C-07-225-05-08) for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department, commencing, June 24, 2016. 3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-15-187-04-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of “Detention Services” at the Hidalgo County Sheriff’s Adult Detention Facility (County Jail) including other Federal Agencies as set forth below, commencing, June 2, 2016: 1) U.S. Customs 2) Border Protection/Border Patrol Y. Requesting approval of payment for Invoice #20162701 in the amount of $2,845.81 (Pct. 1, Delta West Subdivision ) as submitted by project engineer TEDSI Infrastructure Group. Z. Acceptance and approval of Invoice #11325588 in the amount of $7,681.76 for the month of April 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569). AA. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- "SS-1 Emulsified Asphalt and Delivery Services" - RFB No.: 2016-169-00-00-SGS including the re-advertising of project in the event no bids received and/or are rejected and project is still required. BB. Approval of "First Amendment" to Service Contract C-16-024-01-05 between Hidalgo County and Lab Services, Inc. for "Drug & Alcohol Testing for H. C. Employees" to reflect clarification of the uniform testing services to be provided. CC. Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for “Structure Valuation and Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings” (i.e. replacement costs). EE. Acceptance and approval of the continuation of the "Retail Fuel Card Services-Contract #946-C1" with the renewal term by the Council on Competitive Government Cooperative [CCG] with and thru the State of Texas Comptroller's Office-Texas Procurement and Support Services [TPASS] exercising its option of renewing final year [on web page] with contracted vendor "U.S. Bank National Association" with ending date of renewal services through April 30, 2017 thus allowing the County continuing the use of the retail fuel card services for emergency situations and/or travel outside the County. FF. Presentation for acceptance and approval of "Second Amendment" to current Service Contract #E-15-201-05-19 between Hidalgo County and CTC Distributing Ltd. for "Off Premises Record Storage-Pick-up Retrieval-Delivery" to amend and replace Exhibit B-1 to reflect the unit price per box (per month), irrespective of the number of boxes stored by company for Human Resources Department. GG. Constable Pct. #4: Requesting approval for the destruction of salvaged departmental uniforms in the interest of safety and security against possible misuse of said items, since they contain department logo. HH. Human Resource Department is requesting to surplus (for the purpose of destruction) software currently installed in a surplus computer. Software has since been considered obsolete and is of no use to the department. 1) Asset Tag No. 42000 Description: PaperFlow Plus Software 2) Asset Tag No. 42001 Description: HR Base Application
Consideration of Consent Agenda
2. X. 2016 - County Clerk's (1100) CC. 2016 - County Clerk's Office (1237) 8. A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. B. 3. PREMIER UNIFORMS O. Approval of the one (1) year extension as provided under C-15-032-05-05 with Enterprise Holdings, Inc. for the provision of "Lease/Rental of Vehicles", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable. DD. Requesting authority to enter into several Ricoh Copier Leases Agreements through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA Contract DIR-SO-3041 through the following elected offices with requisition numbers: 1. JP1, PL 2, #297019 - $ 65.61/month: 2. JP1, PL 2, #293819 - $267.80/month; 3. JP1, PL 2, #296098 - $ 65.61/month 4. JP2, PL 2, #293995 - $267.80/month; 5. JP3, PL 1, #296854 - $118.03/month; 6. JP4, PL 1, #293996 - $267.80/month; subject to compliance with HB23 & HB1295 when and if applicable.
County Judge's Office: A. 54514 Recognizing the heroic actions of Abel and Robert Perez. The father and son team rescued two teenagers from drowning at South Padre Island on Saturday, April 30, 2016. B. 54238 Proclamation declaring May 2016 as Mental Health Month in Hidalgo County. C. 54510 Proclamation in honor of National Hospital Week, May 8 through May 14, 2016 D. 54513 Proclamation recognizing the week of May 8, 2016 as Economic Development Week in Hidalgo County.
County Treasurer - Norma Garcia: 54491 Presentation & update of County's retirement system by Texas County & District Retirement System (TCDRS).
Health & Human Services Department: 54406 Recognition of Hidalgo County nurses and the services they perform. National Nurses Week begins each year on May 6 and ends on May 12.
Constables: A. 54356 Constable Precinct No. 1: Discussion, consideration, and approval to appoint John Paul Sauceda as Deputy Constable (Sergeant grade) by Constable Celestino Avila Jr, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011. B. 54331 Constable Pct. 3 (1220): 1. Approval of certification of revenues as certified by the County Auditor for the 2016 LEOSE Funds for Constable Pct. 3 2. Approval of the appropriation of the 2016 LEOSE funds for the Constable Pct. 3 Department in the amount of $1,900.33. C. 54348 Constable Precinct 4: Discussion, consideration, and approval for Hidalgo County Constable Precinct 4 to enter into an Interlocal Cooperation Agreement with Hall County for the purposes of TLETS/NLETS access on their COPSync message switch.
Tax Office - Paul Villarreal: A. 54386 Presentation for discussion, consideration, acceptance and approval to amend the Full Service Deputy Contract between Hidalgo County and BridgePoint Insurance Agency & Permit Center, LLC. B. 54387 Presentation for discussion, consideration, acceptance and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment to reflect additional equipment at subcontractor BridgePoint Insurance in McAllen and Mission, Texas, thus bringing the current total to 26 (WebAgent Sub-Contractors), 10 (WebDealers), and 16 leased RTS systems.
Sheriff's Office: A. 54538 Operation Stonegarden (1284): Authorization and approval to de-obligate $7,809.10 of San Juan Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. B. 54522 Operation Stonegarden (1284): Authorization and approval to de-obligate $2,310.83 of Mercedes Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. C. 54520 Operation Stonegarden (1284): Authorization and approval to de-obligate $12,077.91 of Penitas Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. D. 54497 1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Customs and Border Protection, Air and Marine Operations. 2. Authorization for County Judge, as authorized official, and County Sheriff to sign document. E. 54373 1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide male inmates with Parenting Awareness and Drug Risk Education (PADRE) Program services. 2. Authorization for County Sheriff to sign document. F. 54372 1. Authorization and approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas and the Hidalgo County Sheriff's Office to provide female inmates with Pregnant Post-Partum Intervention (PPI) Program services. 2. Authorization for County Sheriff to sign document. G. 54277 Authorization to accept three (3) A.M. General Humvees (Model Year 1989; 1991; 1992) received from the Texas 1033 Program and to include vehicles in the Hidalgo County Sheriff's Office asset inventory. H. 54369 Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00.
Executive Office: A. 54485 Acknowledgment and approval by Commissioners Court to include revised project plan and map related to Resolution of support to MPO for Proposition #1 and Proposition #7 funding (previously approved on 3/31/16) and authority to submit to MPO B. 54540 Requesting permission by City of Edinburg to use the Courthouse Parking Lots on the north side and east side of the Courthouse on Closner Street during the Annual Fiesta de Mayo being held at the Edinburg City Hall Courtyard on May 13th-May 15th, 2016 C. 54202 1. Requesting approval to surplus decommissioned flags for the purpose of donation 2. Requesting permission to donate decommissioned Texas and Hidalgo County flags to Horizon Montessori I in Mcallen
Human Resources: A. 54468 Criminal District Attorney (1100) / DA Investigation HB65 (1223) / Civil Litigation: 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period of 5/16/2016: Action Dept/ Program Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Salary Adjustment / Increase 080-002 0071 Administrative Assistant I $22,972.00 $22,972.00 080-007 0084 $2,028.00 $4,028.00 Salary Adjustment / Decrease 080-002 0076 Administrative Assistant II $25,666.00 $25,666.00 080-007 0044 $6,813.00 $1,334.00 Longevity Distribution *(effective 2/22/2016) 080-002 0079 Administrative Assistant II $225.95 $300.00 080-007 0042 $74.05 $0.00 Create / Auto Allowance 080-007 0179 Assistant District Attorney IV $0.00 $75,000.00 $900.00 Create 080-007 0180 Criminal Investigator I $0.00 $56,650.00 Create (2) / Auto allowance 080-013 0009 Attorney IV $0.00 $75,000.00 $900.00 080-013 0010 $0.00 $75,000.00 $900.00 2. Approval of transfer (s)/appropriation(s). 3. Approval to revise the salary schedule(s) in accordance with Commissioners' Court action. B. 54504 Public Defender (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to add auto allowance to the following full-time positions effective next full pay period of 5/16/2016: Dept/ Program Slot No. Position Title Proposed Budgeted Allowance 085-003 0001 Public Defender IV $1,500.00 085-003 0003 Chief Public Defender $1,500.00 085-003 0004 First Assistant Public Defender $1,500.00 085-003 0005 Public Defender II $1,500.00 085-003 0006 Public Defender II $1,500.00 085-003 0007 Public Defender II $1,500.00 085-003 0008 Public Defender II $1,500.00 085-003 0012 Public Defender II $1,500.00 085-003 0018 Public Defender II $1,500.00 085-003 0019 Public Defender III $1,500.00 085-003 0020 Public Defender $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 54531 CCL#8 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 12/15/16, effective 06/15/16. 3. Approval to waive posting, hiring and enrollment procedures and assign employee #212300 to Slot No. T007, Clerk I position. 4. Approval of intradepartmental transfer. 5. Approval to revise salary schedule in accordance with Commissioners Court action. D. 54420 Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016: Action Slot# Dept/Program Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Salary Adjustment (Decrease) 0162 140-001 Accountant II $37,080.00 $35,580.00 Add Auto Allowance $0.00 $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 54426 Precinct 3 Parks (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period of 5/16/2016: Action Slot# Dept/Program Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 0019 123-008 Parks Director $54,890.00 <$54,890.00> Create 0020 123-008 Park Supervisor $0.00 $45,000.00 Create 0021 123-008 Maintenance I $0.00 $28,840.00 3. Approval to revise the salary schedule in accordance with Commissioners Court action. F. 54547 Human Resources (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel-Related Amendments. 2. Discussion, consideration and approval of the following personnel action, effective next full pay period, 5/16/16: Action Dept/Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 190-002 0013 Human Resources Analyst IV $0.00 $63,196.00 3. Approval of interdepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
A. 54487 Discussion, consideration and approval to provide support to the Rio Grande Valley Firefighters & Fire Marshals Association. The RGVFFMA will host the Fire Stoppers Run & Ride on May 21, 2016 from 7:00 am to 3:00 pm and Hidalgo County Health & Human Services Department - Environmental Division staff will assist in patrolling the bike routes for animal attacks. B. 54462 Requesting approval to submit grant renewal application for the Texas Healthy Communities program in the amount of $50,000.00 starting October 1, 2016 and ending September 30, 2017. C. 54447 Requesting approval to submit renewal grant application for the Immunization FY 17 program in the amount of $674,320.00 to begin 09/01/2016 through 08/31/2017. D. 54428 Discussion, consideration and approval to accept the Memorandum of Understanding between Hidalgo County (Hidalgo County Health & Human Services Department) and Doctor's Hospital at Renaissance (DHR). Hidalgo County and DHR agree to collaborate in the services of eye exams program. E. 54413 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $86,504.15. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement. 2. Requesting approval to appropriate the MAC budget in the amount of $86,504.15. G. 54368 Requesting approval to accept the Immunization Branch Locals grant contract amendment #2016-000022-01. The purpose of the amendment is to allocate available funds into other budget categories. H. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures I. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 54431 To inform Commissioners Court that the 1115 Waiver, which funds Uncompensated Care and the Delivery System Reform Incentive Payment Program (DSRIP), was extended 15 months.
Emergency Management: A. 54517 Discussion, consideration, and approval to submit the Emergency Operations Plan forms as required by the Texas Division of Emergency Management (TDEM). B. 54366 Emergency Management (1100): Requesting authority to purchase promotional items such as but not limited to - pens, pencils, lunch totes, etc. for use by the Office of Emergency Management during Community Outreach Fairs, Expos, etc. related to the department's initiative of promoting emergency preparedness awareness.
IT Department: 54489 HIDALGO COUNTY COMMISSIONER PCT. 3 Authorization and approval to purchase data service for GPS units through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: 57 Data Plan for GPS Office Use Machine to Machine Account Share 1MB @ $5.00 each per month 20 Data Plan for GPS Office Use Machine to Machine Account Share 5MB @ $7.00 each per month
Urban County: A. 54415 Public Hearing regarding the FY 2016-2017 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (29). B. 54382 The Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office (GLO Contract No. 12-406-000-6453 DRS210068/DRS220068) Round 2.1 and Round 2.2 in the amount of $2,871,013.80. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Project Phase I & III. C. 54425 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with SAM Engineering and Surveying in the amount of $58,320.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Palmview Parks, Recreational Facility Improvements funds. D. 54419 Requesting approval to increase purchase order issued to Financial Edge on September 29, 2015 to include costs for onsite consultation. E. 54412 Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2016-2017 Annual Action Plan (Year 29) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding. F. 54411 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked S&B Infrastructure, LTD 94.33% LNV, Inc. 91.00% Urban Infrastructure Group 80.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________ for the provision of engineering services for an Urban County Program Years 26, 27 & 28 (2013, 2014 & 2015) Sullivan City Parks, Recreational Facility Improvements project.
Elections Administration: Discussion and/or action, including but not limited to Elections updates
Head Start Program: A. 54321 Presentation of Nutrition Program Contest Winners B. 54320 Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the Hidalgo County Housing Authority C. 54319 Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and The University of Texas Rio Grande Valley D. 54318 Recruitment Report for Program Year 2016-2017
Auditor's Office: 54458 1. Approval of certification of revenues as certified by the County Auditor for TxDOT project FM681. 2. Approval of 2015 appropriation of funds for TxDOT project FM681 in the total amount of $38,494.49
Precinct #3 - Comm. Flores: 54483 Approval of First Amendment to Interlocal Cooperation Agreement between County of Hidalgo and City of Palmview (Champion Lane)
Budget & Management: A. 54416 Presentation of 2017 Budget Process Calendar. B. 54465 Approval of BlueCross BlueShield Benefit Program Application to apply a $250 penalty for employees who fail to compare costs of MRI and CT scans on the new BlueCross BlueShield benefit, Benefit Value Advisor (BVA), approved by Commissioner's Court on 9/29/15 AI-51266 which took effect 1/1/16. Penalty, if approved by Commissioners Court, will be applied effective July 1, 2016. C. 54454 Various Departments (1285/1284/1100): Approval of the revised salary schedule, effective 04/04/16. D. 54434 Approval to submit request for funds (unclaimed capital credits) from Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter request. E. Budget Appropriations: 1. 54445 Supplemental Court Guardianship (1250): Approval of 2016 appropriation of funds in the amount of $50,000.00 to fund legal services. 2. 54388 Pct 4 Russell - M17 1/2(Canal-Ware) (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance in the amount of $345,881.00 to fund Pct 4 Russell Road Project. F. Interfund transfers: 1. 54481 COPS Retention (1284): Approval of 2016 interfund transfer from Sheriff's Office (1100) to COPS Retention (1284) in the amount of $1,284.56 to fund a deficit in salary and fringe benefits.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 54459 Presentation of sole lowest responsible bid received [meeting all specifications and/or requirements] for the purpose of award and approval of contract document for project titled: Hidalgo County- "Maintenance & Repairs for Elevators Located in County Owned Buildings:" through RFB No.: 2016-074-05-10-SMA. 2. 54477 A. Requesting acceptance and approval of an "Amendment" to Sole Source Declaration for COPsync, Inc. to clarify and reflect the provision of "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories and installation of same) through the life term of the declaration (all funding sources); B. Acceptance and approval to process of Requisition #294062 into a Purchase Order as it qualifies under the Amended Sole Source Declaration for COPsync. 3. 54162 Acceptance and approval of Sole Response received and meeting all specifications and / or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Extraction Of Water Services (DeWatering)" through project No.: 2016-134-03-30-FAZ. B. Pct. 1 1. 54475 Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Southern Star Transport, LTD, under the same terms and conditions for "Hauling Services for Millings" - Precinct #1. C. Pct. 2 1. 54543 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for Pct No. 2 Projects (on as needed basis). CDS MUERY QUINTANILLA, HEADLEY & ASSOC R.O.W. SURVEYING SERVICES SCORE 96 94 95 RANKING C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of ___________________________ for professional surveying services for Pct. No. 2 Projects (on as needed basis). 2. 54545 Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $7,681.79) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing services for the Pct 2 Cesar Chavez Road Project through Contract# C-16-170-04-12. 3. 54542 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional engineering services required for Precinct No. 2 Rancho Blanco Road Project: L&G CONSULTING ENGINEERS JAVIER HINOJOSA ENGINEERING HINOJOSA ENGINEERING, INC. EVALUATOR NO. 1 98 95 97 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with No. 1 ranked firm of ___________________for professional engineering services for Pct. 2's Rancho Blanco Road Project. 4. 54500 Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with Millennium Engineers Group, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct. #2, [as approved for negotiations on CC 4/19/16] and subject to compliance with HB23 and HB1295 [if and when applicable]; D. Pct. 4 1. 54541 A. Recommendation by project engineer, Le Fevre Engineering Management & Consulting, LLC to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Saenz Utility Contractors, LLC of Edcouch, TX, in the total amount of $22,303.75 for project- "Hidalgo County Precinct No. 4 - Off Site Turnkey Manhole Covers and/ with Installation:- subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. 2. 54548 Acceptance and approval of "Amendment No. 2" to extend the term of agreement for an additional one (1) year period as allowed under [article #7-amendments] in connection to current agreement# E-15-185-04-28 (C-11-099-05-24) with GEORGE M. "MITCH" HUDGINS d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of “Groundwater Sampling and Analysis Plan” (GWSAP) in order to remain in compliance with TCEQ, commencing, May 24, 2016, (subject to compliance with HB1295 and/or HB23 when and if applicable). 3. 54511 a. Requesting approval of an (On Call) Professional Engineering Services Agreement (approved for negotiations by CC on 04/19/16) with HALFF ASSOCIATES, INC. for: “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4, (subject to compliance with HB1295 and/or HB23 when and if applicable). b. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of (ON CALL) -"APPRAISAL SERVICES" for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4 (on an as needed basis) and as (approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable). c. Requesting approval of a professional appraisal services agreement with PROFESSIONAL APPRAISAL SERVICE, INC. for the purposes of (ON CALL) -"APPRAISAL REVIEW SERVICES" for projects located within Hidalgo County Precinct No. 4 as approved for negotiations by CC from the "POOL" of Appraisers on 04/19/16), (subject to compliance with HB1295 and/or HB23 when and if applicable). 4. 54423 A. Recommendation by project architect Mata & Garcia Architects, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Gomez Paving, LLC, dba, South Texas Paving of Mission, TX, in the total amount of $150,900.00 for project -Hidalgo County Precinct No. 4 -"Construction of Parking Lot at San Carlos CRC and Sunflower Park -RFB No. 2016-115-03-30-MSS." subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesus "Jesse" Ozuna, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 5. 54418 A. Recommendation by project engineer, Raul E. Sesin, PE, to award the Base Bid and Alternates #1, #2, #3, #4, #5 and #6 to the responsible vendor submitting the lowest and best bid meeting all specifications, Texas Cordia Construction, LLC of Edinburg, TX, in the total amount of $345,880.39 for project (base bid and alternates 1 thru 6) - "Hidalgo County Precinct No. 4 - Mile 17 1/2 Road Paving & Drainage Improvements: - RFB 2016-120-04-27-MSS/YZV" subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLCG 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesse Ozuna, [ unless otherwise voiced/announced by Commissioner Palacios] to execute change orders that involve 'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. 6. 54424 Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Roy's Hauling Service, Inc., under the same terms and conditions for; "Hauling Services for Hot Mix" - Precinct 4. E. Health & Human Services Dept. 1. 54441 A. Requesting exemptions from competitive procurement requirements under Tx Local Government Code, Chapter/Section, 262.024 (a)(2)&(4), to protect the health and safety of the residents of the county and a professional service; B. Acceptance and approval of a short term 120 days contract with Ivan G. Melendez, M.D., for the provision of Physician Services (TB Clients) for the Hidalgo County's Department of Health and Human Services and subject to HB-1295 and/or HB23 when and/if applicable. 2. 54371 A. Presentation and action in connection with the sole response received for RFP No. 2016-076-04-13-YZV - "Registered Pharmacist Services" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phase (i.e. negotiation) of the proposal process; B. Requesting authority for Purchasing department to negotiate with the sole "qualified" proposer ___________________________ in order to finalize a contract for consideration and award including compliance with HB23 and/or HB1295 if and when applicable. F. Tax Office 1. 54374 Presentation of Sole Bid received (as detailed in tabulation sheet contained herein) for the purpose of award and approval of contract document, meeting all specifications and/or requirements for project titled: Hidalgo County Tax Assessor/Collector-"Printing and Mailing of 2016 & 2017 Tax Statements and Envelopes" through RFB No.: 2016-059-04-20-SGS G. Sheriff's Office 1. 54450 Requesting authority to purchase through our membership/participation with (DIR) Department of Information Resources contract DIR-SDD-1951 the following; (60) Dell Latitude E5550/5550 CTO (77) OptiPlex 9020M (77) Dell 22" Monitors (77) Dell OptiPlex Vertical Stand System Desk (35) Dell OptiPlex Micro Console Enclosure In the total amount of $116,860.00 subject to compliance with HB23 and/or HB1295 when and or if applicable. H. County Clerk 1. 54486 Requesting approval of Data Use Agreement (DUA) between the Texas Health and Human Services Enterprises and Hidalgo County commencing with County Clerk to: facilitate creation, receipt, maintenance, use, disclosure or access to Confidential Information.
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 54375 Claim of San Juana Jara D. 54378 Claim of Matilde Galvan E. 54400 Claim of Roel Carreon F. 54403 Claim of Claudia Carreon 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 54377 Claim of San Juana Jara D. 54379 Claim of Matilde Galvan E. 54402 Claim of Roel Carreon F. 54404 Claim of Claudia Carreon 26. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn