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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 26, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 54194   Proclamation declaring May 2015 as Elder Abuse Prevention Month
 
B. 53983   Proclamation declaring May 5, 2016 as National Day of Prayer in Hidalgo County
 
C. 54337   Discussion, consideration and approval of the Hidalgo County Uniform Truancy Policy.
 
6.   Constables:
 
A. 54273   Constable Pct. 2:
Discussion, consideration and approval to appoint Rogelio Rey Torres and Lenette Renee Valdez as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2, in accordance with Texas Local Government Code Section 86.012.
 
B. 54265   Constable Pct. #3:
Local Border Security Program:
1. Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017)

Equipment for Border Operations - ATV Grant:
2. Approval of Resolution for Equipment for Border Operations - ATV Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - February 28, 2017)
 
C. 54244   Constable Pct. 4 (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2016 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,706.61.
 
D. 54308   Constable Precinct 4:
Discussion, consideration, and approval to appoint Francisco Javier Luevano as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
 
7.   Executive Office:
 
A. 54263  
Environmental Compliance:
Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2015 to Texas Commission on Environmental Quality and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county.
 
8.   HIDTA - Task Force:
 
A. 54270  
HIDTA Task Force (1291):
1. Authorization and approval to accept grant agreement for award no. G16SS0002A between Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $685,705.00 for grant period of 01/01/2016 to 12/31/2017.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Approval of certification of revenues as certified by the County Auditor's Office.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (Hidalgo County District Attorneys' HIDTA Initiative)
in the amount of $685,705.00 for fiscal year 2016.
5. Approval of salary redistribution of funds as per Exhibit A, effective next full pay period 05/02/16.
6. Approval to revise the salary schedules in accordance with Commissioners Court action.
 
9.   Health & Human Services Department:
 
A. 54328   Requesting approval to submit budget for Fiscal Year 17 TB State grant contract in the amount of $605,561.00 with a required local match of $121,112.00.
 
B. 54327   1. Requesting approval to submit grant application for Healthy Texas Women Program.
2. Requesting approval for County Judge to sign required forms and documents.

 
C.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
10.   Fire Marshal's Office:
 
A. 54301   Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with:
1. City of Donna
2. City of Edcouch
3. City of Hidalgo
4. City of La Villa
5. City of Mission
6. City of Palmview
7. City of Edinburg
8. City of San Juan
9. City of Sullivan
 
11.   Urban County:
 
A. 54332   Presentation regarding the 2016 Urban County Leadership Conference, which was held Thursday, April 14 through Saturday, April 18, 2016.
 
B. 54347  
Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear through Hidalgo County’s membership and participation with Buyboard approved vendor Casco Industries, (Buyboard Contract # 432-13) in the amount of $10,062.60 (quote attached hereto). There are no shipping fees. City of Alton UCP Year 28 (2015) Fire Station Equipment funds will be utilized along with City General Funds.
 
12.   IT Department:
 
A. 54269   DISTRICT ATTORNEY'S OFFICE
Authorization and approval to change current mobile device number on cell phone assigned to Office Use through the County's membership/participation with CONTRACT DIR-SDD-1779 for VERIZON WIRELESS for the following:

Description: User: Current MDN:
Change MDN Office Use 956-457-2562
 
13.   Elections Administration:
 
A.   Discussion and/or action, including but not limited to Elections updates
 
B. 54306   Approval of Full Contract for Election Services between Hidalgo County and the City of Granjeno for their election to be held on May 7, 2016.
 
C. 54313   Approval of Full Contract for Election Services between Hidalgo County and the Mission Consolidated Independent School District for their election to be held on May 7, 2016.
 
D. 54312   Approval of Full Contract for Election Services between Hidalgo County and the Weslaco Independent School District for their election to be held on May 7, 2016.
 
E. 54310   Approval of Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 7, 2016.
 
14.   Head Start Program:
 
A. 54314   Approval to Relocate a Two Classroom Portable Building from the San Juan II Head Start Center, 601 Earling Road, San Juan, Texas to the Edinburg IV Head Start Center, 3215 Richardson Road, Edinburg, Texas, to Address Population Needs
 
B. 54304   Discussion/Approval of Budget Amendment
 
15.   Planning Department:
 
A. 54290   1. Preliminary Approval
a. RSBR FM 681 Subdivision - Pct. 3 (Sergio & Rosario Saenz) (Moorefield Road & Mile 10 N. Road)
b. Kenyon Vegas Ranches Subdivision- Pct. 4 (Garco, LTD) (Kenyon Road &Mile 19 N. Road)
c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (CWL Limited) (Cesar Chavez Road & FM 2812)
d. Tierra De Santa Cruz No. 2 Subdivision- Pct. 4 (Santa Cruz Properties) (Cibolo Road & Brushline Road)
e. San Martin No. 1 Subdivision- Pct. 1 (Tierra Buena Dev., Inc.) (Canton Road & ValVerde Road)
f. San Martin No. 2 Subdivision- Pct. 1 (Tierra Buena Dev. Inc.) (Canton Road & ValVerde Road)
g. Lantana Acres No. 8 Subdivision- Pct. 1 (The Three Grandes, LTD) (Mile 22 ½ N. Road & Engleman Gardens Road)

2. Final Approval
a. RSBR FM 2128 Subdivision- Pct. 4 (Leticia A. Alamia-O’Neill) (Richardson Road & Alamo Road)
b. Caledonia Estates Ph. 2 Subdivision- Pct. 4 (Ricardo R. Salinas Jr.) (Curry Road & Cesar Chavez Road)
c. Amended Plat for Lot 1 & Lot 2 Ortiz & Resendez Subdivision- Pct. 4 (Miriam Gonzalez) (Curve Road & Cesar Chavez Road)

3. Reimbursements of Financial Guarantee
a. Anali Subdivision- Pct. 3
 
16.   Precinct #1 - Comm. Cuellar:
 
A. 54299   Proclamation in Honor of the Progreso High School Red Ants Soccer Team
 
17.   Precinct #4 - Comm. Palacios:
 
A. 54307   Appointment of member to the Hidalgo County Housing Authority
 
18.   Budget & Management:
 
A. 54350   Approval to rescind action on the following Agenda Items:
CCT DATE AI NO. REASON
01/19/2016 52911-REGULAR TRANSFER NEVER ATTACHED
03/07/2016 53670-CONSENT INSUFFICIENT FUNDS/NO LONGER NEEDED
03/07/2016 53659-CONSENT USE NOT PERMITTED; FUNDED THROUGH GF INSTEAD
 
B. 54326  
Consideration and approval of Resolution authorizing publication of the County's Notice of Intent to Issue Certificates of Obligation in an amount not to exceed $40,000,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto.
 
C.   Budget Appropriations:
 
1. 54185   Constable Pct. 1 (1100):
A. Approval of Certification of Revenues by County Auditor for Constable Pct.1.
B. Approval of 2016 appropriation of funds for Constable Pct. 1 in the amount of $4,000.00 to fund repair and maintenance service expenditures.
 
19.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 54296   A. Approval for signatory authority for Commissioners or their designees to execute Heavy Equipment Rental Agreements [approved by legal counsel - DA's Office] for the 4 following awarded vendors [CC 04-19-16 AI#54118]:
1. Big D Tractor Company, LLC, dba, Frontera Equipment/Blue Cat Rentals - compliance issues complete
2. Nueces Power Equipment - compliance issues complete
3. Romco Equipment Company - compliance issues complete
4. Tejas Rental - subject to compliance of items required by County and statutes;

B. Approval of Designated Signatories other than Commissioners and/or Executive Officer:
1. Precinct #1: ______________________________;
2. Precinct #2: ______________________________;
3. Precinct #3: ______________________________;
4. Precinct #4: ______________________________;
5. Facilities Management Dept.: Executive Office, Mr. Valde Guerra recommend himself.
 
2. 54293  
A. Presentation of scoring grid for the purposes of ranking by Hidalgo County Commissioner Court ["Committee"] of the firms nominated by same at CC meeting of 04-19-16 in connection with engaging professional engineering services for Off-Site Services in connection with the construction of the New Hidalgo County Courthouse for the Roadway & Drainage Improvements associated with the Business 281/SH 107 Intersection affecting construction of said project so as to proceed with the next phase of the process;
Firms Nominated L & G Engineering TEDSI Infrastructure Halff & Associates
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Scores
Ranking

B. Requesting authority for the Purchasing Dept. [along w/Hon. David D. Peden if so directed or other party] to commence negotiations with the number one ranked firm of: __________________________ for a professional engineering contract in connection with the Off-Site Services for the Roadway and Drainage Improvements associated with the Business 281/SH 107 Intersection affecting the construction of the New Hidalgo County Courthouse Project
 
3. 53580  
Approval of "First Amendment" to Service Contract #C-15-281-10-27 with Elite Transportation the inclusion of "Amended Exhibits "A1-Specifications/Requirements and B1-Bid Page" to the contract for the provision of the "Dead Body Pickup and Transport Services" whereas such revisions were imperative due to certain decedent circumstances as detailed in supporting documentation.
 
B.   Pct. 1
 
1. 54317  
A. Acceptance and approval of the proposed Professional Engineering Contract #C-16-164-04-26 with Aranda & Associates, Inc. for "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14 ½ from Mile 4 to Mile 6" for Hidalgo County Precinct One, as approved by CC for negotiations on 04/05/16; and

B. Acceptance and approval of the following Work Authorizations No. 1 and 2 amid proposed Contract #C-16-164-04-26 and as pursuant to action to the aforementioned line item with Aranda & Associates, Inc. for the provision of professional engineering services for the "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14½ from Mile 4 to Mile 6" and as funding is being determined.

Work Authorization No. 1-Mile 11 from FM 1015 to Mile 1W: $161,155.00
Work Authorization No. 2-Mile 14½ from Mile 4 to Mile 6: $149,300.00
 
C.   Pct. 2
 
1. 54316  
Pursuant to an existing Sole Source Declaration [current and unrevoked by CC] approval and authority to execute an AEP Texas Central Company Contribution-Aid-of-Construction Agreement for Electrical Distribution Service as requested by Pct. #2 at the Field Operations Facility located at 4011 S. Veterans Blvd., San Juan, Tx so as to extend electric service behind the facility to power up an oil tank that will be delivered and installed in the next few weeks and subject to compliance with HBs 23 &1295 if and when applicable.
 
2. 54302  
Acceptance and award of proposal received from Doggett Machinery Services-Houston, TX. awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #424-13, for the purchase of "ONE (1) New Dynapac CP142 Pneumatic Roller" for $ 74,152.00, to include but not limited to, BuyBoard fee's & delivery for use on proposed Road Improvements within Pct. 2 through Project#2016-191-SGS and subject HB1295 and.or HB23 when and if applicable.
 
D.   Pct. 3
 
1. 54158  
Authority to advertise with approval of RFB plans and specifications developed and drafted by project engineer: L & G Engineering., for Hidalgo County Precinct No. 3- "La Joya Watershed Improvements - South Detention Basin- RFB 2016-161-05-25-YZV, including the re-advertisement of project in the event that no bids are received and/or are rejected and project is still required with a determination by HCCC if Add-Ons A & B will be awarded on phased basis.
 
20.   Open Forum
 
21.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 54284   Claim of Pedro Guillen
 
D. 54286   Claim of Guadalupe Rivera
 
E. 54288   Claim of Ascencion Martinez
 
F. 54309   Hidalgo v Holchemont
 
22.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 54285   Claim of Pedro Guillen
 
D. 54287   Claim of Guadalupe Rivera
 
E. 54289   Claim of Ascencion Martinez
 
F. 54311   Hidalgo v Holchemont
 
24.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.   Adjourn
 

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