1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Environmental Compliance: Reporting the submittal of Hidalgo County's Drainage District's Tier 2 Chemical Inventory Report for 2015 to Texas Commission on Environmental Quality and requesting payment of the associated fee of $50.00 based on types and quantities of materials stored by the District. 7. Requesting approval to accept bids and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-16-006-03-23 "J-09 Drain Improvement Phase II Construction Rio Grande Care Rd. to North Main Drain". Texas Cordia Construction LLC, Base Bid, Alternate Bid 1 and Alternate Bid 2 in the total amount of $615,970.00. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Pct 2 Rd Maint (1200) B. 2016 - Pct. 2 (1100) C. 2016 - J.P. 4 Pl. 1 (1100) D. 2016 - Pct. 1 (1200) E. 2016 - Pct. 1 C.O.'s 2014 (1345) F. 2016 - Pct. 1 (1100) G. 2016 - Pct. 1 (1100) H. 2016 - 430th District Court (1100) I. 2016 - Health & Human Services Dept. - CPS/HAZARDS (1293) J. 2016 - HIDTA (1291) K. 2016 - District Attorney's Office (1223) L. 2016 - Sheriff FY 2015 CIOT (Click it or Ticket) (1284) M. 2016 - Human Services Div. (1100) N. 2016 - District Attorney's Office (1281) 3. 2016 Interdepartmental transfers: A. CO2015A-Pct 1 Mile 14 1/2 (M4-M6) (1347): Approval of 2016 interdepartmental transfer from CO2015A-Pct 1 Colonia Del Noreste to CO2015A-Pct 1 Mile 14 1/2 Project in the amount of $149,300.00. B. CO2014-Pct 1 Mile 11 (FM1015-Mile 1W): Approval of 2016 interdepartmental transfer from CO2014-Jail Renovations to CO2014-Pct 1 Mile 11 (FM1015-Mile 1W) in the amount of $161,155.00. C. Pct.1 CO’s 2014 (1347): Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (204) to program (188) in the amount of $20,000.00. D. Pct.1 CO’s 2015 (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015 from program (204) to program (XXX) in the amount of $65,000.00. E. Facilities Mgmt Co Wide (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to Facilities Mgmt Co Wide (050) in the total amount of $3,321.29 for the construction of courtroom benches and podium for JP 2 Pl 2. F. Pct 2 ICA Phr Ridge Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA Phr Ridge Rd (Stewart-Cesar Chavez) Prj in the amount of $1,577.50. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. District Clerk: Fee report for the month of March 2016 - $615,584.71 6. Tax Refunds: A. ACCOUNT NUMBER PAYER AMOUNT B5400.99.004.0022.00 MARCRO INVESTMENT LLC $3,475.57 B5400.99.004.0022.00 LINEBARGER,GOGGAN,BLAIR&SAMPSON LLP $3,546.47 W4295.00.000.0002.00 WELLS FARGO $3,937.16 B. ACCOUNT NUMBER PAYER AMOUNT M0150.00.058.0009.01 PICTSWEET COMPANY INC. $4,655.42 M0150.99.058.0009.04 PICTSWEET COMPANY INC. $6,620.60 P7413.01.000.0002.00 PUENTE PARTNERS LP $37,255.94 P7413.01.000.0003.00 PUENTE PARTNERS LP $15,966.84 R1334.00.000.0001.00 WALGREENS FAMILY COMPANIES $6,891.43 R3297.00.000.0001.00 ALAMO TITLE COMPANY $5,256.87 S3003.00.000.0002.00 CST SERVICES LLC $6,757.58 C. ACCOUNT NUMBER PAYER AMOUNT C5830.00.000.0060.00 ROUNDPOINT MORTGAGE $2,747.67 E4361.00.000.0058.00 NATIONSTAR MORTGAGE LLC $6,050.43 J2400.00.001.0004.00 LA CRUCES MANAGEMENT LLC $10,342.37 L4650.00.000.0009.11 SERVICELINK OF TEXAS LLC $2,724.19 D. ACCOUNT NUMBER PAYER AMOUNT A1730.02.000.0242.00 LERETA LLC $2,762.31 A5440.01.000.0003.00 WILFREDO A MUNOZ & MARIELA E CHAVEZ $4,624.95 C8140.99.000.0001.01 FARMERS INSURANCE EXCHANGE $15,139.79 W3800.00.104.0000.00 SOUTHERN MECHANICAL AIR CONDITIONING $4,582.01 E. ACCOUNT NUMBER PAYER AMOUNT C2679.00.000.0001.00 MENASSA LLC $7,939.86 C8960.00.000.0010.00 CORELOGIC $2,673.06 F1655.00.000.0001.00 ALONZO CANTU $9,446.71 L0250.00.048.0000.02 CORELOGIC $5,374.54 M0619.00.000.0026.00 LONE STAR NATIONAL BANK $10,598.77 M2650.00.008.0005.02 SIERRA TITLE OF HIDALGO COUNTY INC $9,731.73 R3052.99.001.0001.Q5 VF CONTEMPORARY BRAND INC $11,352.33 S6924.00.000.0001.00 VALLEY LAND TITLE CO $4,293.80 W6005.00.000.0008.00 ELOY GONZALEZ & DORIS O GONZALEZ $4,316.97 7. Membership Dues: A. Sheriff's Dept. (1100): Requesting approval of requisition no. 296879 for 2016 membership dues to the Texas Jail Association for Chief Daniel Garcia, Captain Adalberto Ruben Hinojosa, and Captain Belinda Madrigal in the amount of $30.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. B. Hidalgo County Sheriff's Office Adult Detention (1100): Requesting approval of requisition no. 296885 for 2016 membership dues to the American Jail Association for Captain Adalberto Ruben Hinojosa in the amount of $48.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Urban County: A. Request for approval of four (4) applicants in the Countywide area and (1) one applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program. B. Request for approval of one (1) applicant in the City of Edcouch, one (1) applicant in the City of Donna, one (1) applicant in the City of San Juan and one (1) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program. 9. Auditor's Office: A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2016 in the amount of $26,216.68 and requesting approval of wire transfer. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 1. Acceptance and approval of request for payment of Invoice #1102707-17 in the amount of $35,891.58 submitted by CAS Companies in connection with the "Autopsy Build Back" Project amid PO#706568 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 2. Acceptance and approval of request for payment of Invoice #1102707-18 in the amount of $4,462.17 submitted by CAS Companies in connection with the "Autopsy Build Back" Project amid PO#706568 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. B. Approval of Application for Payment No. 1 (Final) in the amount of $100,227.82 for REIM Construction, Inc., contracted vendor for Lorenzana Subdivision (Pct. 1) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC (C-CAP-15-223-09-29). C. 1. Requesting clarification/correction to "Amount Due" indicated under AI-54007 (CC 04/05/16) Payment Application No. 1 submitted by Texas Cordia Construction for the Mile 4W (10N-12N) as TO REFLECT THE CORRECT AMOUNT DUE OF $109,511.01; 2. Requesting clarification/correction to "Amount Due" indicated under AI-54009 (CC 04/05/16) Payment Application No. 2 submitted by Texas Cordia Construction for the Mile 4W (10N-12N) as TO REFLECT THE CORRECT AMOUNT DUE OF $86,376.61. D. Approval of the one (1) year extension as provided under C-11-037-05-03 with Richard A. Garza dba BIC Investments for the provision of "Lease of Space for Off Premise Storage Area", for the WIC Program, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable. E. Approval of payment for Invoice #002 in the amount of $3,707.43 for professional services rendered by project architect, Sam Garcia Architects through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades. F. Approval of payment for Invoice #003 in the amount of $5,217.88 for professional services rendered by project architect, Sam Garcia Architects through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades. G. Approval of the following for 2GS, LLC, contracted vendor for Tijerina Estates Subdivision (Pct. 1) as submitted by project engineer Hidalgo County Drainage District No. 1: 1.) Application for Payment No. 2 in the amount of $82,555.65; & 2.) Certificate of Substantial Completion dated 04-11-16. H. Requesting approval of payment for Invoice #FEB 16-9 in the amount of $2,146.57 (Pct. 1, Lorenzana Subd) as submitted by project engineer, LeFevre Engineering & Management Consulting LLC. I. Texas A&M Agrilife Extension Services: Authority to enter into a new 36 month (capital) lease for a Xerox Copier - Model W7835P through our membership /participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR Contract#DIR-TSO-3043 which expires 6/16/19] through Requisition #295939 in the amount of $1,375.60 which includes equipment lease, maintenance, and all supplies (except paper); effective upon approval and upon delivery & installation. J. The Hidalgo County Health Department is requesting authorization to remove assets listed in Exhibit A from their County inventory and as is further detailed in the attached supporting documentation. K. Acceptance and approval to exercise the County's option to extend the additional (final) year of Contract #C-15-213-07-28 to RFB No: 2015-213-06-24-SGS, under the same rates, terms and conditions with Matheson Tri-Gas, Inc. for the provision of "Welding Supplies and Other Misc. Items"-Hidalgo County.
Precinct #1 - Comm. Cuellar: 54299 Proclamation in Honor of the Progreso High School Red Ants Soccer Team
County Judge's Office: 54337 Discussion, consideration and approval of the Hidalgo County Uniform Truancy Policy.
Urban County: A> 54332 Presentation regarding the 2016 Urban County Leadership Conference, which was held Thursday, April 14 through Saturday, April 18, 2016. B. 54347 Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear through Hidalgo County’s membership and participation with Buyboard approved vendor Casco Industries, (Buyboard Contract # 432-13) in the amount of $10,062.60 (quote attached hereto). There are no shipping fees. City of Alton UCP Year 28 (2015) Fire Station Equipment funds will be utilized along with City General Funds.
A. 54194 Proclamation declaring May 2015 as Elder Abuse Prevention Month B. 53983 Proclamation declaring May 5, 2016 as National Day of Prayer in Hidalgo County
Open Forum
Constables: A. 54273 Constable Pct. 2: Discussion, consideration and approval to appoint Rogelio Rey Torres and Lenette Renee Valdez as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2, in accordance with Texas Local Government Code Section 86.012. B. 54265 Constable Pct. #3: Local Border Security Program: 1. Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017) Equipment for Border Operations - ATV Grant: 2. Approval of Resolution for Equipment for Border Operations - ATV Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - February 28, 2017) C. 54244 Constable Pct. 4 (1220): 1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts Office. 2. Approval of 2016 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,706.61. D. 54308 Constable Precinct 4: Discussion, consideration, and approval to appoint Francisco Javier Luevano as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Executive Office: 54263 Environmental Compliance: Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2015 to Texas Commission on Environmental Quality and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county.
HIDTA - Task Force: 54270 HIDTA Task Force (1291): 1. Authorization and approval to accept grant agreement for award no. G16SS0002A between Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $685,705.00 for grant period of 01/01/2016 to 12/31/2017. 2. Authorization for County Judge, as authorized official, to sign grant award form and related documents. 3. Approval of certification of revenues as certified by the County Auditor's Office. 4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (Hidalgo County District Attorneys' HIDTA Initiative) in the amount of $685,705.00 for fiscal year 2016. 5. Approval of salary redistribution of funds as per Exhibit A, effective next full pay period 05/02/16. 6. Approval to revise the salary schedules in accordance with Commissioners Court action.
Health & Human Services Department: A. 54328 Requesting approval to submit budget for Fiscal Year 17 TB State grant contract in the amount of $605,561.00 with a required local match of $121,112.00. B. 54327 1. Requesting approval to submit grant application for Healthy Texas Women Program. 2. Requesting approval for County Judge to sign required forms and documents. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: 54301 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1. City of Donna 2. City of Edcouch 3. City of Hidalgo 4. City of La Villa 5. City of Mission 6. City of Palmview 7. City of Edinburg 8. City of San Juan 9. City of Sullivan
IT Department: 54269 DISTRICT ATTORNEY'S OFFICE Authorization and approval to change current mobile device number on cell phone assigned to Office Use through the County's membership/participation with CONTRACT DIR-SDD-1779 for VERIZON WIRELESS for the following: Description: User: Current MDN: Change MDN Office Use 956-457-2562
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates B. 54306 Approval of Full Contract for Election Services between Hidalgo County and the City of Granjeno for their election to be held on May 7, 2016. C. 54313 Approval of Full Contract for Election Services between Hidalgo County and the Mission Consolidated Independent School District for their election to be held on May 7, 2016. D. 54312 Approval of Full Contract for Election Services between Hidalgo County and the Weslaco Independent School District for their election to be held on May 7, 2016. E. 54310 Approval of Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 7, 2016.
Head Start Program: A. 54314 Approval to Relocate a Two Classroom Portable Building from the San Juan II Head Start Center, 601 Earling Road, San Juan, Texas to the Edinburg IV Head Start Center, 3215 Richardson Road, Edinburg, Texas, to Address Population Needs B. 54304 Discussion/Approval of Budget Amendment
Planning Department: A. 54290 1. Preliminary Approval a. RSBR FM 681 Subdivision - Pct. 3 (Sergio & Rosario Saenz) (Moorefield Road & Mile 10 N. Road) b. Kenyon Vegas Ranches Subdivision- Pct. 4 (Garco, LTD) (Kenyon Road &Mile 19 N. Road) c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (CWL Limited) (Cesar Chavez Road & FM 2812) d. Tierra De Santa Cruz No. 2 Subdivision- Pct. 4 (Santa Cruz Properties) (Cibolo Road & Brushline Road) e. San Martin No. 1 Subdivision- Pct. 1 (Tierra Buena Dev., Inc.) (Canton Road & ValVerde Road) f. San Martin No. 2 Subdivision- Pct. 1 (Tierra Buena Dev. Inc.) (Canton Road & ValVerde Road) g. Lantana Acres No. 8 Subdivision- Pct. 1 (The Three Grandes, LTD) (Mile 22 ½ N. Road & Engleman Gardens Road) 2. Final Approval a. RSBR FM 2128 Subdivision- Pct. 4 (Leticia A. Alamia-O’Neill) (Richardson Road & Alamo Road) b. Caledonia Estates Ph. 2 Subdivision- Pct. 4 (Ricardo R. Salinas Jr.) (Curry Road & Cesar Chavez Road) c. Amended Plat for Lot 1 & Lot 2 Ortiz & Resendez Subdivision- Pct. 4 (Miriam Gonzalez) (Curve Road & Cesar Chavez Road) 3. Reimbursements of Financial Guarantee a. Anali Subdivision- Pct. 3
Precinct #4 - Comm. Palacios: 54307 Appointment of member to the Hidalgo County Housing Authority
Budget & Management: A. 54350 Approval to rescind action on the following Agenda Items: CCT DATE AI NO. REASON 01/19/2016 52911-REGULAR TRANSFER NEVER ATTACHED 03/07/2016 53670-CONSENT INSUFFICIENT FUNDS/NO LONGER NEEDED 03/07/2016 53659-CONSENT USE NOT PERMITTED; FUNDED THROUGH GF INSTEAD B. 54326 Consideration and approval of Resolution authorizing publication of the County's Notice of Intent to Issue Certificates of Obligation in an amount not to exceed $40,000,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto. C. Budget Appropriations: 1. 54185 Constable Pct. 1 (1100): A. Approval of Certification of Revenues by County Auditor for Constable Pct.1. B. Approval of 2016 appropriation of funds for Constable Pct. 1 in the amount of $4,000.00 to fund repair and maintenance service expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 54296 A. Approval for signatory authority for Commissioners or their designees to execute Heavy Equipment Rental Agreements [approved by legal counsel - DA's Office] for the 4 following awarded vendors [CC 04-19-16 AI#54118]: 1. Big D Tractor Company, LLC, dba, Frontera Equipment/Blue Cat Rentals - compliance issues complete 2. Nueces Power Equipment - compliance issues complete 3. Romco Equipment Company - compliance issues complete 4. Tejas Rental - subject to compliance of items required by County and statutes; B. Approval of Designated Signatories other than Commissioners and/or Executive Officer: 1. Precinct #1: ______________________________; 2. Precinct #2: ______________________________; 3. Precinct #3: ______________________________; 4. Precinct #4: ______________________________; 5. Facilities Management Dept.: Executive Office, Mr. Valde Guerra recommend himself. 2. 54293 A. Presentation of scoring grid for the purposes of ranking by Hidalgo County Commissioner Court ["Committee"] of the firms nominated by same at CC meeting of 04-19-16 in connection with engaging professional engineering services for Off-Site Services in connection with the construction of the New Hidalgo County Courthouse for the Roadway & Drainage Improvements associated with the Business 281/SH 107 Intersection affecting construction of said project so as to proceed with the next phase of the process; Firms Nominated L & G Engineering TEDSI Infrastructure Halff & Associates Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 Evaluator 5 Scores Ranking B. Requesting authority for the Purchasing Dept. [along w/Hon. David D. Peden if so directed or other party] to commence negotiations with the number one ranked firm of: __________________________ for a professional engineering contract in connection with the Off-Site Services for the Roadway and Drainage Improvements associated with the Business 281/SH 107 Intersection affecting the construction of the New Hidalgo County Courthouse Project 3. 53580 Approval of "First Amendment" to Service Contract #C-15-281-10-27 with Elite Transportation the inclusion of "Amended Exhibits "A1-Specifications/Requirements and B1-Bid Page" to the contract for the provision of the "Dead Body Pickup and Transport Services" whereas such revisions were imperative due to certain decedent circumstances as detailed in supporting documentation. B. Pct. 1 1. 54317 A. Acceptance and approval of the proposed Professional Engineering Contract #C-16-164-04-26 with Aranda & Associates, Inc. for "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14 ½ from Mile 4 to Mile 6" for Hidalgo County Precinct One, as approved by CC for negotiations on 04/05/16; and B. Acceptance and approval of the following Work Authorizations No. 1 and 2 amid proposed Contract #C-16-164-04-26 and as pursuant to action to the aforementioned line item with Aranda & Associates, Inc. for the provision of professional engineering services for the "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14½ from Mile 4 to Mile 6" and as funding is being determined. Work Authorization No. 1-Mile 11 from FM 1015 to Mile 1W: $161,155.00 Work Authorization No. 2-Mile 14½ from Mile 4 to Mile 6: $149,300.00 C. Pct. 2 1. 54316 Pursuant to an existing Sole Source Declaration [current and unrevoked by CC] approval and authority to execute an AEP Texas Central Company Contribution-Aid-of-Construction Agreement for Electrical Distribution Service as requested by Pct. #2 at the Field Operations Facility located at 4011 S. Veterans Blvd., San Juan, Tx so as to extend electric service behind the facility to power up an oil tank that will be delivered and installed in the next few weeks and subject to compliance with HBs 23 &1295 if and when applicable. 2. 54302 Acceptance and award of proposal received from Doggett Machinery Services-Houston, TX. awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #424-13, for the purchase of "ONE (1) New Dynapac CP142 Pneumatic Roller" for $ 74,152.00, to include but not limited to, BuyBoard fee's & delivery for use on proposed Road Improvements within Pct. 2 through Project#2016-191-SGS and subject HB1295 and.or HB23 when and if applicable. D. Pct. 3 1. 54158 Authority to advertise with approval of RFB plans and specifications developed and drafted by project engineer: L & G Engineering., for Hidalgo County Precinct No. 3- "La Joya Watershed Improvements - South Detention Basin- RFB 2016-161-05-25-YZV, including the re-advertisement of project in the event that no bids are received and/or are rejected and project is still required with a determination by HCCC if Add-Ons A & B will be awarded on phased basis.
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 54284 Claim of Pedro Guillen D. 54286 Claim of Guadalupe Rivera E. 54288 Claim of Ascencion Martinez F. 54309 Hidalgo v Holchemont 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 54285 Claim of Pedro Guillen D. 54287 Claim of Guadalupe Rivera E. 54289 Claim of Ascencion Martinez F. 54311 Hidalgo v Holchemont 24. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 25. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 26. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Environmental Compliance: Reporting the submittal of Hidalgo County's Drainage District's Tier 2 Chemical Inventory Report for 2015 to Texas Commission on Environmental Quality and requesting payment of the associated fee of $50.00 based on types and quantities of materials stored by the District. 7. Requesting approval to accept bids and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-16-006-03-23 "J-09 Drain Improvement Phase II Construction Rio Grande Care Rd. to North Main Drain". Texas Cordia Construction LLC, Base Bid, Alternate Bid 1 and Alternate Bid 2 in the total amount of $615,970.00. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Pct 2 Rd Maint (1200) B. 2016 - Pct. 2 (1100) C. 2016 - J.P. 4 Pl. 1 (1100) D. 2016 - Pct. 1 (1200) E. 2016 - Pct. 1 C.O.'s 2014 (1345) F. 2016 - Pct. 1 (1100) G. 2016 - Pct. 1 (1100) H. 2016 - 430th District Court (1100) I. 2016 - Health & Human Services Dept. - CPS/HAZARDS (1293) J. 2016 - HIDTA (1291) K. 2016 - District Attorney's Office (1223) L. 2016 - Sheriff FY 2015 CIOT (Click it or Ticket) (1284) M. 2016 - Human Services Div. (1100) N. 2016 - District Attorney's Office (1281) 3. 2016 Interdepartmental transfers: A. CO2015A-Pct 1 Mile 14 1/2 (M4-M6) (1347): Approval of 2016 interdepartmental transfer from CO2015A-Pct 1 Colonia Del Noreste to CO2015A-Pct 1 Mile 14 1/2 Project in the amount of $149,300.00. B. CO2014-Pct 1 Mile 11 (FM1015-Mile 1W): Approval of 2016 interdepartmental transfer from CO2014-Jail Renovations to CO2014-Pct 1 Mile 11 (FM1015-Mile 1W) in the amount of $161,155.00. C. Pct.1 CO’s 2014 (1347): Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (204) to program (188) in the amount of $20,000.00. D. Pct.1 CO’s 2015 (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015 from program (204) to program (XXX) in the amount of $65,000.00. E. Facilities Mgmt Co Wide (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to Facilities Mgmt Co Wide (050) in the total amount of $3,321.29 for the construction of courtroom benches and podium for JP 2 Pl 2. F. Pct 2 ICA Phr Ridge Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA Phr Ridge Rd (Stewart-Cesar Chavez) Prj in the amount of $1,577.50. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. District Clerk: Fee report for the month of March 2016 - $615,584.71 6. Tax Refunds: A. ACCOUNT NUMBER PAYER AMOUNT B5400.99.004.0022.00 MARCRO INVESTMENT LLC $3,475.57 B5400.99.004.0022.00 LINEBARGER,GOGGAN,BLAIR&SAMPSON LLP $3,546.47 W4295.00.000.0002.00 WELLS FARGO $3,937.16 B. ACCOUNT NUMBER PAYER AMOUNT M0150.00.058.0009.01 PICTSWEET COMPANY INC. $4,655.42 M0150.99.058.0009.04 PICTSWEET COMPANY INC. $6,620.60 P7413.01.000.0002.00 PUENTE PARTNERS LP $37,255.94 P7413.01.000.0003.00 PUENTE PARTNERS LP $15,966.84 R1334.00.000.0001.00 WALGREENS FAMILY COMPANIES $6,891.43 R3297.00.000.0001.00 ALAMO TITLE COMPANY $5,256.87 S3003.00.000.0002.00 CST SERVICES LLC $6,757.58 C. ACCOUNT NUMBER PAYER AMOUNT C5830.00.000.0060.00 ROUNDPOINT MORTGAGE $2,747.67 E4361.00.000.0058.00 NATIONSTAR MORTGAGE LLC $6,050.43 J2400.00.001.0004.00 LA CRUCES MANAGEMENT LLC $10,342.37 L4650.00.000.0009.11 SERVICELINK OF TEXAS LLC $2,724.19 D. ACCOUNT NUMBER PAYER AMOUNT A1730.02.000.0242.00 LERETA LLC $2,762.31 A5440.01.000.0003.00 WILFREDO A MUNOZ & MARIELA E CHAVEZ $4,624.95 C8140.99.000.0001.01 FARMERS INSURANCE EXCHANGE $15,139.79 W3800.00.104.0000.00 SOUTHERN MECHANICAL AIR CONDITIONING $4,582.01 E. ACCOUNT NUMBER PAYER AMOUNT C2679.00.000.0001.00 MENASSA LLC $7,939.86 C8960.00.000.0010.00 CORELOGIC $2,673.06 F1655.00.000.0001.00 ALONZO CANTU $9,446.71 L0250.00.048.0000.02 CORELOGIC $5,374.54 M0619.00.000.0026.00 LONE STAR NATIONAL BANK $10,598.77 M2650.00.008.0005.02 SIERRA TITLE OF HIDALGO COUNTY INC $9,731.73 R3052.99.001.0001.Q5 VF CONTEMPORARY BRAND INC $11,352.33 S6924.00.000.0001.00 VALLEY LAND TITLE CO $4,293.80 W6005.00.000.0008.00 ELOY GONZALEZ & DORIS O GONZALEZ $4,316.97 7. Membership Dues: A. Sheriff's Dept. (1100): Requesting approval of requisition no. 296879 for 2016 membership dues to the Texas Jail Association for Chief Daniel Garcia, Captain Adalberto Ruben Hinojosa, and Captain Belinda Madrigal in the amount of $30.00 each with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. B. Hidalgo County Sheriff's Office Adult Detention (1100): Requesting approval of requisition no. 296885 for 2016 membership dues to the American Jail Association for Captain Adalberto Ruben Hinojosa in the amount of $48.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Urban County: A. Request for approval of four (4) applicants in the Countywide area and (1) one applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program. B. Request for approval of one (1) applicant in the City of Edcouch, one (1) applicant in the City of Donna, one (1) applicant in the City of San Juan and one (1) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program. 9. Auditor's Office: A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2016 in the amount of $26,216.68 and requesting approval of wire transfer. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 1. Acceptance and approval of request for payment of Invoice #1102707-17 in the amount of $35,891.58 submitted by CAS Companies in connection with the "Autopsy Build Back" Project amid PO#706568 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 2. Acceptance and approval of request for payment of Invoice #1102707-18 in the amount of $4,462.17 submitted by CAS Companies in connection with the "Autopsy Build Back" Project amid PO#706568 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. B. Approval of Application for Payment No. 1 (Final) in the amount of $100,227.82 for REIM Construction, Inc., contracted vendor for Lorenzana Subdivision (Pct. 1) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC (C-CAP-15-223-09-29). C. 1. Requesting clarification/correction to "Amount Due" indicated under AI-54007 (CC 04/05/16) Payment Application No. 1 submitted by Texas Cordia Construction for the Mile 4W (10N-12N) as TO REFLECT THE CORRECT AMOUNT DUE OF $109,511.01; 2. Requesting clarification/correction to "Amount Due" indicated under AI-54009 (CC 04/05/16) Payment Application No. 2 submitted by Texas Cordia Construction for the Mile 4W (10N-12N) as TO REFLECT THE CORRECT AMOUNT DUE OF $86,376.61. D. Approval of the one (1) year extension as provided under C-11-037-05-03 with Richard A. Garza dba BIC Investments for the provision of "Lease of Space for Off Premise Storage Area", for the WIC Program, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable. E. Approval of payment for Invoice #002 in the amount of $3,707.43 for professional services rendered by project architect, Sam Garcia Architects through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades. F. Approval of payment for Invoice #003 in the amount of $5,217.88 for professional services rendered by project architect, Sam Garcia Architects through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades. G. Approval of the following for 2GS, LLC, contracted vendor for Tijerina Estates Subdivision (Pct. 1) as submitted by project engineer Hidalgo County Drainage District No. 1: 1.) Application for Payment No. 2 in the amount of $82,555.65; & 2.) Certificate of Substantial Completion dated 04-11-16. H. Requesting approval of payment for Invoice #FEB 16-9 in the amount of $2,146.57 (Pct. 1, Lorenzana Subd) as submitted by project engineer, LeFevre Engineering & Management Consulting LLC. I. Texas A&M Agrilife Extension Services: Authority to enter into a new 36 month (capital) lease for a Xerox Copier - Model W7835P through our membership /participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR Contract#DIR-TSO-3043 which expires 6/16/19] through Requisition #295939 in the amount of $1,375.60 which includes equipment lease, maintenance, and all supplies (except paper); effective upon approval and upon delivery & installation. J. The Hidalgo County Health Department is requesting authorization to remove assets listed in Exhibit A from their County inventory and as is further detailed in the attached supporting documentation. K. Acceptance and approval to exercise the County's option to extend the additional (final) year of Contract #C-15-213-07-28 to RFB No: 2015-213-06-24-SGS, under the same rates, terms and conditions with Matheson Tri-Gas, Inc. for the provision of "Welding Supplies and Other Misc. Items"-Hidalgo County.
Precinct #1 - Comm. Cuellar: 54299 Proclamation in Honor of the Progreso High School Red Ants Soccer Team
County Judge's Office: 54337 Discussion, consideration and approval of the Hidalgo County Uniform Truancy Policy.
Urban County: A> 54332 Presentation regarding the 2016 Urban County Leadership Conference, which was held Thursday, April 14 through Saturday, April 18, 2016. B. 54347 Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear through Hidalgo County’s membership and participation with Buyboard approved vendor Casco Industries, (Buyboard Contract # 432-13) in the amount of $10,062.60 (quote attached hereto). There are no shipping fees. City of Alton UCP Year 28 (2015) Fire Station Equipment funds will be utilized along with City General Funds.
A. 54194 Proclamation declaring May 2015 as Elder Abuse Prevention Month B. 53983 Proclamation declaring May 5, 2016 as National Day of Prayer in Hidalgo County
Open Forum
Constables: A. 54273 Constable Pct. 2: Discussion, consideration and approval to appoint Rogelio Rey Torres and Lenette Renee Valdez as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2, in accordance with Texas Local Government Code Section 86.012. B. 54265 Constable Pct. #3: Local Border Security Program: 1. Approval of Resolution for LBSP 17 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - August 31, 2017) Equipment for Border Operations - ATV Grant: 2. Approval of Resolution for Equipment for Border Operations - ATV Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2016 - February 28, 2017) C. 54244 Constable Pct. 4 (1220): 1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts Office. 2. Approval of 2016 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,706.61. D. 54308 Constable Precinct 4: Discussion, consideration, and approval to appoint Francisco Javier Luevano as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Executive Office: 54263 Environmental Compliance: Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2015 to Texas Commission on Environmental Quality and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county.
HIDTA - Task Force: 54270 HIDTA Task Force (1291): 1. Authorization and approval to accept grant agreement for award no. G16SS0002A between Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $685,705.00 for grant period of 01/01/2016 to 12/31/2017. 2. Authorization for County Judge, as authorized official, to sign grant award form and related documents. 3. Approval of certification of revenues as certified by the County Auditor's Office. 4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (Hidalgo County District Attorneys' HIDTA Initiative) in the amount of $685,705.00 for fiscal year 2016. 5. Approval of salary redistribution of funds as per Exhibit A, effective next full pay period 05/02/16. 6. Approval to revise the salary schedules in accordance with Commissioners Court action.
Health & Human Services Department: A. 54328 Requesting approval to submit budget for Fiscal Year 17 TB State grant contract in the amount of $605,561.00 with a required local match of $121,112.00. B. 54327 1. Requesting approval to submit grant application for Healthy Texas Women Program. 2. Requesting approval for County Judge to sign required forms and documents. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: 54301 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1. City of Donna 2. City of Edcouch 3. City of Hidalgo 4. City of La Villa 5. City of Mission 6. City of Palmview 7. City of Edinburg 8. City of San Juan 9. City of Sullivan
IT Department: 54269 DISTRICT ATTORNEY'S OFFICE Authorization and approval to change current mobile device number on cell phone assigned to Office Use through the County's membership/participation with CONTRACT DIR-SDD-1779 for VERIZON WIRELESS for the following: Description: User: Current MDN: Change MDN Office Use 956-457-2562
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates B. 54306 Approval of Full Contract for Election Services between Hidalgo County and the City of Granjeno for their election to be held on May 7, 2016. C. 54313 Approval of Full Contract for Election Services between Hidalgo County and the Mission Consolidated Independent School District for their election to be held on May 7, 2016. D. 54312 Approval of Full Contract for Election Services between Hidalgo County and the Weslaco Independent School District for their election to be held on May 7, 2016. E. 54310 Approval of Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 7, 2016.
Head Start Program: A. 54314 Approval to Relocate a Two Classroom Portable Building from the San Juan II Head Start Center, 601 Earling Road, San Juan, Texas to the Edinburg IV Head Start Center, 3215 Richardson Road, Edinburg, Texas, to Address Population Needs B. 54304 Discussion/Approval of Budget Amendment
Planning Department: A. 54290 1. Preliminary Approval a. RSBR FM 681 Subdivision - Pct. 3 (Sergio & Rosario Saenz) (Moorefield Road & Mile 10 N. Road) b. Kenyon Vegas Ranches Subdivision- Pct. 4 (Garco, LTD) (Kenyon Road &Mile 19 N. Road) c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (CWL Limited) (Cesar Chavez Road & FM 2812) d. Tierra De Santa Cruz No. 2 Subdivision- Pct. 4 (Santa Cruz Properties) (Cibolo Road & Brushline Road) e. San Martin No. 1 Subdivision- Pct. 1 (Tierra Buena Dev., Inc.) (Canton Road & ValVerde Road) f. San Martin No. 2 Subdivision- Pct. 1 (Tierra Buena Dev. Inc.) (Canton Road & ValVerde Road) g. Lantana Acres No. 8 Subdivision- Pct. 1 (The Three Grandes, LTD) (Mile 22 ½ N. Road & Engleman Gardens Road) 2. Final Approval a. RSBR FM 2128 Subdivision- Pct. 4 (Leticia A. Alamia-O’Neill) (Richardson Road & Alamo Road) b. Caledonia Estates Ph. 2 Subdivision- Pct. 4 (Ricardo R. Salinas Jr.) (Curry Road & Cesar Chavez Road) c. Amended Plat for Lot 1 & Lot 2 Ortiz & Resendez Subdivision- Pct. 4 (Miriam Gonzalez) (Curve Road & Cesar Chavez Road) 3. Reimbursements of Financial Guarantee a. Anali Subdivision- Pct. 3
Precinct #4 - Comm. Palacios: 54307 Appointment of member to the Hidalgo County Housing Authority
Budget & Management: A. 54350 Approval to rescind action on the following Agenda Items: CCT DATE AI NO. REASON 01/19/2016 52911-REGULAR TRANSFER NEVER ATTACHED 03/07/2016 53670-CONSENT INSUFFICIENT FUNDS/NO LONGER NEEDED 03/07/2016 53659-CONSENT USE NOT PERMITTED; FUNDED THROUGH GF INSTEAD B. 54326 Consideration and approval of Resolution authorizing publication of the County's Notice of Intent to Issue Certificates of Obligation in an amount not to exceed $40,000,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto. C. Budget Appropriations: 1. 54185 Constable Pct. 1 (1100): A. Approval of Certification of Revenues by County Auditor for Constable Pct.1. B. Approval of 2016 appropriation of funds for Constable Pct. 1 in the amount of $4,000.00 to fund repair and maintenance service expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 54296 A. Approval for signatory authority for Commissioners or their designees to execute Heavy Equipment Rental Agreements [approved by legal counsel - DA's Office] for the 4 following awarded vendors [CC 04-19-16 AI#54118]: 1. Big D Tractor Company, LLC, dba, Frontera Equipment/Blue Cat Rentals - compliance issues complete 2. Nueces Power Equipment - compliance issues complete 3. Romco Equipment Company - compliance issues complete 4. Tejas Rental - subject to compliance of items required by County and statutes; B. Approval of Designated Signatories other than Commissioners and/or Executive Officer: 1. Precinct #1: ______________________________; 2. Precinct #2: ______________________________; 3. Precinct #3: ______________________________; 4. Precinct #4: ______________________________; 5. Facilities Management Dept.: Executive Office, Mr. Valde Guerra recommend himself. 2. 54293 A. Presentation of scoring grid for the purposes of ranking by Hidalgo County Commissioner Court ["Committee"] of the firms nominated by same at CC meeting of 04-19-16 in connection with engaging professional engineering services for Off-Site Services in connection with the construction of the New Hidalgo County Courthouse for the Roadway & Drainage Improvements associated with the Business 281/SH 107 Intersection affecting construction of said project so as to proceed with the next phase of the process; Firms Nominated L & G Engineering TEDSI Infrastructure Halff & Associates Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 Evaluator 5 Scores Ranking B. Requesting authority for the Purchasing Dept. [along w/Hon. David D. Peden if so directed or other party] to commence negotiations with the number one ranked firm of: __________________________ for a professional engineering contract in connection with the Off-Site Services for the Roadway and Drainage Improvements associated with the Business 281/SH 107 Intersection affecting the construction of the New Hidalgo County Courthouse Project 3. 53580 Approval of "First Amendment" to Service Contract #C-15-281-10-27 with Elite Transportation the inclusion of "Amended Exhibits "A1-Specifications/Requirements and B1-Bid Page" to the contract for the provision of the "Dead Body Pickup and Transport Services" whereas such revisions were imperative due to certain decedent circumstances as detailed in supporting documentation. B. Pct. 1 1. 54317 A. Acceptance and approval of the proposed Professional Engineering Contract #C-16-164-04-26 with Aranda & Associates, Inc. for "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14 ½ from Mile 4 to Mile 6" for Hidalgo County Precinct One, as approved by CC for negotiations on 04/05/16; and B. Acceptance and approval of the following Work Authorizations No. 1 and 2 amid proposed Contract #C-16-164-04-26 and as pursuant to action to the aforementioned line item with Aranda & Associates, Inc. for the provision of professional engineering services for the "Roadway Reconstruction Projects-Mile 11 from FM 1015 to Mile 1W and Mile 14½ from Mile 4 to Mile 6" and as funding is being determined. Work Authorization No. 1-Mile 11 from FM 1015 to Mile 1W: $161,155.00 Work Authorization No. 2-Mile 14½ from Mile 4 to Mile 6: $149,300.00 C. Pct. 2 1. 54316 Pursuant to an existing Sole Source Declaration [current and unrevoked by CC] approval and authority to execute an AEP Texas Central Company Contribution-Aid-of-Construction Agreement for Electrical Distribution Service as requested by Pct. #2 at the Field Operations Facility located at 4011 S. Veterans Blvd., San Juan, Tx so as to extend electric service behind the facility to power up an oil tank that will be delivered and installed in the next few weeks and subject to compliance with HBs 23 &1295 if and when applicable. 2. 54302 Acceptance and award of proposal received from Doggett Machinery Services-Houston, TX. awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #424-13, for the purchase of "ONE (1) New Dynapac CP142 Pneumatic Roller" for $ 74,152.00, to include but not limited to, BuyBoard fee's & delivery for use on proposed Road Improvements within Pct. 2 through Project#2016-191-SGS and subject HB1295 and.or HB23 when and if applicable. D. Pct. 3 1. 54158 Authority to advertise with approval of RFB plans and specifications developed and drafted by project engineer: L & G Engineering., for Hidalgo County Precinct No. 3- "La Joya Watershed Improvements - South Detention Basin- RFB 2016-161-05-25-YZV, including the re-advertisement of project in the event that no bids are received and/or are rejected and project is still required with a determination by HCCC if Add-Ons A & B will be awarded on phased basis.
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 54284 Claim of Pedro Guillen D. 54286 Claim of Guadalupe Rivera E. 54288 Claim of Ascencion Martinez F. 54309 Hidalgo v Holchemont 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 54285 Claim of Pedro Guillen D. 54287 Claim of Guadalupe Rivera E. 54289 Claim of Ascencion Martinez F. 54311 Hidalgo v Holchemont 24. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 25. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 26. Adjourn