1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-54160 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54117 2016 - District Attorney's Office/Grand Jury (1100) B. AI-54113 2016 - Pct 2 Parks (1100) C. AI-54106 2016 - Constable Pct 1 (1100) D. AI-54112 2016 - Health & Human Services Dept. / MAC (1293) E. AI-54091 2016 - Human Resources (1100) F. AI-54063 2016 - Emergency Management (1100) G. AI-54056 2016 - Hidalgo County Sheriff's Office / Adult Detention (1100) Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 1 of 7 4/12/2016 11:20 AM H. AI-54048 2016 - Hidalgo County Sheriff's Office / Adult Detention (1100) I. AI-54044 2016 - Planning Dept. (1100) 3. 2016 Interdepartmental transfers: A. AI-54149 Pct.1 CO’s 2015 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (209) to program (112) in the amount of $2,000.00 to cover anticipated expenses. B. AI-54146 Pct. #3: Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Mile 2 North project (program 094) in the amount of 300.00 to fund completion of project. C. AI-54145 CO2014-Pct 2 Palmer Pavilion Prj (1345): Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Las Milpas(McColl- Jackson)Rd Prj to CO2014-Pct 2 Palmer Pavilion Imprv Prj in the amount of $17,000.00 to fund project expenditures. D. AI-54136 Co. Auditor (1100): Approval to fund difference in salaries & fringes between the 2016 Adopted Salary Schedule & the 2016 Court Order approved by the Board of Judges during the meeting held on October 29, 2015 for the County Auditor's Office in the amount of $32,651.10. E. AI-54123 Pct 2 Owassa Rd Prj (1200): Approval of 2016 approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd(Raul Longoria to Alamo) Project in the amount of $10,018.92 to fund project expenditures. F. AI-54114 TxDOT-Pct 2 Nolana Loop Prj (1315): Approval of 2016 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd (Jcksn- Stewart) Prj to TxDOT-Pct 2 Nolana Loop Prj in the amount of $110,000.00 to fund Supplemental Agreement No. 1 to Work Authorization No. 4 with L&G Consulting Engineers. G. AI-54103 Pct. #4: Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to Sunflower Park (program 123) in the amount of $16,035.93. H. AI-54102 Pct. #4: Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Canton Road (program 165) for the amount of $110.86. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 2 of 7 4/12/2016 11:20 AM I. AI-54065 Co Wide Comm Sys (1100): Approval of 2016 interdepartmental transfer from Sheriff to Co. Wide Comm. Sys. in the total amount of $47,000.00 for rental expenditures. J. AI-54012 CC & DC E-Filing (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm-Contingency to CC & DC E-Filing in the amount of $231,252.00 to fund various operating expenditures. K. AI-54150 Co Comm (1100): Approval of 2016 interdepartmental transfer from Public Affairs to Co Comm in the total amount of $5,900.00 for software expenditures. 4. Planning Department: A. AI-54127 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. AI-54080 District Attorney's Office Check Fraud Fees Monthly Report - March 2016 B. AI-54017 Revised January 2016 Monthly Fee Report for District Clerk 6. Executive Office: A. AI-54110 Requesting approval to send official notice of alarm monitoring disconnection to Superior Alarms and authorize Valde Guerra, Executive Officer to sign disconnection notice 7. Tax Refunds: A. AI-54077 ACCOUNT NUMBER PAYER AMOUNT A1700.02.000.0131.00 Lereta LLC $2,577.88 T2600.00.000.0003.16 Pelon LLC $3,516.80 B. AI-54062 ACCOUNT NUMBER PAYER AMOUNT S3092.00.000.000H.00 Prince Sameer LTD $3,306.55 8. Membership Dues: Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 3 of 7 4/12/2016 11:20 AM A. AI-54089 1. WIC: Approval to pay Annual Membership dues to the 2016 Texas Association of Local WIC Directors for Clarissa Ramirez, WIC Director in the amount of $125.00. Req. # (296235) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 2. NWA: Approval to pay the Annual Membership dues to 2016 National WIC Association for Clarissa Ramirez, WIC Director in the amount of $400.00. Req. # (296236) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 3. ILCA: Approval to pay the 2016 Annual Membership dues to the International Lactation Consultant Association for, Diana Cardona IBLC, Sandra Escamilla IBCLC & Ester Carrizalez IBCLC in the amount of $396.00. Req. #(296237) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 4. USLA: Approval to pay the 2016 Annual USLCA Membership dues to the United States Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Esther Carrizales RN. IBLC in the amount of $228.00. Req. #(296238) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 5. CLIA: Approval to pay CLIA Laboratory Program user fees in the amount of $150.00 Req. (296239) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. AI-54066 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: Vendor Year Amount Acct.# Req. # Rio Grande Valley Partnership (Mobility Task Force) 2016 $ 8,620.00 6-1100-413-30-125-004-0-810 296061 C. AI-54046 Public Defender's (1100): Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Ignacio Mendoza, Public Defender II and Catarina S. Alvarado, Public Defender II, in the amount of $60.00 each ($120.00 total) Requisition #295958, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 4 of 7 4/12/2016 11:20 AM 9. Auditor's Office: A. AI-54042 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54137 Acceptance, and approval for payment of numerous project Invoices submitted by L & G Consulting Engineers for professional services rendered, including but not limited to the following: 1. Invoice #16-3-000016 - $532.98 - Hoehn Suddivision (PO# 728310); 2. Invoice #11325549 - $36,899.29 - Overpass at SH107 Schunior (PO# 735290); 3. Invoice #11325561- $128,670.00 - FM 2220 (Ware Road) Project (PO# 736559); 4. Invoice #11325553 - $3,197.20 - 10th Street Extension Project (PO# 700265); 5. Invoice #11325568 - $66,220.00 - FM1925 WA#1 Project (PO# 739761). B. AI-54143 Approval of Payment Application No. 11 in the amount of $129,784.20 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. C. AI-54129 Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hot Mix Cold Laid Material with RFB #2016-078-05-11-YSS. D. AI-54120 Approval of the sixty (60) day grace period extension as provided under C-15-027-04-14 with Cleveland Asphalt Products, Inc. for the provision of "SS-1 Emulsified Asphalt and Delivery Services"", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed subject to compliance with HB1295 & HB23 if and when applicable. E. AI-54088 Pct. 4 Project Invoices: Acceptance and approval of request for payment of Payment Application submitted Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 5 of 7 4/12/2016 11:20 AM by Herrcon, LLC for a total payment amount of $19,717.00 in connection with the Doolittle Recovery Project (PO# 737996). F. AI-54075 Requesting authority to exercise the one (1) year extension with Gold Star Petroleum [as provided under contract #E-15-215a-06-02] for “Bulk Gasoline On-Off Highway Diesel Products” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 29, 2016 through June 28, 2017. G. AI-54068 Requesting approval of payment of Invoice #11325552 in the amount $19,985.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project. H. AI-54067 Requesting approval of payment of Invoice #11325551 in the amount $24,151.74 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop Project. I. AI-54061 Acceptance & approval of the following invoices [for processing and payment] submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for: 1. Invoice No. 11325565-$42,965.00-Liberty Road Project; 2. Invoice No. 11325556-$33,852.00-Veterans Blvd. Project; 3. Invoice No. 11325555-$49,000.00-Mile 3 Project; 4. Invoice No. 11325541-$11,318.64-Mile 2 Roadway Reconstruction; 5. Invoice No. 11325546-$3,600.00-Mile 2 Road Project; 6. Invoice No. 11325548-$17,100.00-Liberty Road Project; 7. Invoice No. 11325550-$98,456.42-Liberty Road Project WA#3. J. AI-54060 Requesting approval of payment of Invoice #11325572 in the amount $21,152.84 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park Project. K. AI-54059 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County- through project titled: "Bullet Proof Vest (soft body armor)- RFB No.: 2016-106-00-00-SGS including the re-advertisement of project in the event No Bids are received and/or rejected and project is still required. L. AI-54057 Requesting approval of payment of Invoice #11325570 in the amount $26,139.94 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project. M. AI-54055 Requesting approval of payment of Invoice #11325573 in the amount $14,252.44 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29 (WA#1), for Pct 2 Eldora Road Project. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 6 of 7 4/12/2016 11:20 AM N. AI-54054 Requesting approval of payment of Invoice #11325574 in the amount $18,283.37 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. O. AI-54078 1. Approval of the sixty (60) day grace period as provided under Contract #E-15-165-04-14 (Original Contract #C-14-017-03-05) with Roy's Hauling Services for the provision of "Hauling Services Of All Road Materials-Hidalgo County Precinct One" under the same rates, terms and conditions; 2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct 1 "Hauling Services Of All Road Materials-RFB No.: 2016-159-00-00-FAZ including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required. P. AI-54049 Acceptance and approval of Invoice #11325539 in the amount of $7,681.76 for the month of March 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569). Q. AI-54045 Requesting approval of Payment Application No. 1 in the amount of $52,803.85 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Raul Sesin, PE.
Consideration of Consent Agenda
10. D. Approval of the sixty (60) day grace period extension as provided under C-15-027-04-14 with Cleveland Asphalt Products, Inc. for the provision of "SS-1 Emulsified Asphalt and Delivery Services"", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed subject to compliance with HB1295 & HB23 if and when applicable.
County Judge's Office: A. AI-54128 Approval of Proclamation declaring April 10 - April 16, 2016 as Volunteer South Texas Week in Hidalgo County. B. AI-54125 Approval of Proclamation Declaring April 23, 2016 as Walk-N-Rolla Celebration Day
Sheriff's Office: A. AI-54124 1. Authorization and Approval of the Local Administrative Agreement for the South Texas Anti-Gang Center between McAllen Police Department, Hidalgo County Sheriff's Office, and Texas Department of Public Safety (McAllen Region). 2. Authorization for County Judge, as authorized official, County Sheriff, and County District Attorney to sign agreement. B. AI-54092 Operation Stonegarden (1284): 1. Authorization and approval to accept a 2nd extension for the 2014 Operation Stonegarden Grant (New termination date is 6/30/16). 2. Authorization and approval for County Judge, as authorized official, to sign required documents. C. AI-54070 1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Immigration and Customs Enforcement, Homeland Security Investigations.
Executive Office: A. AI-54090 Discussion, consideration and action on Hidalgo County Affiliated Departments Retirement Plan Adoption Addendum with authority to submit to Internal Revenue Service and authorize County Judge to sign related documents B. AI-54105 Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor: D&M Coffee Company, Inc., Date 04-7-2016, Invoice No. 040716czdel in the amount of $204.97 (Truancy Committee Meeting held on 4/7/16) C. AI-54111 Requesting approval to reimburse Virginia Jones for the purchase of tablecloths in the amount of $140.55 for a Truancy Committee Meeting held on 04/07/16, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. AI-54119 Environmental Compliance: Requesting authorization for County Judge to Sign Notice of Intent and Core Data Form for Precinct 2 Veterans Blvd. citizen collection station as required under Chapter 30 of the Texas Administrative Code Subchapter 330. E. AI-54139 Approval to accept settlement check from National Liability & Fire Insurance Company in the amount of $352.63 to settle auto accident claim with County vehicle. (Precinct 1)
Human Resources: A. AI-54115 Precinct #2 - Parks (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Approval to create the following part time temporary-positions not to exceed 10 weeks, effective May 30, 2016 through August 01, 2016: Action Dept./ Program Position Title Slot # Budgeted Salary/ Hourly Rate Create 122-008 Head Lifeguard T039 $5,400.00/yr - $15.00/hr Create 122-008 Lifeguard T040 $4,320.00/yr - $12.00/hr Create 122-008 Lifeguard T041 $4,320.00/yr - $12.00/hr Create 122-008 Lifeguard T042 $4,320.00/yr - $12.00/hr Create 122-008 Attendant T043 $3,960.00/yr - $11.00/hr Create 122-008 Attendant T044 $3,960.00/yr - $11.00/hr 3. Approval of interdepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI-54087 LPPF-1115 Waiver UC (1258): Approval of 2016 unappropriation of funds in the amount of $257,000.00. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Urban County: A. AI-54104 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction management services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction management service firms from the county’s approved “pool” as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-0006453/DRS210068 Delta Area Connector/East Lateral project Phases 1, 2 and 3. PROFESSIONAL SERVICE FIRM GRADE RANKED LeFevre Engineering and Management Consulting, LLC 97.33% SAM Engineering and Surveying 86.67% Cortran Engineering, PLCC 86.33% 3. Authority to negotiate a construction management service contract with the No. 1 ranked firm for the provision of Construction Management Services for Precinct No. 1 – Delta Area Connector/East Lateral project Phases 1, 2 and 3.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates B. AI-54148 Approval to increase the wage rate for the Primary Election Day Poll Workers: ACTION CURRENT WAGE RATE (NON-TRAINING) PROPOSED WAGE RATE (NON-TRAINING) Primary Election Day Judges $8.00 per hour Primary Election Day Alternate Judges & Clerks $8.00 per hour Election Day Primary Poll Workers: TAC RULE 81.120 – Compensation for Election Day-Primary Workers (a)… the compensation paid to polling-place judges, clerks, early-voting-ballot board members, or persons working at the central counting station for the general-primary and primaryrunoff elections shall be equal to the hourly rate paid by the county for such workers in county elections up to $8.00 per hour from the primary fund. C. AI-54100 Discussion, consideration and approval of May 24, 2016 Primary Runoff Election Early Voting poll locations. D. AI-54099 Approval of Full Contract for Election Services between Hidalgo County and the City of La Villa for their election to be held on May 7, 2016. E. AI-54098 Approval of Full Contract for Election Services between Hidalgo County and the City of Hidalgo for their election to be held on May 7, 2016. F. AI-54097 Approval of Full Contract for Election Services between Hidalgo County and the AGUA Special Utility District for their election to be held on May 7, 2016. G. AI-54096 Approval of Full Contract for Election Services between Hidalgo County and Progreso Independent School District for their election to be held on May 7, 2016. H. AI-54095 Approval of Full Contract for Election Services between Hidalgo County and Donna Independent School District for their election to be held on May 7, 2016. I. AI-54094 Approval of Full Contract for Election Services between Hidalgo County and the City of Mission for their election to be held on May 7, 2016.
Planning Department: A. AI-54147 1. Request approval to rescind action on Agenda Item No. 53456 3a. February 23, 2016 2. Request to accept check #1386 from Developer Jack McClleland for 2/3 escrow of Norene Drive in the amount of $84,663.47 3. Request to accept check #11881 from Gary Frisby for cost participation with Pct. 4 for the paving of Ramseyer Road in the amount of $26,875.20 4. Reimbursements of Financial Guarantee a. Ranchitos Escondidos Ph. 1- Pct. 4 b. Las Estrellas No. 3 Subdivision- Pct. 3 c. Las Estrellas No. 4 Subdivision- Pct. 3 d. Los Osos Ph. 1 Subdivision- Pct. 4 e. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 5. Request for reimbursement to Gary Frisby in the amount of $72,794.25 due to 100% participation in the paving of 1,450ft. of Cesar Chavez Road by developer.
Precinct #4 - Comm. Palacios: A. AI-54101 Requesting authorization for appraisal, survey, metes and bounds, title commitment, and title policy for the North Ware Road Recreation Project.
Budget & Management: A. AI-54051 1. Discuss, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation. 2. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers: FEMA Project Number Total Subgrant Award PA-06-TX-4223-PW-01138 $182,520.45 PA-06-TX-4223-PW-00988 $296,925.61 PA-06-TX-4223-PW-00953 $263,087.04 PA-06-TX-4223-PW-00991 $163,747.25 PA-06-TX-4223-PW-01310 $100,715.92 PA-06-TX-4223-PW-01361 $388,275.40
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-54069 A. Presentation of grading sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR and HOK [which made presentations with Q&A at CC of 03-31-16 and have been invited to be present for any further Q&A by committee] so as to proceed with the next phase of the selection process [negotiations] for the engagement of an architect to complete the design and construction of a New Hidalgo County Courthouse; Score(s): Rank 1. HDR __________; ____; 2. HOK __________; ____; B. Authority to commence negotiations [with assistance from Hon. David D. Peden, Purchasing and Court member(s) with the number one (1) ranked firm of __________________________ for the purpose of a Letter of Engagement of professional architectural services to finalize the design and construction of a New Hidalgo County Courthouse. C. Status of Civil Engineering nominated firms with applicable action including but not limited to: 1. Consideration of correspondence received from various nominated firms requesting with applicable action: a. additional time to complete Questionnaire; b. request to be re-instated as nominee; 2. Proceed to score and grade the firms that have completed Questionnaires; 3. Cancel nominations and permit the Architectural Firm selected to hire the Civil Engineer; 2. AI-54081 A. Requesting action to clarify Regular Agenda Item [CC 03-07-16/Purchasing Dept. 21.A.3.e.] #53254 to detail the pre-qualified providers of Appraisal and/or Review Appraisal Services Pools to reflect: 1. Approved by CC on 03-07-16: Appraisal Services Providers Pool: 5 [as shown on agenda caption]; 2. Action to approve-Review Appraisal Services Providers Pool: 3 [as shown on supporting documentation herein]; and due to this action, B. Requesting rescission of Regular Agenda Item #54019 [HCCC 04-05-16] seeking authority to advertise to establish a "pool" of qualified firms for the provision of Review Appraisal Services as unnecssary due to action taken herein. B. Pct. 1 1. AI-54116 A. Acceptance and approval of the Professional Engineering Contract #C-16-149-04-12 with TEDSI Infrastructure Group for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project for Hidalgo County Precinct One, as approved by CC for negotiations on 03/22/16 and subject to compliance with HB1295 and HB23 (when and if applicable); and B. Acceptance and approval of Work Authorization No. 1 amid Contract #C-16-149-04-12 and as pursuant to the above aforementioned line item with TEDSI Infrastructure Group in the amount of $40,815.00 for the provision of professional engineering services for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project more specifically identified in the work authorization document amid Requisition No. 296351. C. Pct. 2 1. AI-54126 Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review) with L&G Consulting Engineers, for "On-Call Services for Road & Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable]. 2. AI-54142 a. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Consulting Engineers, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $43,457.86) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing and inspection services for the Pct 2 Yuma Avenue Extension Project through Contract# C-16-170-04-12. c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $14,485.70) as submitted by project engineer, L&G Consulting Engineers, to provide Geo-technical engineering services for the completion of the Pct 2 Palmer Pavilion Improvement Project through Contract# C-16-170-04-12. 3. AI-54144 Requesting approval of Supplemental Agreement No. 1 for L&G Consulting Engineers, Contract No. C-15-097-03-17 resulting in additional environmental services needed for environmental clearance of the project (with an estimated cost increase of $109,699.60) for services under Work Authorization No. 4 for the Pct 2 Nolana Loop Project. D. Pct. 4 1. AI-53673 A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "Construction of Parking Lot at San Carlos CRC and Sunflower Park" [CC awarded bid 04-05-16 AI#53986] to Gomez Paving, LLC, dba, South Teas Paving of Mission, Tx in the amount of $150,900.00 with assigned Contract #C-16-115-04-05 reviewed and approved as to form by legal counsel [subject to compliance to HB1295 & HB23 if and when applicable]; B. Requesting authority to advertise with approval of RFB front end documents [i.e. specifications] as developed and drafted by project engineer, LeFevre for the San Carlos CRC and Sunflower Park: "Off Site Turnkey Manhole Covers and/with Installation" with RFB: #2016-160-05-06-YSS. E. WIC 1. AI-53961 Acceptance and approval to enter into an Affiliation and Program Agreement for Clinical Experience between Hidalgo County Health and Human Services-WIC Program and South Texas College.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-54140 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas- Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) D. AI-54071 C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 E. AI-54130 Hidalgo County v. El Valle LLC, et al F. AI-54132 Claim of Emilio Rincon G. AI-54134 Claim of Jesus Garza 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-54141 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas- Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) D. AI-54072 C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 E. AI-54131 Hidalgo County v. El Valle LLC, et al F. AI-54133 Claim of Emilio Rincon G. AI-54135 Claim of Jesus Garza 22. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-54160 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54117 2016 - District Attorney's Office/Grand Jury (1100) B. AI-54113 2016 - Pct 2 Parks (1100) C. AI-54106 2016 - Constable Pct 1 (1100) D. AI-54112 2016 - Health & Human Services Dept. / MAC (1293) E. AI-54091 2016 - Human Resources (1100) F. AI-54063 2016 - Emergency Management (1100) G. AI-54056 2016 - Hidalgo County Sheriff's Office / Adult Detention (1100) Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 1 of 7 4/12/2016 11:20 AM H. AI-54048 2016 - Hidalgo County Sheriff's Office / Adult Detention (1100) I. AI-54044 2016 - Planning Dept. (1100) 3. 2016 Interdepartmental transfers: A. AI-54149 Pct.1 CO’s 2015 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (209) to program (112) in the amount of $2,000.00 to cover anticipated expenses. B. AI-54146 Pct. #3: Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Mile 2 North project (program 094) in the amount of 300.00 to fund completion of project. C. AI-54145 CO2014-Pct 2 Palmer Pavilion Prj (1345): Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Las Milpas(McColl- Jackson)Rd Prj to CO2014-Pct 2 Palmer Pavilion Imprv Prj in the amount of $17,000.00 to fund project expenditures. D. AI-54136 Co. Auditor (1100): Approval to fund difference in salaries & fringes between the 2016 Adopted Salary Schedule & the 2016 Court Order approved by the Board of Judges during the meeting held on October 29, 2015 for the County Auditor's Office in the amount of $32,651.10. E. AI-54123 Pct 2 Owassa Rd Prj (1200): Approval of 2016 approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd(Raul Longoria to Alamo) Project in the amount of $10,018.92 to fund project expenditures. F. AI-54114 TxDOT-Pct 2 Nolana Loop Prj (1315): Approval of 2016 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd (Jcksn- Stewart) Prj to TxDOT-Pct 2 Nolana Loop Prj in the amount of $110,000.00 to fund Supplemental Agreement No. 1 to Work Authorization No. 4 with L&G Consulting Engineers. G. AI-54103 Pct. #4: Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to Sunflower Park (program 123) in the amount of $16,035.93. H. AI-54102 Pct. #4: Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Canton Road (program 165) for the amount of $110.86. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 2 of 7 4/12/2016 11:20 AM I. AI-54065 Co Wide Comm Sys (1100): Approval of 2016 interdepartmental transfer from Sheriff to Co. Wide Comm. Sys. in the total amount of $47,000.00 for rental expenditures. J. AI-54012 CC & DC E-Filing (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm-Contingency to CC & DC E-Filing in the amount of $231,252.00 to fund various operating expenditures. K. AI-54150 Co Comm (1100): Approval of 2016 interdepartmental transfer from Public Affairs to Co Comm in the total amount of $5,900.00 for software expenditures. 4. Planning Department: A. AI-54127 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. AI-54080 District Attorney's Office Check Fraud Fees Monthly Report - March 2016 B. AI-54017 Revised January 2016 Monthly Fee Report for District Clerk 6. Executive Office: A. AI-54110 Requesting approval to send official notice of alarm monitoring disconnection to Superior Alarms and authorize Valde Guerra, Executive Officer to sign disconnection notice 7. Tax Refunds: A. AI-54077 ACCOUNT NUMBER PAYER AMOUNT A1700.02.000.0131.00 Lereta LLC $2,577.88 T2600.00.000.0003.16 Pelon LLC $3,516.80 B. AI-54062 ACCOUNT NUMBER PAYER AMOUNT S3092.00.000.000H.00 Prince Sameer LTD $3,306.55 8. Membership Dues: Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 3 of 7 4/12/2016 11:20 AM A. AI-54089 1. WIC: Approval to pay Annual Membership dues to the 2016 Texas Association of Local WIC Directors for Clarissa Ramirez, WIC Director in the amount of $125.00. Req. # (296235) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 2. NWA: Approval to pay the Annual Membership dues to 2016 National WIC Association for Clarissa Ramirez, WIC Director in the amount of $400.00. Req. # (296236) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 3. ILCA: Approval to pay the 2016 Annual Membership dues to the International Lactation Consultant Association for, Diana Cardona IBLC, Sandra Escamilla IBCLC & Ester Carrizalez IBCLC in the amount of $396.00. Req. #(296237) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 4. USLA: Approval to pay the 2016 Annual USLCA Membership dues to the United States Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Esther Carrizales RN. IBLC in the amount of $228.00. Req. #(296238) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 5. CLIA: Approval to pay CLIA Laboratory Program user fees in the amount of $150.00 Req. (296239) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. AI-54066 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: Vendor Year Amount Acct.# Req. # Rio Grande Valley Partnership (Mobility Task Force) 2016 $ 8,620.00 6-1100-413-30-125-004-0-810 296061 C. AI-54046 Public Defender's (1100): Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Ignacio Mendoza, Public Defender II and Catarina S. Alvarado, Public Defender II, in the amount of $60.00 each ($120.00 total) Requisition #295958, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 4 of 7 4/12/2016 11:20 AM 9. Auditor's Office: A. AI-54042 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54137 Acceptance, and approval for payment of numerous project Invoices submitted by L & G Consulting Engineers for professional services rendered, including but not limited to the following: 1. Invoice #16-3-000016 - $532.98 - Hoehn Suddivision (PO# 728310); 2. Invoice #11325549 - $36,899.29 - Overpass at SH107 Schunior (PO# 735290); 3. Invoice #11325561- $128,670.00 - FM 2220 (Ware Road) Project (PO# 736559); 4. Invoice #11325553 - $3,197.20 - 10th Street Extension Project (PO# 700265); 5. Invoice #11325568 - $66,220.00 - FM1925 WA#1 Project (PO# 739761). B. AI-54143 Approval of Payment Application No. 11 in the amount of $129,784.20 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. C. AI-54129 Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hot Mix Cold Laid Material with RFB #2016-078-05-11-YSS. D. AI-54120 Approval of the sixty (60) day grace period extension as provided under C-15-027-04-14 with Cleveland Asphalt Products, Inc. for the provision of "SS-1 Emulsified Asphalt and Delivery Services"", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed subject to compliance with HB1295 & HB23 if and when applicable. E. AI-54088 Pct. 4 Project Invoices: Acceptance and approval of request for payment of Payment Application submitted Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 5 of 7 4/12/2016 11:20 AM by Herrcon, LLC for a total payment amount of $19,717.00 in connection with the Doolittle Recovery Project (PO# 737996). F. AI-54075 Requesting authority to exercise the one (1) year extension with Gold Star Petroleum [as provided under contract #E-15-215a-06-02] for “Bulk Gasoline On-Off Highway Diesel Products” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 29, 2016 through June 28, 2017. G. AI-54068 Requesting approval of payment of Invoice #11325552 in the amount $19,985.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project. H. AI-54067 Requesting approval of payment of Invoice #11325551 in the amount $24,151.74 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop Project. I. AI-54061 Acceptance & approval of the following invoices [for processing and payment] submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for: 1. Invoice No. 11325565-$42,965.00-Liberty Road Project; 2. Invoice No. 11325556-$33,852.00-Veterans Blvd. Project; 3. Invoice No. 11325555-$49,000.00-Mile 3 Project; 4. Invoice No. 11325541-$11,318.64-Mile 2 Roadway Reconstruction; 5. Invoice No. 11325546-$3,600.00-Mile 2 Road Project; 6. Invoice No. 11325548-$17,100.00-Liberty Road Project; 7. Invoice No. 11325550-$98,456.42-Liberty Road Project WA#3. J. AI-54060 Requesting approval of payment of Invoice #11325572 in the amount $21,152.84 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park Project. K. AI-54059 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County- through project titled: "Bullet Proof Vest (soft body armor)- RFB No.: 2016-106-00-00-SGS including the re-advertisement of project in the event No Bids are received and/or rejected and project is still required. L. AI-54057 Requesting approval of payment of Invoice #11325570 in the amount $26,139.94 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project. M. AI-54055 Requesting approval of payment of Invoice #11325573 in the amount $14,252.44 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29 (WA#1), for Pct 2 Eldora Road Project. Printed Agenda http://agenda.hidalgocounty.us/print_agenda.cfm?seq=2719&reloaded=t... 6 of 7 4/12/2016 11:20 AM N. AI-54054 Requesting approval of payment of Invoice #11325574 in the amount $18,283.37 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. O. AI-54078 1. Approval of the sixty (60) day grace period as provided under Contract #E-15-165-04-14 (Original Contract #C-14-017-03-05) with Roy's Hauling Services for the provision of "Hauling Services Of All Road Materials-Hidalgo County Precinct One" under the same rates, terms and conditions; 2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct 1 "Hauling Services Of All Road Materials-RFB No.: 2016-159-00-00-FAZ including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required. P. AI-54049 Acceptance and approval of Invoice #11325539 in the amount of $7,681.76 for the month of March 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569). Q. AI-54045 Requesting approval of Payment Application No. 1 in the amount of $52,803.85 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Raul Sesin, PE.
Consideration of Consent Agenda
10. D. Approval of the sixty (60) day grace period extension as provided under C-15-027-04-14 with Cleveland Asphalt Products, Inc. for the provision of "SS-1 Emulsified Asphalt and Delivery Services"", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed subject to compliance with HB1295 & HB23 if and when applicable.
County Judge's Office: A. AI-54128 Approval of Proclamation declaring April 10 - April 16, 2016 as Volunteer South Texas Week in Hidalgo County. B. AI-54125 Approval of Proclamation Declaring April 23, 2016 as Walk-N-Rolla Celebration Day
Sheriff's Office: A. AI-54124 1. Authorization and Approval of the Local Administrative Agreement for the South Texas Anti-Gang Center between McAllen Police Department, Hidalgo County Sheriff's Office, and Texas Department of Public Safety (McAllen Region). 2. Authorization for County Judge, as authorized official, County Sheriff, and County District Attorney to sign agreement. B. AI-54092 Operation Stonegarden (1284): 1. Authorization and approval to accept a 2nd extension for the 2014 Operation Stonegarden Grant (New termination date is 6/30/16). 2. Authorization and approval for County Judge, as authorized official, to sign required documents. C. AI-54070 1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Immigration and Customs Enforcement, Homeland Security Investigations.
Executive Office: A. AI-54090 Discussion, consideration and action on Hidalgo County Affiliated Departments Retirement Plan Adoption Addendum with authority to submit to Internal Revenue Service and authorize County Judge to sign related documents B. AI-54105 Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor: D&M Coffee Company, Inc., Date 04-7-2016, Invoice No. 040716czdel in the amount of $204.97 (Truancy Committee Meeting held on 4/7/16) C. AI-54111 Requesting approval to reimburse Virginia Jones for the purchase of tablecloths in the amount of $140.55 for a Truancy Committee Meeting held on 04/07/16, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. AI-54119 Environmental Compliance: Requesting authorization for County Judge to Sign Notice of Intent and Core Data Form for Precinct 2 Veterans Blvd. citizen collection station as required under Chapter 30 of the Texas Administrative Code Subchapter 330. E. AI-54139 Approval to accept settlement check from National Liability & Fire Insurance Company in the amount of $352.63 to settle auto accident claim with County vehicle. (Precinct 1)
Human Resources: A. AI-54115 Precinct #2 - Parks (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Approval to create the following part time temporary-positions not to exceed 10 weeks, effective May 30, 2016 through August 01, 2016: Action Dept./ Program Position Title Slot # Budgeted Salary/ Hourly Rate Create 122-008 Head Lifeguard T039 $5,400.00/yr - $15.00/hr Create 122-008 Lifeguard T040 $4,320.00/yr - $12.00/hr Create 122-008 Lifeguard T041 $4,320.00/yr - $12.00/hr Create 122-008 Lifeguard T042 $4,320.00/yr - $12.00/hr Create 122-008 Attendant T043 $3,960.00/yr - $11.00/hr Create 122-008 Attendant T044 $3,960.00/yr - $11.00/hr 3. Approval of interdepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI-54087 LPPF-1115 Waiver UC (1258): Approval of 2016 unappropriation of funds in the amount of $257,000.00. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Urban County: A. AI-54104 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction management services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction management service firms from the county’s approved “pool” as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-0006453/DRS210068 Delta Area Connector/East Lateral project Phases 1, 2 and 3. PROFESSIONAL SERVICE FIRM GRADE RANKED LeFevre Engineering and Management Consulting, LLC 97.33% SAM Engineering and Surveying 86.67% Cortran Engineering, PLCC 86.33% 3. Authority to negotiate a construction management service contract with the No. 1 ranked firm for the provision of Construction Management Services for Precinct No. 1 – Delta Area Connector/East Lateral project Phases 1, 2 and 3.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates B. AI-54148 Approval to increase the wage rate for the Primary Election Day Poll Workers: ACTION CURRENT WAGE RATE (NON-TRAINING) PROPOSED WAGE RATE (NON-TRAINING) Primary Election Day Judges $8.00 per hour Primary Election Day Alternate Judges & Clerks $8.00 per hour Election Day Primary Poll Workers: TAC RULE 81.120 – Compensation for Election Day-Primary Workers (a)… the compensation paid to polling-place judges, clerks, early-voting-ballot board members, or persons working at the central counting station for the general-primary and primaryrunoff elections shall be equal to the hourly rate paid by the county for such workers in county elections up to $8.00 per hour from the primary fund. C. AI-54100 Discussion, consideration and approval of May 24, 2016 Primary Runoff Election Early Voting poll locations. D. AI-54099 Approval of Full Contract for Election Services between Hidalgo County and the City of La Villa for their election to be held on May 7, 2016. E. AI-54098 Approval of Full Contract for Election Services between Hidalgo County and the City of Hidalgo for their election to be held on May 7, 2016. F. AI-54097 Approval of Full Contract for Election Services between Hidalgo County and the AGUA Special Utility District for their election to be held on May 7, 2016. G. AI-54096 Approval of Full Contract for Election Services between Hidalgo County and Progreso Independent School District for their election to be held on May 7, 2016. H. AI-54095 Approval of Full Contract for Election Services between Hidalgo County and Donna Independent School District for their election to be held on May 7, 2016. I. AI-54094 Approval of Full Contract for Election Services between Hidalgo County and the City of Mission for their election to be held on May 7, 2016.
Planning Department: A. AI-54147 1. Request approval to rescind action on Agenda Item No. 53456 3a. February 23, 2016 2. Request to accept check #1386 from Developer Jack McClleland for 2/3 escrow of Norene Drive in the amount of $84,663.47 3. Request to accept check #11881 from Gary Frisby for cost participation with Pct. 4 for the paving of Ramseyer Road in the amount of $26,875.20 4. Reimbursements of Financial Guarantee a. Ranchitos Escondidos Ph. 1- Pct. 4 b. Las Estrellas No. 3 Subdivision- Pct. 3 c. Las Estrellas No. 4 Subdivision- Pct. 3 d. Los Osos Ph. 1 Subdivision- Pct. 4 e. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 5. Request for reimbursement to Gary Frisby in the amount of $72,794.25 due to 100% participation in the paving of 1,450ft. of Cesar Chavez Road by developer.
Precinct #4 - Comm. Palacios: A. AI-54101 Requesting authorization for appraisal, survey, metes and bounds, title commitment, and title policy for the North Ware Road Recreation Project.
Budget & Management: A. AI-54051 1. Discuss, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation. 2. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers: FEMA Project Number Total Subgrant Award PA-06-TX-4223-PW-01138 $182,520.45 PA-06-TX-4223-PW-00988 $296,925.61 PA-06-TX-4223-PW-00953 $263,087.04 PA-06-TX-4223-PW-00991 $163,747.25 PA-06-TX-4223-PW-01310 $100,715.92 PA-06-TX-4223-PW-01361 $388,275.40
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-54069 A. Presentation of grading sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR and HOK [which made presentations with Q&A at CC of 03-31-16 and have been invited to be present for any further Q&A by committee] so as to proceed with the next phase of the selection process [negotiations] for the engagement of an architect to complete the design and construction of a New Hidalgo County Courthouse; Score(s): Rank 1. HDR __________; ____; 2. HOK __________; ____; B. Authority to commence negotiations [with assistance from Hon. David D. Peden, Purchasing and Court member(s) with the number one (1) ranked firm of __________________________ for the purpose of a Letter of Engagement of professional architectural services to finalize the design and construction of a New Hidalgo County Courthouse. C. Status of Civil Engineering nominated firms with applicable action including but not limited to: 1. Consideration of correspondence received from various nominated firms requesting with applicable action: a. additional time to complete Questionnaire; b. request to be re-instated as nominee; 2. Proceed to score and grade the firms that have completed Questionnaires; 3. Cancel nominations and permit the Architectural Firm selected to hire the Civil Engineer; 2. AI-54081 A. Requesting action to clarify Regular Agenda Item [CC 03-07-16/Purchasing Dept. 21.A.3.e.] #53254 to detail the pre-qualified providers of Appraisal and/or Review Appraisal Services Pools to reflect: 1. Approved by CC on 03-07-16: Appraisal Services Providers Pool: 5 [as shown on agenda caption]; 2. Action to approve-Review Appraisal Services Providers Pool: 3 [as shown on supporting documentation herein]; and due to this action, B. Requesting rescission of Regular Agenda Item #54019 [HCCC 04-05-16] seeking authority to advertise to establish a "pool" of qualified firms for the provision of Review Appraisal Services as unnecssary due to action taken herein. B. Pct. 1 1. AI-54116 A. Acceptance and approval of the Professional Engineering Contract #C-16-149-04-12 with TEDSI Infrastructure Group for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project for Hidalgo County Precinct One, as approved by CC for negotiations on 03/22/16 and subject to compliance with HB1295 and HB23 (when and if applicable); and B. Acceptance and approval of Work Authorization No. 1 amid Contract #C-16-149-04-12 and as pursuant to the above aforementioned line item with TEDSI Infrastructure Group in the amount of $40,815.00 for the provision of professional engineering services for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project more specifically identified in the work authorization document amid Requisition No. 296351. C. Pct. 2 1. AI-54126 Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review) with L&G Consulting Engineers, for "On-Call Services for Road & Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable]. 2. AI-54142 a. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Consulting Engineers, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $43,457.86) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing and inspection services for the Pct 2 Yuma Avenue Extension Project through Contract# C-16-170-04-12. c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $14,485.70) as submitted by project engineer, L&G Consulting Engineers, to provide Geo-technical engineering services for the completion of the Pct 2 Palmer Pavilion Improvement Project through Contract# C-16-170-04-12. 3. AI-54144 Requesting approval of Supplemental Agreement No. 1 for L&G Consulting Engineers, Contract No. C-15-097-03-17 resulting in additional environmental services needed for environmental clearance of the project (with an estimated cost increase of $109,699.60) for services under Work Authorization No. 4 for the Pct 2 Nolana Loop Project. D. Pct. 4 1. AI-53673 A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "Construction of Parking Lot at San Carlos CRC and Sunflower Park" [CC awarded bid 04-05-16 AI#53986] to Gomez Paving, LLC, dba, South Teas Paving of Mission, Tx in the amount of $150,900.00 with assigned Contract #C-16-115-04-05 reviewed and approved as to form by legal counsel [subject to compliance to HB1295 & HB23 if and when applicable]; B. Requesting authority to advertise with approval of RFB front end documents [i.e. specifications] as developed and drafted by project engineer, LeFevre for the San Carlos CRC and Sunflower Park: "Off Site Turnkey Manhole Covers and/with Installation" with RFB: #2016-160-05-06-YSS. E. WIC 1. AI-53961 Acceptance and approval to enter into an Affiliation and Program Agreement for Clinical Experience between Hidalgo County Health and Human Services-WIC Program and South Texas College.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-54140 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas- Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) D. AI-54071 C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 E. AI-54130 Hidalgo County v. El Valle LLC, et al F. AI-54132 Claim of Emilio Rincon G. AI-54134 Claim of Jesus Garza 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-54141 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas- Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) D. AI-54072 C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 E. AI-54131 Hidalgo County v. El Valle LLC, et al F. AI-54133 Claim of Emilio Rincon G. AI-54135 Claim of Jesus Garza 22. Adjourn