1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Request approval of a budget amendment from the District's General Fund in the amount of $150,000.00 for Right of Way Acquisitions in the Hidalgo County's Precinct 2 Hike and Bike Trail as per inter-local dated July 08, 2015. 7. 2013 Bonds Budget: 365-Pct.4 Rural Drainage Development Request approval to issue payment for Application for Payment No. 2 in the amount of $255,832.47 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-08-04A Pct.4 Hoehn Road Area Drainage & Road Improvement. Project Engineer: DOS Logistics PO#627645 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-54050 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54038 2016 - Pct. 4 Adm. (1200) B. AI-54040 2016 – Pct.1 R&B (1200) C. AI-54037 2016 - Pct. 1 Sanitation (1100) D. AI-54035 2016 - Pct. 1 Parks (1100) E. AI-54030 2016 - Emergency Management (1100) F. AI-54027 2016 - Constable Pct. 2 (1284) G. AI-53955 2016 - Tax Office (1100) H. AI-53995 2016 - Budget & Management (1100) I. AI-53993 2016 - Elections (1283) J. AI-53990 2016 - Pct. 4 Sanitation (1100) K. AI-53988 2016 - Pct. 4 Rd. Maint (1200) L. AI-53941 2016 - District Clerk (1100) M. AI-53980 2016 - County Judge (1100) N. AI-53966 2016 - District Attorney (1100) O. AI-53965 2016 - Hidalgo County Sheriff's Office (1100) P. AI-53947 2016 - Co. Wide Adm (1100) Q. AI-53946 2016 - Pct 2 San Juan CRC (1100) R. AI-53945 2016 - Pct 2 Adm (1200) S. AI-53936 2016 - Constable Pct.2(1100) T. AI-53935 2016 - Sheriff OPSG (1284) U. AI-53924 2016 - Sheriff OPSG (1284) V. AI-53583 2016 - Fire Marshal (1100) W. AI-53925 2016 - 1115 WAVIER DSRIP (1100) X. AI-53922 2016 - County Clerk's (1100) Y. AI-53919 2016 - Pct #3 Sanitation (1100) Z. AI-53902 2016 - County Clerk's (1100) AA. AI-53903 2016 - County Clerk (1237) BB. AI-53888 2016 - 206th District Court (1100) CC. AI-53885 2016 - J.P. 2, 1 (1100) DD. AI-53899 2016 - Human Services (1100) EE. AI-53901 2016 - Probate Court (1100) FF. AI-53898 2016 - Elections (1100) GG. AI-53875 2016 - Sheriff's Office (1284) HH. AI-53887 2016 - Sheriff's Office (1284) II. AI-53893 2016 - 398th District Court (1100) JJ. AI-53883 2016 - Purchasing (1100) 3. 2016 Interdepartmental transfers: A. AI-54033 Approval of 2016 interdepartmental transfer from Pct. 1 SOA1341 M9N (M51/2W-M6W) program (113) to Pct. 1 Goolie Road (Mile 9 - Minnesota) in the amount of $218,505.00. B. AI-54032 Pct.1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (112) in the amount of $ 6,959.86. C. AI-54023 TxDOT Pct 2 Dicker Rd(23rd-Jackson) (1315): Approval of 2016 interdepartmental transfer from TxDOT Pct 2 Thomas Rd(Jackson-Stewart) Rd Prj to TxDOT Pct 2 Dicker Rd(23rd-Jackson Rd Prj in the amount of $203,636.00 to fund Supplemental Agreement No. 1 to Work Auth#3. D. AI-54010 Safety (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the amount of $2,449.90 to fund vehicle equipment expenditures. E. AI-54008 Pct. 1-4 Sanitation (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $138,000.00 to fund equipment expenditures (roll-off containers). F. AI-54006 Facilities Mgmt Co. Wide (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co. Wide in the amount of $2,248.75 to fund repair & maintenance services. G. AI-54003 General Fund-Appraisal Fees (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $27,377.00 to fund appraisal fees for the 4th quarter of 2016. H. AI-53987 Precinct#4: Approval of 2016 interdepartmental transfer from Sanitation (program 001) to CRC Sunflower/SH107 (program 123) in the amount of $9,073.31. 4. Planning Department: A. AI-53950 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. AI-53985 Approval of 457 plan hardship withdrawal request for Employee #052841 6. Tax Refunds: B. AI-53907 Account Number Payer Amount J2007.00.000.0007.00 Andrew Jin-Chan Cherng $6,389.41 P3230.02.000.0001.00 Costco Wholesale Corp. $4,013.72 S2950.00.000.0185.10 Weingarten Shary North JV $13,807.39 S2979.00.00A.0002.00 Shary Retail LTD $33,221.32 S2979.00.00A.0004.00 Shary Retail LTD $14,091.46 S2979.00.00A.0007.00 Shary Retail LTD $3,230.92 C. AI-53856 Account Number Payer Amount S2755.01.000.0052.00 Sierra Title of Hidalgo County, Inc. $2,703.66 D. AI-53904 Account Number Payer Amount G0160.00.000.0001.00 Prince Sameer LTD $3,045.56 M1950.99.000.0005.A2 Porsche Financial Services $2,689.52 M2650.00.007.0005.06 Domain Development Corp $9,953.81 R4160.00.000.0001.00 Corelogic Commercial Real Estate $13,482.95 S2950.00.000.0327.80 Corelogic $3,679.68 S4040.00.000.0016.00 First American Title Company LLC $4,461.99 S5937.99.000.0016.00 Milkins Roofing Inc $2,957.97 T2100.00.221.0002.00 Law Office of Ciro Ochoa Jr Trust Account $4,393.68 T2100.00.221.0002.00 Law Office of Ciro Ochoa Jr Trust Account $3,954.13 W2300.00.024.0010.00 Rialto Capital Servicing $48,016.55 7. Membership Dues: A. AI-53963 District Clerk (1100): Requesting approval to pay the following 2016 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2016 Texas District Court Alliance (TDCA) $50.00 (req. 295203) 2) 2016 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 295186) B. AI-53937 398th District Court (1100): Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Criminal Court Coordinator, in the amount of $75.00 (REQ #295637) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. 8. Headstart: A. AI-53743 Approval of Special Services Monthly Report: February 2016 B. AI-53742 Approval of Tx. Department of Agriculture Meals and Snacks Monthly Report: February 2016 C. AI-53741 Approval of Children's Applications Monthly Report for 2015-2016 D. AI-53740 Approval of Financial Report: February 2016 9. Auditor's Office: A. AI-53811 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Budget & Management: A. AI-53942 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2016 in the amount of $75,538.19 and requesting approval of wire transfer. B. AI-53948 2016 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency. C. AI-53768 1. Approval of reimbursement in the amount of $1,007,044.70 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/12/16 to 03/25/16. 03/12-18/16 $ 560,842.59 03/19-25/16 $ 446,202.11 TOTAL $1,007,044.70 2. Approval of wire transfer to cover claims paid. D. AI-53897 Approval of payment for the Santa Cruz Irrigation District No. 15 for delinquent flat rate assessment fees for years 2016 in the amount of $3,103.24, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54036 Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 10,495.01) as submitted by project engineer, L&G Engineering for Project:“Construction of Parking Lot at San Carlos CRC & Sunflower Park" for Hidalgo County Precinct No. 4, in connection to "on call" GEO Tech & CMT Services Agreement# C-15-301-09-15. B. AI-54024 Requesting approval of Supplemental Agreement No. 1 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services needed for project furtherance with an estimated cost increase of $203,636.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd-Jackson Rd.). C. AI-54013 1. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $903.91 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016; 2. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $4,313.96 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016. D. AI-54009 Approval of Payment Application No. 2 submitted by Texas Cordia Construction, LLC, in the amount of $81,830.48, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Imrpovements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc. E. AI-54007 Approval of Payment Application No. 1 submitted by Texas Cordia Construction, LLC, in the amount of $103,747.28, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc. F. AI-54004 Acceptance and approval of payment of Invoice # FEB 16-8 in the amount of $10,822.50 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-14-308-09-09- PO# 721465 and Work Authorization No. 1 Spanish Palms project. G. AI-54002 1. Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of 2/28/16. 2. Approval of Payment Application No. 4 (Retainage Release) submitted by 2GS, LLC, in the amount of $15,031.90, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineer & Management Consulting, LLC. H. AI-53962 Approval of Application for Payment No. 1 in the amount of $100,694.25 for 2GS, LLC, contracted vendor for Tijerina Estates Subdivision (Pct. 1) as submitted by project engineer Hidalgo County Drainage District No. 1(C-CAP-15-332-12-01). I. AI-53934 Approval to exercise the County's option to extend the additional one (1) year term with the vendors listed below [under the same rates, terms and conditions] for the purposes of "Rental and/or Purchase of Industrial Uniforms" for Hidalgo County, commencing, 04/30/2016, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. 1. UNIFIRST HOLDING COMPANY 2. MODEL LAUNDRY 3. G & K SERVICES, INC. J. AI-53933 Approval to exercise the County's option to extend the one (1) year term with [Dr. Justin Cerelli] and Four Paws Animal Hospital, [permitted per agreement under the same rates, terms and conditions] for the purposes of providing "Veterinary Services" for the Hidalgo County Sheriff's Office, commencing 04/30/2016. K. AI-53926 Approval of payment for Invoice #20162674 in the amount of $3,502.41 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project. L. AI-53923 Requesting authority to exercise the one (1) year extension [ provided in contract #E-15-215-06-02] for “Bulk Gasoline On-Off Highway Diesel Products” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 18, 2016 through June 17, 2017. M. AI-53900 Authority to exercise the one (1) year extension option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 2. Rio Valley Pipe, LLC (C-15-013A-04-28) 4. ACT Pipe & Supply, Inc. (C-15-013C-04-28); with all subject to compliance with HB1295 &/or HB23 when and if applicable. N. AI-53872 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Bottle Water Services" - RFB No.: 2016-133-00-00-FAZ. Including the re-advertisement of project in the event No Bid responses are received and/or are rejected and project is still required. O. AI-53721 Health Department: Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh MPC8002SP #416627 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition 294237 in the amount of $452.53/month-equipment, 20,000 b/w impressions at $116.00 and 2,000 color impressions at $91.40 with a total of $659.93/month, effective upon delivery of equipment. P. AI-53886 Approval to exercise the fourth (4th) [of multiple options possible] extensions as provided in contract #C-12-040-05-22 for “Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2016 through May 25, 2017. Q. AI-53895 Acceptance & approval of “Certificate of Completion” reflecting the date of January 28, 2016 by 2GS, LLC contracted vendor for Delta West Subdivision–Pct. 1 as submitted through project engineer ,TEDSI Infrastructure Group Inc. (C-CAP- 15-196-07-21) although part of supporting documentation for Payment No. 3 - Retainage Release (AI# 53871 CC on 3-22-16). R. AI-53843 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Security Guard Services" RFB: 2016-075-SMA including the re-advertising of project in the event no bids are received and/or are rejected and project is still required. S. AI-53576 Acceptance and approval to exercise the County's option to extend the First (1st) of two (2) one (1) year renewal option with same rates, terms and conditions for "Professional Physician Services for Sheriff's Office with Marin Garza M.D. (C-14-009-04-22).
Tax Refunds: AI-53908 Account Number Payer Amount L1770.01.000.0022.00 Wells Fargo Home Mortgage $2,602.00 M7003.01.000.0060.00 Bank of America $5,289.23 W0100.00.016.0006.02 Cealka Family Investments LLC $4,901.50
Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 1. HD Supply Waters (C-15-013-04-28) 3. Pecan Construction, LLC dba Royal Ready Mix (C-15-013B-04-28)
County Judge's Office: A. AI-54031 Resolution in honor of County Court at Law #2 bailiff and interpreter Hector Diaz upon his retirement after 26 years of service.
Precinct #4 - Comm. Palacios: A. AI-53881 Proclamation in Honor of the Robert Vela Basketball Team
County Judge's Office: B. AI-53879 Proclamation Declaring April as Child Abuse Awareness and Prevention Month in Hidalgo County C. AI-53954 Proclamation in honor of Head Start's "Week of the Young Child" Celebration
Head Start Program: A. AI-53745 Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids for Air Conditioning Maintenance and Repair Services B. AI-53746 Discussion/Approval to Award Land Space (as attached hereto) for Sealed Bids on Lease of Land Space for the Following Area: a. Land Space – Mission RFQ#:2016-001-02-26 C. AI-53747 Discussion/Approval of Revised Priority Rankings for Enrollment for Program Year 2016-2017 D. AI-53748 Discussion/Approval of the Hidalgo County Head Start Program Self-Assessment Report E. AI-53749 Presentation of the Blue Ribbon Centers F. AI-53750 Discussion/Approval of Plan for Monte Alto H/S Center G. AI-53751 Discussion/Approval of Plan for Disposition of Granjeno Building H. AI-53752 Discussion/Approval of Plan for Mission I H/S Center I. AI-53753 Week of the Young Child Festivities Theme: Our Hero Stories Books Come Alive Dates: Monday, April 11, 2016 - Thursday, April 14, 2016 Time: 9:45 am - 1:30 p.m. Place: Jose "Pepe" Salinas Memorial Civic Center 1011 West Kelly Pharr, Texas
Human Resources: A. AI-53982 Precinct 1- Sanitation (1100) /Parks (1100) /CRC (1100) /Administration (1100) / Road Maintenance (1200): 1. Discussion, consideration, and approval to change titles to various positions as listed in Attachment A, effective next full pay period. 2. Approval to revise the salary schedule(s) in accordance with Commissioners Court action. B. AI-53997 PCT 3 Road Maintenance (1200)/PCT 3 BCAP (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-005 123-019 0005 0001 Assistant Field Operations Director $57,925.00 $6,453.00 $0.00 $0.00 Create 123-005 0102 Equipment Operator II $0.00 $32,000.00 2. Approval to revise the salary schedule in accordance with Commissioner's Court action. C. AI-53931 Tax Office - Scofflaw Program (1100)/Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period: Action Slot# Dept/Program Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Salary Adjustment (Decrease) 0003 140-004 Scofflaw Compliance Specialist $40,000.00 $38,500.00 Add Auto Allowance $0.00 $1,500.00 Salary/ Add Auto Allowance 0139 140-001 Deputy Clerk III $36,453.00 $0.00 $36,453.00 $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI-54001 Requesting approval of the Agreement between The University of Texas Rio Grande Valley (College of Health Affairs) and Hidalgo County. The purpose of the Agreement is to improve Primary Health Care access to families of the Rio Grande Valley. B. AI-53989 Discussion and action on updating Commissioner's Court regarding potential arboviral (mosquito) response in the event of an outbreak due to increased mosquito activity. C. AI-53949 1. Requesting consideration and approval to terminate the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at San Antonio pursuant to section V., Termination clause in the Agreement. 2. Requesting consideration and approval granting authority to Eduardo Olivarez, Chief Administrative Officer, to sign and send termination notice. D. AI-53953 Requesting approval to accept the CPS/HAZARDS grant contract amendment #2016-001134-01 in the amount of $574,166.00. The purpose of the amendment is to amend certain contractual language as set forth in the contract. E. Health Care Funding District: 1. AI-54020 A. Discussion, consideration and approval to draw down funds for Demonstration Year 5 UC Payments in the amount to be determined by HHSC instructions on 4/1/16 from the Local Provider Participation Fund (LPPF) with a settlement date of 4/8/16. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions on 4/1/16. C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions on 4/1/16. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
County Judge's Office: D. AI-54022 Order approving Amended and Restated Interlocal Agreement (as to McAllen TIRZ Number One) E. AI-54025 Authorization to submit letter to TxDot regarding the closure of Closner Blvd. within the Courthouse Square.
District Attorney's Office: A. AI-53932 DA-Border Prosecution Unit Grant (BPU) (1281): Approval of Resolution for the Border Prosecution Unit Grant to designate County Judge as the grantee's authorized official and to sign documents
Sheriff's Office: A. AI-53969 Authorization and approval to submit a State Administrative Agency Extension Request Form in reference to Operation Stonegarden FY 2014 and authorization for County Judge, as authorized official, to sign required document. B. AI-53956 1. Approval of Certification of Revenues, as certified by the County Auditor, for the 2016 L.E.O.S.E. allocation payment of $40,364.38 received from the State Comptroller of Public Accounts. 2. Approval of Budget Amendment to appropriate the 2016 L.E.O.S.E. Allocation in the amount of $40,364.38.
Fire Marshal's Office: A. AI-53840 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1.) City of Alamo 2.) City of Alton 3.) City of Elsa 4.) City of La Joya 5.) City of Linn-San Manuel 6.) City of McAllen 7.) City of Monte Alto 8.) City of Weslaco
Community Service Agency: A. AI-54034 Discussion, consideration and grant possible authorization to accept recommendation from the Hidalgo County Community Service Agency Advisory Board to adopt the following changes to the Comprehensive Energy Assistance Program (CEAP) service delivery plan: 1. Adopt a 2:3 payment service delivery model 2. Accept only Household Crisis Component (HCC) Applications on Friday's beginning April 8, 2016 3. Cease pre-screening CEAP applications for groups requesting this service effective immediately 4. Limiting the number of CEAP - Utility Assistance Component- in-house applications to twenty per day. B. AI-53882 Requesting approval of the PY 2015 Community Services Block Grant Program Contract amendment (Contract # 61160002386) with authority to designate Jaime Longoria, Executive Director of Community Service Agency to electronically sign the contract.
Urban County: A. AI-53996 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of Precinct No. 2 is requesting authority to purchase fire station equipment (small brush truck) for the City of Hidalgo Fire Department. Purchase will be made from Neel Fire Protection Apparatus, Inc. (contract # 491-15) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase including delivery is $90,761.00 (quote attached) utilizing UCP FY’s 26 & 27 (2013 & 2014) Fire Station/Equipment line items and City of Hidalgo funds. B. AI-53971 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Construction Manager Services Agreement with LeFevre Engineering and Management Consulting, LLC utilizing the General Land office (GLO) funds Contract No. 12-406-000-6453/DRS210068. The Amendment will extend the contract for an additional 12 months and increase the contract amount by $179,680.00 and will include additional scope of services for the Delta Area Connector/East Lateral Project for Phase I, II & III. C. AI-53970 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Mercedes is requesting authority to purchase picnic tables for Saladino and Goza Parks. Purchase will be made from Park Place Recreation Designs, Inc. (contract # 423-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase including shipping is $2,880.00, utilizing FY 28 (2015) City of Mercedes Parks, Recreational Facility and City of Mercedes funds. D. AI-53968 Urban County Program on behalf of the City of La Villa is requesting approval of Amendment No. 1 to the professional engineering services contract with Dannenbaum Engineering Company – McAllen LLC. The amendment will increase the professional service contract amount from $57,500.00 to $62,458.66 for a total increase of $4,958.66, utilizing FY 26 (2013) La Villa - Water/Sewer Improvements funds. E. AI-53967 Approval of Resolution for designation and authorizing bonded signatories for the Texas Department of Housing and Community Affairs (TDHCA) office of Colonia Initiative (OCI) for the 2016 Self-Help Center (SHC) Program Funds. F. AI-53964 Approval of resolution authorizing Hidalgo County Urban County Program (UCP) to submit a proposal for a Self-Help Center (SHC) Application to the Texas Department of Housing and Community Affairs (TDHCA) Office of Colonia initiative (OCI) in the amount not to exceed $1,000,000 and authorizing the County Judge to act as the County’s Authorized Signatory in all matters pertaining to the County’s participation in the Texas Community Developments Block Grant Program, TDHCA – OCI 2016 SHC Program Fund Application. G. AI-53957 Urban County Program on behalf of City of La Joya is requesting authority to purchase portable radios, radio programming, control devices and an antenna through Hidalgo County’s membership and participation with Houston-Galveston –Area Council approved vendor The Cambridge Group, (HGAC Contract # RA05-15) in the amount of $19,515.12 (quote attached hereto). There are no shipping fees. City of La Joya UCP Year 28 (2015) Fire Station Equipment funds will be utilized.
Planning Department: A. AI-53890 1. Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for FM 681 ROW CSJ: 0862-01-046 2. Final Approval a. Alejandra Gonzalez Subdivision – Pct. 1 (Alejandra Gonzalez) (Baseline Road & Mile 12 North Road).
Precinct #2 - Comm. Cantu: A. AI-54021 Pct 2 Various R&B Accounts (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance for Various Pct 2 R&B Accounts in the amount of $2,400,000.00 to fund project & operating expenditures.
Budget & Management: A. AI-53910 TXDOT Precinct No. 4: Discussion, consideration, acceptance and approval of Advance Funding Agreement (AFA) - Amendment #1 between Hidalgo County and Texas Department of Transportation for 10th Street Extension from SH 107 to FM 1925 (CSJ: 0921-02-300) with authority for the County Judge to sign all required documentation. B. Budget Appropriations: 1. AI-54029 Justice Court Tech (1242): Approval of 2016 appropriation of funds in the amount of $332,001.56 to fund the purchase of equipment. 2. AI-53979 New Courthouse (1100): a. Approval to undesignate the amount of $4,000,000.00 in the year 2016 for expenditures related to the New Courthouse. b. Approval of 2016 appropriation of funds in the amount of $4,000,000.00 to fund anticipated expenditures. C. Interfund transfers: 1. AI-53976 Elections Department (1100): Approval of 2016 interfund transfer from Election Warehouse Project (1301) to the Elections Department (1100) in the amount of $11,569.39 to fund the construction of the warehouse canopy.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-53876 Approval of Interlocal Agreement between Hidalgo County (all elected offices, departments, programs and/or agencies through all funding sources) and Brazos Valley Council of Governments (BVCOG) with the purpose of participating in the cooperative purchasing services of the Purchasing Solutions Alliance (PSA) as an additional procurement resource including authority for County Judge to execute document. B. Hidalgo County 1. AI-53981 Recommendation and action for HCCC to exercise the thirty (30) day written notice of termination [pursuant to page 4 of 8, #14] of Contract #C-16-012-01-26 with AllWorld Language Consultants, Inc. for awarded "Sign Language Interpreting Services for Hearing Impaired (Non-Courtroom and Courtroom) - Hidalgo County - (AS NEEDED BASIS) as Vendor has not [to date] provided requested services as detailed in specifications. 2. AI-53889 Acceptance of a rebate check from Office Depot (TCPN 2015 rebate ) in the amount of $221.47. 3. AI-54019 Authority to publish advertising to solicit for the establishment of a "Pre-qualified Pool" of providers using the previously approved procurement packets with the selection and engagement protocols established by Hidalgo County on an "as needed basis" for: Review Appraisers, as no responses were received. C. Executive Officer 1. AI-53944 Presentation of a claim by vendor E R Paint Shop for the reimbursement of sales taxes paid on parts purchased for the repair of a vehicle from the Safety Division under Executive Office in the amount of $387.79. D. Pct. 1 1. AI-53978 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services. B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Street & Drainage Improvements Projects for: 1). Mile 14 1/2 N. (Mile 6 W - Mile 4 W) 2). Mile 11 North from 1015 to Mile 1 West Evaluator Aranda & Associates Quintanilla Headley & Associates Rio Delta Engineering Score 93 89 86 Ranking C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Street & Drainage Improvement Project for: 1) Mile 14 1/2 N. (Mile 6 W - Mile 4 W) 2) Mile 11 North from 1015 to Mile 1 West 2. AI-53998 Approval of Work Authorization No. 1 in connection to Contract #C-15-320-10-13 with LeFevre Engineering & Management Consulting, Inc. in the amount of $218,505.00 for the provision of professional engineering services for the "Goolie Road Street & Drainage Improvements" project as identified in the work authorization document. 3. AI-53977 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services. B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Nittler Road (Hwy 88- FM 493)and Mile 9 North (FM 491- Mile 3 East). Engineering TEDSI Infrastructure Group R.E. Garcia & Associates Rio Delta Engineering Score 100 89 87 Ranking C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Nittler Road from (Hwy 88- FM 493)and Mile 9 North (FM 491- Mile 3 East). E. Pct. 2 1. AI-54026 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis). L&G CONSULTING ENGINEERS, INC. MILLENNIUM ENGINEERS GROUP TERRACON CONSULTANTS, INC. EVALUATOR NO.1 98 96 94 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 2. AI-53760 a. Approval of a clarification to L&G Consulting Engineers, Inc., Contract No. C-16-131-03-07 and Work Authorization No. 1, to correct the project name from Pct 2 Boys & Girls Club Facility Project to Pct 2 Community Resource Center Youth Facility Project; b. Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of MAS Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 3. AI-54028 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for for Pct. 2 "ON CALL". HINOJOSA ENGINEERING, INC. JAVIER HINOJOSA ENGINEERING L&G CONSULTING ENGINEERS, INC. EVALUATOR NO. 1 97 95 98 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 2 "ON CALL". F. Pct. 4 1. AI-53782 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(6) any land; B. Requesting approval of a Lease Agreement with LPJ Family Limited Partnership for the purposes of "Citizens Collection Station in the San Manuel Area" for Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable] and legal's review and approval. 2. AI-53986 A. Recommendation by project engineer LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Gomez Paving, LLC, dba South Texas Paving of Mission, TX, in the total amount of $150,900.00 for project -Hidalgo County Precinct No. 4 -"Construction of Parking Lot at San Carlos CRC and Sunflower Park -RFB No. 2016-115-03-30-MSS." subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesus "Jesse" Ozuna, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 3. AI-53939 Requesting authority to advertise with approval of RFB plans and specifications developed by, Mr. Raul Sesin, P. E., HCDD#1, for: Hidalgo County Precinct No. 4 -"Mile 17 1/2 Road Paving and Drainage Improvements"-RFB No. 2016-120-04-27-MSS. G. IT Department: 1. AI-54018 Acceptance and approval of an Amendment to the Amended and Restated Implementation Plan Phase 1 and Phase 2 between Tyler Technologies, Inc. and Hidalgo County to reallocate implementation hours. H. Health & Human Services Dept. 1. AI-53943 A. Requesting exemptions from competitive procurement requirements under Tx Local Government Code, Chapter/Section, 262.024 (a)(2)&(4), to protect the health and safety of the residents of the county and a professional service; B. Acceptance and approval of a short term 120 day contract with Dr. Eduardo Candanosa, MD for the provision of Physician Services (TB Clients) for the Hidalgo County's Department of Health and Human Services and subject to compliance with HC insurance requirements and HB1295 &/or HB23 when and if applicable prior to the commencement of services. I. District Clerk 1. AI-53697 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the District Clerk's Office. J. Sheriff's Office 1. AI-53874 Requesting authority to purchase virtualization hardware and software equipment for the Sheriff's Office in the amount of $137,574.45 through our membership/participation with (DIR) Department of Information Systems through contract DIR-SDD-1951 thru requisition 294664. Purchase Order will be subject to 1295 and price verification compliance.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Executive Office: B. AI-54015 Discussion and appropriate action regarding the Open Forum agenda item placement order and related policies and procedures as applicable. C. AI-53951 Recognition by Hidalgo County Commissioners Court of property with improvements [located in Pct. #3] through Final Judgment and Warranty Deed as a County-owned asset [with detailed judgment, deed, legal description and assessed value by Hidalgo County Appraisal District] through noted supporting documentation. D. AI-53873 Facilities Management: Acceptance of rebate check from Home Depot in the amount of $919.59 for the period of 1-1-15 thru 12-31-15 E. AI-54041 Facilities Management: Requesting authority for County Judge to sign the Request for Inspection Form from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following buildings: 1. Hidalgo County Courthouse Annex Expansion (modulars) 2. Hidalgo County Courthouse Annex Additions (modulars) 3. Hidalgo County Pct. 1 Constable Office F. AI-53994 Facilities Management: Approval of credit application and agreement with SiteOne Landscape Supply in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents G. AI-53984 Request to use the courthouse open forum grounds for the National Day of Prayer Event to be held on May 5, 2016 from 8:00am - 8:00 pm. H. AI-54039 Requesting permission by Paragon Promotionz to host their 4th Annual Car Show Fundraiser Event at the courthouse square parking lot on April 17, 2016 from 2:00pm to 8:00pm. Proceeds for this event will be donated to RGV Families & Friends of Murdered Children, Inc. to help crime victims I. AI-53960 Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor: Morrison Healthcare Invoice, Date 02-29-2016, Invoice No. S1965400513 in the amount of $210.93
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-53958 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53972 Claim of David Villanueva E. AI-53974 Claim of Cesar Mansanarez F. AI-53927 Hidalgo County v. Joyce Wiesehan G. AI-53929 Claim of Anabel Martinez & Juliana Martinez H. AI-53916 Claim of Manuel Saenz, Jr. I. AI-53991 Cause No. J-192-14-K In the Matter of J.M.B. A Child J. AI-53913 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) 23. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-53959 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53973 Claim of David Villanueva E. AI-53975 Claim of Cesar Mansanarez F. AI-53928 Hidalgo County v. Joyce Wiesehan G. AI-53930 Claim of Anabel Martinez & Juliana Martinez H. AI-53917 Claim of Manuel Saenz, Jr. I. AI-53992 Cause No. J-192-14-K In the Matter of J.M.B. A Child J. AI-53914 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) 27. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Request approval of a budget amendment from the District's General Fund in the amount of $150,000.00 for Right of Way Acquisitions in the Hidalgo County's Precinct 2 Hike and Bike Trail as per inter-local dated July 08, 2015. 7. 2013 Bonds Budget: 365-Pct.4 Rural Drainage Development Request approval to issue payment for Application for Payment No. 2 in the amount of $255,832.47 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-08-04A Pct.4 Hoehn Road Area Drainage & Road Improvement. Project Engineer: DOS Logistics PO#627645 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-54050 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. AI-54038 2016 - Pct. 4 Adm. (1200) B. AI-54040 2016 – Pct.1 R&B (1200) C. AI-54037 2016 - Pct. 1 Sanitation (1100) D. AI-54035 2016 - Pct. 1 Parks (1100) E. AI-54030 2016 - Emergency Management (1100) F. AI-54027 2016 - Constable Pct. 2 (1284) G. AI-53955 2016 - Tax Office (1100) H. AI-53995 2016 - Budget & Management (1100) I. AI-53993 2016 - Elections (1283) J. AI-53990 2016 - Pct. 4 Sanitation (1100) K. AI-53988 2016 - Pct. 4 Rd. Maint (1200) L. AI-53941 2016 - District Clerk (1100) M. AI-53980 2016 - County Judge (1100) N. AI-53966 2016 - District Attorney (1100) O. AI-53965 2016 - Hidalgo County Sheriff's Office (1100) P. AI-53947 2016 - Co. Wide Adm (1100) Q. AI-53946 2016 - Pct 2 San Juan CRC (1100) R. AI-53945 2016 - Pct 2 Adm (1200) S. AI-53936 2016 - Constable Pct.2(1100) T. AI-53935 2016 - Sheriff OPSG (1284) U. AI-53924 2016 - Sheriff OPSG (1284) V. AI-53583 2016 - Fire Marshal (1100) W. AI-53925 2016 - 1115 WAVIER DSRIP (1100) X. AI-53922 2016 - County Clerk's (1100) Y. AI-53919 2016 - Pct #3 Sanitation (1100) Z. AI-53902 2016 - County Clerk's (1100) AA. AI-53903 2016 - County Clerk (1237) BB. AI-53888 2016 - 206th District Court (1100) CC. AI-53885 2016 - J.P. 2, 1 (1100) DD. AI-53899 2016 - Human Services (1100) EE. AI-53901 2016 - Probate Court (1100) FF. AI-53898 2016 - Elections (1100) GG. AI-53875 2016 - Sheriff's Office (1284) HH. AI-53887 2016 - Sheriff's Office (1284) II. AI-53893 2016 - 398th District Court (1100) JJ. AI-53883 2016 - Purchasing (1100) 3. 2016 Interdepartmental transfers: A. AI-54033 Approval of 2016 interdepartmental transfer from Pct. 1 SOA1341 M9N (M51/2W-M6W) program (113) to Pct. 1 Goolie Road (Mile 9 - Minnesota) in the amount of $218,505.00. B. AI-54032 Pct.1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (112) in the amount of $ 6,959.86. C. AI-54023 TxDOT Pct 2 Dicker Rd(23rd-Jackson) (1315): Approval of 2016 interdepartmental transfer from TxDOT Pct 2 Thomas Rd(Jackson-Stewart) Rd Prj to TxDOT Pct 2 Dicker Rd(23rd-Jackson Rd Prj in the amount of $203,636.00 to fund Supplemental Agreement No. 1 to Work Auth#3. D. AI-54010 Safety (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the amount of $2,449.90 to fund vehicle equipment expenditures. E. AI-54008 Pct. 1-4 Sanitation (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $138,000.00 to fund equipment expenditures (roll-off containers). F. AI-54006 Facilities Mgmt Co. Wide (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co. Wide in the amount of $2,248.75 to fund repair & maintenance services. G. AI-54003 General Fund-Appraisal Fees (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $27,377.00 to fund appraisal fees for the 4th quarter of 2016. H. AI-53987 Precinct#4: Approval of 2016 interdepartmental transfer from Sanitation (program 001) to CRC Sunflower/SH107 (program 123) in the amount of $9,073.31. 4. Planning Department: A. AI-53950 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. AI-53985 Approval of 457 plan hardship withdrawal request for Employee #052841 6. Tax Refunds: B. AI-53907 Account Number Payer Amount J2007.00.000.0007.00 Andrew Jin-Chan Cherng $6,389.41 P3230.02.000.0001.00 Costco Wholesale Corp. $4,013.72 S2950.00.000.0185.10 Weingarten Shary North JV $13,807.39 S2979.00.00A.0002.00 Shary Retail LTD $33,221.32 S2979.00.00A.0004.00 Shary Retail LTD $14,091.46 S2979.00.00A.0007.00 Shary Retail LTD $3,230.92 C. AI-53856 Account Number Payer Amount S2755.01.000.0052.00 Sierra Title of Hidalgo County, Inc. $2,703.66 D. AI-53904 Account Number Payer Amount G0160.00.000.0001.00 Prince Sameer LTD $3,045.56 M1950.99.000.0005.A2 Porsche Financial Services $2,689.52 M2650.00.007.0005.06 Domain Development Corp $9,953.81 R4160.00.000.0001.00 Corelogic Commercial Real Estate $13,482.95 S2950.00.000.0327.80 Corelogic $3,679.68 S4040.00.000.0016.00 First American Title Company LLC $4,461.99 S5937.99.000.0016.00 Milkins Roofing Inc $2,957.97 T2100.00.221.0002.00 Law Office of Ciro Ochoa Jr Trust Account $4,393.68 T2100.00.221.0002.00 Law Office of Ciro Ochoa Jr Trust Account $3,954.13 W2300.00.024.0010.00 Rialto Capital Servicing $48,016.55 7. Membership Dues: A. AI-53963 District Clerk (1100): Requesting approval to pay the following 2016 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2016 Texas District Court Alliance (TDCA) $50.00 (req. 295203) 2) 2016 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 295186) B. AI-53937 398th District Court (1100): Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Criminal Court Coordinator, in the amount of $75.00 (REQ #295637) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. 8. Headstart: A. AI-53743 Approval of Special Services Monthly Report: February 2016 B. AI-53742 Approval of Tx. Department of Agriculture Meals and Snacks Monthly Report: February 2016 C. AI-53741 Approval of Children's Applications Monthly Report for 2015-2016 D. AI-53740 Approval of Financial Report: February 2016 9. Auditor's Office: A. AI-53811 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 10. Budget & Management: A. AI-53942 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2016 in the amount of $75,538.19 and requesting approval of wire transfer. B. AI-53948 2016 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency. C. AI-53768 1. Approval of reimbursement in the amount of $1,007,044.70 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/12/16 to 03/25/16. 03/12-18/16 $ 560,842.59 03/19-25/16 $ 446,202.11 TOTAL $1,007,044.70 2. Approval of wire transfer to cover claims paid. D. AI-53897 Approval of payment for the Santa Cruz Irrigation District No. 15 for delinquent flat rate assessment fees for years 2016 in the amount of $3,103.24, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-54036 Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 10,495.01) as submitted by project engineer, L&G Engineering for Project:“Construction of Parking Lot at San Carlos CRC & Sunflower Park" for Hidalgo County Precinct No. 4, in connection to "on call" GEO Tech & CMT Services Agreement# C-15-301-09-15. B. AI-54024 Requesting approval of Supplemental Agreement No. 1 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services needed for project furtherance with an estimated cost increase of $203,636.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd-Jackson Rd.). C. AI-54013 1. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $903.91 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016; 2. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $4,313.96 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016. D. AI-54009 Approval of Payment Application No. 2 submitted by Texas Cordia Construction, LLC, in the amount of $81,830.48, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Imrpovements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc. E. AI-54007 Approval of Payment Application No. 1 submitted by Texas Cordia Construction, LLC, in the amount of $103,747.28, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc. F. AI-54004 Acceptance and approval of payment of Invoice # FEB 16-8 in the amount of $10,822.50 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-14-308-09-09- PO# 721465 and Work Authorization No. 1 Spanish Palms project. G. AI-54002 1. Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of 2/28/16. 2. Approval of Payment Application No. 4 (Retainage Release) submitted by 2GS, LLC, in the amount of $15,031.90, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineer & Management Consulting, LLC. H. AI-53962 Approval of Application for Payment No. 1 in the amount of $100,694.25 for 2GS, LLC, contracted vendor for Tijerina Estates Subdivision (Pct. 1) as submitted by project engineer Hidalgo County Drainage District No. 1(C-CAP-15-332-12-01). I. AI-53934 Approval to exercise the County's option to extend the additional one (1) year term with the vendors listed below [under the same rates, terms and conditions] for the purposes of "Rental and/or Purchase of Industrial Uniforms" for Hidalgo County, commencing, 04/30/2016, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. 1. UNIFIRST HOLDING COMPANY 2. MODEL LAUNDRY 3. G & K SERVICES, INC. J. AI-53933 Approval to exercise the County's option to extend the one (1) year term with [Dr. Justin Cerelli] and Four Paws Animal Hospital, [permitted per agreement under the same rates, terms and conditions] for the purposes of providing "Veterinary Services" for the Hidalgo County Sheriff's Office, commencing 04/30/2016. K. AI-53926 Approval of payment for Invoice #20162674 in the amount of $3,502.41 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project. L. AI-53923 Requesting authority to exercise the one (1) year extension [ provided in contract #E-15-215-06-02] for “Bulk Gasoline On-Off Highway Diesel Products” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 18, 2016 through June 17, 2017. M. AI-53900 Authority to exercise the one (1) year extension option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 2. Rio Valley Pipe, LLC (C-15-013A-04-28) 4. ACT Pipe & Supply, Inc. (C-15-013C-04-28); with all subject to compliance with HB1295 &/or HB23 when and if applicable. N. AI-53872 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Bottle Water Services" - RFB No.: 2016-133-00-00-FAZ. Including the re-advertisement of project in the event No Bid responses are received and/or are rejected and project is still required. O. AI-53721 Health Department: Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh MPC8002SP #416627 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition 294237 in the amount of $452.53/month-equipment, 20,000 b/w impressions at $116.00 and 2,000 color impressions at $91.40 with a total of $659.93/month, effective upon delivery of equipment. P. AI-53886 Approval to exercise the fourth (4th) [of multiple options possible] extensions as provided in contract #C-12-040-05-22 for “Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2016 through May 25, 2017. Q. AI-53895 Acceptance & approval of “Certificate of Completion” reflecting the date of January 28, 2016 by 2GS, LLC contracted vendor for Delta West Subdivision–Pct. 1 as submitted through project engineer ,TEDSI Infrastructure Group Inc. (C-CAP- 15-196-07-21) although part of supporting documentation for Payment No. 3 - Retainage Release (AI# 53871 CC on 3-22-16). R. AI-53843 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Security Guard Services" RFB: 2016-075-SMA including the re-advertising of project in the event no bids are received and/or are rejected and project is still required. S. AI-53576 Acceptance and approval to exercise the County's option to extend the First (1st) of two (2) one (1) year renewal option with same rates, terms and conditions for "Professional Physician Services for Sheriff's Office with Marin Garza M.D. (C-14-009-04-22).
Tax Refunds: AI-53908 Account Number Payer Amount L1770.01.000.0022.00 Wells Fargo Home Mortgage $2,602.00 M7003.01.000.0060.00 Bank of America $5,289.23 W0100.00.016.0006.02 Cealka Family Investments LLC $4,901.50
Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 1. HD Supply Waters (C-15-013-04-28) 3. Pecan Construction, LLC dba Royal Ready Mix (C-15-013B-04-28)
County Judge's Office: A. AI-54031 Resolution in honor of County Court at Law #2 bailiff and interpreter Hector Diaz upon his retirement after 26 years of service.
Precinct #4 - Comm. Palacios: A. AI-53881 Proclamation in Honor of the Robert Vela Basketball Team
County Judge's Office: B. AI-53879 Proclamation Declaring April as Child Abuse Awareness and Prevention Month in Hidalgo County C. AI-53954 Proclamation in honor of Head Start's "Week of the Young Child" Celebration
Head Start Program: A. AI-53745 Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids for Air Conditioning Maintenance and Repair Services B. AI-53746 Discussion/Approval to Award Land Space (as attached hereto) for Sealed Bids on Lease of Land Space for the Following Area: a. Land Space – Mission RFQ#:2016-001-02-26 C. AI-53747 Discussion/Approval of Revised Priority Rankings for Enrollment for Program Year 2016-2017 D. AI-53748 Discussion/Approval of the Hidalgo County Head Start Program Self-Assessment Report E. AI-53749 Presentation of the Blue Ribbon Centers F. AI-53750 Discussion/Approval of Plan for Monte Alto H/S Center G. AI-53751 Discussion/Approval of Plan for Disposition of Granjeno Building H. AI-53752 Discussion/Approval of Plan for Mission I H/S Center I. AI-53753 Week of the Young Child Festivities Theme: Our Hero Stories Books Come Alive Dates: Monday, April 11, 2016 - Thursday, April 14, 2016 Time: 9:45 am - 1:30 p.m. Place: Jose "Pepe" Salinas Memorial Civic Center 1011 West Kelly Pharr, Texas
Human Resources: A. AI-53982 Precinct 1- Sanitation (1100) /Parks (1100) /CRC (1100) /Administration (1100) / Road Maintenance (1200): 1. Discussion, consideration, and approval to change titles to various positions as listed in Attachment A, effective next full pay period. 2. Approval to revise the salary schedule(s) in accordance with Commissioners Court action. B. AI-53997 PCT 3 Road Maintenance (1200)/PCT 3 BCAP (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-005 123-019 0005 0001 Assistant Field Operations Director $57,925.00 $6,453.00 $0.00 $0.00 Create 123-005 0102 Equipment Operator II $0.00 $32,000.00 2. Approval to revise the salary schedule in accordance with Commissioner's Court action. C. AI-53931 Tax Office - Scofflaw Program (1100)/Tax Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel action, effective next full pay period: Action Slot# Dept/Program Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Salary Adjustment (Decrease) 0003 140-004 Scofflaw Compliance Specialist $40,000.00 $38,500.00 Add Auto Allowance $0.00 $1,500.00 Salary/ Add Auto Allowance 0139 140-001 Deputy Clerk III $36,453.00 $0.00 $36,453.00 $1,500.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI-54001 Requesting approval of the Agreement between The University of Texas Rio Grande Valley (College of Health Affairs) and Hidalgo County. The purpose of the Agreement is to improve Primary Health Care access to families of the Rio Grande Valley. B. AI-53989 Discussion and action on updating Commissioner's Court regarding potential arboviral (mosquito) response in the event of an outbreak due to increased mosquito activity. C. AI-53949 1. Requesting consideration and approval to terminate the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at San Antonio pursuant to section V., Termination clause in the Agreement. 2. Requesting consideration and approval granting authority to Eduardo Olivarez, Chief Administrative Officer, to sign and send termination notice. D. AI-53953 Requesting approval to accept the CPS/HAZARDS grant contract amendment #2016-001134-01 in the amount of $574,166.00. The purpose of the amendment is to amend certain contractual language as set forth in the contract. E. Health Care Funding District: 1. AI-54020 A. Discussion, consideration and approval to draw down funds for Demonstration Year 5 UC Payments in the amount to be determined by HHSC instructions on 4/1/16 from the Local Provider Participation Fund (LPPF) with a settlement date of 4/8/16. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions on 4/1/16. C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions on 4/1/16. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
County Judge's Office: D. AI-54022 Order approving Amended and Restated Interlocal Agreement (as to McAllen TIRZ Number One) E. AI-54025 Authorization to submit letter to TxDot regarding the closure of Closner Blvd. within the Courthouse Square.
District Attorney's Office: A. AI-53932 DA-Border Prosecution Unit Grant (BPU) (1281): Approval of Resolution for the Border Prosecution Unit Grant to designate County Judge as the grantee's authorized official and to sign documents
Sheriff's Office: A. AI-53969 Authorization and approval to submit a State Administrative Agency Extension Request Form in reference to Operation Stonegarden FY 2014 and authorization for County Judge, as authorized official, to sign required document. B. AI-53956 1. Approval of Certification of Revenues, as certified by the County Auditor, for the 2016 L.E.O.S.E. allocation payment of $40,364.38 received from the State Comptroller of Public Accounts. 2. Approval of Budget Amendment to appropriate the 2016 L.E.O.S.E. Allocation in the amount of $40,364.38.
Fire Marshal's Office: A. AI-53840 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1.) City of Alamo 2.) City of Alton 3.) City of Elsa 4.) City of La Joya 5.) City of Linn-San Manuel 6.) City of McAllen 7.) City of Monte Alto 8.) City of Weslaco
Community Service Agency: A. AI-54034 Discussion, consideration and grant possible authorization to accept recommendation from the Hidalgo County Community Service Agency Advisory Board to adopt the following changes to the Comprehensive Energy Assistance Program (CEAP) service delivery plan: 1. Adopt a 2:3 payment service delivery model 2. Accept only Household Crisis Component (HCC) Applications on Friday's beginning April 8, 2016 3. Cease pre-screening CEAP applications for groups requesting this service effective immediately 4. Limiting the number of CEAP - Utility Assistance Component- in-house applications to twenty per day. B. AI-53882 Requesting approval of the PY 2015 Community Services Block Grant Program Contract amendment (Contract # 61160002386) with authority to designate Jaime Longoria, Executive Director of Community Service Agency to electronically sign the contract.
Urban County: A. AI-53996 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of Precinct No. 2 is requesting authority to purchase fire station equipment (small brush truck) for the City of Hidalgo Fire Department. Purchase will be made from Neel Fire Protection Apparatus, Inc. (contract # 491-15) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase including delivery is $90,761.00 (quote attached) utilizing UCP FY’s 26 & 27 (2013 & 2014) Fire Station/Equipment line items and City of Hidalgo funds. B. AI-53971 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Construction Manager Services Agreement with LeFevre Engineering and Management Consulting, LLC utilizing the General Land office (GLO) funds Contract No. 12-406-000-6453/DRS210068. The Amendment will extend the contract for an additional 12 months and increase the contract amount by $179,680.00 and will include additional scope of services for the Delta Area Connector/East Lateral Project for Phase I, II & III. C. AI-53970 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Mercedes is requesting authority to purchase picnic tables for Saladino and Goza Parks. Purchase will be made from Park Place Recreation Designs, Inc. (contract # 423-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase including shipping is $2,880.00, utilizing FY 28 (2015) City of Mercedes Parks, Recreational Facility and City of Mercedes funds. D. AI-53968 Urban County Program on behalf of the City of La Villa is requesting approval of Amendment No. 1 to the professional engineering services contract with Dannenbaum Engineering Company – McAllen LLC. The amendment will increase the professional service contract amount from $57,500.00 to $62,458.66 for a total increase of $4,958.66, utilizing FY 26 (2013) La Villa - Water/Sewer Improvements funds. E. AI-53967 Approval of Resolution for designation and authorizing bonded signatories for the Texas Department of Housing and Community Affairs (TDHCA) office of Colonia Initiative (OCI) for the 2016 Self-Help Center (SHC) Program Funds. F. AI-53964 Approval of resolution authorizing Hidalgo County Urban County Program (UCP) to submit a proposal for a Self-Help Center (SHC) Application to the Texas Department of Housing and Community Affairs (TDHCA) Office of Colonia initiative (OCI) in the amount not to exceed $1,000,000 and authorizing the County Judge to act as the County’s Authorized Signatory in all matters pertaining to the County’s participation in the Texas Community Developments Block Grant Program, TDHCA – OCI 2016 SHC Program Fund Application. G. AI-53957 Urban County Program on behalf of City of La Joya is requesting authority to purchase portable radios, radio programming, control devices and an antenna through Hidalgo County’s membership and participation with Houston-Galveston –Area Council approved vendor The Cambridge Group, (HGAC Contract # RA05-15) in the amount of $19,515.12 (quote attached hereto). There are no shipping fees. City of La Joya UCP Year 28 (2015) Fire Station Equipment funds will be utilized.
Planning Department: A. AI-53890 1. Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for FM 681 ROW CSJ: 0862-01-046 2. Final Approval a. Alejandra Gonzalez Subdivision – Pct. 1 (Alejandra Gonzalez) (Baseline Road & Mile 12 North Road).
Precinct #2 - Comm. Cantu: A. AI-54021 Pct 2 Various R&B Accounts (1200): Approval of 2016 appropriation of funds from the R&B unreserved fund balance for Various Pct 2 R&B Accounts in the amount of $2,400,000.00 to fund project & operating expenditures.
Budget & Management: A. AI-53910 TXDOT Precinct No. 4: Discussion, consideration, acceptance and approval of Advance Funding Agreement (AFA) - Amendment #1 between Hidalgo County and Texas Department of Transportation for 10th Street Extension from SH 107 to FM 1925 (CSJ: 0921-02-300) with authority for the County Judge to sign all required documentation. B. Budget Appropriations: 1. AI-54029 Justice Court Tech (1242): Approval of 2016 appropriation of funds in the amount of $332,001.56 to fund the purchase of equipment. 2. AI-53979 New Courthouse (1100): a. Approval to undesignate the amount of $4,000,000.00 in the year 2016 for expenditures related to the New Courthouse. b. Approval of 2016 appropriation of funds in the amount of $4,000,000.00 to fund anticipated expenditures. C. Interfund transfers: 1. AI-53976 Elections Department (1100): Approval of 2016 interfund transfer from Election Warehouse Project (1301) to the Elections Department (1100) in the amount of $11,569.39 to fund the construction of the warehouse canopy.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-53876 Approval of Interlocal Agreement between Hidalgo County (all elected offices, departments, programs and/or agencies through all funding sources) and Brazos Valley Council of Governments (BVCOG) with the purpose of participating in the cooperative purchasing services of the Purchasing Solutions Alliance (PSA) as an additional procurement resource including authority for County Judge to execute document. B. Hidalgo County 1. AI-53981 Recommendation and action for HCCC to exercise the thirty (30) day written notice of termination [pursuant to page 4 of 8, #14] of Contract #C-16-012-01-26 with AllWorld Language Consultants, Inc. for awarded "Sign Language Interpreting Services for Hearing Impaired (Non-Courtroom and Courtroom) - Hidalgo County - (AS NEEDED BASIS) as Vendor has not [to date] provided requested services as detailed in specifications. 2. AI-53889 Acceptance of a rebate check from Office Depot (TCPN 2015 rebate ) in the amount of $221.47. 3. AI-54019 Authority to publish advertising to solicit for the establishment of a "Pre-qualified Pool" of providers using the previously approved procurement packets with the selection and engagement protocols established by Hidalgo County on an "as needed basis" for: Review Appraisers, as no responses were received. C. Executive Officer 1. AI-53944 Presentation of a claim by vendor E R Paint Shop for the reimbursement of sales taxes paid on parts purchased for the repair of a vehicle from the Safety Division under Executive Office in the amount of $387.79. D. Pct. 1 1. AI-53978 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services. B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Street & Drainage Improvements Projects for: 1). Mile 14 1/2 N. (Mile 6 W - Mile 4 W) 2). Mile 11 North from 1015 to Mile 1 West Evaluator Aranda & Associates Quintanilla Headley & Associates Rio Delta Engineering Score 93 89 86 Ranking C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Street & Drainage Improvement Project for: 1) Mile 14 1/2 N. (Mile 6 W - Mile 4 W) 2) Mile 11 North from 1015 to Mile 1 West 2. AI-53998 Approval of Work Authorization No. 1 in connection to Contract #C-15-320-10-13 with LeFevre Engineering & Management Consulting, Inc. in the amount of $218,505.00 for the provision of professional engineering services for the "Goolie Road Street & Drainage Improvements" project as identified in the work authorization document. 3. AI-53977 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services. B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Nittler Road (Hwy 88- FM 493)and Mile 9 North (FM 491- Mile 3 East). Engineering TEDSI Infrastructure Group R.E. Garcia & Associates Rio Delta Engineering Score 100 89 87 Ranking C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Nittler Road from (Hwy 88- FM 493)and Mile 9 North (FM 491- Mile 3 East). E. Pct. 2 1. AI-54026 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis). L&G CONSULTING ENGINEERS, INC. MILLENNIUM ENGINEERS GROUP TERRACON CONSULTANTS, INC. EVALUATOR NO.1 98 96 94 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 2. AI-53760 a. Approval of a clarification to L&G Consulting Engineers, Inc., Contract No. C-16-131-03-07 and Work Authorization No. 1, to correct the project name from Pct 2 Boys & Girls Club Facility Project to Pct 2 Community Resource Center Youth Facility Project; b. Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of MAS Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 3. AI-54028 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for for Pct. 2 "ON CALL". HINOJOSA ENGINEERING, INC. JAVIER HINOJOSA ENGINEERING L&G CONSULTING ENGINEERS, INC. EVALUATOR NO. 1 97 95 98 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 2 "ON CALL". F. Pct. 4 1. AI-53782 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(6) any land; B. Requesting approval of a Lease Agreement with LPJ Family Limited Partnership for the purposes of "Citizens Collection Station in the San Manuel Area" for Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable] and legal's review and approval. 2. AI-53986 A. Recommendation by project engineer LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, Gomez Paving, LLC, dba South Texas Paving of Mission, TX, in the total amount of $150,900.00 for project -Hidalgo County Precinct No. 4 -"Construction of Parking Lot at San Carlos CRC and Sunflower Park -RFB No. 2016-115-03-30-MSS." subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Jesus "Jesse" Ozuna, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 3. AI-53939 Requesting authority to advertise with approval of RFB plans and specifications developed by, Mr. Raul Sesin, P. E., HCDD#1, for: Hidalgo County Precinct No. 4 -"Mile 17 1/2 Road Paving and Drainage Improvements"-RFB No. 2016-120-04-27-MSS. G. IT Department: 1. AI-54018 Acceptance and approval of an Amendment to the Amended and Restated Implementation Plan Phase 1 and Phase 2 between Tyler Technologies, Inc. and Hidalgo County to reallocate implementation hours. H. Health & Human Services Dept. 1. AI-53943 A. Requesting exemptions from competitive procurement requirements under Tx Local Government Code, Chapter/Section, 262.024 (a)(2)&(4), to protect the health and safety of the residents of the county and a professional service; B. Acceptance and approval of a short term 120 day contract with Dr. Eduardo Candanosa, MD for the provision of Physician Services (TB Clients) for the Hidalgo County's Department of Health and Human Services and subject to compliance with HC insurance requirements and HB1295 &/or HB23 when and if applicable prior to the commencement of services. I. District Clerk 1. AI-53697 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the District Clerk's Office. J. Sheriff's Office 1. AI-53874 Requesting authority to purchase virtualization hardware and software equipment for the Sheriff's Office in the amount of $137,574.45 through our membership/participation with (DIR) Department of Information Systems through contract DIR-SDD-1951 thru requisition 294664. Purchase Order will be subject to 1295 and price verification compliance.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Executive Office: B. AI-54015 Discussion and appropriate action regarding the Open Forum agenda item placement order and related policies and procedures as applicable. C. AI-53951 Recognition by Hidalgo County Commissioners Court of property with improvements [located in Pct. #3] through Final Judgment and Warranty Deed as a County-owned asset [with detailed judgment, deed, legal description and assessed value by Hidalgo County Appraisal District] through noted supporting documentation. D. AI-53873 Facilities Management: Acceptance of rebate check from Home Depot in the amount of $919.59 for the period of 1-1-15 thru 12-31-15 E. AI-54041 Facilities Management: Requesting authority for County Judge to sign the Request for Inspection Form from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following buildings: 1. Hidalgo County Courthouse Annex Expansion (modulars) 2. Hidalgo County Courthouse Annex Additions (modulars) 3. Hidalgo County Pct. 1 Constable Office F. AI-53994 Facilities Management: Approval of credit application and agreement with SiteOne Landscape Supply in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents G. AI-53984 Request to use the courthouse open forum grounds for the National Day of Prayer Event to be held on May 5, 2016 from 8:00am - 8:00 pm. H. AI-54039 Requesting permission by Paragon Promotionz to host their 4th Annual Car Show Fundraiser Event at the courthouse square parking lot on April 17, 2016 from 2:00pm to 8:00pm. Proceeds for this event will be donated to RGV Families & Friends of Murdered Children, Inc. to help crime victims I. AI-53960 Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor: Morrison Healthcare Invoice, Date 02-29-2016, Invoice No. S1965400513 in the amount of $210.93
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-53958 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53972 Claim of David Villanueva E. AI-53974 Claim of Cesar Mansanarez F. AI-53927 Hidalgo County v. Joyce Wiesehan G. AI-53929 Claim of Anabel Martinez & Juliana Martinez H. AI-53916 Claim of Manuel Saenz, Jr. I. AI-53991 Cause No. J-192-14-K In the Matter of J.M.B. A Child J. AI-53913 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) 23. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-53959 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53973 Claim of David Villanueva E. AI-53975 Claim of Cesar Mansanarez F. AI-53928 Hidalgo County v. Joyce Wiesehan G. AI-53930 Claim of Anabel Martinez & Juliana Martinez H. AI-53917 Claim of Manuel Saenz, Jr. I. AI-53992 Cause No. J-192-14-K In the Matter of J.M.B. A Child J. AI-53914 Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as: Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross) Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross) Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross) Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross) Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross) Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross) 27. Adjourn