1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Discussion and action on tax resale bids received on the properties (see attached list). B. Discussion and action on Resolution for tax resale bid properties. 7. Requesting Approval of Interlocal Cooperation Agreement with the City of Edinburg as it relates to Edinburg Stub located North of Freddy Gonzalez Street between Raul Longoria Rd and Doolittle Road, adjacent to City 's Municipal Park. 8. Requesting Approval of Right of Entry and Hold Harmless Agreement with the City of Edinburg for Jackson Property: Tract 2 - A track of land containing 6.31 acres out of the South 10.28 acres of the North 32.28 acres of Lot 16, Section 268, Texas Mexican Railway Company's Survey, being the West 170.0 feet of the South 301.6 feet of the North 946.9 feet and the East 1295.0 feet of the South 170.0 feet of the North 946.9 feet of Lot 16, Section 268 of which 0.08 of an acre is being used as existing right of way leaving 6.23 acres net. 9. Requesting approval of Supplemental Agreement No. 1 for Agreement Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at HCDD1 Yard with Halff Associates, Inc. Extension of Agreement to December 31, 2016; no cost associated with this Supplemental. 10. Requesting approval of Supplemental Agreement No. 4 for Agreement Mission Inlet Re-certification Project with L & G Engineering;. Extension of Agreement to April 9, 2021; no cost associated with this Supplemental. 11. 2012 Bonds Budget 375-Weirs 1. Request approval of Certificate of Substantial Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. 2. Request approval of Certificate of Construction Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. 3. Request approval to issue payment for Application for Payment No. 3-Retainage Release in the amount of $24,349.98 to Foremost Paving, Inc. related to Contract No. HCDD1-14-032-02-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. PO#626788 12. 2013 BOND SERIES A.) Requesting approval of Work Authorization No. 24 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for Mercedes Lateral Flood Pump Project. B.) Requesting approval of Work Authorization No. 25 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for South Mercedes Drain Flood Pump Project. C.) Requesting approval of Work Authorization No. 26 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates Construction Inspection Services for East Donna Drain Flood Pump Project. 13. 2013 BOND SERIES A.) Requesting approval of Work Authorization No. 21 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $12,300. 00; as it relates to PS&E for Adams & Black Outfall Project. B.) Requesting approval of Work Authorization No. 22 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $18,600.00; as it relates to Analysis of Proposed Outfall and Receiving Ditch for Adams & Black Outfall Project. C.) Requesting approval of Work Authorization No. 23 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $2,900.00; as it relates Field Survey, Revised Parcel Sketches and Field Notes for Adams & Black Outfall Project. 14. Requesting approval of Work Authorization No. 5 for Agreement Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project with L&G Consulting Engineers, Inc. In the amount of $20,033.64 as it relates to Engineering Services required to generate FEMA mitigation grant applications 15. Requesting approval to surplus approximately 582,135 Cubic Yards of Fill Dirt from J-09 Project Located North of Monte Cristo Between Wallace Rd. and North Main Drain approximately 1/4 Mile East of Jackson Rd. Attempt was made to sale dirt through RFB No. HCDD1-16-007-03-23A Sale or Exchange, Removal and Hauling of dirt was advertised for (3) weeks. No bids were received. 16. Request approval to issue payment to Jose De Jesus Martinez Aldaña in the amount of $90.00 related to Incident Report No. 16-01-22-1130 dated 01-22-2016 for the replacement of one front passenger window. 17. Requesting approval to purchase (1) Doosan DX530LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $420,648.00; includes BuyBoard Fee. 18. Requesting approval to purchase the following from Caldwell Country Ford through the District's membership with BuyBoard Contract No. 430-13. Total amount of $342,191.00; includes BuyBoard Fee. A.) (7) 2016 Ford F-250 4x4 - Regular Cab B.) (1) 2016 Ford F-350 4x4 - Crew Cab C.) (1) 2016 Ford F-250 4x4 - Crew Cab D.) (1) 2016 Ford F-450 4x4 - Regular Cab with Mechanic Service Body 19. Requesting approval to purchase (1) 2015 John Deere 75G Excavator from Doggett John Deere through the District's membership with BuyBoard Contract No. 424-13. In the amount of $86,093; includes Extended Warranty Full Machine 4000 hrs / 60 months. 20. Requesting approval to purchase (3) New Holland TS6-130 Tier 4 Tractors with 30' Maverick Boom Mower from Alamo Industrial through the District's membership with BuyBoard Contract 447-14. In the amount of $489,051.00. 21. Requesting approval to enter into a 36 Month Lease with RICOH through the District's membership with State of Texas DIR Contract No. DIR-TSO-3041; for the following: A.) (1) Ricoh MPC8002 Copier - $818.83 per month B.) (1) Ricoh MPC8002 Copier - $557.04 per month C.) (1) Ricoh MPC4503 Copier - $285.48 per month D.) (1) Ricoh MPC4503 Copier - $306.18 per month Price includes Equipment, Delivery, Installation, Operator Training, Maintenance, Toner, Staples and Service. (Subject to HB1295) 22. Requesting approval of the following from Verizon through District's membership with State of Texas DIR Contract No. SDD-1779: Equipment Description/Cost Plan Description Rate Mifi Card / $0.00 4G Mobile Broadband Unlimited $37.99 per month 23. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 24. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 25. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 26. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 27. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Pct 2 Parks (1100) B. 2016 - Pct 2 Administration (1200) C. 2016 - Pct. 4 Rd. Maint (1200) D. 2016 - J.P. Pct. 4 Pl. 2 (1100) E. 2016 - 398TH DC (1100) F. 2016 - 430TH DC (1100) G. 2016 - 275TH DC (1100) H. 2016 - 139th District Court (1100) I. 2016 - County Court at Law #8 (1100) J. 2016 - County Court #1 - (1100) K. 2016 - Texas A&M AgriLife Extension Service - (1100) L. 2016 - Human Resources (1100) M. 2016 - Health & Human Services Dept. / IMM (1293) N. 2016 - Health & Human Services Dept. / ID (1293) O. 2016 - Sheriff's Investigation HB65 (1227) P. 2016 - DA CCP59 (1223) Q. 2016 - County Treasurer (1100) R. 2016 - Purchasing (1100) S. 2016 - Public Affairs (1100) T. 2016 - Tax Office (1100) U. 2016 - CPS-OT-UNIQUE (1293) V. 2016 - Pct. 1 Road Maint. (1200) W. 2016 - Pct 2 CRC San Juan (1100) X. 2016 - Pct #3 Parks (1100) Y. 2016 - Pct #3 Sanitation (1100) Z. 2016 - Pct. 4 Parks (1100) AA. 2016 - Pct. 4 Sanitation (1100) BB. 2016 - Constable Pct. 1 (1100) CC. 2016 - Environmental Compliance (1100) DD. 2016 - H.D. Adm (1293) EE. 2016 - 139TH District Court (1100) FF. 2016 - DBM - Budget Division (1100) GG. 2016 - 430th District Court (1100) HH. 2016 - Sheriff's Office (1100) 3. 2016 Interdepartmental transfers: A. Pct. 1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to program (112) in the amount of $3,000.00. B. TXDOT-Pct 1 M6W(US83-SH107) (1315): Approval of 2016 interdepartmental transfer from TXDOT-Pct 1 FM493(US281-BUS83) to TXDOT Pct 1 M6W(US83-SH107) in the amount of $2,452.50 to fund anticipated expenditures. C. Pct. #4 (1100): Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00 D. PCT 4 CANTON RD (1200): Approval of 2016 interdepartmental transfer from Rd. Maint. (program 007) to Canton Road (program 165) in the amount of $14,447.60. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. County Treasurer: A. Approval of Hidalgo County Monthly Investment Report for December 2015. 6. Monthly Fee Reports: A. District Clerk: Fee Report for the Month of February 2016 - $656,133.87 B. District Attorney's Office Check Fraud Fees Monthly Report - February 2016 7. Executive Office: A. Approval of 457 plan hardship withdrawal requests for Employee #153206 & #089761 B. Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: San Patricio Subdivision a). Victoria Road- From the centerline of Walker Road go North 50 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline. b). Victoria Road- From the centerline of Walker Road go North 260 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. c). Victoria Road- From the centerline of Walker Road go North 540 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline. d). Victoria Road- From the centerline of Walker Road go North 770 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. e). Victoria Road - From centerline of Walker Road go North 1,010 feet, will bore Victoria Road from East to West with a 16" casing for an 8" PVC waterline. f). Victoria Road- From the centerline of Walker Road go North 1,120 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. 8. Tax Refunds: A. Account Number Payer Amount L3190.00.001.0009.00 Citimortgage $7,309.04 M2240.99.000.0001.85 Solara Hospital Harlingen $4,830.28 M4011.04.000.0014.00 Mid Valley Industrial Park LLC $2,500.82 S2950.00.000.0458.11 Lone Star National Bank $2,543.22 9. Membership Dues: B. Public Defender's (1100): Requesting approval to pay membership dues to Texas Criminal Defense Lawyers Association for the following Assistant Public Defenders: Lawrence Esparza, Public Defender IV, Gina Vela, Public Defender II, Christina L. Conway, Public Defender II, and Michael Parson, Public Defender II, in the amount of $60.00 each (Requisition #294935, in the total amount $240.00), with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor. C. County Clerk (1100): Requesting approval to pay the 2016 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $350.00 for the following individuals, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Arturo Guajardo, Jr. - County Clerk - $50.00 Annette Muñiz - Chief Deputy - $50.00 Noe Lopez - Office Manager - $50.00 Juan Perez - Collections Supervisor - $50.00 Jason Rohr - Collections Analyst - $50.00 Sylvia Gallegos - Collections Enforcement Officer - $50.00 Sylvia Reyes - Collections Enforcement Officer - $50.00 Total Amount $350.00 D. Sheriffs Dept (1100): Requesting approval of requisition #294941 for 2016 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Sgt. Francisco Mora)in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor. E. District Attorney (1100): Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon - Vargas, in the total amount of $60.00 (Requisition #294247), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. F. Sheriff's Dept. (1100): Requesting approval #293960 for payment of 2016 membership dues for Javier Solis and K9 Dick, Juan Moreno and K9 Endy, Armando Pena and K9 Henri, Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Zar, Jesse Trantham and K9 Vyttig and Isidro Perez and K9 Bobbi in the amount of $30.00 per team, with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. 10. Auditor's Office: A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2016 in the amount of $50,797.24 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $1,037,598.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/27/16 to 03/11/16. 02/27-29/16 $ 110,512.75 03/01-04/16 $ 447,082.45 03/05-11/16 $ 480,003.44 TOTAL $1,037,598.64 2. Approval of wire transfer to cover claims paid. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 1. Approval of Application for Payment No. 1 in the amount of ($ 219,208.70) for L2GS, LLC, contracted vendor for "Heidelberg Subdivision" for Precinct No. 1 as (submitted by project Engineer LeFEVRE ENGINEERING & MANAGEMENT CONSULTING, LLC) in connection to contract # (C-CAP-15-257-10-06). 2. Approval of Application for Payment No. 1 in the amount of ($ 16,078.50) for 2GS, LLC, contracted vendor for "Havana Lomas Subdivision No. 5" for Precinct No. 1 as (submitted by project Engineer JAVIER HINOJOSA ENGINEERING) in connection to (C-CAP-15-360-01-05). 3. Approval of Application for Payment No. 3 (Retainage Release) in the amount of ($ 20,363.11) for 2GS, LLC, contracted vendor for "Road and Drainage Construction for Delta West Subdivision" for Precinct No. 1 as (submitted by project engineer, TEDSI Infrastructure Group, Inc.) in connection to (C-CAP-15-196-07-21). C. Treasurer's Office: Requesting authority to enter into (3) new 36-month (capital) leases for a Xerox Copiers through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043/expires 6/16/19] through the following requisitions; Req #292573 WC3655 with trade in serial #VMA 565480 in the amount of $99.38, 292584 WC3655 in the amount of $99.38 and trade in VMA 565480 & 292592 WC7970 in the amount of $ 254.76/month-equipment and maintenance effective upon approval, delivery & installation. D. Requesting clarification/correction to "Amount Due" ONLY indicated under AI-53655 [CC 03-07-16] Payment Application No. 3 submitted by 2GS, LLC, for Spanish Palms Subdivision as TO REFLECT THE CORRECT AMOUNT DUE OF $178,618.53. F. 1. Approve request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $853.69 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016; 2. Approval of request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $4,074.30 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016. G. 1. Ratification of fully executed Change Order No. 10 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E. 2. Ratification of fully executed Change Order No. 11 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E. H. 1. Acceptance & approval of Invoice No. 1301 in the amount of $6,090.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement"; 2. Acceptance & approval of Invoice No. 1309 in the amount of $3,300.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement"; I. 1. Requesting clarification/correction to (AI-53323-CC-02/16/16) to Professional Services Agreement #C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering to correct [Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and NOT Hidalgo County Precinct No. 3, in connection to (job specific) Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct No. 4. 2. Requesting clarification/correction to (AI-52355-CC-12/01/15) WA#2 [Exhibit D-1-Estimated Fee Schedule and Man hour Breakdown] in connection to Agreement#C-13-178-08-20 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for (job specific) Project: FM 2220 (Ware Road) Project Limits: from Mile 3 North (FM 1924) to Mile 5 North (FM 676) located within Hidalgo County Precinct No. 4. J. Pct. #4 - Project Invoices: Approval of, including but not limited to: 1. Request for payment of Invoice# 11325497 for $40,822.00 submitted by L&G Engineering for the 10th Street Extension Project WA# 2 (PO# 700265); 2. Request for payment of Invoice# 11325498 for $123,183.00 submitted by L&G Engineering for the FM 2220 (Ware Road) Project (PO# 736559); 3. Request for payment of Invoice# 11325500 for $40,016.11 submitted by L&G Engineering for the Overpass at SH 107 & Schunior St. Project (PO# 735290). K. Approval of the following items for Texas Cordia Construction LLC for the Pct. 2 Sioux Road improvements project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-209-07-21 including, but not limited to: 1. Acceptance of Certificate of Completion, reflecting the date of February 26, 2016; 2. Application for Final Payment in the amount of $10,878.26; 3. Application for Release of Retainage in the the amount of $23,307.08. L. Approval of Payment Application No. 10 in the amount of $109,739.70 submitted by IOC Company, LLC, awarded contractor for Precinct No.3's, " Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. M. 1. Approval of the sixty (60) day grace period extension as provided under E-15-122-03-17 with David Max Castro for the provision of "Registered Pharmacist Services", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. 2. Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - Health & Human Services Department - "Registered Pharmacist Services" RFP 2016-076-YZV including the re-advertising of project in the event no Proposals are received and/or are rejected and project is still required "subject to insurance compliance by vendor". N. Acceptance and approval to exercise the County's option to extend the additional (final) year of Contract #C-14-016-05-20 to RFB No: 2014-016-03-19-CGA, under the same rates, terms and conditions with UniFirst Holdings, Inc. for the provision of "Mats, Dust Mops and Shop Towels-Hidalgo County. O. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No.2 - " Hauling Services for all Road Materials" -RFB No.: 2016-079-00-00-SGS. Including the re-advertising of project in the event No Bids responses are received and/or are rejected and project is still required. P. Acceptance and approval to exercise the County's option to extend the first (1st) year [of multiple term extensions] allowed in Contract #C-15-029-06-02 to RFB No: 2015-029-05-06-SMA, under the same rates, terms and conditions with E.A. Stone, d/b/a Gulf Data Products for the provision of the "General Printing Services and Related Supplies". Q. Acceptance and approval to exercise the County's option to extend the 2nd (final) year of the two (2)-one (1) year term as allowed in Contract #E-15-140-03-31 (Original Contract #C-14-012-05-20 to RFB No: 2014-012-03-19-CGA) under the same rates, terms and conditions with Pavement Markings, Inc. for the provision of "Striping/Markings of County Roads, County Parking Lots, & Misc. County Owned Sites". R. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Tax Assessor/Collector Office-"Printing and Mailing 2016 & 2017 Tax Statements" - RFB No. 2016-059-00-00-SGS. Including the re-advertising of project in the event No Bids, responses are received and/or are rejected and project is still required. S. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County-"Maintenance & Repairs for Elevators Located in County owned Buildings" RFB No.: 2016-074-SMA including the re-advertising of project in the event no Bids are received and/or are rejected and project is still required. T. Sheriff's Office: 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government code and Sec. 262.024 (9)c: One (1) 2011 f11-5200 Ford Crown VIC [Victoria] police interceptor model vehicles for the total amount of $7,000.00 thru requisition 294050; 2. Authority for Purchasing Department to issue a purchase order and County Treasurer's office to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review. U. Clarification only on AI#53216 (CC on 02/03/16) more specifically on "Revised "Exhibit D" of Supplemental No. 1 to Work Authorization No. 2 under Contract #C-15-319-09-15 with Millennium Engineers Group to reflect correct contract number identified on exhibit. V. The Hidalgo County Human Resource Department is requesting authorization to remove assets listed in Exhibit A from their County inventory, [as further detailed in attached supporting documentation]. W. Approval of the sixty [60] day grace period as provided under Contract #E-15-124A-03-17 [Original Contract #C-13-018A-04-30] with Frontera Materials, Inc. for the provision of "Flexible Base Material (Crushed Caliche)-Hidalgo County", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. X. Tax Office: 1. Requesting authority to enter into an annual software maintenance agreement through our membership/participation with Purchasing Association of Cooperative Entities (PACE) #P00147 awarded vendor CASO Document Management, and execute required software maintenance agreement, through requisition #293899 in the amount of $8,910.00. 2. To include the signing of required documents by Co. Judge or CC Member, effective upon approval. Y. Requesting approval to: Add and/or Delete Fuel Card Users: 1. Environmental Compliance Dept. - Add Fuel Card Users 2. Constable Pct No. 1 - Add Fuel Card User 3. Constable Pct No. 4 - Delete Fuel Card User 4. Adult Probation - Add Fuel Card User
Elections Department: Requesting approval to pay the 2016 renewal Election Center Blue membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-TSO-3041 through assigned Requisition #293065 in the amount of $174.70/month-equipment, B/W Service Impressions @ $69.00/month and Color Impressions @ $175.48 with a total of $419.18/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval and subject to compliance with HB1295 and/or HB23 when and if applicable.
Open Forum
AI-53550 Presentation to Commissioners Court by South Texas Independent School District in appreciation of their service and support to the school community
Pct. #4 (1100): Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00
Open Forum
County Judge's Office: A. AI-53829 Proclamation in support of Colorectal Cancer Awareness Month. B. AI-53544 Discussion and approval of Amendments to the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County MPO Transportation Policy Committee on February 18, 2016.
District Attorney's Office: A. AI-53693 DA's Office- Border Prosecution Grant/BPU (1281): Approval to apply for the FY 2016-2017 Border Prosecution Unit Grant. B. AI-53691 District Attorney's Office - LEOSE (1220): 1.) Approval of certification of revenues by the County Auditor for the 2016 LEOSE allocation of the District Attorney's Office in the amount of $968.43. 2.) Approval of Budget Amendment to appropriate the 2016 LEOSE allocation from the State Comptroller in the amount of $968.43.
County Courts at Law: A. AI-53841 County Court #1: Approval to reimburse Albert Cortez, Bailiff, the amount of $50.00 for surety bond paid by employee, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Constables: A. AI-53723 Constable Pct. 1 LEOSE (1220): 1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office. 2. Approval of 2016 appropriation of funds for the Constable Pct. 1 - LEOSE (1220) in the amount of $1,584.76. B. AI-53733 Constable Pct.1 Office - LBSP FY17 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official. C. AI-53695 Constable Pct.3 Office - LBSP FY17 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
Sheriff's Office: A. AI-53803 Operation Stonegarden (1284): Authorization and approval to de-obligate $20,000.00 of Weslaco Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. B. AI-53802 Operation Stonegarden (1284): Authorization and approval to de-obligate $6,000.00 of Hidalgo County Constable PCT. 3 Operation Stonegarden 2014 mileage funds to allocate to Hidalgo County Sheriff's Office (HCSO). C. AI-53722 Authorization and Approval to apply for the FY2016 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. D. AI-53765 1. Authorization and Approval of Memorandum of Agreement between Tropical Texas Behavioral Health and the Hidalgo County Sheriff's Office to establish a mental health peer support re-entry program for HCSO inmates. 2. Authorization for Hidalgo County Sheriff to sign agreement. E. AI-53781 Pursuant to Hidalgo County Cellular Telephone Policy (Sprint HGAC CW-10-14),presentation for consideration, acceptance and approval of Cellular Phone Request form (Business Fusion Pooled Data Plan) for the following: Approval for requisition #294997 for 211 Business Fusion 3GB Pooled Data Plan Cards @ $30.00 per device.
B. AI-53790 Introduction of Hidalgo County Fire Marshal Homero Garza C. AI-53568 1. Delinquent Tax Collection Report for the period of October 1, 2015 through December 31, 2015 2. Discussion and action on tax resale bids received on the properties described: (see attached list) 3. Discussion and action on Order for tax resale bid properties. D. AI-53629 County Wide Insurance (1100): 1. Approval to accept the quote for the increase of accident insurance coverage for 100 additional volunteers from Montalvo Insurance Agency (for 2016) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted. 2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $469.00 for accident insurance coverage for 100 additional volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor. E. AI-53787 Approval to accept Money Order from Rose E. Vargas in the amount of $475.00 to settle auto claim accident with County vehicle. (Precinct 4)
Human Resources: A. AI-53808 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Dept. / Program Slot No. Position Title Current Budgeted Salary/ Allowance Proposed Position Title Proposed Budgeted Salary/ Allowance Add Clothing Allowance 280-001 0194 Deputy Sheriff Step I $0.00 - $500.00 Delete / Remove Clothing Allowance 280-001 0006 Captain $68,959.00 - $0.00 $500.00 $0.00 Salary Adjustment/ Increase 280-001 0034 Crime Scene Specialist Supervisor $49,593.00 - $51,093.00 Salary Adjustment/ Increase 280-001 0042 Crime Scene Specialist $47,527.00 - $49,027.00 Salary Adjustment/ Increase 280-001 0043 Crime Scene Specialist $47,527.00 - $49,027.00 Salary Adjustment/ Increase 280-001 0044 Crime Scene Specialist $47,527.00 - $49,027.00 Reclassification 280-001 0379 Technician IV $39,369.00 Systems Network Administrator $49,369.00 Create / Add Clothing Allowance 280-001 0423 - $0.00 Sergeant Step I $48,780.00 $0.00 $500.00 3. Approval of intradepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action. B. AI-53805 Constable Precinct #3 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions: Action Dept./ Program Slot # Position Title Budgeted Salary Delete 293-001 0014 Administrative Assistant I <$24,810.00> Create 293-001 0024 Administrative Assistant II $28,940.00 3. Approval of interdepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. AI-53757 Requesting approval to submit renewal grant application for the CPS/HAZARDS program for FY 17 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2016 through June 30, 2017. This grant requires a ten percent local funding match. B. AI-53763 Requesting consideration and approval of the Interlocal Cooperation Agreements Between The County of Hidalgo and the following school districts. The purpose of the Agreements is Public Health Preparedness and Response. 1. Donna Independent School District 2. Edcouch / Elsa Independent School District 3. Edinburg Independent School District 4. Hidalgo Independent School District 5. La Joya Independent School District 6. La Villa Independent School District 7. McAllen Independent School District 8. Mercedes Independent School District 9. Mission Independent School District 10. Monte Alto Independent School District 11. Progreso Independent School District 12. Pharr-San Juan-Alamo Independent School District 13. Sharyland Independent School District 14. Weslaco Independent School District 15. Valley View Independent School District C. AI-53727 Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to serve as member of the Preparedness Coordinating Council for a term to end December 2021. D. AI-53728 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $137,290.20. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement. 2. Requesting approval to appropriate the MAC budget in the amount of $137,290.20. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. AI-53712 Approval to send signed letter from Hidalgo County to HHSC regarding Knapp Medical Center.
Emergency Management: A. AI-53799 Discussion and action for the adoption of a Resolution of the Hidalgo County Hazard Mitigation Action Plan, March 2016.
Community Service Agency: A. AI-53754 1. Discussion and possible action to authorize the Hidalgo County Community Service Agency to enter into a memorandum of understading (MOU) with the Texas Department of Health and Human Services Commission regarding Online Community Based Application Assistance Services. 2. Authorization to designate Jaime R. Longoria to electronically sign the MOU on behalf of the County of Hidalgo.
Urban County: A. AI-53839 1. Hold a Public Hearing to consider public comments for Urban County Program’s (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan. The proposed substantial amendment will delete an activity, add activities, transfer funds, change funding sources, change goal outcome indicators, change quantities and change units of measure within UCP’s three plans (Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan). 2. Requesting approval of a substantial amendment to Urban County Program’s Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan. B. AI-53836 Approval of Proclamation declaring March 28th - April 2nd as CDBG Week. C. AI-53837 Approval of a Proclamation declaring April 2016 Fair Housing Month D. AI-53785 Subject to compliance with HB 1295, when and if applicable, The Urban County Program on behalf of the City of Granjeno is requesting consideration and action to award and enter in into a construction contract with JCON Construction, LLC in the amount of $328,800.00. UCP Funds in Years 27 & 28 (2014 & 2015) Parks, Recreational Facility Improvement line items will be utilized. E. AI-53851 Requesting authority to enter into a 36-Month new (capital) lease for two digital copiers, Ricoh MPC4503 and Ricoh MP5054SP, through our membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE Ricoh USA contract DIR-TSO-3041 in the amount of 883.24/month effective upon delivery/installation and subject to HB-1295 compliance, when and if applicable. The lease payment includes service plan with consumable for the two copiers. F. AI-53838 1. Urban County Program is requesting approval of Change Order No. 3 to a construction contract with Saenz Brothers Construction, LLC for a City of La Villa - Waste Water Improvements Project. The Change Order will increase the construction contract amount by $116,231.70 for a total construction contract amount of $699,231.70 utilizing FY 26 (2013) La Villa Water/Sewer Improvements funds. 2. Consideration and approval to authorize the UCP Director to sign this Change Order.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Auditor's Office: A. AI-53710 Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2016" to the Department of State Health Services, and authorize County Judge to execute the report.
Planning Department: A. AI-53794 1. Preliminary Approval with Variance Request a. Alma Casandra Estates Subdivision- Pct. 1 (Reynaldo Robles) (Victoria Road & Mile 10 North Road) 2. Preliminary Approval a. Huisache Acres No. 13 Subdivision- Pct. 1 (RHTJ Properties) (Trenton Road & Dillon Road) b. Hacienda San Roman Ph. 1 Subdivision- Pct. 4 (Jack McClleland) (Alamo Road & Mile 17 North Road) c. Vaquero Estates Ph. IV Subdivision- Pct. 1 (Beto Salinas) (FM 1015 & Mile 11 North Road) 3. Final Approval a. RSBR FM 1423 Subdivision- Pct. 1 (Claudia E. Trevino) (Val Verde Road & Earling Road) b. Huisache Acres No. 11 Subdivision- Pct. 4 (Rick D. Harbison) (Mile 12 ½ North Road & Val Verde Road) c. Triple G Ranch Subdivision- Pct. 4 (Jose Pablo Garza) (Mile 8 North Road & Shary Road) d. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road) 4. Reimbursements of Financial Guarantee a. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 b. Los Novillos Subdivision- Pct. 4 c. California Apartments Subdivision- Pct. 3
Budget & Management: A. AI-53764 Discussion, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation. 1. Precinct #1 - PA-06-TX-4223-PW-01362 2. Precinct #4 - PA-06-TX-4223-PW-00953 - PA-06-TX-4223-PW-00988 - PA-06-TX-4223-PW-00991 - PA-06-TX-4223-PW-01138 B. AI-53793 1115 Waiver (1100): Approval to undesignate the amount of $12,005.15 in the year 2015 from the 1115 Waiver Assigned Fund Balance. C. Budget Appropriations: 1. AI-53792 Special Revenue & Internal Service Funds: Approval of 2016 appropriation of funds to fund various PO rollovers. 2. AI-53791 Prenatal FY 15 (1293): A. Approval of certification of revenues as certified by the County Auditor for program income generated from the Title V - Prenatal Services FY15 grant program. B. Approval of 2015 appropriation of funds in the amount of $174.70. D. Interfund transfers: 1. AI-53810 TXDOT - Pct 1 M6W(US83-SH107) (1315): Approval of 2016 interfund transfer from various CO2015A-Pct 1 projects (1347) to Pct 1-M6W(US83-SH107) (1315) in the amount of $1,547,547.50 to fund WA#3 and other anticipated expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-53807 A. Clarification of [CC 03-07-16] nominated firms selected from approved pools of Surveyor & Engineer [w/Civil discipline] to decide the following: Nominated/selected 7 firms: 1. S&B Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE]; 2. Dannenbaum Engineering: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 3. Halff & Associates: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 4. TEDSI Infrastructure: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 5. Quintanilla, Headley & Associates: ON BOTH SURVEYOR & CIVIL ENGINEER POOLS [W/CIVIL DISCIPLINE]; 6. South Texas Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [WCIVIL DISCIPLINE]; 7. L & G Engineers: NOT ON SURVEY POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE]; a. Proceed to score/grade all 7 firms for Civil Engineering Services; b. Proceed to score/grade only the 4 firms on Surveyor Pool; c. Other options/combinations as CC may decide; B. Acceptance and approval of the final negotiated letter of engagement with the Hon. David D. Peden [payden], Porter/Hedges, LLP, in connection with legal consulting services for the all aspects for the design and construction of a New Hidalgo County Courthouse and as detailed in the document contained herein [as authorized for negotiations by HCCC on 0307-16] and subject to compliance with HB1295, HB23 [if & when applicable] including HC insurance requirements as evidenced by correspondence to law firm attached here; C. Discussion and action [if applicable] on the scheduling of a "Workshop" with the option of presentations by firms [if opted by HCCC] for the evaluation/scoring of the Architectural, Geo-technical/Construction Materials Testing Firms; 2. AI-53761 Presentation of bids received for the purposes of award and approval of contract document to vendor submitting the lowest and best bid [meeting all specifications and/or requirements as attached hereto] for: Hidalgo County - "Construction Building Materials & Related Supplies" - RFB No: 2016-036-03-09-HGO with an effective date of 03-28-16. 3. AI-53704 Acceptance and approval of Amendment to Contract #C-15-053-03-17, [E-16-094-02-16 effective March 17, 2016] with Anrige, Inc.,dba, A Clean Portoco, to include Exhibit B-1 which reflects that Company is offering a discount on weekly awarded rate of $75 to $18.75 for four (4) consecutive weeks of rental per unit. B. Pct. 1 1. AI-53830 Hidalgo County Precinct No. 1 is requesting acceptance and approval of Supplemental No. 4 and Work Authorization No. 3 defined and as submitted by TEDSI Infrastrucutre Group, Inc. amid the on-going Contract #C-08-227-02-09 as follows: A. Supplemental No. 4 to add services as additional scope of work to Mile 6W as indicated in Exhibit "B1" of the supplemental document and serviced pursuant to the following request of Work Authorization No. 3; B. Work Authorization No. 3 in the estimated cost of $1,515,115.00 for the provision of the additional services (amid Supplemental No. 4) thru this work authorization request for Mile 6W from Mile 9 North to Mile 11 North subject to action of the aforemention by Commissioners Court. 2. AI-53699 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Colonia Noreste Paving and Drainage Improvements project: Engineering TEDSI Infrastructure Group Quintanilla, Headley and Associates, Inc Javier Hinojosa Engineering Score 100 95 92 Ranking C. Authority for the Purchasing Department to negotiate a professional contract commencing with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Colonia Noreste Paving and Drainage Improvements project. 3. AI-53833 A. Approval of Certificate of Substantial Completion as submitted by 2GS, LLC reflecting the date of 2/26/16; B. Approve Request for Payment-Application No. 8 in the amount of $257,215.21 as submitted by 2GS, LLC- Contract# C-14-362-10-28-PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E. C. Pct. 2 1. AI-53862 Presentation of vendor submitting the lowest and best bid [detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced through Purchase Order] one (1) Used 2007 Caterpillar Asphalt Wheel Paver from Big D Tractor Company, LLC DBA Frontera Equip/Blue Cat Rentals priced at $165,500 less 20% discount for a total purchase price of $132,400 for RFB No.: 2016-056-03-16-MEG. 2. AI-53868 Presentation of vendor submitting the lowest and best bid [as detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced by Purchase Order] one (1) Used 2002 Rosco/Maximizer Asphalt Distributor from Big D Tractor Company, LLC DBA Frontera Equipment/Blue Cat Rentals priced at $109,500 less 20% discount for a total purchase price of $87,600 RFB No.: 2016-057-03-16-MEG. D. Pct. 3 1. AI-53798 Approval of Change Order No. 1 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting a credit in the amount of $27,919.13 for a new contract amount of $ 1,541,604.58 from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document. E. Pct. 4 1. AI-53827 Requesting authority to advertise with approval of RFB plans and specifications developed by project Architect, Mata Garcia Architects, LLP, for: Hidalgo County Precinct No. 4 -"Landscape/Structural and Irrigation Construction for the San Carlos Community Resource Center Project"-RFB No. 2016-145-04-13-MSS. 2. AI-53861 Requesting approval of a professional architectural "on call" services agreement with MATA-GARCIA ARCHITECTS, LLP for the purposes of: Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the [forms of an AIA Agreement] and as selected for negotiations through County's protocol under the "POOL" of Architects, subject to compliance with [HB1295 & HB23 & Modified CIQ if and when applicable]. 3. AI-53683 A. Requesting approval of Supplemental Agreement No. 1 to Professional Engineering Services Agreement#C-15-110-03-31 with L&G Consulting Engineering, Inc. for the purposes of [extending the term to expire on March 29, 2019 as allowed and stated under Article 3.1 and Article 8, in order to complete to scope of services] for "Job Specific" Project:"FM 1925 (from 1,500 feet West of 10th Street to McColl Road) located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 in connection to "on call" Professional Services Agreement# C-14-378-11-18 with Dos Logistics, Inc. for the purposes of [amending “Exhibit C-1-Work Schedule-Part 5-Period of Service, to include sufficient time needed for the additional services to be provided] for Project: "Advanced Development Services for Precinct 4 Flood Recovery Project” located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. F. IT Department: 1. AI-53549 Acceptance and approval of request by IT Department for the upgrading of the County's Official Website, the purchase of "CP Basic Redesign", including any future hardware, software, maintenance, technical supprot, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprises dba CivicPlus" (County's sole source vendor for the County's Website) for said purchase thru assigned requisition #293657 in the amount of $11,080.00 with authority for County Judge or Designee to execute said agreement. G. Sheriff's Office 1. AI-53819 Approve Request for Payment-Application No. 11 (RETAINAGE) in the amount of $298,150.00 from Central Air and Heating Service, Inc. [CAHS] awarded contractor for the, "Adult Detention Center and Law Enforcement Facility Roof and Air Condition Repair/Replacement, and as certified by project engineer, Chanin Engineering. C-14-047-01-20
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-53831 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53834 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County E. AI-53706 Claim of Shelia Pruitt F. AI-53734 Claim of Daniel Guzman G. AI-53783 Claim of Jose Rolando Gonzalez, Jr. 23. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-53832 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53835 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County E. AI-53707 Claim of Shelia Pruitt F. AI-53735 Claim of Daniel Guzman G. AI-53784 Claim of Jose Rolando Gonzalez, Jr. 27. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Discussion and action on tax resale bids received on the properties (see attached list). B. Discussion and action on Resolution for tax resale bid properties. 7. Requesting Approval of Interlocal Cooperation Agreement with the City of Edinburg as it relates to Edinburg Stub located North of Freddy Gonzalez Street between Raul Longoria Rd and Doolittle Road, adjacent to City 's Municipal Park. 8. Requesting Approval of Right of Entry and Hold Harmless Agreement with the City of Edinburg for Jackson Property: Tract 2 - A track of land containing 6.31 acres out of the South 10.28 acres of the North 32.28 acres of Lot 16, Section 268, Texas Mexican Railway Company's Survey, being the West 170.0 feet of the South 301.6 feet of the North 946.9 feet and the East 1295.0 feet of the South 170.0 feet of the North 946.9 feet of Lot 16, Section 268 of which 0.08 of an acre is being used as existing right of way leaving 6.23 acres net. 9. Requesting approval of Supplemental Agreement No. 1 for Agreement Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at HCDD1 Yard with Halff Associates, Inc. Extension of Agreement to December 31, 2016; no cost associated with this Supplemental. 10. Requesting approval of Supplemental Agreement No. 4 for Agreement Mission Inlet Re-certification Project with L & G Engineering;. Extension of Agreement to April 9, 2021; no cost associated with this Supplemental. 11. 2012 Bonds Budget 375-Weirs 1. Request approval of Certificate of Substantial Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. 2. Request approval of Certificate of Construction Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. 3. Request approval to issue payment for Application for Payment No. 3-Retainage Release in the amount of $24,349.98 to Foremost Paving, Inc. related to Contract No. HCDD1-14-032-02-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc. PO#626788 12. 2013 BOND SERIES A.) Requesting approval of Work Authorization No. 24 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for Mercedes Lateral Flood Pump Project. B.) Requesting approval of Work Authorization No. 25 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for South Mercedes Drain Flood Pump Project. C.) Requesting approval of Work Authorization No. 26 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates Construction Inspection Services for East Donna Drain Flood Pump Project. 13. 2013 BOND SERIES A.) Requesting approval of Work Authorization No. 21 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $12,300. 00; as it relates to PS&E for Adams & Black Outfall Project. B.) Requesting approval of Work Authorization No. 22 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $18,600.00; as it relates to Analysis of Proposed Outfall and Receiving Ditch for Adams & Black Outfall Project. C.) Requesting approval of Work Authorization No. 23 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $2,900.00; as it relates Field Survey, Revised Parcel Sketches and Field Notes for Adams & Black Outfall Project. 14. Requesting approval of Work Authorization No. 5 for Agreement Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project with L&G Consulting Engineers, Inc. In the amount of $20,033.64 as it relates to Engineering Services required to generate FEMA mitigation grant applications 15. Requesting approval to surplus approximately 582,135 Cubic Yards of Fill Dirt from J-09 Project Located North of Monte Cristo Between Wallace Rd. and North Main Drain approximately 1/4 Mile East of Jackson Rd. Attempt was made to sale dirt through RFB No. HCDD1-16-007-03-23A Sale or Exchange, Removal and Hauling of dirt was advertised for (3) weeks. No bids were received. 16. Request approval to issue payment to Jose De Jesus Martinez Aldaña in the amount of $90.00 related to Incident Report No. 16-01-22-1130 dated 01-22-2016 for the replacement of one front passenger window. 17. Requesting approval to purchase (1) Doosan DX530LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $420,648.00; includes BuyBoard Fee. 18. Requesting approval to purchase the following from Caldwell Country Ford through the District's membership with BuyBoard Contract No. 430-13. Total amount of $342,191.00; includes BuyBoard Fee. A.) (7) 2016 Ford F-250 4x4 - Regular Cab B.) (1) 2016 Ford F-350 4x4 - Crew Cab C.) (1) 2016 Ford F-250 4x4 - Crew Cab D.) (1) 2016 Ford F-450 4x4 - Regular Cab with Mechanic Service Body 19. Requesting approval to purchase (1) 2015 John Deere 75G Excavator from Doggett John Deere through the District's membership with BuyBoard Contract No. 424-13. In the amount of $86,093; includes Extended Warranty Full Machine 4000 hrs / 60 months. 20. Requesting approval to purchase (3) New Holland TS6-130 Tier 4 Tractors with 30' Maverick Boom Mower from Alamo Industrial through the District's membership with BuyBoard Contract 447-14. In the amount of $489,051.00. 21. Requesting approval to enter into a 36 Month Lease with RICOH through the District's membership with State of Texas DIR Contract No. DIR-TSO-3041; for the following: A.) (1) Ricoh MPC8002 Copier - $818.83 per month B.) (1) Ricoh MPC8002 Copier - $557.04 per month C.) (1) Ricoh MPC4503 Copier - $285.48 per month D.) (1) Ricoh MPC4503 Copier - $306.18 per month Price includes Equipment, Delivery, Installation, Operator Training, Maintenance, Toner, Staples and Service. (Subject to HB1295) 22. Requesting approval of the following from Verizon through District's membership with State of Texas DIR Contract No. SDD-1779: Equipment Description/Cost Plan Description Rate Mifi Card / $0.00 4G Mobile Broadband Unlimited $37.99 per month 23. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 24. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 25. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 26. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 27. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 2016 - Pct 2 Parks (1100) B. 2016 - Pct 2 Administration (1200) C. 2016 - Pct. 4 Rd. Maint (1200) D. 2016 - J.P. Pct. 4 Pl. 2 (1100) E. 2016 - 398TH DC (1100) F. 2016 - 430TH DC (1100) G. 2016 - 275TH DC (1100) H. 2016 - 139th District Court (1100) I. 2016 - County Court at Law #8 (1100) J. 2016 - County Court #1 - (1100) K. 2016 - Texas A&M AgriLife Extension Service - (1100) L. 2016 - Human Resources (1100) M. 2016 - Health & Human Services Dept. / IMM (1293) N. 2016 - Health & Human Services Dept. / ID (1293) O. 2016 - Sheriff's Investigation HB65 (1227) P. 2016 - DA CCP59 (1223) Q. 2016 - County Treasurer (1100) R. 2016 - Purchasing (1100) S. 2016 - Public Affairs (1100) T. 2016 - Tax Office (1100) U. 2016 - CPS-OT-UNIQUE (1293) V. 2016 - Pct. 1 Road Maint. (1200) W. 2016 - Pct 2 CRC San Juan (1100) X. 2016 - Pct #3 Parks (1100) Y. 2016 - Pct #3 Sanitation (1100) Z. 2016 - Pct. 4 Parks (1100) AA. 2016 - Pct. 4 Sanitation (1100) BB. 2016 - Constable Pct. 1 (1100) CC. 2016 - Environmental Compliance (1100) DD. 2016 - H.D. Adm (1293) EE. 2016 - 139TH District Court (1100) FF. 2016 - DBM - Budget Division (1100) GG. 2016 - 430th District Court (1100) HH. 2016 - Sheriff's Office (1100) 3. 2016 Interdepartmental transfers: A. Pct. 1 CO’s 2014 (1345): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to program (112) in the amount of $3,000.00. B. TXDOT-Pct 1 M6W(US83-SH107) (1315): Approval of 2016 interdepartmental transfer from TXDOT-Pct 1 FM493(US281-BUS83) to TXDOT Pct 1 M6W(US83-SH107) in the amount of $2,452.50 to fund anticipated expenditures. C. Pct. #4 (1100): Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00 D. PCT 4 CANTON RD (1200): Approval of 2016 interdepartmental transfer from Rd. Maint. (program 007) to Canton Road (program 165) in the amount of $14,447.60. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. County Treasurer: A. Approval of Hidalgo County Monthly Investment Report for December 2015. 6. Monthly Fee Reports: A. District Clerk: Fee Report for the Month of February 2016 - $656,133.87 B. District Attorney's Office Check Fraud Fees Monthly Report - February 2016 7. Executive Office: A. Approval of 457 plan hardship withdrawal requests for Employee #153206 & #089761 B. Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: San Patricio Subdivision a). Victoria Road- From the centerline of Walker Road go North 50 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline. b). Victoria Road- From the centerline of Walker Road go North 260 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. c). Victoria Road- From the centerline of Walker Road go North 540 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline. d). Victoria Road- From the centerline of Walker Road go North 770 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. e). Victoria Road - From centerline of Walker Road go North 1,010 feet, will bore Victoria Road from East to West with a 16" casing for an 8" PVC waterline. f). Victoria Road- From the centerline of Walker Road go North 1,120 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline. 8. Tax Refunds: A. Account Number Payer Amount L3190.00.001.0009.00 Citimortgage $7,309.04 M2240.99.000.0001.85 Solara Hospital Harlingen $4,830.28 M4011.04.000.0014.00 Mid Valley Industrial Park LLC $2,500.82 S2950.00.000.0458.11 Lone Star National Bank $2,543.22 9. Membership Dues: B. Public Defender's (1100): Requesting approval to pay membership dues to Texas Criminal Defense Lawyers Association for the following Assistant Public Defenders: Lawrence Esparza, Public Defender IV, Gina Vela, Public Defender II, Christina L. Conway, Public Defender II, and Michael Parson, Public Defender II, in the amount of $60.00 each (Requisition #294935, in the total amount $240.00), with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor. C. County Clerk (1100): Requesting approval to pay the 2016 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $350.00 for the following individuals, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Arturo Guajardo, Jr. - County Clerk - $50.00 Annette Muñiz - Chief Deputy - $50.00 Noe Lopez - Office Manager - $50.00 Juan Perez - Collections Supervisor - $50.00 Jason Rohr - Collections Analyst - $50.00 Sylvia Gallegos - Collections Enforcement Officer - $50.00 Sylvia Reyes - Collections Enforcement Officer - $50.00 Total Amount $350.00 D. Sheriffs Dept (1100): Requesting approval of requisition #294941 for 2016 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Sgt. Francisco Mora)in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor. E. District Attorney (1100): Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon - Vargas, in the total amount of $60.00 (Requisition #294247), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. F. Sheriff's Dept. (1100): Requesting approval #293960 for payment of 2016 membership dues for Javier Solis and K9 Dick, Juan Moreno and K9 Endy, Armando Pena and K9 Henri, Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Zar, Jesse Trantham and K9 Vyttig and Isidro Perez and K9 Bobbi in the amount of $30.00 per team, with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. 10. Auditor's Office: A. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2016 in the amount of $50,797.24 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $1,037,598.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/27/16 to 03/11/16. 02/27-29/16 $ 110,512.75 03/01-04/16 $ 447,082.45 03/05-11/16 $ 480,003.44 TOTAL $1,037,598.64 2. Approval of wire transfer to cover claims paid. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 1. Approval of Application for Payment No. 1 in the amount of ($ 219,208.70) for L2GS, LLC, contracted vendor for "Heidelberg Subdivision" for Precinct No. 1 as (submitted by project Engineer LeFEVRE ENGINEERING & MANAGEMENT CONSULTING, LLC) in connection to contract # (C-CAP-15-257-10-06). 2. Approval of Application for Payment No. 1 in the amount of ($ 16,078.50) for 2GS, LLC, contracted vendor for "Havana Lomas Subdivision No. 5" for Precinct No. 1 as (submitted by project Engineer JAVIER HINOJOSA ENGINEERING) in connection to (C-CAP-15-360-01-05). 3. Approval of Application for Payment No. 3 (Retainage Release) in the amount of ($ 20,363.11) for 2GS, LLC, contracted vendor for "Road and Drainage Construction for Delta West Subdivision" for Precinct No. 1 as (submitted by project engineer, TEDSI Infrastructure Group, Inc.) in connection to (C-CAP-15-196-07-21). C. Treasurer's Office: Requesting authority to enter into (3) new 36-month (capital) leases for a Xerox Copiers through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043/expires 6/16/19] through the following requisitions; Req #292573 WC3655 with trade in serial #VMA 565480 in the amount of $99.38, 292584 WC3655 in the amount of $99.38 and trade in VMA 565480 & 292592 WC7970 in the amount of $ 254.76/month-equipment and maintenance effective upon approval, delivery & installation. D. Requesting clarification/correction to "Amount Due" ONLY indicated under AI-53655 [CC 03-07-16] Payment Application No. 3 submitted by 2GS, LLC, for Spanish Palms Subdivision as TO REFLECT THE CORRECT AMOUNT DUE OF $178,618.53. F. 1. Approve request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $853.69 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016; 2. Approval of request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $4,074.30 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016. G. 1. Ratification of fully executed Change Order No. 10 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E. 2. Ratification of fully executed Change Order No. 11 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E. H. 1. Acceptance & approval of Invoice No. 1301 in the amount of $6,090.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement"; 2. Acceptance & approval of Invoice No. 1309 in the amount of $3,300.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement"; I. 1. Requesting clarification/correction to (AI-53323-CC-02/16/16) to Professional Services Agreement #C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering to correct [Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and NOT Hidalgo County Precinct No. 3, in connection to (job specific) Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct No. 4. 2. Requesting clarification/correction to (AI-52355-CC-12/01/15) WA#2 [Exhibit D-1-Estimated Fee Schedule and Man hour Breakdown] in connection to Agreement#C-13-178-08-20 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for (job specific) Project: FM 2220 (Ware Road) Project Limits: from Mile 3 North (FM 1924) to Mile 5 North (FM 676) located within Hidalgo County Precinct No. 4. J. Pct. #4 - Project Invoices: Approval of, including but not limited to: 1. Request for payment of Invoice# 11325497 for $40,822.00 submitted by L&G Engineering for the 10th Street Extension Project WA# 2 (PO# 700265); 2. Request for payment of Invoice# 11325498 for $123,183.00 submitted by L&G Engineering for the FM 2220 (Ware Road) Project (PO# 736559); 3. Request for payment of Invoice# 11325500 for $40,016.11 submitted by L&G Engineering for the Overpass at SH 107 & Schunior St. Project (PO# 735290). K. Approval of the following items for Texas Cordia Construction LLC for the Pct. 2 Sioux Road improvements project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-209-07-21 including, but not limited to: 1. Acceptance of Certificate of Completion, reflecting the date of February 26, 2016; 2. Application for Final Payment in the amount of $10,878.26; 3. Application for Release of Retainage in the the amount of $23,307.08. L. Approval of Payment Application No. 10 in the amount of $109,739.70 submitted by IOC Company, LLC, awarded contractor for Precinct No.3's, " Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. M. 1. Approval of the sixty (60) day grace period extension as provided under E-15-122-03-17 with David Max Castro for the provision of "Registered Pharmacist Services", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. 2. Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - Health & Human Services Department - "Registered Pharmacist Services" RFP 2016-076-YZV including the re-advertising of project in the event no Proposals are received and/or are rejected and project is still required "subject to insurance compliance by vendor". N. Acceptance and approval to exercise the County's option to extend the additional (final) year of Contract #C-14-016-05-20 to RFB No: 2014-016-03-19-CGA, under the same rates, terms and conditions with UniFirst Holdings, Inc. for the provision of "Mats, Dust Mops and Shop Towels-Hidalgo County. O. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No.2 - " Hauling Services for all Road Materials" -RFB No.: 2016-079-00-00-SGS. Including the re-advertising of project in the event No Bids responses are received and/or are rejected and project is still required. P. Acceptance and approval to exercise the County's option to extend the first (1st) year [of multiple term extensions] allowed in Contract #C-15-029-06-02 to RFB No: 2015-029-05-06-SMA, under the same rates, terms and conditions with E.A. Stone, d/b/a Gulf Data Products for the provision of the "General Printing Services and Related Supplies". Q. Acceptance and approval to exercise the County's option to extend the 2nd (final) year of the two (2)-one (1) year term as allowed in Contract #E-15-140-03-31 (Original Contract #C-14-012-05-20 to RFB No: 2014-012-03-19-CGA) under the same rates, terms and conditions with Pavement Markings, Inc. for the provision of "Striping/Markings of County Roads, County Parking Lots, & Misc. County Owned Sites". R. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Tax Assessor/Collector Office-"Printing and Mailing 2016 & 2017 Tax Statements" - RFB No. 2016-059-00-00-SGS. Including the re-advertising of project in the event No Bids, responses are received and/or are rejected and project is still required. S. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County-"Maintenance & Repairs for Elevators Located in County owned Buildings" RFB No.: 2016-074-SMA including the re-advertising of project in the event no Bids are received and/or are rejected and project is still required. T. Sheriff's Office: 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government code and Sec. 262.024 (9)c: One (1) 2011 f11-5200 Ford Crown VIC [Victoria] police interceptor model vehicles for the total amount of $7,000.00 thru requisition 294050; 2. Authority for Purchasing Department to issue a purchase order and County Treasurer's office to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review. U. Clarification only on AI#53216 (CC on 02/03/16) more specifically on "Revised "Exhibit D" of Supplemental No. 1 to Work Authorization No. 2 under Contract #C-15-319-09-15 with Millennium Engineers Group to reflect correct contract number identified on exhibit. V. The Hidalgo County Human Resource Department is requesting authorization to remove assets listed in Exhibit A from their County inventory, [as further detailed in attached supporting documentation]. W. Approval of the sixty [60] day grace period as provided under Contract #E-15-124A-03-17 [Original Contract #C-13-018A-04-30] with Frontera Materials, Inc. for the provision of "Flexible Base Material (Crushed Caliche)-Hidalgo County", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. X. Tax Office: 1. Requesting authority to enter into an annual software maintenance agreement through our membership/participation with Purchasing Association of Cooperative Entities (PACE) #P00147 awarded vendor CASO Document Management, and execute required software maintenance agreement, through requisition #293899 in the amount of $8,910.00. 2. To include the signing of required documents by Co. Judge or CC Member, effective upon approval. Y. Requesting approval to: Add and/or Delete Fuel Card Users: 1. Environmental Compliance Dept. - Add Fuel Card Users 2. Constable Pct No. 1 - Add Fuel Card User 3. Constable Pct No. 4 - Delete Fuel Card User 4. Adult Probation - Add Fuel Card User
Elections Department: Requesting approval to pay the 2016 renewal Election Center Blue membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-TSO-3041 through assigned Requisition #293065 in the amount of $174.70/month-equipment, B/W Service Impressions @ $69.00/month and Color Impressions @ $175.48 with a total of $419.18/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval and subject to compliance with HB1295 and/or HB23 when and if applicable.
Open Forum
AI-53550 Presentation to Commissioners Court by South Texas Independent School District in appreciation of their service and support to the school community
Pct. #4 (1100): Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00
Open Forum
County Judge's Office: A. AI-53829 Proclamation in support of Colorectal Cancer Awareness Month. B. AI-53544 Discussion and approval of Amendments to the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County MPO Transportation Policy Committee on February 18, 2016.
District Attorney's Office: A. AI-53693 DA's Office- Border Prosecution Grant/BPU (1281): Approval to apply for the FY 2016-2017 Border Prosecution Unit Grant. B. AI-53691 District Attorney's Office - LEOSE (1220): 1.) Approval of certification of revenues by the County Auditor for the 2016 LEOSE allocation of the District Attorney's Office in the amount of $968.43. 2.) Approval of Budget Amendment to appropriate the 2016 LEOSE allocation from the State Comptroller in the amount of $968.43.
County Courts at Law: A. AI-53841 County Court #1: Approval to reimburse Albert Cortez, Bailiff, the amount of $50.00 for surety bond paid by employee, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Constables: A. AI-53723 Constable Pct. 1 LEOSE (1220): 1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office. 2. Approval of 2016 appropriation of funds for the Constable Pct. 1 - LEOSE (1220) in the amount of $1,584.76. B. AI-53733 Constable Pct.1 Office - LBSP FY17 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official. C. AI-53695 Constable Pct.3 Office - LBSP FY17 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
Sheriff's Office: A. AI-53803 Operation Stonegarden (1284): Authorization and approval to de-obligate $20,000.00 of Weslaco Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant. B. AI-53802 Operation Stonegarden (1284): Authorization and approval to de-obligate $6,000.00 of Hidalgo County Constable PCT. 3 Operation Stonegarden 2014 mileage funds to allocate to Hidalgo County Sheriff's Office (HCSO). C. AI-53722 Authorization and Approval to apply for the FY2016 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. D. AI-53765 1. Authorization and Approval of Memorandum of Agreement between Tropical Texas Behavioral Health and the Hidalgo County Sheriff's Office to establish a mental health peer support re-entry program for HCSO inmates. 2. Authorization for Hidalgo County Sheriff to sign agreement. E. AI-53781 Pursuant to Hidalgo County Cellular Telephone Policy (Sprint HGAC CW-10-14),presentation for consideration, acceptance and approval of Cellular Phone Request form (Business Fusion Pooled Data Plan) for the following: Approval for requisition #294997 for 211 Business Fusion 3GB Pooled Data Plan Cards @ $30.00 per device.
B. AI-53790 Introduction of Hidalgo County Fire Marshal Homero Garza C. AI-53568 1. Delinquent Tax Collection Report for the period of October 1, 2015 through December 31, 2015 2. Discussion and action on tax resale bids received on the properties described: (see attached list) 3. Discussion and action on Order for tax resale bid properties. D. AI-53629 County Wide Insurance (1100): 1. Approval to accept the quote for the increase of accident insurance coverage for 100 additional volunteers from Montalvo Insurance Agency (for 2016) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted. 2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $469.00 for accident insurance coverage for 100 additional volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor. E. AI-53787 Approval to accept Money Order from Rose E. Vargas in the amount of $475.00 to settle auto claim accident with County vehicle. (Precinct 4)
Human Resources: A. AI-53808 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Dept. / Program Slot No. Position Title Current Budgeted Salary/ Allowance Proposed Position Title Proposed Budgeted Salary/ Allowance Add Clothing Allowance 280-001 0194 Deputy Sheriff Step I $0.00 - $500.00 Delete / Remove Clothing Allowance 280-001 0006 Captain $68,959.00 - $0.00 $500.00 $0.00 Salary Adjustment/ Increase 280-001 0034 Crime Scene Specialist Supervisor $49,593.00 - $51,093.00 Salary Adjustment/ Increase 280-001 0042 Crime Scene Specialist $47,527.00 - $49,027.00 Salary Adjustment/ Increase 280-001 0043 Crime Scene Specialist $47,527.00 - $49,027.00 Salary Adjustment/ Increase 280-001 0044 Crime Scene Specialist $47,527.00 - $49,027.00 Reclassification 280-001 0379 Technician IV $39,369.00 Systems Network Administrator $49,369.00 Create / Add Clothing Allowance 280-001 0423 - $0.00 Sergeant Step I $48,780.00 $0.00 $500.00 3. Approval of intradepartmental transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action. B. AI-53805 Constable Precinct #3 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions: Action Dept./ Program Slot # Position Title Budgeted Salary Delete 293-001 0014 Administrative Assistant I <$24,810.00> Create 293-001 0024 Administrative Assistant II $28,940.00 3. Approval of interdepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. AI-53757 Requesting approval to submit renewal grant application for the CPS/HAZARDS program for FY 17 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2016 through June 30, 2017. This grant requires a ten percent local funding match. B. AI-53763 Requesting consideration and approval of the Interlocal Cooperation Agreements Between The County of Hidalgo and the following school districts. The purpose of the Agreements is Public Health Preparedness and Response. 1. Donna Independent School District 2. Edcouch / Elsa Independent School District 3. Edinburg Independent School District 4. Hidalgo Independent School District 5. La Joya Independent School District 6. La Villa Independent School District 7. McAllen Independent School District 8. Mercedes Independent School District 9. Mission Independent School District 10. Monte Alto Independent School District 11. Progreso Independent School District 12. Pharr-San Juan-Alamo Independent School District 13. Sharyland Independent School District 14. Weslaco Independent School District 15. Valley View Independent School District C. AI-53727 Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to serve as member of the Preparedness Coordinating Council for a term to end December 2021. D. AI-53728 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $137,290.20. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement. 2. Requesting approval to appropriate the MAC budget in the amount of $137,290.20. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. AI-53712 Approval to send signed letter from Hidalgo County to HHSC regarding Knapp Medical Center.
Emergency Management: A. AI-53799 Discussion and action for the adoption of a Resolution of the Hidalgo County Hazard Mitigation Action Plan, March 2016.
Community Service Agency: A. AI-53754 1. Discussion and possible action to authorize the Hidalgo County Community Service Agency to enter into a memorandum of understading (MOU) with the Texas Department of Health and Human Services Commission regarding Online Community Based Application Assistance Services. 2. Authorization to designate Jaime R. Longoria to electronically sign the MOU on behalf of the County of Hidalgo.
Urban County: A. AI-53839 1. Hold a Public Hearing to consider public comments for Urban County Program’s (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan. The proposed substantial amendment will delete an activity, add activities, transfer funds, change funding sources, change goal outcome indicators, change quantities and change units of measure within UCP’s three plans (Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan). 2. Requesting approval of a substantial amendment to Urban County Program’s Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan. B. AI-53836 Approval of Proclamation declaring March 28th - April 2nd as CDBG Week. C. AI-53837 Approval of a Proclamation declaring April 2016 Fair Housing Month D. AI-53785 Subject to compliance with HB 1295, when and if applicable, The Urban County Program on behalf of the City of Granjeno is requesting consideration and action to award and enter in into a construction contract with JCON Construction, LLC in the amount of $328,800.00. UCP Funds in Years 27 & 28 (2014 & 2015) Parks, Recreational Facility Improvement line items will be utilized. E. AI-53851 Requesting authority to enter into a 36-Month new (capital) lease for two digital copiers, Ricoh MPC4503 and Ricoh MP5054SP, through our membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE Ricoh USA contract DIR-TSO-3041 in the amount of 883.24/month effective upon delivery/installation and subject to HB-1295 compliance, when and if applicable. The lease payment includes service plan with consumable for the two copiers. F. AI-53838 1. Urban County Program is requesting approval of Change Order No. 3 to a construction contract with Saenz Brothers Construction, LLC for a City of La Villa - Waste Water Improvements Project. The Change Order will increase the construction contract amount by $116,231.70 for a total construction contract amount of $699,231.70 utilizing FY 26 (2013) La Villa Water/Sewer Improvements funds. 2. Consideration and approval to authorize the UCP Director to sign this Change Order.
Elections Administration: A. Discussion and/or action, including but not limited to Elections updates
Auditor's Office: A. AI-53710 Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2016" to the Department of State Health Services, and authorize County Judge to execute the report.
Planning Department: A. AI-53794 1. Preliminary Approval with Variance Request a. Alma Casandra Estates Subdivision- Pct. 1 (Reynaldo Robles) (Victoria Road & Mile 10 North Road) 2. Preliminary Approval a. Huisache Acres No. 13 Subdivision- Pct. 1 (RHTJ Properties) (Trenton Road & Dillon Road) b. Hacienda San Roman Ph. 1 Subdivision- Pct. 4 (Jack McClleland) (Alamo Road & Mile 17 North Road) c. Vaquero Estates Ph. IV Subdivision- Pct. 1 (Beto Salinas) (FM 1015 & Mile 11 North Road) 3. Final Approval a. RSBR FM 1423 Subdivision- Pct. 1 (Claudia E. Trevino) (Val Verde Road & Earling Road) b. Huisache Acres No. 11 Subdivision- Pct. 4 (Rick D. Harbison) (Mile 12 ½ North Road & Val Verde Road) c. Triple G Ranch Subdivision- Pct. 4 (Jose Pablo Garza) (Mile 8 North Road & Shary Road) d. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road) 4. Reimbursements of Financial Guarantee a. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 b. Los Novillos Subdivision- Pct. 4 c. California Apartments Subdivision- Pct. 3
Budget & Management: A. AI-53764 Discussion, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation. 1. Precinct #1 - PA-06-TX-4223-PW-01362 2. Precinct #4 - PA-06-TX-4223-PW-00953 - PA-06-TX-4223-PW-00988 - PA-06-TX-4223-PW-00991 - PA-06-TX-4223-PW-01138 B. AI-53793 1115 Waiver (1100): Approval to undesignate the amount of $12,005.15 in the year 2015 from the 1115 Waiver Assigned Fund Balance. C. Budget Appropriations: 1. AI-53792 Special Revenue & Internal Service Funds: Approval of 2016 appropriation of funds to fund various PO rollovers. 2. AI-53791 Prenatal FY 15 (1293): A. Approval of certification of revenues as certified by the County Auditor for program income generated from the Title V - Prenatal Services FY15 grant program. B. Approval of 2015 appropriation of funds in the amount of $174.70. D. Interfund transfers: 1. AI-53810 TXDOT - Pct 1 M6W(US83-SH107) (1315): Approval of 2016 interfund transfer from various CO2015A-Pct 1 projects (1347) to Pct 1-M6W(US83-SH107) (1315) in the amount of $1,547,547.50 to fund WA#3 and other anticipated expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-53807 A. Clarification of [CC 03-07-16] nominated firms selected from approved pools of Surveyor & Engineer [w/Civil discipline] to decide the following: Nominated/selected 7 firms: 1. S&B Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE]; 2. Dannenbaum Engineering: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 3. Halff & Associates: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 4. TEDSI Infrastructure: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE]; 5. Quintanilla, Headley & Associates: ON BOTH SURVEYOR & CIVIL ENGINEER POOLS [W/CIVIL DISCIPLINE]; 6. South Texas Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [WCIVIL DISCIPLINE]; 7. L & G Engineers: NOT ON SURVEY POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE]; a. Proceed to score/grade all 7 firms for Civil Engineering Services; b. Proceed to score/grade only the 4 firms on Surveyor Pool; c. Other options/combinations as CC may decide; B. Acceptance and approval of the final negotiated letter of engagement with the Hon. David D. Peden [payden], Porter/Hedges, LLP, in connection with legal consulting services for the all aspects for the design and construction of a New Hidalgo County Courthouse and as detailed in the document contained herein [as authorized for negotiations by HCCC on 0307-16] and subject to compliance with HB1295, HB23 [if & when applicable] including HC insurance requirements as evidenced by correspondence to law firm attached here; C. Discussion and action [if applicable] on the scheduling of a "Workshop" with the option of presentations by firms [if opted by HCCC] for the evaluation/scoring of the Architectural, Geo-technical/Construction Materials Testing Firms; 2. AI-53761 Presentation of bids received for the purposes of award and approval of contract document to vendor submitting the lowest and best bid [meeting all specifications and/or requirements as attached hereto] for: Hidalgo County - "Construction Building Materials & Related Supplies" - RFB No: 2016-036-03-09-HGO with an effective date of 03-28-16. 3. AI-53704 Acceptance and approval of Amendment to Contract #C-15-053-03-17, [E-16-094-02-16 effective March 17, 2016] with Anrige, Inc.,dba, A Clean Portoco, to include Exhibit B-1 which reflects that Company is offering a discount on weekly awarded rate of $75 to $18.75 for four (4) consecutive weeks of rental per unit. B. Pct. 1 1. AI-53830 Hidalgo County Precinct No. 1 is requesting acceptance and approval of Supplemental No. 4 and Work Authorization No. 3 defined and as submitted by TEDSI Infrastrucutre Group, Inc. amid the on-going Contract #C-08-227-02-09 as follows: A. Supplemental No. 4 to add services as additional scope of work to Mile 6W as indicated in Exhibit "B1" of the supplemental document and serviced pursuant to the following request of Work Authorization No. 3; B. Work Authorization No. 3 in the estimated cost of $1,515,115.00 for the provision of the additional services (amid Supplemental No. 4) thru this work authorization request for Mile 6W from Mile 9 North to Mile 11 North subject to action of the aforemention by Commissioners Court. 2. AI-53699 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Pct No.1 Colonia Noreste Paving and Drainage Improvements project: Engineering TEDSI Infrastructure Group Quintanilla, Headley and Associates, Inc Javier Hinojosa Engineering Score 100 95 92 Ranking C. Authority for the Purchasing Department to negotiate a professional contract commencing with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Colonia Noreste Paving and Drainage Improvements project. 3. AI-53833 A. Approval of Certificate of Substantial Completion as submitted by 2GS, LLC reflecting the date of 2/26/16; B. Approve Request for Payment-Application No. 8 in the amount of $257,215.21 as submitted by 2GS, LLC- Contract# C-14-362-10-28-PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E. C. Pct. 2 1. AI-53862 Presentation of vendor submitting the lowest and best bid [detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced through Purchase Order] one (1) Used 2007 Caterpillar Asphalt Wheel Paver from Big D Tractor Company, LLC DBA Frontera Equip/Blue Cat Rentals priced at $165,500 less 20% discount for a total purchase price of $132,400 for RFB No.: 2016-056-03-16-MEG. 2. AI-53868 Presentation of vendor submitting the lowest and best bid [as detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced by Purchase Order] one (1) Used 2002 Rosco/Maximizer Asphalt Distributor from Big D Tractor Company, LLC DBA Frontera Equipment/Blue Cat Rentals priced at $109,500 less 20% discount for a total purchase price of $87,600 RFB No.: 2016-057-03-16-MEG. D. Pct. 3 1. AI-53798 Approval of Change Order No. 1 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting a credit in the amount of $27,919.13 for a new contract amount of $ 1,541,604.58 from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document. E. Pct. 4 1. AI-53827 Requesting authority to advertise with approval of RFB plans and specifications developed by project Architect, Mata Garcia Architects, LLP, for: Hidalgo County Precinct No. 4 -"Landscape/Structural and Irrigation Construction for the San Carlos Community Resource Center Project"-RFB No. 2016-145-04-13-MSS. 2. AI-53861 Requesting approval of a professional architectural "on call" services agreement with MATA-GARCIA ARCHITECTS, LLP for the purposes of: Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the [forms of an AIA Agreement] and as selected for negotiations through County's protocol under the "POOL" of Architects, subject to compliance with [HB1295 & HB23 & Modified CIQ if and when applicable]. 3. AI-53683 A. Requesting approval of Supplemental Agreement No. 1 to Professional Engineering Services Agreement#C-15-110-03-31 with L&G Consulting Engineering, Inc. for the purposes of [extending the term to expire on March 29, 2019 as allowed and stated under Article 3.1 and Article 8, in order to complete to scope of services] for "Job Specific" Project:"FM 1925 (from 1,500 feet West of 10th Street to McColl Road) located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 in connection to "on call" Professional Services Agreement# C-14-378-11-18 with Dos Logistics, Inc. for the purposes of [amending “Exhibit C-1-Work Schedule-Part 5-Period of Service, to include sufficient time needed for the additional services to be provided] for Project: "Advanced Development Services for Precinct 4 Flood Recovery Project” located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. F. IT Department: 1. AI-53549 Acceptance and approval of request by IT Department for the upgrading of the County's Official Website, the purchase of "CP Basic Redesign", including any future hardware, software, maintenance, technical supprot, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprises dba CivicPlus" (County's sole source vendor for the County's Website) for said purchase thru assigned requisition #293657 in the amount of $11,080.00 with authority for County Judge or Designee to execute said agreement. G. Sheriff's Office 1. AI-53819 Approve Request for Payment-Application No. 11 (RETAINAGE) in the amount of $298,150.00 from Central Air and Heating Service, Inc. [CAHS] awarded contractor for the, "Adult Detention Center and Law Enforcement Facility Roof and Air Condition Repair/Replacement, and as certified by project engineer, Chanin Engineering. C-14-047-01-20
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-53831 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53834 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County E. AI-53706 Claim of Shelia Pruitt F. AI-53734 Claim of Daniel Guzman G. AI-53783 Claim of Jose Rolando Gonzalez, Jr. 23. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-53832 Deliberation of the appointment, employment and duties of the WIC Director D. AI-53835 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County E. AI-53707 Claim of Shelia Pruitt F. AI-53735 Claim of Daniel Guzman G. AI-53784 Claim of Jose Rolando Gonzalez, Jr. 27. Adjourn