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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 8, 2015
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   Constables:
 
A. 52469   Constable Pct. 3:
Discussion, consideration, and approval to appoint Willie Coy as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Pct. 3, in accordance with the Texas Local Government Code Section 86.011.
 
7.   Sheriff's Office:
 
A. 52501   1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and U.S. Marshals Service.
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
 
B. 52500   Operation Stonegarden (1284):
1. Authorization and approval to accept an extension for the 2014 Operation Stonegarden Grant (New termination date is 5/31/16).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
 
8.   Health & Human Services Department:
 
A. 52499   Pursuant to Health & Safety Code Chapter 121, requesting approval to appoint Dr. Ivan Melendez, Physician, as the Hidalgo County Local Health Authority for the period of December 8, 2015 to December 7, 2017.

 
B.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
9.   Adult Probation:
 
A. 52494   Acceptance of Statement of Financial Position for FY 2015.
 
10.   Elections Administration:
 
A.   Discussion and/or action, including but not limited to Elections updates
 
11.   Head Start Program:
 
A. 52497  
Discussion/Approval of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII,1304.50(b) (1)-(b)(7) Beginning in October (Replace One Community Representative Vacancy-Commissioner Joe M. Flores, Precinct 3).
 
12.   Planning Department:
 
A. 52482   Disscusion and possible action to execute the LPA Standard Utility Agreement for FM 1925 (Monte Cristo Road) with Tennessee Gas Pipeline Company.
 
B. 52440   Reimbursement of Financial Guarantee:
1. D. Flores Subdivision- Pct. 1
2. Oak Hill Ranch Ph. 1 Subdivision- Pct. 1
3. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1
4. Vista Ridge Acres Ph. 1 Subdivision- Pct. 1
5. Vista Ridge Acres Ph. 3 Subdivision- Pct. 1
6. El Ramadero Subdivision- Pct. 4
 
13.   Precinct #2 - Comm. Cantu:
 
A. 52533   Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of San Juan approved by CC 10/14/14 (AI#46887). The Amendment will change the project limits for the Sioux Road Improvements from I Road approx 3,500 LF East of Raul Longoria to I Rd to Cesar Chavez Road.
 
14.   Precinct #4 - Comm. Palacios:
 
A. 52518   Resolution in Honor of Ramiro Garza Jr. for 15 years of service with the City of Edinburg
 
B. 52537  
1. Approval of Interlocal Cooperation Agreement between County of Hidalgo and City of McAllen, Texas concerning certain improvements to Mile 5 from Taylor Road to FM 2220 (Ware Road)
2. In accordance with Texas Government Code Section 791.014, approval of proposed project regarding certain road improvements to Mile 5 from Taylor Road to FM 2220 (Ware Road)

3. Approval of Interlocal Cooperation Agreement between County of Hidalgo and City of McAllen, Texas concerning certain improvements to FM 1925 from 1,500 ft. west of FM 2220 (Ware Road) to 10th Street
4. In accordance with Texas Government Code Section 791.014, approval of proposed project regarding certain road improvements to FM 1925 from 1,500 Ft west of FM 2220 (Ware Road) to 10th Street
 
15.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 52535   Tax Office (1246):
Approval of 2015 unappropriation of funds for the Tax Office Special Vehicle Inventory in the amount of $65,000.00.
 
16.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. 52547  
Texas Agrilife Extension Service:
Requesting approval of Requisition #288405 and Requisition #288381 in order to purchase needed supplies and a printer due to not meeting purchase order deadline of November 6, 2015
 
B.   Budget and Management:
 
1. 52528   Approval and acceptance of the negotiated agreement between Hidalgo County and Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group (ranked by HCCC on 11-17-15) including the Best And Final Offer (BAFO) for RFP No: 2015-283-10-28-YSS Consulting Services for Self-Funded Insured Group Health.
 
2. 52024   Acceptance and approval of invoices of Premiums/Fees (awarded by HCCC 10-27-15) and attached hereto as 2016-2017 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $639,346.00 McGriff Seibels & Williams of Texas, Inc. and $1,751,297.00 to Montalvo Insurance Agency effective January 01, 2016 through January 01, 2017 with authority for County Treasurer to issue checks after review, audit and processing procedures completed by County Auditor with the authority for Court Member or Commissioner’s Court Executive Officer to sign any applicable documentation.
 
C.   Sheriff's Office:
 
1. 52530  
Pursuant to County Auditor's request action to clarify (agenda item 51738 on 10/13/15) for Prodigy Construction Management, LLC, for construction management services for the Hidalgo County Sheriff's Office including but not limited to the following in order to process payment for additional scope of work and not to exceed $7,500.00 per month thru December 31, 2015:

a) Reaffirming original amendment approved so as to process payment to Prodigy Construction Management, LLC, Invoice No. 1284 & 1285 (agenda item 52230 on 11/17/15);

b) Modifying amendment (as per Auditor's request) to insert the wording under Article 4.2(a), "include an additional hourly cost...," so as to permit processing of payments.
 
D.   Pct. 2
 
1. 52529   Requesting approval of Supplemental Agreement No. 1 for Millennium Engineers Group, Inc., Contract No. C-14-300-09-09 resulting in a revision of the project limits from (I Rd East Approx. 7,580 LF) to (I Rd to Cesar Chavez Rd) with an estimated cost increase of $16,830.75 for services under Work Authorization No. 3 for the Pct 2 Sioux Rd Project (I Rd to Cesar Chavez Rd).
 
2. 52480   A. Approval to rescind the action taken on 12/1/2015 AI#52441 to terminate R. Gutierrez Contract# C-07-358-09-04.
B. Approval to terminate R. Gutierrez Engineering Corporation Work Authorization Nos. 5 and 8 of Contract# C-07-358-09-04.
 
E.   Pct. 3
 
1. 52523   Acceptance and approval of the following invoices submitted by contracted/project engineer L&G Consulting Engineers, Inc.:
a. Invoice No. 11325365 - $15,304.48 - FM494-Shary Rd. Project;
b. Invoice No. 11325356 - $68,800.00 - Mile 3 Project
c. Invoice No. 11325363 - 3680.73 - Mile 2 N. Roadway Reconstruction.
 
F.   Pct. 4
 
1. 52464  
A. Requesting approval of an (On Call) "professional services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of [Surveying Services] for "Road and Bridge, C.I.P. and other projects in General" located within Hidalgo County Precinct No. 4.

B. Requesting approval of an (On Call) "professional services agreement" with DOS LOGISTICS, INC. for the purposes of [Engineering Services] for "Road and Bridge, C.I.P. and Other Projects in General" located within Hidalgo County Precinct No. 4.
 
G.   WIC
 
1. 52336  
Presentation of sole bid received for the purposes of award and approval of contract to the lowest bidder meeting all specifications and/or requirements (as detailed in the documentation contained herein) for Hidalgo County Women, Infant and Children (WIC) Program - for Request for Bid titled: "Lease of Office Space - McAllen-North Side" through project No.: 2015-366-11-18-HGO.
 
2. 52223  
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program-"Lease Office Space- McAllen Clinic" RFB No.: 2016-014-00-00-SGS, including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
 
H.   Colonia Access Program Pct. 2
 
1. 52498   Requesting approval to terminate Work Authorization No.1 under article 3.1 Termination Date of BCAP Contract # C-CAP 14-400-10-28 with R. Gutierrez Engineering Corporation for Las Fuentes Subdivision in Pct. 2.
 
I.   Co. Wide
 
1. 52408   HIDALGO COUNTY:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs":

b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2017;

c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2017;

d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;

e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2017;

f. Pursuant to same statute, specifically 262.024(d), action the following:
1. Solicitation of at least three (3) quotes by:
2. Telephone;
3. Written quotations;

g. Set the intervals for the solicitation of quotes for:
1. Current & historic time frame is 30 days;
2. Other as approved ________________;

h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2017.
 
17.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 52452   C-5679-15-I; Rolando Garcia v. Hidalgo County
 
D. 52478   Claim of Time Warner Cable
 
E. 52549   Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County
 
18.   A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
 
19.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 52453   C-5679-15-I; Rolando Garcia v. Hidalgo County
 
D. 52479   Claim of Time Warner Cable
 
E. 52550   Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County
 
20.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
21.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
22.   Adjourn
 

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