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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 21, 2015
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   Sheriff's Office:
 
A. 51854   Notification of certification by the Texas Commission on Jail Standards on yearly inspection of the HCSO Adult Detention Center.
 
B. 51762   1. Approval of Interlocal Agreement/Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and
a. U.S. Department of Agriculture
b. Texas Department of Criminal Justice
c. Willacy County Sheriff's Office
2. Authorization for County Judge, as authorized official, and County Sheriff to sign the three documents.
 
7.   Executive Office:
 
A. 51809   Consideration and action to approve settlement offer from Chubb Group Of Insurance Companies for $35,353.62 for damages sustained to the Sheriff Office during the rain event from May 12, 2015 through May 15, 2015.
 
8.   Fire Marshal's Office:
 
A. 51727   Acceptance and approval to reimburse Luis Gutierrez in the amount of $229.20 for the cremation of K-9 Outlaw, with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
 
9.   Precinct #4 - Comm. Palacios:
 
A. 51842   Pct. 4 Rd. Maint. (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. 4 Misc. Reimbursements - Effluent Line Project.
2. Approval of 2015 appropriation of funds for Pct 4 in the amount of $106,045.23 and $24,066.50.
 
10.   Budget & Management:
 
A. 51823   Approval of automated clearing house (ACH) payment to the Department of Health and Human Services (HHS) via Pay.gov for the County's 2015 Affordable Care Act (ACA) Transitional Reinsurance fee of $290,620.00.
 
B.   Budget Appropriations:
 
1. 51857   CO 2015A (1347):
Approval of 2015 appropriation of funds in the amount of $16,000,000.00 to fund various precinct projects from proceeds received from Certificate of Obligation, Series 2015A.
 
C. 51865   Pct. 4 Recovery Project (1100):
Approval of 2015 interfund transfer from Pct.4 Rd Maint program 007 (1200) to Doolittle Recovery Project program 162 (1100) in the total amount of $80,000.00.
 
11.  
Purchasing Department - Marty Salazar
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Pct. 1
 
1. 51818  
Presentation of sole/quote received from Republic Services, Inc. [as detailed in tabulation sheet contained herein meeting all specifications and/or requirements] for the purpose of award and approval of contract [but in no event to exceed $50K] for Request for Sealed Quotes titled: Hidalgo County Precinct No. 1-"Collection of Brush-Debris Project" RFSQ No:2015-314-10-09-SMA.
 
B.   Pct. 2
 
1. 51861  
Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $6,912.09) as submitted by L&G Engineering, Contract No. C-15-125-04-14, to provide Construction Material Testing Services for the Pct. 2 Owassa Road (Raul Longoria to Alamo Rd) Project.
 
2. 51862  
Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $3,456.05) as submitted by L&G Engineering, Contract No. C-15-125-04-14, to provide Construction Material Testing Services for the Pct. 2 Ridge Road (Stewart to Cesar Chavez Rd) Project.
 
C.   CAP Pct. 1
 
1. 51775  
Acceptance and approval of the following for C-CAP-15-196-07-21 Delta West Subdivision between Hidalgo County and 2GS, LLC as submitted through project engineer DOS Logistics, Inc.:

A. Final construction contract (CC award on 07-21-15) in the amount of $406,722.20;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee [historically] Raul Lozano to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
D.   Sheriff's Office
 
1. 51843  
A. Presentation of a request by Dr. Marin Garza, MD for HCCC to accept the withdrawal/rescission of his Letter of Resignation [CC/AI #50831 of 09-01-15 effective 11-01-15] for physician services to HC Inmates and thus continuing his current agreement until it's expiration in May of 2016;

B. Acceptance and approval for HCCC to accept Dr. Marin Garza, MD request to lower his malpractice insurance coverage from their current limits and amend them to coincide with those required by other state agencies [i.e. State Prison and MHMR] of $200K/600K [with the exception of surgery & obstetrics which are not part of the services rendered to HC] with said amended coverage to run until his current agreement's expiration.
 
E.   Co. Wide
 
1. 51496  
a. Presentation of the scoring and evaluation grids (for the purposes of ranking for award by CC) of the responses received in connection with the Request for Proposals (RFP's) for: "Section 125 Voluntary Insurance Products and COBRA Administration Services" for Hidalgo County (including all funding sources, programs, agencies & entities)";

b. Award of the "Section 125 Voluntary Insurance Products and COBRA Administration Services for Hidalgo County-(including all funding sources, programs & entities)" for the following:

1. Accidental Plan:_______________________
2. Cancer Plan:_______________________
3. Combined Short & Long Term Disability:______________________
4. Critical Illness Plan:____________________
5. Dental Plan:_________________
6. Vision Plan:_______________
7. Whole Life Plan:________________________

c. Authority to finalize and/or negotiate (if required) Agreement(s) for the Voluntary Insurance Products and COBRA Administration Services.
 
12.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 51819   Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act
 
D. 51797   C-4976-15-D; Disability Rights Texas v. J.E. "Eddie" Guerra in his official capacity as the Sheriff of Hidalgo County
 
E. 51844   C-5029-15-D; Alvaro Aguilera v. County of Hidalgo and Cesar Solis in his official capacity
 
13.   A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
 
14.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 51820   Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act
 
D. 51798   C-4976-15-D; Disability Rights Texas v. J.E. "Eddie" Guerra in his official capacity as the Sheriff of Hidalgo County
 
E. 51845   C-5029-15-D; Alvaro Aguilera v. County of Hidalgo and Cesar Solis in his official capacity
 
15.   Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
16.   Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
17.   Adjourn
 

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