1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 2013 Bond Referendum Project A. Approval of Settlement Statement for Lot 15, Blk 44, Parcel 2 Alamo Land & Sugar in the amount of $19,015.00 plus settlement fee of $1,255.00. B. Request for issuance of manual check of offer to complete transaction. 7. Approval of construction for Pedestrian Bridge beginning 45' east along the north boundary, of the northwest corner of Lot 342 Kelly Pharr Subdivision containing 150' north, across the South Floodway Channel and ending along south boundary of Jones Box Park Pharr, Tx. 8. 2013 BOND SERIES Requesting approval of Work Authorization No. 2 for Professional Services Agreement On-Call Construction Material Testing with L&G Engineering in the amount of $35,882.61. Construction Material Testing Services for Pct. 4 Hoehn Road Area Drainage & Road Improvements. 9. A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No.1 Yard. Approved for negotiations by HCDD1 Board of Directors on July 21, 2015. B.) Pursuant to the Boards approval of Professional Agreement with Halff Associates, Inc. Requesting approval of Work Authorization No. 1 in the amount of $27,800.00 for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard. 10. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Parts, Service and Repairs with High Sierra Electronics. B.) Approval of "Sole Source Declaration" with authority to purchase necessary parts needed for repairs and service required for Hidalgo County Drainage District's No. 1 Rain & Stream Gauge monitoring system. 11. A.) As per Financial Advisory Agreement Section IV "Termination" requesting approval to cancel Agreement with First Southwest Company and approval to issue 30 days written notice of termination effective November 13, 2015. B.) Requesting approval to advertise for RFP/Q No. 15-011-11-04 "Financial Advisory Services for Hidalgo County Drainage District No.1". 12. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Network Coverage for R-10 Survey Equipment with RTK Network. B.) Approval of "Sole Source Declaration" with authority to enter into a membership agreement with RTK Network. 13. A. Approval to exercise District's option to terminate Work Authorization No. 4-Pct. 4 Rural Development Projects-Bandera Area Drainage (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Development Projects-Hoehn Road/Bandera Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination. B. Approval to exercise District's option to terminate (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Drainage Development La Blanca Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination for Agreement and related work authorizations. 14. Request approval to issue payment on the following items: A. Application for Payment No. 2 in the amount of $105, 225.18 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. B. Application for Payment No. 3-Retainage Release in the amount of $30,203.77 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. C. Approval of Certificate of Substantial Completion from GO Excavating for Construction Project No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. D. Approval of Certificate of Completion from GO Excavating for Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
4. Approval of Consent Agenda
Precinct #4 - Comm. Palacios: A. 51746 Resolution honoring the producers of the motion picture "Endgame."
Open Forum
Constables: A. 51670 Constable Pct.#2 (1100): Discussion, consideration and approval to appoint Jose Alonzo Padilla as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. 51631 1. Authorization and approval to accept the 2015 Memorial Day Click it or Ticket Incentive Award Program with the Texas Department of Transportation. 2. Approval of certification of revenues as certified by the County Auditor for the 2015 Click it or Ticket Incentive Award Program 3. Approval of appropriation of funds in the amount of $3,000.00. B. 51628 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD-1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following: Approval of requisition #284565 for (91) Data Link Hosted Access for vehicle modems ($37.99 each per month). C. 51586 State Criminal Alien Assistance Program (SCAAP) Grant (1284): Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2015 Grant in the amount of $34,934.00. D. 51713 Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00
District Attorney's Office: A. 51397 Proclamation declaring October 2015 as Domestic Violence Awareness month.
Precinct #2 - Comm. Cantu: A. 51748 Approval of Resolution in Honor of Bright Spots in Hispanic Education
Executive Officer: A. 51765 Community Service Agency: Discussion, consideration and authorization to change member contact information for TAC unemployment group account fund and authorize Valde Guerra, Executive Officer to sign form B. 51751 Facilities Management: Approval of credit application and agreement with Morrison Supply Company in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents C. 51705 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Law Office of Preston Henrichson, P.C. 8/4/15 / 11040 $7,937.34 D.C. & R S. v. County D. 51704 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Atlas, Hall & Rodriguez, LLP 8/7/15 / # 1038931 $2,999.49 County v. PEI E. 51703 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Palacios, Garza & Thompson 9/25/15 / #2642 $1,522.00 L. Rodriguez-Serna v. County F. 51707 Requesting approval to authorize Valde Guerra, Executive Officer to approve expenses exceeding $500.00 on behalf of the county, as stipulated on Attorney Letters of Engagement for legal representation on county cases G. 51536 Children's Advocacy Center d/b/a Estrella's House (1100): 1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House. 2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House. 3. Approval of 2015 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00. 4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor. H. 51509 Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2016 Mock Trial Competition to be held on Saturday, January 16, 2016 and Monday, January 18, 2016 (evening) I. 51752 Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 7, 2015 (8-11am) J. 51761 Requesting permission for the Veteran Affairs Office to use the courthouse open forum area for a ceremonial unveiling of a Vietnam veteran's name on the memorial wall on Wednesday, Nov. 4, 2015 from 9:30 to 10:30 a.m. K. 51671 Approval to accept settlement check from State Farm Insurance Company in the amount of $316.95 to settle auto accident with County vehicle. (Sheriff Office) 10. Human Resources: A. 51690 RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Discussion, consideration, and approval of the following personnel actions: Action Dept/Prog Slot # Position Title Current Longevity Pay Proposed Longevity Pay Effective Date Redistribution of Longevity Pay 340-006 G006 System Support Specialist I $420.00 $0.00 09/28/15 340-003 A142 $0.00 $420.00 Redistribution of Longevity Pay 340-013 0016 Strategic National Stockpile Coordinator $960.00 $0.00 09/21/15 340-003 A143 $0.00 $960.00 Redistribution of Longevity Pay 080-007 0135 Assistant District Attorney II $4,320.00 $0.00 07/06/15 080-002 A120 $0.00 $4,320.00 B. 51607 DA Criminal (1100): 1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Position Title Title Change 0111 080-002 Victim Assistance Coordinator $50,000.00 Victims Unit Program Director 2. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 51542 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, : Action Dept/ Program Slot# Position Title Current Budgeted Allowance Proposed Budgeted Allowance Total Adjustment Add / Clothing Allowance 280-001 0028 Sergeant Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0121 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0122 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0132 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0133 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0153 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0165 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0192 Deputy Sheriff Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0333 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0344 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0345 Deputy Sheriff Step I $0.00 $500.00 $500.00 3. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 51717 Precinct 4 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015: Action Dept/ Program Slot# Current Position Title Budgeted Salary Proposed Position Title Title Change Only 124-007 124-001 0006 0004 Chief Administrator $38,625.00 $38,625.00 General Operations Manager Title Change Only 124-007 0059 General Operations Manager $86,888.00 Chief Administrator 2. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 51669 Public Defender (1100): Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
Human Resources: A. 51690 RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Discussion, consideration, and approval of the following personnel actions: Action Dept/Prog Slot # Position Title Current Longevity Pay Proposed Longevity Pay Effective Date Redistribution of Longevity Pay 340-006 G006 System Support Specialist I $420.00 $0.00 09/28/15 340-003 A142 $0.00 $420.00 Redistribution of Longevity Pay 340-013 0016 Strategic National Stockpile Coordinator $960.00 $0.00 09/21/15 340-003 A143 $0.00 $960.00 Redistribution of Longevity Pay 080-007 0135 Assistant District Attorney II $4,320.00 $0.00 07/06/15 080-002 A120 $0.00 $4,320.00 B. 51607 DA Criminal (1100): 1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Position Title Title Change 0111 080-002 Victim Assistance Coordinator $50,000.00 Victims Unit Program Director 2. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 51542 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, : Action Dept/ Program Slot# Position Title Current Budgeted Allowance Proposed Budgeted Allowance Total Adjustment Add / Clothing Allowance 280-001 0028 Sergeant Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0121 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0122 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0132 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0133 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0153 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0165 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0192 Deputy Sheriff Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0333 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0344 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0345 Deputy Sheriff Step I $0.00 $500.00 $500.00 3. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 51717 Precinct 4 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015: Action Dept/ Program Slot# Current Position Title Budgeted Salary Proposed Position Title Title Change Only 124-007 124-001 0006 0004 Chief Administrator $38,625.00 $38,625.00 General Operations Manager Title Change Only 124-007 0059 General Operations Manager $86,888.00 Chief Administrator 2. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 51669 Public Defender (1100): Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
Health & Human Services Department: A. 51730 Health Clinics: Requesting authorization for Hidalgo County Health & Human Services Department - Chief Administrative Officer to process the mandatory re-enrollment to continue billing Medicaid for all health care services. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Urban County: A. 51672 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 1’s proposed budget and program amendment for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds. The proposed amendment will decrease the Park, Recreational Facilities line items; delete the Progreso Lakes Street Improvements activities and reallocate funds into the Precinct No. 1 Street Improvements activity for the continuation of the street reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX). 2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 1 for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds. B. 51701 Requesting a Waiver of Real Property Filing Fees as allowed by Texas Local Government Code, Section 118.0135(a) C. 51502 The Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with The 5125 Company in the amount of $290,285.00. UCP funds from FY 27 (2014) Water/Sewer Improvements line item and the City of Alamo general funds will be utilized. D. 51499 Urban County Program on behalf of the City of Mercedes is requesting authority to purchase chairs for the Mercedes Recreational Center computer room. Purchase will be made from Hertz Furniture (contract # 414-12) through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase is $2,095.28, utilizing FY 27 (2014) City of Mercedes and Precinct No. 1 Public Service (General) - Mercedes Recreational Center funds. E. 51606 The Urban County Program is requesting a waiver to the CDBG Policy regarding the forfeiture of funds for program year 2015-2016 and requests that the Court allow the forfeited funds to remain in each City’s Workplan rather than reprogramming the funds to the Precinct in which the City is located as outlined in the CDBG policy. F. 51612 Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $43,415.64 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase I, II and III) funded by the General Land Office (GLO).
Auditor's Office: A. 51455 Presentation & Acceptance of Independent Audit Report for the year ended December 31, 2014
Planning Department: A. 51585 Discussion and Possible action to authorize a revision of Ranchitos Escondidos Phase I-A Subdivision Plat as per Texas Local Government Code 232.041
Precinct #2 - Comm. Cantu: B. 51719 Request by Doctors Hospital at Renaissance Vision Care Center to utilize the Pct. 2 Administration Parking lot to host a "Mobile Vision Clinic" on Thursday, Oct. 22, 2015. C. 51683 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. D. 51685 Various Pct 2 Projects (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan and the City of Alamo for Interlocal Agreements approved by Commissioners Court on 10/14/14 and 9/1/15 . 2. Approval of 2015 appropriation of funds into Various Pct 2 Project Accounts in the amount of $2,100,000.00.
Precinct #3 - Comm. Flores: A. 51638 1. Acceptance and approval on Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Mile 3 N, from Goodwin Road to Tom Gill Road project (CSJ # 0921-02-321). 2. Authority for County Judge to sign Advance Funding Agreement.
Precinct #4 - Comm. Palacios: B. 51743 Approval of Order accepting road into Hidalgo County Road System upon finding of prescriptive right based on public use (Ted Garza Road)
Budget & Management: A. AI-51732 CO2009 (1439) 1. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015B fund (1448) in the total amount of $119,925.69 to pay advance to refunding escrow. Refunding Bonds 2007 (1438) 2. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015C fund (1449) in the total amountof $163,509.08 to pay advance to refunding escrow. B. AI-51741 Sheriff's Office (1100): Approval of the following salary schedule changes, effective date of 09/14/15 : 280-001 Slot #0106 Sr. Deputy Sheriff Step IV $47,734.00 Deputy Sheriff Step I $39,140.00 280-001 Slot #0031 Sergeant Step I $47,539.00 Sergeant Step III $50,733.00 C. AI-51647 Title IV-E Child Welfare Services (1100): 1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016. 2. Approval for County Judge to sign required documents.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 8 of 82 10/13/2015 2:41 PM COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-51005 Presentation of the responsible vendors submitting the lowest and best bids [as detailed in tabulation sheet contained herein including meeting the specifications/requirements set forth in approved bid packet] for the multiple awards and approval of contracts for Request for Bids titled: Hidalgo County (all funding sources)-"Lubricants [Grease-Oil-Hydraulic Fluid & Anti-Freeze] Products" through project No.: 2015-208-08-12-SGS. 2. AI-51614 Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" (attached herein) for all General and/or all other Applicable Funds Budgets for the following, including but not limited to, Elected Officials, Department Heads, Program and/or Agency Directors: a. Cut-off date for the submission of Requisitions by Friday, October 30, 2015 for goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and, b. Cut-off date for submission of Requisitions by Friday, November 6, 2015 on goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., DAY TO DAY PURCHASES, items necessary for daily operations; c. Approval to notify all elected offices and departments that open purchase orders at 12-31-15 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2016 budgets. B. Pct. 1 1. AI-51739 A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 1: "Paving and Drainage Improvements to: Spanish Palms Subdivision" (CC award action AI-51023, 08/25/15) to 2GS, LLC, in the total amount of $259,364.00, for Contract # C-15-256-08-25 reviewed and approved as to form by Legal Counsel. B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Raul Lozano unless otherwise voiced by Commissioner) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits'...The original contract price may not be Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 9 of 82 10/13/2015 2:41 PM decreased by 18% or more without the consent of the contractor. 2. AI-51693 A. Acceptance and approval of an Interlocal Cooperation Agreement [ILA] between County of Hidalgo and City of Donna for the provision of joint efforts in connection with the improvements of Victoria Rd. from Business 83 to Expressway 83; and B. In accordance with Section 791.014-TGC, acceptance and approval of Interlocal Agreement Project: Improvements to Victoria Rd. from Business 83 to Expressway 83; whereas the County shall reconstruct the Road at County's expense as detailed in the agreement thus pursuant to the approval of the Interlocal Cooperation Agreement as stated above. 3. AI-51470 Presentation of sole responsible vendor submitting the lowest and best bid [detailed in tabulation sheet contained herein & meeting specification and/or requirements] for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Precinct No.1 - " Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" through project No.: 2015-264-09-09-SGS. 4. AI-51575 A. Requesting approval to purchase the following Backhoe loader through the County's membership/participation with BuyBoard's awarded vendor, Doggett (Contract #424-13) in the total amount of $ 59,230.00 which includes shipping and a one time administration fee $400.00(Project #2015-348-MEG). B. Requesting the surplus of a 2001-Terex Backhoe, Asset #37302 for the purpose of trade-in on the purchase authorized herein including the removal of said asset from Pct. #1 inventory. C. Trade in Terex 860 Backhoe in the amount 4,500.00 5. AI-51457 Acceptance and approval of a Professional Engineering Services Agreement [on-call as needed basis] as reviewed and approved by legal with LeFevre Environmental Management Consulting, LLC for projects located within Precinct One with assigned Contract #C-15-320-10-13. C. Pct. 2 1. AI-51516 Requesting approval of the First Amendment to Construction Contract No. C-15-209-07-21 between Hidalgo County and Texas Cordia Construction, LLC, for additional construction services for the extension of work limits in the total amount of $40,525.00 with 30 additional calendar days to original contract for the project: Hidalgo County Precinct #2 -Sioux Road Improvements (from I Road to 3,500 feet East of Raul Longoria Road) as reviewed and approved by Legal Counsel. 2. AI-51722 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 10 of 82 10/13/2015 2:41 PM graded and evaluated through the County’s approved “pool” of professional review appraisal services providers for (on call as needed basis) for Pct No. 2; EVALUATION LEONEL GARZA JR. & ASSOC., LLC GEORGE JAIME SALAZAR II DBA APPRAISAL HAUS NITTLER APPRAISAL AND CONSULTING EVALUATOR# 1 98 91 90 RANKING c. Authority for the Purchasing Department to negotiate a professional review appraisal services agreement with the No.1 ranked firm of _____________________ for professional review appraisal services (on call as needed basis) Pct. 2. 3. AI-51697 Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $569,547.12) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide the Environmental Assessment, Public Involvement and Schematic Design for the Pct. 2's Regional Linear Park Project. D. Pct. 4 1. AI-51487 Acceptance and approval of the final negotiated Professional Surveying Services agreement with ARANDA & ASSOCIATES, INC. [as ranked by CC on 09-29-15] for the purposes of Surveying Services for [Job Specific Project] -County Owned Portion at Hillcrest Cemetery located within Hidalgo County Precinct No. 4. 2. AI-51715 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed Overpass at SH 107 and FM 2128 (Schunior): EVALUATION COOK-JOYCE, INC. CRUZ-HOGAN CONSULTANTS, INC. L&G ENGINEERS SCORING 97 95 99 RANKING C. Authority for the Purchasing Department to negotiate a professional engineering services contract commencing with the No. 1 ranked firm _____________________for engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed overpass at SH 107 and FM 2128 (Schunior St.). E. Health & Human Services Dept. Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 11 of 82 10/13/2015 2:41 PM 1. AI-51599 A. Presentation of the scoring/evaluation grid [for purpose of CC determination as "Qualified"] so as to proceed with next step of the procurement process of the sole response received from Dr. Ivan Melendez, MD (as detailed in documentation attached herein) for: RFQ NO: 2015-309-09-16-MEG-Physician/Health Authority for Hidalgo County Health and Human Serivces Department Services. Grader 1 95 Grader 2 87 Grader 3 85 Grader 4 88 Grader 5 85 Total Avg. Score 88 B. Authority for Purchasing Department to negotiate a professional physician services contract with the sole & qualified respondent for the provision of: "Physician/Health Authority for Hidalgo County Department of Health and Human Services. 2. AI-51443 Acceptance and approval of First Amendment [approved by legal] to Contract #C-14-088-02-11 for the provision of "Medicaid 1115 Waiver Texas Healthcare Tranformation And Quality Improvement Program" with Kevin Nolting, dba, Nolting Consulting Services due to revisions of scope of services [elimination of several service components] and monthly fees from $7,500.00 to $2,500.00 effective September 1, 2015. F. Elections Department 1. AI-51589 Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Elections Department- " Printing and Massive Mailouts for Voter Registration Cerifications" through project No.: 2015-307-09-23-MEG. 2. AI-51377 Requesting approval to purchase One (1) New 2016 E-350 Cutaway Chassis through the County's membership/participation with BuyBoard Silsbee Ford (Contract #430-13) in the total amount of $30,794.50 which includes shipping and a one time administration fee-$400.00-Project #2015-326-MEG). G. Sheriff's Office 1. AI-51483 Approval to purchase the following vehicle through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $42,186.00 which includes Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 12 of 82 10/13/2015 2:41 PM shipping and a one time administration fee $400.00/Project #2015-345-MEG. 2. AI-51738 Approval of an Amendment No. 1 to the current agreement between Hidalgo County and Prodigy Construction Management, LLC for the "Law Enforcement/Adult Detention Facilities Repair," with subject to legal's final approval. C-14-360-10-14
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-51766 C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County D. AI-51768 Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-51767 C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County D. AI-51769 Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act 23. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 13 of 82 10/13/2015 2:41 PM the agenda items listed 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 2013 Bond Referendum Project A. Approval of Settlement Statement for Lot 15, Blk 44, Parcel 2 Alamo Land & Sugar in the amount of $19,015.00 plus settlement fee of $1,255.00. B. Request for issuance of manual check of offer to complete transaction. 7. Approval of construction for Pedestrian Bridge beginning 45' east along the north boundary, of the northwest corner of Lot 342 Kelly Pharr Subdivision containing 150' north, across the South Floodway Channel and ending along south boundary of Jones Box Park Pharr, Tx. 8. 2013 BOND SERIES Requesting approval of Work Authorization No. 2 for Professional Services Agreement On-Call Construction Material Testing with L&G Engineering in the amount of $35,882.61. Construction Material Testing Services for Pct. 4 Hoehn Road Area Drainage & Road Improvements. 9. A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No.1 Yard. Approved for negotiations by HCDD1 Board of Directors on July 21, 2015. B.) Pursuant to the Boards approval of Professional Agreement with Halff Associates, Inc. Requesting approval of Work Authorization No. 1 in the amount of $27,800.00 for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard. 10. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Parts, Service and Repairs with High Sierra Electronics. B.) Approval of "Sole Source Declaration" with authority to purchase necessary parts needed for repairs and service required for Hidalgo County Drainage District's No. 1 Rain & Stream Gauge monitoring system. 11. A.) As per Financial Advisory Agreement Section IV "Termination" requesting approval to cancel Agreement with First Southwest Company and approval to issue 30 days written notice of termination effective November 13, 2015. B.) Requesting approval to advertise for RFP/Q No. 15-011-11-04 "Financial Advisory Services for Hidalgo County Drainage District No.1". 12. A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Network Coverage for R-10 Survey Equipment with RTK Network. B.) Approval of "Sole Source Declaration" with authority to enter into a membership agreement with RTK Network. 13. A. Approval to exercise District's option to terminate Work Authorization No. 4-Pct. 4 Rural Development Projects-Bandera Area Drainage (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Development Projects-Hoehn Road/Bandera Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination. B. Approval to exercise District's option to terminate (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Drainage Development La Blanca Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination for Agreement and related work authorizations. 14. Request approval to issue payment on the following items: A. Application for Payment No. 2 in the amount of $105, 225.18 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. B. Application for Payment No. 3-Retainage Release in the amount of $30,203.77 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. C. Approval of Certificate of Substantial Completion from GO Excavating for Construction Project No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. D. Approval of Certificate of Completion from GO Excavating for Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
4. Approval of Consent Agenda
Precinct #4 - Comm. Palacios: A. 51746 Resolution honoring the producers of the motion picture "Endgame."
Open Forum
Constables: A. 51670 Constable Pct.#2 (1100): Discussion, consideration and approval to appoint Jose Alonzo Padilla as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. 51631 1. Authorization and approval to accept the 2015 Memorial Day Click it or Ticket Incentive Award Program with the Texas Department of Transportation. 2. Approval of certification of revenues as certified by the County Auditor for the 2015 Click it or Ticket Incentive Award Program 3. Approval of appropriation of funds in the amount of $3,000.00. B. 51628 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD-1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following: Approval of requisition #284565 for (91) Data Link Hosted Access for vehicle modems ($37.99 each per month). C. 51586 State Criminal Alien Assistance Program (SCAAP) Grant (1284): Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2015 Grant in the amount of $34,934.00. D. 51713 Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00
District Attorney's Office: A. 51397 Proclamation declaring October 2015 as Domestic Violence Awareness month.
Precinct #2 - Comm. Cantu: A. 51748 Approval of Resolution in Honor of Bright Spots in Hispanic Education
Executive Officer: A. 51765 Community Service Agency: Discussion, consideration and authorization to change member contact information for TAC unemployment group account fund and authorize Valde Guerra, Executive Officer to sign form B. 51751 Facilities Management: Approval of credit application and agreement with Morrison Supply Company in order to purchase plumbing supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents C. 51705 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Law Office of Preston Henrichson, P.C. 8/4/15 / 11040 $7,937.34 D.C. & R S. v. County D. 51704 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Atlas, Hall & Rodriguez, LLP 8/7/15 / # 1038931 $2,999.49 County v. PEI E. 51703 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Palacios, Garza & Thompson 9/25/15 / #2642 $1,522.00 L. Rodriguez-Serna v. County F. 51707 Requesting approval to authorize Valde Guerra, Executive Officer to approve expenses exceeding $500.00 on behalf of the county, as stipulated on Attorney Letters of Engagement for legal representation on county cases G. 51536 Children's Advocacy Center d/b/a Estrella's House (1100): 1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House. 2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House. 3. Approval of 2015 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00. 4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor. H. 51509 Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2016 Mock Trial Competition to be held on Saturday, January 16, 2016 and Monday, January 18, 2016 (evening) I. 51752 Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 7, 2015 (8-11am) J. 51761 Requesting permission for the Veteran Affairs Office to use the courthouse open forum area for a ceremonial unveiling of a Vietnam veteran's name on the memorial wall on Wednesday, Nov. 4, 2015 from 9:30 to 10:30 a.m. K. 51671 Approval to accept settlement check from State Farm Insurance Company in the amount of $316.95 to settle auto accident with County vehicle. (Sheriff Office) 10. Human Resources: A. 51690 RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Discussion, consideration, and approval of the following personnel actions: Action Dept/Prog Slot # Position Title Current Longevity Pay Proposed Longevity Pay Effective Date Redistribution of Longevity Pay 340-006 G006 System Support Specialist I $420.00 $0.00 09/28/15 340-003 A142 $0.00 $420.00 Redistribution of Longevity Pay 340-013 0016 Strategic National Stockpile Coordinator $960.00 $0.00 09/21/15 340-003 A143 $0.00 $960.00 Redistribution of Longevity Pay 080-007 0135 Assistant District Attorney II $4,320.00 $0.00 07/06/15 080-002 A120 $0.00 $4,320.00 B. 51607 DA Criminal (1100): 1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Position Title Title Change 0111 080-002 Victim Assistance Coordinator $50,000.00 Victims Unit Program Director 2. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 51542 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, : Action Dept/ Program Slot# Position Title Current Budgeted Allowance Proposed Budgeted Allowance Total Adjustment Add / Clothing Allowance 280-001 0028 Sergeant Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0121 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0122 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0132 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0133 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0153 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0165 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0192 Deputy Sheriff Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0333 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0344 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0345 Deputy Sheriff Step I $0.00 $500.00 $500.00 3. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 51717 Precinct 4 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015: Action Dept/ Program Slot# Current Position Title Budgeted Salary Proposed Position Title Title Change Only 124-007 124-001 0006 0004 Chief Administrator $38,625.00 $38,625.00 General Operations Manager Title Change Only 124-007 0059 General Operations Manager $86,888.00 Chief Administrator 2. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 51669 Public Defender (1100): Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
Human Resources: A. 51690 RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Discussion, consideration, and approval of the following personnel actions: Action Dept/Prog Slot # Position Title Current Longevity Pay Proposed Longevity Pay Effective Date Redistribution of Longevity Pay 340-006 G006 System Support Specialist I $420.00 $0.00 09/28/15 340-003 A142 $0.00 $420.00 Redistribution of Longevity Pay 340-013 0016 Strategic National Stockpile Coordinator $960.00 $0.00 09/21/15 340-003 A143 $0.00 $960.00 Redistribution of Longevity Pay 080-007 0135 Assistant District Attorney II $4,320.00 $0.00 07/06/15 080-002 A120 $0.00 $4,320.00 B. 51607 DA Criminal (1100): 1. Discussion, consideration and approval of the following personnel action, effective next full pay period, 10/19/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Position Title Title Change 0111 080-002 Victim Assistance Coordinator $50,000.00 Victims Unit Program Director 2. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 51542 Sheriff's Office (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/19/2015, : Action Dept/ Program Slot# Position Title Current Budgeted Allowance Proposed Budgeted Allowance Total Adjustment Add / Clothing Allowance 280-001 0028 Sergeant Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0121 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0122 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0132 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0133 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0153 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0165 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0192 Deputy Sheriff Step II $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0333 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0344 Deputy Sheriff Step I $0.00 $500.00 $500.00 Add / Clothing Allowance 280-001 0345 Deputy Sheriff Step I $0.00 $500.00 $500.00 3. Approval to revise the salary schedule in accordance with Commissioner's Court action. D. 51717 Precinct 4 Road Maintenance (1200): 1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 10/19/2015: Action Dept/ Program Slot# Current Position Title Budgeted Salary Proposed Position Title Title Change Only 124-007 124-001 0006 0004 Chief Administrator $38,625.00 $38,625.00 General Operations Manager Title Change Only 124-007 0059 General Operations Manager $86,888.00 Chief Administrator 2. Approval to revise the salary schedule in accordance with Commissioners' Court action. E. 51669 Public Defender (1100): Discussion, consideration and approval to appoint Matthew Cortes as a volunteer Public Defender Intern Clerk, at the Public Defender's office for the period of October 19, 2015 through October 19, 2016.
Health & Human Services Department: A. 51730 Health Clinics: Requesting authorization for Hidalgo County Health & Human Services Department - Chief Administrative Officer to process the mandatory re-enrollment to continue billing Medicaid for all health care services. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Urban County: A. 51672 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 1’s proposed budget and program amendment for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds. The proposed amendment will decrease the Park, Recreational Facilities line items; delete the Progreso Lakes Street Improvements activities and reallocate funds into the Precinct No. 1 Street Improvements activity for the continuation of the street reconstruction and drainage improvements to Old La Blanca Road North (Mile 9 N. to Mile 12 North Road, Donna, TX). 2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 1 for Fiscal Years 21, 22, 27, & 28 (2008, 2009, 2014 & 2015) original work plan and forfeited funds. B. 51701 Requesting a Waiver of Real Property Filing Fees as allowed by Texas Local Government Code, Section 118.0135(a) C. 51502 The Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with The 5125 Company in the amount of $290,285.00. UCP funds from FY 27 (2014) Water/Sewer Improvements line item and the City of Alamo general funds will be utilized. D. 51499 Urban County Program on behalf of the City of Mercedes is requesting authority to purchase chairs for the Mercedes Recreational Center computer room. Purchase will be made from Hertz Furniture (contract # 414-12) through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase is $2,095.28, utilizing FY 27 (2014) City of Mercedes and Precinct No. 1 Public Service (General) - Mercedes Recreational Center funds. E. 51606 The Urban County Program is requesting a waiver to the CDBG Policy regarding the forfeiture of funds for program year 2015-2016 and requests that the Court allow the forfeited funds to remain in each City’s Workplan rather than reprogramming the funds to the Precinct in which the City is located as outlined in the CDBG policy. F. 51612 Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $43,415.64 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase I, II and III) funded by the General Land Office (GLO).
Auditor's Office: A. 51455 Presentation & Acceptance of Independent Audit Report for the year ended December 31, 2014
Planning Department: A. 51585 Discussion and Possible action to authorize a revision of Ranchitos Escondidos Phase I-A Subdivision Plat as per Texas Local Government Code 232.041
Precinct #2 - Comm. Cantu: B. 51719 Request by Doctors Hospital at Renaissance Vision Care Center to utilize the Pct. 2 Administration Parking lot to host a "Mobile Vision Clinic" on Thursday, Oct. 22, 2015. C. 51683 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. D. 51685 Various Pct 2 Projects (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan and the City of Alamo for Interlocal Agreements approved by Commissioners Court on 10/14/14 and 9/1/15 . 2. Approval of 2015 appropriation of funds into Various Pct 2 Project Accounts in the amount of $2,100,000.00.
Precinct #3 - Comm. Flores: A. 51638 1. Acceptance and approval on Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Mile 3 N, from Goodwin Road to Tom Gill Road project (CSJ # 0921-02-321). 2. Authority for County Judge to sign Advance Funding Agreement.
Precinct #4 - Comm. Palacios: B. 51743 Approval of Order accepting road into Hidalgo County Road System upon finding of prescriptive right based on public use (Ted Garza Road)
Budget & Management: A. AI-51732 CO2009 (1439) 1. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015B fund (1448) in the total amount of $119,925.69 to pay advance to refunding escrow. Refunding Bonds 2007 (1438) 2. Approval of 2015 appropriation of funds with interfund to Refunding Bonds 2015C fund (1449) in the total amountof $163,509.08 to pay advance to refunding escrow. B. AI-51741 Sheriff's Office (1100): Approval of the following salary schedule changes, effective date of 09/14/15 : 280-001 Slot #0106 Sr. Deputy Sheriff Step IV $47,734.00 Deputy Sheriff Step I $39,140.00 280-001 Slot #0031 Sergeant Step I $47,539.00 Sergeant Step III $50,733.00 C. AI-51647 Title IV-E Child Welfare Services (1100): 1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2015 - September 30, 2016. 2. Approval for County Judge to sign required documents.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 8 of 82 10/13/2015 2:41 PM COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-51005 Presentation of the responsible vendors submitting the lowest and best bids [as detailed in tabulation sheet contained herein including meeting the specifications/requirements set forth in approved bid packet] for the multiple awards and approval of contracts for Request for Bids titled: Hidalgo County (all funding sources)-"Lubricants [Grease-Oil-Hydraulic Fluid & Anti-Freeze] Products" through project No.: 2015-208-08-12-SGS. 2. AI-51614 Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" (attached herein) for all General and/or all other Applicable Funds Budgets for the following, including but not limited to, Elected Officials, Department Heads, Program and/or Agency Directors: a. Cut-off date for the submission of Requisitions by Friday, October 30, 2015 for goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and, b. Cut-off date for submission of Requisitions by Friday, November 6, 2015 on goods and/or services that require sufficient time to order and receive prior to 12-31-2015, i.e., DAY TO DAY PURCHASES, items necessary for daily operations; c. Approval to notify all elected offices and departments that open purchase orders at 12-31-15 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2016 budgets. B. Pct. 1 1. AI-51739 A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 1: "Paving and Drainage Improvements to: Spanish Palms Subdivision" (CC award action AI-51023, 08/25/15) to 2GS, LLC, in the total amount of $259,364.00, for Contract # C-15-256-08-25 reviewed and approved as to form by Legal Counsel. B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Raul Lozano unless otherwise voiced by Commissioner) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits'...The original contract price may not be Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 9 of 82 10/13/2015 2:41 PM decreased by 18% or more without the consent of the contractor. 2. AI-51693 A. Acceptance and approval of an Interlocal Cooperation Agreement [ILA] between County of Hidalgo and City of Donna for the provision of joint efforts in connection with the improvements of Victoria Rd. from Business 83 to Expressway 83; and B. In accordance with Section 791.014-TGC, acceptance and approval of Interlocal Agreement Project: Improvements to Victoria Rd. from Business 83 to Expressway 83; whereas the County shall reconstruct the Road at County's expense as detailed in the agreement thus pursuant to the approval of the Interlocal Cooperation Agreement as stated above. 3. AI-51470 Presentation of sole responsible vendor submitting the lowest and best bid [detailed in tabulation sheet contained herein & meeting specification and/or requirements] for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Precinct No.1 - " Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" through project No.: 2015-264-09-09-SGS. 4. AI-51575 A. Requesting approval to purchase the following Backhoe loader through the County's membership/participation with BuyBoard's awarded vendor, Doggett (Contract #424-13) in the total amount of $ 59,230.00 which includes shipping and a one time administration fee $400.00(Project #2015-348-MEG). B. Requesting the surplus of a 2001-Terex Backhoe, Asset #37302 for the purpose of trade-in on the purchase authorized herein including the removal of said asset from Pct. #1 inventory. C. Trade in Terex 860 Backhoe in the amount 4,500.00 5. AI-51457 Acceptance and approval of a Professional Engineering Services Agreement [on-call as needed basis] as reviewed and approved by legal with LeFevre Environmental Management Consulting, LLC for projects located within Precinct One with assigned Contract #C-15-320-10-13. C. Pct. 2 1. AI-51516 Requesting approval of the First Amendment to Construction Contract No. C-15-209-07-21 between Hidalgo County and Texas Cordia Construction, LLC, for additional construction services for the extension of work limits in the total amount of $40,525.00 with 30 additional calendar days to original contract for the project: Hidalgo County Precinct #2 -Sioux Road Improvements (from I Road to 3,500 feet East of Raul Longoria Road) as reviewed and approved by Legal Counsel. 2. AI-51722 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 10 of 82 10/13/2015 2:41 PM graded and evaluated through the County’s approved “pool” of professional review appraisal services providers for (on call as needed basis) for Pct No. 2; EVALUATION LEONEL GARZA JR. & ASSOC., LLC GEORGE JAIME SALAZAR II DBA APPRAISAL HAUS NITTLER APPRAISAL AND CONSULTING EVALUATOR# 1 98 91 90 RANKING c. Authority for the Purchasing Department to negotiate a professional review appraisal services agreement with the No.1 ranked firm of _____________________ for professional review appraisal services (on call as needed basis) Pct. 2. 3. AI-51697 Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $569,547.12) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide the Environmental Assessment, Public Involvement and Schematic Design for the Pct. 2's Regional Linear Park Project. D. Pct. 4 1. AI-51487 Acceptance and approval of the final negotiated Professional Surveying Services agreement with ARANDA & ASSOCIATES, INC. [as ranked by CC on 09-29-15] for the purposes of Surveying Services for [Job Specific Project] -County Owned Portion at Hillcrest Cemetery located within Hidalgo County Precinct No. 4. 2. AI-51715 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed Overpass at SH 107 and FM 2128 (Schunior): EVALUATION COOK-JOYCE, INC. CRUZ-HOGAN CONSULTANTS, INC. L&G ENGINEERS SCORING 97 95 99 RANKING C. Authority for the Purchasing Department to negotiate a professional engineering services contract commencing with the No. 1 ranked firm _____________________for engineering services for Precinct No. 4-Feasibility Study and Level of Service Analysis for Proposed overpass at SH 107 and FM 2128 (Schunior St.). E. Health & Human Services Dept. Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 11 of 82 10/13/2015 2:41 PM 1. AI-51599 A. Presentation of the scoring/evaluation grid [for purpose of CC determination as "Qualified"] so as to proceed with next step of the procurement process of the sole response received from Dr. Ivan Melendez, MD (as detailed in documentation attached herein) for: RFQ NO: 2015-309-09-16-MEG-Physician/Health Authority for Hidalgo County Health and Human Serivces Department Services. Grader 1 95 Grader 2 87 Grader 3 85 Grader 4 88 Grader 5 85 Total Avg. Score 88 B. Authority for Purchasing Department to negotiate a professional physician services contract with the sole & qualified respondent for the provision of: "Physician/Health Authority for Hidalgo County Department of Health and Human Services. 2. AI-51443 Acceptance and approval of First Amendment [approved by legal] to Contract #C-14-088-02-11 for the provision of "Medicaid 1115 Waiver Texas Healthcare Tranformation And Quality Improvement Program" with Kevin Nolting, dba, Nolting Consulting Services due to revisions of scope of services [elimination of several service components] and monthly fees from $7,500.00 to $2,500.00 effective September 1, 2015. F. Elections Department 1. AI-51589 Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Elections Department- " Printing and Massive Mailouts for Voter Registration Cerifications" through project No.: 2015-307-09-23-MEG. 2. AI-51377 Requesting approval to purchase One (1) New 2016 E-350 Cutaway Chassis through the County's membership/participation with BuyBoard Silsbee Ford (Contract #430-13) in the total amount of $30,794.50 which includes shipping and a one time administration fee-$400.00-Project #2015-326-MEG). G. Sheriff's Office 1. AI-51483 Approval to purchase the following vehicle through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $42,186.00 which includes Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 12 of 82 10/13/2015 2:41 PM shipping and a one time administration fee $400.00/Project #2015-345-MEG. 2. AI-51738 Approval of an Amendment No. 1 to the current agreement between Hidalgo County and Prodigy Construction Management, LLC for the "Law Enforcement/Adult Detention Facilities Repair," with subject to legal's final approval. C-14-360-10-14
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-51766 C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County D. AI-51768 Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-51767 C-5041-15-I; Tomasa Hoskinson v. Hilario Tallabas and Hidalgo County D. AI-51769 Pending/potential litigation - County of Hidalgo v. Volkswagon Group of America Inc., Audi of America LLC. and all other entities liable under the Texas Clean Air Act 23. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2613&reloaded=true&id=0 13 of 82 10/13/2015 2:41 PM the agenda items listed 25. Adjourn