1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Public Hearing on the 2016 Proposed Budget. B. Adoption of the 2015 Tax Rate. C. Discussion, consideration and action or changes, "if any" and the Adoption of the 2016 Annual Budget. D. Approval to set salaries for District employees and Travel Allowance for Board Members. 7. Resolution for the nomination of candidate(s) for the 2016-2017 Appraisal District Board of Directors. (Nomination deadline is October 15, 2015) 8. Requesting approval of the following through the District's membership with DIR Contract No. DIR-SDD-1777 Vendor AT&T. Equipment Sim Card for Existing Trimble Unit/Survey Equipment Service Unlimited Data Connect Plan Cost $37.99 Monthly 9. 2013 BOND SERIES A.) Requesting approval to Work Authorization No. 18 in the amount of $46,000.00 to Pct. 1 Bond Referendum Professional Agreement as it relates to General/Management Coordination for Lucero Del Norte Rural Drainage Improvements. TEDSI Infrastructure Group, Inc. B.) Requesting approval to Work Authorization No. 19 in the amount of $75,528.32 to Pct. 1 Bond Referendum Professional Agreement as it relates to Basic Engineering Servives for Donna North Lateral Control Structure & FM 495 Drain Control Structure. TEDSI Infrastructure Group, Inc. 10. 2013 BOND SERIES Requesting approval of Work Authorization No. 8 in the amount of $18,238.29 with L&G Engineering to Professional Agreement Pct. 3 La Joya Watershed Improvement project as it relates to Geotechnical Engineering Services. 11. 2013 Bonds Request approval to issue payment on the following items: A. Application for Payment No. 2 in the amount of $96,112.35 from Jimenez Engineering Solutions, LLC dba International Consulting Engineers in relation to Construction Contract No. 15-006-06-02A-Tijerina Rural Development Drainage Improvements Project. Project Engineer: Quintanilla Headley & Associates, Inc. PO#627160. B. Application for Payment No. 2 in the amount of $63,949.50 from PEGA JPS Utilities, LLC in relation to Construction Contract No. 15-007-05-19B-Delta West Rural Development Drainage Improvement Project. Project Engineer: Noe Saldivar, P.E., Hidalgo County Drainage District No. 1. PO#627082. 12. 2013 Bond Series A. Approval of Counter Offer acceptance and closing documents for parcels 18A and 49A in relation to J-09 drainage improvement project. B. Request for issuance of manual check of offer to complete the transaction. 13. 2013 Bond Series: Discussion and Approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District #1 and Hidalgo County. Interlocal will allow the District to reimburse the County for the Construction cost of Drainage Improvements within Heidelberg and Spanish Palms Subdivisions out of the Rural Drainage Development funds from Precinct #1, total cost is $390,416.70. 14. A.) Requesting approval of final negotiated Professional Services Agreement with L&G Engineering as it relates to Material Testing Services (on call on an as needed basis) for projects within Hidalgo County Pct. 2, 3, 4 and HCDD1 Master Drainage System. Approved for negotiations by HCDD1 Board of Directors on August 18, 2015. B.) Pursuant to the Boards approval of Professional Services Agreement with L&G Engineering requesting approval of Work Authorization No. 1 in the amount of $32,329.83 as it relates to On Call Construction Material Testing Services for Tower Rd. and Mile 17 1/2 Drainage Improvements Project. 15. Requesting approval to purchase (1) 6" Godwin Diesel pump on Road Going Trailer to include hoses, adapters and PM Service Kits from Xylem through the District's membership with HGAC Contract No. CM02-15 in the amount of $42,657.66. 16. Concurrence and approval of Hidalgo County Regional Mobility Authority / TxDOT Roadway Improvement project: CSJ: 0220-01-023 US 281 (Military Road) And BSIF Connector. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2015 Intradepartmental transfers: A. 2015 - Co Wide Adm (1100) B. 2015 - Pct. 2 CRC San Juan (1100) C. 2015 - Pct. 1 Administration (1200) D. 2015 - JP Pct. 3 Pl. 1 (1100) E. 2015 - Pct. 1 R&B (1200) G. 2015 - Pct. 4 CRC (1100) H. 2015 - Pct. 4 Rd. Maint (1200) I. 2015 - Pct. 4 Curry Road Project (1200) J. 2015 - Pct. 2 Parks (1100) K. 2015 - Co. Wide Adm. (1100) L. 2015 - 92nd District Court (1100) M. 2015 - CW Mech. Shop (1200) N. 2015 - District Attorney (1100) O. 2015 - Constable Pct. 3 (1100) P. 2015 - Constable Pct. 1 (1100) Q. 2015 - Constable Precinct 4 (1100) R. 2015 - Pct.1 BCAP (1312) S. 2015 - Health & Human Services Dept./Health Adm (1100) T. 2015 - 398th District Court (1100) U. 2015 - 398th District Court (1100) V. 2015 - Constable Pct 2 LBSP (1284) W. 2015 - Constable Pct. 4 (1231) X. 2015 - HIDTA (1252) Y. 2015 - Hidalgo County Sheriff's Office (1100) Z. 2015 - Health & Human Services Dept. / T.B. Elim (1293) AA. 2015 - Tax Office Scofflaw (1100) BB. 2015 - Co. Wide Adm (1100) CC. 2015 - Tax Office (1100) DD. 2015 - I.T. Dept. / Justice Court Tech (1242) EE. 2015 - Public Defender's Office (1100) FF. 2015 - Veteran Services (1100) GG. 2015 - I.T. Dept. (1100) HH. 2015 - Pct #3 Sanitation (1100) II. 2015 - Pct #3 Rd. Maint. (1200) JJ. 2015 - Pct. 1 BCAP (1312) KK. 2015 - WIC (1292) LL. 2015 - Master Court #2 (1100) MM. 2015 - Criminal Auxiliary Court (1100) NN. 2015 - Emergency Management (1100) OO. 2015 - Safety Division (1100) 3. 2015 Interdepartmental transfers: A. Co Wide Adm (1100): Approval of 2015 interdepartmental transfer from General Litigation to Co. Wide Adm.-Contingency in the total amount of $300,000.00 B. Co. Wide Adm (1100): Approval of 2015 interdepartmental transfer from various programs to Co. Wide Adm-Contingency in the amount of $283,000.00. C. Co Wide Adm-Contingency (1100): Approval of interdepartmental transfer from Child Welfare Defense to Co. Wide Adm-Contingency in the amount of $59,708.57. D. District Clerk (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to District Clerk in the total amount of $22,000.00. E. Health Adm (1100): Approval of 2015 interdepartmental transfer from Health Adm (program 001) to Health Clinics (program 003) to fund the repairs to the TB Clinic. F. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (189) to Pct 1 Mile 2E program (XXX) in the amount of $50,000. G. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (189) to program (041) in the amount of $44,000. H. CO2014-Pct 2 Eldora Rd (Jackson-I Rd) Prj (1345): Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Regional Linear Park Project to CO2014-Pct 2 Eldora Road (Jackson-I Rd) Project in the amount of $47,978.87. I. Pct 2 Rd Maint (1200): Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $102,900.00 to fund the purchase of equipment. J. Elections Dept (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to Elections Department in the total amount of $55,000.00. K. Constable Pct.4 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.4 in the total amount of $1,051.94. L. Pct 4 Sanitation (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to Pct 4 Sanitation in the amount of $48,013.62 to fund the first annual payment for the Governmental Equipment Lease-Purchase Agreement No. 2721296 with Caterpillar Financial Services Corp. M. Various Pct 4 Programs (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to various Pct 4 Programs in the amount of $96,908.14 for anticipated operating expenses. N. County Court at Law #1 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to CCL#1 in the total amount of $2,500.00 to fund the attendance of the judge to the 40-hour Basic Mediation Course and to cover additional costs of trials and licenses for the court interpreter. O. Pct.1 BCAP (1312): Approval of 2015 interdepartmental transfer from Hoehn Drive Subdivision, program no.329 to Lorenzana Subdivision, program no.422, in the total amount of $9,861.19. P. Pct.3 C.O.'s (1315): Approval of 2015 interdepartmental transfer from CO's 1315 TXDOT-FM2221-FM492 (program 071) to TXDOT-La Homa SH364 (program 045) in the amount of $1000.00 Q. Executive Office (1100): Approval of 2015 interdepartmental transfer from IT Countywide - Telephone to the Executive office in the amount of $300.00 for anticipated telephone expenses. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. District Attorney's Office 2015 August - Hot Checks Fees Monthly Report B. District Clerk Fee Report for the Month of August 2015 $505,732.43 6. Urban County Program: A. Request for approval of one (1) applicant in the City of Weslaco under the HOME Owner-Occupied Housing Rehabilitation Program. 7. Executive Office - Valde Guerra: A. Right of Way: Approval of North Alamo Water Supply Permit: Highland Memorial Park Cemetery 1. Bore Mile 12 North- from the centerline of FM 88 go West 60.0 feet. Will bore Mile 12 North from South to North with a 16" PVC casing for a 8" waterline. B. Approval of 457 Plan hardship withdrawal request for employee #089761 8. Tax Refunds: A. ACCOUNT NUMBER PAYER AMOUNT R3751.04.000.0011.00 JUSTIN L RONE, TRUSTEE 3,703.64 B. ACCOUNT NUMBER PAYER AMOUNT S2755.01.000.0030.00 JRMV PROPERTY INVESTMENTS LLC $3,111.74 W0100.00.015.0009.09 CITY OF MISSION $5,665.16 9. Membership Dues: A. I.T. Dept. (1100): Approval to pay 2015 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requistion # 284333) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. Health & Human Services Dept. (1293): Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2015 - 2016 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. C. Sheriff's Dept. (1100): Requesting approval of requisition #284148 for 2015 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. Sheriff's Dept. (1100): Requesting approval of requisition #284153 for 2015 membership dues to the Sheriff's Association of Texas for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. E. Tax Office (1100): Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. 1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2015. 2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Transfers In-Gen fund (1281) Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-Gen Fund (1281) in the amount of $66,119.03 for a local match required for the Victim Assistance Program/Victims of Crime Act Formula Grant acceptance, AI-51339 (CC 9/29/15). B. 2015 General Fund Salary Sweep (1100) Approval to transfer lapsed salaries from various departments to the Co Wide Adm-Contingency account. C. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2015 in the amount of $24,218.47 and requesting approval of wire transfer. D. 1. Approval of reimbursement in the amount of $741,765.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/29/15 to 09/11/15. 08/29-31/15 $ 48,975.00 09/01-04/15 $320,787.63 09/05-11/15 $372,002.39 TOTAL $741,765.02 2. Approval of wire transfer to cover claims paid. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Requesting approval of payment for the following invoices: Invoice #s Date Amount Due 471001/04A/XV MAY - JUNE 2013 $ 723.51 471001/04B/XV MAY - JUNE 2013 $ 723.52 471001/05A/XV JULY 2013 $ 1,908.00 471001/06A/XV AUGUST – SEPTEMBER 2013 $ 2,756.00 471001/07A/XV OCTOBER 2013 $ 899.24 471001/08A/XV NOVEMBER 2013 $ 525.19 471001/08B/XV NOVEMBER 2013 $ 463.42 471001/09A/XV Thru FEBRUARY 2014 $ 400.18 471001/09B/XV FEBRUARY 2014 $ 525.18 as submitted by Dannenbaum Engineering Company, contracted Architect for the, "Hidalgo County-Annex Modular Buildings-Courtroom Finishes and Courthouse Site Improvements" in connection to AIA Agreement# C-12-204A-09-25 (PO# 689982) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.Funding is available under: B. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of AmaTerra Environmental Inc. for Archeological and Historical Survey Reports for Cesar Chavez Road Project. C. Acceptance and approval to award job order contractor, Herrcon, LLC (awarded JOC through Buyboard contract #464-14) in the amount of $50,617.98 for Repairs & Renovations to the Health Department Pulmonary Clinic located at 1304 S. 25th St., Edinburg, TX. (Project #15-262-MSS) D. Information Technology Department: Requesting authority purchase maintenance/support agreement in the amount of $2,225.00 thru requisiton 284356 thru our membership/participation with DIR-SDD-1951 commencing upon approval. E. 1. Approval of Request for Payment-Application No. 8 in the amount of $318,838.05 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff’s Office “Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement”, and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20; 2. Acceptance & approval of Invoice No. 1272 in the amount of $4,500.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement." 3. Acceptance and approval of invoice No. 13159-11 in the amount $2,995.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09 F. Acceptance and approval of Invoice #11325233 in the amount of $3,680.72 from L&G Consulting Engineers, Inc. contracted engineer for Mile 2 N. Roadway Reconstruction. G. Approval of Request for Payment-Application No. 4 in the amount of $2,470.00 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17. I. Approval to exercise the ninety (90) day grace period extension (as permitted in contract) with Pro-Medics EMS, under the same terms and condition for: "Emergency Ambulance Services" for Hidalgo County to allow the completion of the procurement process. J. Authority to exercise the first (1st) year of the additional two (2), one (1) year options to extend/renew (under the same rates, terms and conditions) for the "Purchase of Uniforms and/or Accessories" for ALL County Law Enforcement Agencies (on as needed basis) for Hidalgo County, with the following contracted vendors: Contract#s Lonestar Uniforms, Inc. -C-13-088-10-07, effective, 10/11/15 Bob Barker Seller, Inc. -C-13-088A-10-07, effective, 10/11/15 K. Clarification [for documentation purposes only] of contract number and term [approved CC-09/15/15-Regular AI#51262 E. 2.B.] as Contract #C-15-319-09-29 TO REFLECT CORRECT CONTRACT #C-15-319-09-15 and term with Millennium Engineers Group, Inc. for "Construction Materials Testing and Geo-Technical Services". L. Requesting approval of payment of final Invoice #3848 in the amount $841.01 submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-03-167-06-03 (WA#1,3,4,5), for Pct. 2 McColl Road project. M. Acceptance and approval to exercise the County's option to extend Contract #C-13-022-09-03 with Lewis & Ellis, Inc. for the final year option for the provision of "Actuarial Consulting Services for Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Analysis", with same rates, terms and conditions. N. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H. C. Sheriff's Office - "Radiological Diagnostic & Related Mobile Services" RFB including the authority re-advertise if no RFB's received, rejected and project is still required. P. Authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H.C. Juvenile Justice Center - "Professional Psychiatrist Services for Juveniles - RFQ - 2015-102-10-14-including to re-advertise in the event that no participation [SOQs] received, rejected and project is still required. Q. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program - RFB No. 2015-321-10-21-HGO - "Medical Supplies" including re-advertising of same in the event no bids are received, rejected and project is still required. R. Constable Pct. 1 Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH MPC2503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-3041 through Requisition #284038 based on $127.51/month-equipment, B/W impressions @ $21.00/month, color impressions @ $17.10/month with a total of $165.61/month, effective upon approval. S. Approval to add and/or delete fuel cards/drivers for the following: 1. Planning Department - fuel card 2. Constable Pct No. 2- driver 3. HIDTA Task Force - drivers 4. Hidalgo County Headstart - drivers 5. Safety Division - delete fuel cards 6. County Judges Office - fuel cards and drivers 7. Fire Marshal Office - fuel card
Consideration of Consent Agenda
2. 2015 Intradepartmental transfers: F. 2015 - Pct. 4 Administration (1200) 12. Purchasing Dept: H. Authority to exercise the six (6) month extension option as provided under current contract for "Electrical Material and Related Supplies" for Hidalgo County, under the same rates, terms, and conditions with WESCO Distribution, Inc., C-15-078-03-31. O. 1. Requesting authority to advertise and approval of draft procurement packet [as attached hereto] for: Professional Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees; 2. Determination/Selection by Commissioners' Court of an evaluation committee as referenced in procurement packet to score, grade and evaluate the responses received for the Request for Proposals [RFP].
Health & Human Services Department - Eddie Olivarez 51393 1. Discussion of the population health and primary care medical education programs being developed by the University of Texas Rio Grande Valley (UT-RGV) and approval & action on the Graduate Medical Education Program Letter of Agreement for the Preventive Medicine Residency between UT-RGV and the County of Hidalgo, by and through the Hidalgo County Health & Human Services Department. 2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the County of Hidalgo the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services.
District Attorney's Office: A. 51339 DA-Victim Assistance Program: Approval to accept the Victim Assistance Program/Victims of Crime Act Formula Grant, from the Office of the Governor's Office, in the amount of $264,476.04, effective 09/01/2015 thru 09/30/2017. B. 51390 DA-Grand Jury (1100): Approval of 2015 DA's Office-Grand Jury budget/appropriation for fund 1100 Grand Jury in the amount of $4,000.00.
Tax Office - Paul Villarreal: A. 51544 Resolution in support of Proposition 1; a constitutional amendment increasing the amount of the residence homestead exemption from ad valorem taxation for public school purposes from $15,000 to $25,000 on the November 3, 2015 ballot. B. 51446 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (PAG McAllen T1, LLC DBA Scion of Pharr, Toyota of Pharr - P123289 and PAG McAllen H1, LLC DBA Hyundai of Pharr – P123292). Dealers desire to act as agents of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Each dealership agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment. C. 51447 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Ed Payne Motors LLP – P4916, Weslaco Motors LP – P22254, Ed Payne Motors LLP DBA Payne Fiat of the Rio Grande Valley – P119124, Weslaco Ford LLP – P21629). Dealers desire to act as agents of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Each dealership agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment. D. 51479 1. Approval and authorization to set up a collection site at the Elsa Tax Substation. 2. Approval and authorization for a change fund of $4,500.00 in accordance with Texas Local Government Code 130.902.
Precinct #2 - Comm. Cantu: 51543 Proclamation declaring October 2015 as Manufacturing Month in Hidalgo County.
County Judge's Office: 51505 Proclamation Declaring September 2015 as National Preparedness Month in Hidalgo County.
Head Start Program - Teresa Flores: 51503 Resolution in Honor of Aurora M. Trigo for 38 years of service to the families of the Hidalgo County Head Start Program.
Budget & Management - Sergio Cruz: A. 51230 1. Public hearing on the 2016 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2016 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2016, effective the first full pay period of 2016. 4. Approval of revised Law Enforcement Pay Plan Schedules. 5. Adoption of the 2016 Annual Budget at the Departmental Level. B. 51231 Consideration and approval of order setting the 2015 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5225 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0675 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5900 cents per $100 valuation) C. 51532 Concurrence and approval of Hidalgo County Regional Mobility Authority/TxDOT Roadway Improvement project: CSJ:0220-01-023 US 281 (Military Road) And BSIF Connector. D. 51525 Approval of Governmental Entity Resolution and Equipment Lease-Purchase Agreement No. 2721296 between Caterpillar Financial Services Corporation and Hidalgo County for the lease-purchase of two (2) CT660 Trucks for Pct. 4 Sanitation with authority for the County Judge to sign all related documents for financing purposes. E. Budget Appropriations: 1. 51433 Const Pct4 CCP59 (1231): Approval of 2015 appropriation of funds for Const Pct4 CCP59 in the amount of $8,000.00 to fund court costs & investigations. 2. 51507 A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of equipment to the Hidalgo County Drainage District No.1. B. Approval of 2015 appropriation of funds into Precinct 3 Road Maintenance in the amount of $185,285.16. C. Approval of 2015 appropriation of funds into SOA1339-Pct 3 Liberty/T. Gill in the amount of $6,637.86. F. Interfund transfers: 1. 51569 Various Pct 4 Projects (1200): Approval of 2015 interfund transfer from Co. Wide Adm-Contingency (1100) to various Pct 4 programs (1200) in the amount of $383,000.00 to fund expenditures for the Tower Rd. and Canton Rd. Projects as well as operating expenditures under Rd. Maint. 2. 51386 Pct. 4 Recovery Project (1100): Approval of 2015 interfund transfer from Pct# 4 Curry Rd. program 160 (1200) to Doolittle Recovery Project program 162 (1100) in the amount of $26,150.24
Open Forum
Sheriff's Office: A. 51524 Sheriff's Office-FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $17,548.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY2016 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $17,548.00. B. 51305 Sheriff's Office OCDETF (1284): 1. Approval of FY2016 Overtime program agreement (Investigation Number SW-TXS-1006) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $15,000.00. 2. Authorization to pay Overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement. 4. Approval of appropriation of funds in the amount of $15,000.00.
Human Resources: A. 51419 Urban County Program - CDBG (1288): 1. Approval of the following personnel actions, effective next full pay period of 10/05/15: Action Dept./Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment Delete 250-001 0016 Accountant II $43,574.00 $0.00 ($43,574.00) Delete 250-001 0018 Administrative Assistant III $35,064.00 $0.00 ($35,064.00) Delete 250-001 0020 Clerk III $26,924.00 $0.00 ($26,924.00) 2. Approval to redistribute cost allocations as follows, effect next full pay period of 10/05/15: Action Dept/Program Slot # Position Title Current Cost Allocation Distribution (%) Proposed Cost Allocation Distribution (%) Redistribution 250-001 0004 Deputy Director 76.39% 100% Redistribution 250-002 0008 Deputy Director 23.61% 0% 3. Approval to revise the salary schedule in accordance with Commissioners' Court action. B. 51490 Public Defender (1100)/Public Defender - Juvenile Section (1282): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions to change the funding source from the Public Defender's - Juvenile Section (1282) budget to the Public Defender's General Fund budget as follows, effective 10/01/15: Action Dept/Program Slot # Position Title Current Budgeted Salary Proposed Salary Budget Delete 085-004 G001 Public Defender III $60,655.00 $0.00 Delete 085-004 G002 Public Defender II $52,002.00 $0.00 Delete 085-004 G003 Social Worker $41,280.00 $0.00 Delete 085-004 G004 Administrative Assistant I $24,087.00 $0.00 Create 085-003 0019 Public Defender III $0.00 $60,655.00 Create 085-003 0020 Public Defender II $0.00 $52,002.00 Create 085-003 0021 Social Worker $0.00 $41,280.00 Create 085-003 0022 Administrative Assistant I $0.00 $24,087.00 3. Approval to transfer Employee No. 142328 to (085-003) Slot No. 0019. 4. Approval to transfer Employee No. 209279 to (085-003) Slot No. 0022. 5. Approval to revise the Salary Schedule in accordance with Commissioners Court action. 6. Approval of interdepartmental transfer.
Executive Officer - Valde Guerra: B. 51472 Requesting permission for the D.A's Office-Victims Unit to use the courthouse open forum area for Domestic Violence Awareness Event on October 13, 2015 from 8am to 1pm C. 51545 Approval to accept settlement check from TML Intergovernmental Risk Pool in the amount of $8,544.90 to settle auto accident with County vehicle. (Precinct 1) D. 51475 Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Robert Fernandez in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice Date Disposition Date Court # Totaling Various (7 invoices) Various County Court #1 $2,200.00 Various (3 invoices) Various County Court #5 $ 900.00 8/25/15 11/6/14 County Court #6 $ 300.00 Various (9 invoices) Various County Court #7 $2,900.00 8/31/15 10/22/14 County Court #8 $ 300.00 8/31/15 4/2/15 92nd District Court $ 500.00 Various (4 invoices) Various 332nd District Court $1,600.00 GRAND TOTAL FOR ALL 26 INVOICES $8,700.00 E. 51486 1. Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Traci Evans in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice Date Disposition Date Court # Totaling Various (8 invoices) Various County Court #1 $ 2,300.00 Various (4 invoices) Various County Court #2 $ 1,195.00 Various (3 invoices) Various County Court #4 $ 800.00 Various (3 invoices) Various County Court #5 $ 645.00 Various (6 invoices) Various County Court #6 $ 1,335.00 Various (12 invoices) Various County Court #7 $ 3,152.50 Various (6 invoices) Various County Court #8 $ 2,565.00 Various (2 invoices) Various 332nd District Court $11,062.23 GRAND TOTAL FOR 44 INVOICES $23,054.73 2. Requesting approval of payment of attorney voucher (not submitted within four-year limitations period) from attorney Traci Evans in connection with legal representation of indigent defendant with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice date Disposition date Court # / Case # Amount 7/2/2015 10/11/2011 332nd D.C. / CR-804-11-F $ 1,400.00 TOTAL $ 1,400.00 F. 51559 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Palacios, Garza & Thompson 8/5/15 / 2415 $8,640.96 L. Rodriguez-Serna v. County G. 51560 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Atlas, Hall & Rodriguez, LLP 8/7/15 / 1038936 $2,523.62 J. L. Perez v. County Atlas, Hall & Rodriguez, LLP 7/13/15 / 1038239 $5,485.96 E. Andrade v. County
A. 51493 Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Sliding Fee Schedule effective September 29, 2015. B. 51480 Requesting approval to accept, from the Texas Department of State Health Services, the correct version of the Data Use Agreement and General Provisions to be incorporated into the following DSHS grant contracts: 2016-003779-00 IDCU/SUR 2016-003832-00 IDCU/SUREB 2016-000022-00 IMM/LOCALS 2016-001052-00 RLSS/LPHS 2016-001417-00 TB/PC-STATE 2016-003876-00 HPCDP/TXHC C. 51243 Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities. D. 51393 1. Discussion of the population health and primary care medical education programs being developed by the University of Texas Rio Grande Valley (UT-RGV) and approval & action on the Graduate Medical Education Program Letter of Agreement for the Preventive Medicine Residency between UT-RGV and the County of Hidalgo, by and through the Hidalgo County Health & Human Services Department. 2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the County of Hidalgo the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 51205 A. Discussion, consideration, and approval to drawn down funds for Demonstration Year 4 (FFY 2015) Advanced UC Payment from the Local Provider Participation fund in the amount up to $14,736,644.69 B. Approval of Certification of Revenues from the Local Provider Participation fund in the amount up to $14,736,644.69 C. Approval of Appropriation of funds for Demonstration Year 4 (FFY 2015) IGT draw down to fund UC in the amount up to $14,736,644.69 as per instructions from Texas Health and Human Services Commission Rate Analysis.
Adult Probation - Arnold K. Patrick: 51268 DWI Court Grant (1289) / DA's (1100): 1. Approval to accept the DWI Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $166,527.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court grant. 3. Approval of appropriation of funds in the amount of $166,527.00. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 127531 Criminal DA (080-002) 0026 Asst District Atty IV $9,814.00 $9,730.00 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. Veterans Court Grant (1289): 1. Approval to accept the Veteran's Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $92,841.97 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court grant. 3. Approval of appropriation of funds in the amount of $92,841.97. Prostitution Court Grant (1289): 1. Approval to accept the Prostitution Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Prostitution Court grant. 3. Approval of appropriation of funds in the amount of $150,000.00. ReEntry Court Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the ReEntry Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the ReEntry Court grant. 3. Approval of appropriation of funds in the amount of $150,000.00. 4. Approval to authorize the decrease/addition of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 120227 Public Defender (085-003) 0003 Chief Public Defender $9,844.00 $9,820.00 077917 Criminal DA (080-002) 0013 Asst District Atty IV 0 $9,800.00 5. Approval to revise the salary schedule (s) in accordance with Commissioner's Court action. Misd DWI Court Grant (1289) / Public Defender/ DA's (1100): 1. Ratification of application for a Misd DWI Court program grant from the Office of the Governor. 2. Approval to accept the Misd DWI Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 3. Approval of Resolution to designate the authorized official for the grant. 4. Approval of certification of revenues as approved by the County Auditor's Office for the Misd DWI Court grant. 5. Approval of appropriation of funds in the amount of $150,000.00. 6. Approval to authorize supplemental pay allowance to the following employees: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 155179 Public Defender (085-003) 0004 1st Asst Public Defender $9,850.00 208043 Criminal DA (080-002) 0098 Asst District Atty III $9,750.00 7. Approval to revise the salary schedule (s) in accordance with Commissioner's Court action.
IT Department - Renan Ramirez 51324 IT Countywide: Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor. Invoice Date Invoice Vendor Amount 11/07/2014 8260 18 006 0271564 Time Warner Cable $9,225.95 12/07/2014 8260 18 006 0271564 Time Warner Cable $401.89 01/07/2015 8260 18 006 0271564 Time Warner Cable $551.53 02/07/2015 8260 18 006 0271564 Time Warner Cable $557.94 03/07/2015 8260 18 006 0271564 Time Warner Cable $1,158.79 04/07/2015 8260 18 006 0271564 Time Warner Cable $939.46 05/07/2015 8260 18 006 0271564 Time Warner Cable $768.16 06/07/2015 8260 18 006 0271564 Time Warner Cable $768.16 07/07/2015 8260 18 006 0271564 Time Warner Cable $3,915.36 08/07/2015 8260 18 006 0271564 Time Warner Cable $323.41 09/07/2015 8260 18 006 0271564 Time Warner Cable $323.41
Urban County - Diana Serna: A. 51547 Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting authority to issue purchase order to Celso Gonzalez Jr, for ADA Plan review for the Brewster Park Improvements project in the amount of $1,235.00, utilizing FY 26 (2013) Parks Recreational Facility Improvements funds– (Brewster Park Project). B. 51394 The Urban County Program on behalf of the City of Progreso is requesting approval and award of best and final negotiated contract with Fulcrum Consulting Services in the amount of $54,600.00 utilizing CDBG FY 25 & 26 (2012 & 2013) Street Improvements funds. C. 51391 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Service firms from the County’s approved “pool” as graded and evaluated by City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program for Granjeno Parks, Recreational Facility Improvements. Engineering Firm Grade Ranked Hinojosa Engineering, Inc. 93.66% L&G Engineering 91% Raba-Kistner Consultants, Inc. 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of_________________________ for the provision of engineering services for the City of Granjeno Parks, Recreational Facility Improvements Project. D. 51518 1. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a) 7, an item that can be obtained from only one source. 2. Approval of a “Sole Source Declaration” for Blackbaud Inc. for Financial Edge software. Blackbaud is the sole owner of any and all intellectual property related to the software program listed above and is the sole provider for related training and consulting services. 3. Approval for Urban County Program to migrate our existing accounting software Fundware (Blackbaud) to the Financial Edge software which is a web-based solution developed, sold and supported by Blackbaud. The Financial Edge utilizes the current market standard and readily supported technologies, and Fundware software will no longer be upgraded. 4. Acceptance and approval to enter into a 3 year contract with Blackbaud Inc. that includes the total data conversion cost, including training and implementation of $17,495.00 and annual subscription fee for each year of $3,992.20.
Elections Administration - Yvonne Ramon: A. 51454 Discussion and/or action, including but not limited to Elections updates B. 51451 1. Discussion and approval of Early Voting Sites (dates & times) for the Constitutional Amendment Election, November 3, 2015. 2. Discussion and approval of Election Day Sites (dates & times) for the Constitutional Amendment Election, November 3, 2015.
B. 51408 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District C. 51407 Discussion/Approval to Rescind MOU Approved by Hidalgo County Head Start Program Policy Council on August 19, 2015, Agenda Item #VI.B.3, and by Commissioners' Court on September 1, 2015, Agenda Item, A1-50872, "Discussion/Approval to Enter Into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District D. 51385 Appointment of One (1) Community Rep by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Appointment Commissioner Joseph Palacios, Pct. 4
WIC - Norma Longoria: 51355 WIC ADM GRANT (1292): 1. Approval to accept the FY 2016 WIC Admin Grant award in the amount of $10,300,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue the provision of WIC Services for FY 2016 commencing October 1, 2015 - September 30, 2016. 3. Approval of Certification of Revenues in the amount of $10,300,000.00 as certified by the County Auditor for the FY 2016 WIC Admin Grant. 4. Approval of appropriation of funds in the amount of $10,300,000.00 for the FY 2016 WIC Admin Grant. 5. Approval of the following personnel actions: Action Dept/ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment Delete 350-001 0005 Executive Assistant II $48,149.00 $0.00 ($48,149.00) Delete 350-001 0086 Maintenance III $28,840.00 $0.00 ($28,840.00) Delete 350-001 0221 Nutritionist I $41,280.00 $0.00 ($41,280.00) 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC BF Grant (1292): 1. Approval to accept the FY 2016 WIC BF Peer Counselor Grant in the amount of $821,302.00 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC BF Peer Counselor Program for FY 2016 commencing October 1,2015 -September 30, 2016. 3. Approval of Certification of Revenues in the amount of $821,302.00 as certified by the County Auditor for the FY 2016 WIC BF Peer Counselor Grant. 4. Approval of appropriation of funds in the amount of $821,302.00 for the FY 2016 WIC BF Peer Counselor Grant. 5. Approval to create one (1) Full-Time position as follows: Dept/Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment 350-002 0034 Peer Counselor I $0.00 $21,008.00 $21,008.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Registered Dietician Grant (1292): 1. Approval to accept the FY 2016 WIC Registered Dietician Grant award in the amount of $60,000.00 commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2 Requesting authorization to continue provision of the WIC Registered Dietician Program for the FY 2016 commencing October 1, 2015 - September 30,2016. 3. Approval of Certification of Revenues in the amount of $60,000.00 as certified by the County Auditor for the FY 2016 WIC Registered Dietician Grant. 4. Approval of appropriation of funds in the amount of $60,000.00 for the FY 2016 WIC Registered Dietician Grant. 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Lactation Services 1292): 1. Approval to accept the FY 2016 WIC Lactation Services Grant in the amount of $50,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Lactation Services Program for FY 2016 commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 3. Approval of Certification of Revenues in the amount of $50,000.00 as certified by the County Auditor for the FY 2016 WIC Lactation Services Grant . 4. Approval of appropriation of funds in the amount of $50,000.00 for the FY 2016 WIC Lactation Services Grant. 5. Approval to create one (1) Full-time position as follows: Dept/Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment 350-013 0001 International Board Certified Lactation Consultant (IBCLC) $0.00 $46,000.00 $46,000.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Lactation Service Center Grant (1292): 1. Approval to accept the FY 2016 WIC Lactation Service Center Grant in the amount of $289,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Lactation Service Center for the FY 2016 commencing October 1, 2015-September 30, 2016 pending receipt of contract documents. 3. Approval of Certification of Revenues in the amount of $289,000.00 as certified by the County Auditor for the FY2016 WIC Lactation Service Center Grant. 4. Approval appropriation of funds in the amount of $289,000.00 for the FY 2016 WIC Lactation Service Center. 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Peer Dad Grant (1292): 1. Approval to accept the FY 2016 WIC Peer Dad Grant in the amount of $30,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Peer Dad Grant for the FY2016 commencing October 1, 2015 -September 30, 2016 pending receipt of contract documents. 3 Approval of Certification of Revenues in the amount of $30,000.00 as certified by the County Auditor for the FY 2016 WIC Peer Dad Grant. 4. Approval of appropriation of funds in the amount of $30,000.00 for the FY 2016 WIC Peer Dad Grant. 5. Approval to create one (1) part-time position as follows: Dept/ Program Slot # Position Title Proposed Hourly Rate Proposed # of Working Hours Proposed Budgeted Salary 350-019 0001 Peer Dad $18.53 1,040 $19,275.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Planning Department - T.J. Arredondo: 51406 1. Preliminary Approval with Variance Request a. Charlie’s Estates Subdivision- Pct. 1(Carlos Gonzalez) (FM 1015 & FM 1422) b. Tristan Subdivision- Pct. 1 (Ruben Tristan) (Valley View Road & Business Expressway 83) c. L & D Rodriguez Subdivision- Pct. 1 (Lorenzo & Diana Rodriguez) (Mile 6 West Road & Mile 10 North Road) 2. Preliminary Approval a. Sol Subdivision- Pct. 1 (Luis Garcia) (Mile 4 North Road & Mile 2 East Road) b. Amended Plat for Lot 1 & Lot 2 Ortiz & Resendez Subdivision- Pct. 4 (Miriam Gonzalez) (Curve Road & Cesar Chavez Road) 3. Final Approval with Financial Guarantee a. D. Flores Subdivision- Pct. 1 (Desiderio Flores) (FM 491 [Baseline Road] & Mile 14 North Road) b. Rancho B2Z Subdivision- Pct. 4 (Reza Badiozzamani) (Mile 6 North Road & Bentsen Road) 4. Final Approval a. Guerra Apartments Subdivision- Pct. 1 (Rene Guerra) (Mile 14 ½ Road & FM 88)
Precinct #1 - Comm. Cuellar: 51576 Discussion and Approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District #1 and Hidalgo County. Interlocal will allow the District to reimburse the County for the Construction cost of Drainage Improvements within Heidelberg and Spanish Palms Subdivisions out of the Rural Drainage Development funds from Precinct #1, total cost is $390,416.70.
51510 CO2014 - Pct. 2 (1345) Approval of 2015 appropriation of funds in the amount of $845,180.09 to fund Pct 2 Eldora Road(Jackson-I Rd) project expenditures.
Precinct #3 - Comm. Flores: A. 51405 Approval of the Right of Way Acquisition Statement and Utility Adjustment Certification as it relates to TxDot Project SH 364 (SH 495 to FM 1924) project and for County Judge to sign required documentation. B. 51346 1. Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Penitas, concerning certain improvements to Liberty Rd. from US83 to Mile 3. 2. In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement on the purposed project regarding certain road improvements to Liberty Road from US83 to Mile 3, a section which is in part within the city limits of Penitas and in part within County jurisdiction.
Precinct #4 - Comm. Palacios: 51402 Requesting authority for title reports for the County owned portion at Hillcrest Memorial Cemetery within Hidalgo County Precinct No. 4 Project.
Purchasing Department - Marty Salazar: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 51266 A. Presentation by HC Health Insurance Consultant, Gary Looney [from Brown & Brown Lone Star Insurance Service d/b/a Alamo Insurance Group] with recommendation to HC Commissioners Court to exercise and approve the option to renew and extend the final year [as permitted under contract] with BCBS of Texas and Dearborn for life insurance for: "Third Party Administration, Individual Stop Loss for Self Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment". B. Approval of 2016 medical plan premiums. 2. 51533 Discussion, consideration and action on committee member substitutions for the evaluation committee previously appointed by Commissioners' Court on August 18, 2015, A1-50137 in connection with the Project Titled: Section 125 Voluntary Insurance Products & Cobra Administration Services-Project No. 215-221-09-10-SMA. Original Appointee: Substitute: Valde Guerra Elaine Solis Flora Vasquez Dina Trevino 3. 51307 Acceptance and approval of a rebate check from Office Depot [through awarded contract with The Cooperative Purchasing Network, aka, TCPN/ECOMM] 2014 Rebate in the amount of $ 1,347.50. B. Pct. 2 1. 51465 Requesting approval of the following items for 2GS LLC for the Pct. 2 Equipment and Maintenance Facility Parking Lot and Access Road Project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-085-03-31: A. Application for Retainage release in the amount of $32,338.89 B. Acceptance of Substantial Completion, reflecting the date of August 27, 2015 C. Acceptance of Certificate of Construction Completion, reflecting the date of August 27, 2015. 2. 51469 a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering, for "Eldora Road (from FM 3662 (Jackson Road) to I Road) Project,"as approved for negotiations on CC 9/15/15; b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $893,158.96) as submitted by project engineer, L&G Engineering to provide the Environmental Assessment, Public Involvement, Schematic Design and Design Survey for Phase I for, "Eldora road Project"; C. Constables 1. 51430 Constable Pct. 2 and Constable Pct. 4 A. Requesting approval to purchase (1) one 2016 Chevrolet Tahoe each through the County's membership/participation with TASB BuyBoard Coop Program awarded vendor, Caldwell Country Chevrolet (Contract# 430-13; Exp. 11/30/16) for a combined total of $71,551.00 which includes delivery and a one-time, order processing charge; the delivery time for these vehicles is approximately (2) two weeks from receipt of a purchase order. B. Requesting approval to purchase all lighting accessories [through the County's membership/participation with TASB BuyBoard Coop Program] from awarded vendor Fleet Safety (Contract# 432-13; Exp. 3/31/17). D. IT Department: 1. 51279 Requesting authority to continue 2nd of 3yr maintenance agreement term for the original purchase of hardware, software thru PO 713286 issued on 08/18/2014 thru SHI Government Solutions thru our membership/participation with DIR-SDD 2503 in the amount of $38,516.10 thru requisition 282859. E. Health & Human Services Dept. 1. 51435 Appointment and/or designation by Commissioners' Court of an evaluation committee to evaluate and score RFQ-2015-309-09-16-MEG " the Statements of Qualifications received for "Chief Phyisican/Health Authority for Hidalgo County Health and Human Services Department", as referenced in procurement packet. F. WIC 1. 51478 Requesting approval of the Memorandum of Understanding between TMC Head Start/ Early Head Start Program and Hidalgo County WIC Program for the purpose to provide services to low income Head Start families and children in the Starr County area. G. Colonia Access Program Pct. 1 1. 51437 Presentation for discussion, consideration, and action on a recommendation by project engineer LeFevre Engineering & Management Consulting, LLC to award to lowest bidder meeting all specifications: REIM Construction, Inc. in the amount of $111,364.25 for Bid No. CAP-15-223-07-01-YSS “Road & Drainage Construction for Lorenzana Subdivision”. H. Sheriff's Office 1. 51484 Requesting approval of Supplemental Agreement No. 3 to the current agreement (C-13-133-07-09), with Chanin Engineering for the "Adult Detention Center and Law Enforcement Facility Repairs" to reflect an extension of time. I. Adult Probation 1. 51373 Acceptance and approval of modification to current Contract #C-13-314-09-11- under Page 2-Section II-Term 2.2, allowing Hidalgo County and the HC Community Supervision and Corrections Department, agreeing to renegotiate every two (2) years as this is a ten (10) year term, the rent and maintenance fees under Article III thus bringing the monthly lease fees from $3,000.00 to $5,000.00/per month with authority for County Judge to execute the form.
51463 Resolution for the nomination of candidate(s) for the 2016-2017 Appraisal District Board of Directors (nomination deadline is October 15, 2015)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 51431 Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, et al D. 51494 Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County E. 51421 Claim of Monica Alvarado F. 51423 Claim of Josefina Jaurequi G. 51425 Claim of Gerardo Valdez H. 51438 Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office I. 51539 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 51432 Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, et al D. 51495 Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County E. 51422 Claim of Monica Alvarado F. 51424 Claim of Josefina Jaurequi G. 51426 Claim of Gerardo Valdez H. 51439 Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office I. 51540 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County 29. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 30. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 31. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. A. Public Hearing on the 2016 Proposed Budget. B. Adoption of the 2015 Tax Rate. C. Discussion, consideration and action or changes, "if any" and the Adoption of the 2016 Annual Budget. D. Approval to set salaries for District employees and Travel Allowance for Board Members. 7. Resolution for the nomination of candidate(s) for the 2016-2017 Appraisal District Board of Directors. (Nomination deadline is October 15, 2015) 8. Requesting approval of the following through the District's membership with DIR Contract No. DIR-SDD-1777 Vendor AT&T. Equipment Sim Card for Existing Trimble Unit/Survey Equipment Service Unlimited Data Connect Plan Cost $37.99 Monthly 9. 2013 BOND SERIES A.) Requesting approval to Work Authorization No. 18 in the amount of $46,000.00 to Pct. 1 Bond Referendum Professional Agreement as it relates to General/Management Coordination for Lucero Del Norte Rural Drainage Improvements. TEDSI Infrastructure Group, Inc. B.) Requesting approval to Work Authorization No. 19 in the amount of $75,528.32 to Pct. 1 Bond Referendum Professional Agreement as it relates to Basic Engineering Servives for Donna North Lateral Control Structure & FM 495 Drain Control Structure. TEDSI Infrastructure Group, Inc. 10. 2013 BOND SERIES Requesting approval of Work Authorization No. 8 in the amount of $18,238.29 with L&G Engineering to Professional Agreement Pct. 3 La Joya Watershed Improvement project as it relates to Geotechnical Engineering Services. 11. 2013 Bonds Request approval to issue payment on the following items: A. Application for Payment No. 2 in the amount of $96,112.35 from Jimenez Engineering Solutions, LLC dba International Consulting Engineers in relation to Construction Contract No. 15-006-06-02A-Tijerina Rural Development Drainage Improvements Project. Project Engineer: Quintanilla Headley & Associates, Inc. PO#627160. B. Application for Payment No. 2 in the amount of $63,949.50 from PEGA JPS Utilities, LLC in relation to Construction Contract No. 15-007-05-19B-Delta West Rural Development Drainage Improvement Project. Project Engineer: Noe Saldivar, P.E., Hidalgo County Drainage District No. 1. PO#627082. 12. 2013 Bond Series A. Approval of Counter Offer acceptance and closing documents for parcels 18A and 49A in relation to J-09 drainage improvement project. B. Request for issuance of manual check of offer to complete the transaction. 13. 2013 Bond Series: Discussion and Approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District #1 and Hidalgo County. Interlocal will allow the District to reimburse the County for the Construction cost of Drainage Improvements within Heidelberg and Spanish Palms Subdivisions out of the Rural Drainage Development funds from Precinct #1, total cost is $390,416.70. 14. A.) Requesting approval of final negotiated Professional Services Agreement with L&G Engineering as it relates to Material Testing Services (on call on an as needed basis) for projects within Hidalgo County Pct. 2, 3, 4 and HCDD1 Master Drainage System. Approved for negotiations by HCDD1 Board of Directors on August 18, 2015. B.) Pursuant to the Boards approval of Professional Services Agreement with L&G Engineering requesting approval of Work Authorization No. 1 in the amount of $32,329.83 as it relates to On Call Construction Material Testing Services for Tower Rd. and Mile 17 1/2 Drainage Improvements Project. 15. Requesting approval to purchase (1) 6" Godwin Diesel pump on Road Going Trailer to include hoses, adapters and PM Service Kits from Xylem through the District's membership with HGAC Contract No. CM02-15 in the amount of $42,657.66. 16. Concurrence and approval of Hidalgo County Regional Mobility Authority / TxDOT Roadway Improvement project: CSJ: 0220-01-023 US 281 (Military Road) And BSIF Connector. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2015 Intradepartmental transfers: A. 2015 - Co Wide Adm (1100) B. 2015 - Pct. 2 CRC San Juan (1100) C. 2015 - Pct. 1 Administration (1200) D. 2015 - JP Pct. 3 Pl. 1 (1100) E. 2015 - Pct. 1 R&B (1200) G. 2015 - Pct. 4 CRC (1100) H. 2015 - Pct. 4 Rd. Maint (1200) I. 2015 - Pct. 4 Curry Road Project (1200) J. 2015 - Pct. 2 Parks (1100) K. 2015 - Co. Wide Adm. (1100) L. 2015 - 92nd District Court (1100) M. 2015 - CW Mech. Shop (1200) N. 2015 - District Attorney (1100) O. 2015 - Constable Pct. 3 (1100) P. 2015 - Constable Pct. 1 (1100) Q. 2015 - Constable Precinct 4 (1100) R. 2015 - Pct.1 BCAP (1312) S. 2015 - Health & Human Services Dept./Health Adm (1100) T. 2015 - 398th District Court (1100) U. 2015 - 398th District Court (1100) V. 2015 - Constable Pct 2 LBSP (1284) W. 2015 - Constable Pct. 4 (1231) X. 2015 - HIDTA (1252) Y. 2015 - Hidalgo County Sheriff's Office (1100) Z. 2015 - Health & Human Services Dept. / T.B. Elim (1293) AA. 2015 - Tax Office Scofflaw (1100) BB. 2015 - Co. Wide Adm (1100) CC. 2015 - Tax Office (1100) DD. 2015 - I.T. Dept. / Justice Court Tech (1242) EE. 2015 - Public Defender's Office (1100) FF. 2015 - Veteran Services (1100) GG. 2015 - I.T. Dept. (1100) HH. 2015 - Pct #3 Sanitation (1100) II. 2015 - Pct #3 Rd. Maint. (1200) JJ. 2015 - Pct. 1 BCAP (1312) KK. 2015 - WIC (1292) LL. 2015 - Master Court #2 (1100) MM. 2015 - Criminal Auxiliary Court (1100) NN. 2015 - Emergency Management (1100) OO. 2015 - Safety Division (1100) 3. 2015 Interdepartmental transfers: A. Co Wide Adm (1100): Approval of 2015 interdepartmental transfer from General Litigation to Co. Wide Adm.-Contingency in the total amount of $300,000.00 B. Co. Wide Adm (1100): Approval of 2015 interdepartmental transfer from various programs to Co. Wide Adm-Contingency in the amount of $283,000.00. C. Co Wide Adm-Contingency (1100): Approval of interdepartmental transfer from Child Welfare Defense to Co. Wide Adm-Contingency in the amount of $59,708.57. D. District Clerk (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to District Clerk in the total amount of $22,000.00. E. Health Adm (1100): Approval of 2015 interdepartmental transfer from Health Adm (program 001) to Health Clinics (program 003) to fund the repairs to the TB Clinic. F. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (189) to Pct 1 Mile 2E program (XXX) in the amount of $50,000. G. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (189) to program (041) in the amount of $44,000. H. CO2014-Pct 2 Eldora Rd (Jackson-I Rd) Prj (1345): Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Regional Linear Park Project to CO2014-Pct 2 Eldora Road (Jackson-I Rd) Project in the amount of $47,978.87. I. Pct 2 Rd Maint (1200): Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $102,900.00 to fund the purchase of equipment. J. Elections Dept (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to Elections Department in the total amount of $55,000.00. K. Constable Pct.4 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.4 in the total amount of $1,051.94. L. Pct 4 Sanitation (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to Pct 4 Sanitation in the amount of $48,013.62 to fund the first annual payment for the Governmental Equipment Lease-Purchase Agreement No. 2721296 with Caterpillar Financial Services Corp. M. Various Pct 4 Programs (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to various Pct 4 Programs in the amount of $96,908.14 for anticipated operating expenses. N. County Court at Law #1 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to CCL#1 in the total amount of $2,500.00 to fund the attendance of the judge to the 40-hour Basic Mediation Course and to cover additional costs of trials and licenses for the court interpreter. O. Pct.1 BCAP (1312): Approval of 2015 interdepartmental transfer from Hoehn Drive Subdivision, program no.329 to Lorenzana Subdivision, program no.422, in the total amount of $9,861.19. P. Pct.3 C.O.'s (1315): Approval of 2015 interdepartmental transfer from CO's 1315 TXDOT-FM2221-FM492 (program 071) to TXDOT-La Homa SH364 (program 045) in the amount of $1000.00 Q. Executive Office (1100): Approval of 2015 interdepartmental transfer from IT Countywide - Telephone to the Executive office in the amount of $300.00 for anticipated telephone expenses. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Monthly Fee Reports: A. District Attorney's Office 2015 August - Hot Checks Fees Monthly Report B. District Clerk Fee Report for the Month of August 2015 $505,732.43 6. Urban County Program: A. Request for approval of one (1) applicant in the City of Weslaco under the HOME Owner-Occupied Housing Rehabilitation Program. 7. Executive Office - Valde Guerra: A. Right of Way: Approval of North Alamo Water Supply Permit: Highland Memorial Park Cemetery 1. Bore Mile 12 North- from the centerline of FM 88 go West 60.0 feet. Will bore Mile 12 North from South to North with a 16" PVC casing for a 8" waterline. B. Approval of 457 Plan hardship withdrawal request for employee #089761 8. Tax Refunds: A. ACCOUNT NUMBER PAYER AMOUNT R3751.04.000.0011.00 JUSTIN L RONE, TRUSTEE 3,703.64 B. ACCOUNT NUMBER PAYER AMOUNT S2755.01.000.0030.00 JRMV PROPERTY INVESTMENTS LLC $3,111.74 W0100.00.015.0009.09 CITY OF MISSION $5,665.16 9. Membership Dues: A. I.T. Dept. (1100): Approval to pay 2015 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requistion # 284333) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. Health & Human Services Dept. (1293): Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2015 - 2016 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. C. Sheriff's Dept. (1100): Requesting approval of requisition #284148 for 2015 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. Sheriff's Dept. (1100): Requesting approval of requisition #284153 for 2015 membership dues to the Sheriff's Association of Texas for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. E. Tax Office (1100): Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. 1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2015. 2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Transfers In-Gen fund (1281) Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-Gen Fund (1281) in the amount of $66,119.03 for a local match required for the Victim Assistance Program/Victims of Crime Act Formula Grant acceptance, AI-51339 (CC 9/29/15). B. 2015 General Fund Salary Sweep (1100) Approval to transfer lapsed salaries from various departments to the Co Wide Adm-Contingency account. C. Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2015 in the amount of $24,218.47 and requesting approval of wire transfer. D. 1. Approval of reimbursement in the amount of $741,765.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/29/15 to 09/11/15. 08/29-31/15 $ 48,975.00 09/01-04/15 $320,787.63 09/05-11/15 $372,002.39 TOTAL $741,765.02 2. Approval of wire transfer to cover claims paid. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Requesting approval of payment for the following invoices: Invoice #s Date Amount Due 471001/04A/XV MAY - JUNE 2013 $ 723.51 471001/04B/XV MAY - JUNE 2013 $ 723.52 471001/05A/XV JULY 2013 $ 1,908.00 471001/06A/XV AUGUST – SEPTEMBER 2013 $ 2,756.00 471001/07A/XV OCTOBER 2013 $ 899.24 471001/08A/XV NOVEMBER 2013 $ 525.19 471001/08B/XV NOVEMBER 2013 $ 463.42 471001/09A/XV Thru FEBRUARY 2014 $ 400.18 471001/09B/XV FEBRUARY 2014 $ 525.18 as submitted by Dannenbaum Engineering Company, contracted Architect for the, "Hidalgo County-Annex Modular Buildings-Courtroom Finishes and Courthouse Site Improvements" in connection to AIA Agreement# C-12-204A-09-25 (PO# 689982) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.Funding is available under: B. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of AmaTerra Environmental Inc. for Archeological and Historical Survey Reports for Cesar Chavez Road Project. C. Acceptance and approval to award job order contractor, Herrcon, LLC (awarded JOC through Buyboard contract #464-14) in the amount of $50,617.98 for Repairs & Renovations to the Health Department Pulmonary Clinic located at 1304 S. 25th St., Edinburg, TX. (Project #15-262-MSS) D. Information Technology Department: Requesting authority purchase maintenance/support agreement in the amount of $2,225.00 thru requisiton 284356 thru our membership/participation with DIR-SDD-1951 commencing upon approval. E. 1. Approval of Request for Payment-Application No. 8 in the amount of $318,838.05 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff’s Office “Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement”, and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20; 2. Acceptance & approval of Invoice No. 1272 in the amount of $4,500.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement." 3. Acceptance and approval of invoice No. 13159-11 in the amount $2,995.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09 F. Acceptance and approval of Invoice #11325233 in the amount of $3,680.72 from L&G Consulting Engineers, Inc. contracted engineer for Mile 2 N. Roadway Reconstruction. G. Approval of Request for Payment-Application No. 4 in the amount of $2,470.00 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17. I. Approval to exercise the ninety (90) day grace period extension (as permitted in contract) with Pro-Medics EMS, under the same terms and condition for: "Emergency Ambulance Services" for Hidalgo County to allow the completion of the procurement process. J. Authority to exercise the first (1st) year of the additional two (2), one (1) year options to extend/renew (under the same rates, terms and conditions) for the "Purchase of Uniforms and/or Accessories" for ALL County Law Enforcement Agencies (on as needed basis) for Hidalgo County, with the following contracted vendors: Contract#s Lonestar Uniforms, Inc. -C-13-088-10-07, effective, 10/11/15 Bob Barker Seller, Inc. -C-13-088A-10-07, effective, 10/11/15 K. Clarification [for documentation purposes only] of contract number and term [approved CC-09/15/15-Regular AI#51262 E. 2.B.] as Contract #C-15-319-09-29 TO REFLECT CORRECT CONTRACT #C-15-319-09-15 and term with Millennium Engineers Group, Inc. for "Construction Materials Testing and Geo-Technical Services". L. Requesting approval of payment of final Invoice #3848 in the amount $841.01 submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-03-167-06-03 (WA#1,3,4,5), for Pct. 2 McColl Road project. M. Acceptance and approval to exercise the County's option to extend Contract #C-13-022-09-03 with Lewis & Ellis, Inc. for the final year option for the provision of "Actuarial Consulting Services for Part I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Analysis", with same rates, terms and conditions. N. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H. C. Sheriff's Office - "Radiological Diagnostic & Related Mobile Services" RFB including the authority re-advertise if no RFB's received, rejected and project is still required. P. Authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H.C. Juvenile Justice Center - "Professional Psychiatrist Services for Juveniles - RFQ - 2015-102-10-14-including to re-advertise in the event that no participation [SOQs] received, rejected and project is still required. Q. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program - RFB No. 2015-321-10-21-HGO - "Medical Supplies" including re-advertising of same in the event no bids are received, rejected and project is still required. R. Constable Pct. 1 Requesting authority to enter into a 48-month new (capital) lease copier for a RICOH MPC2503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-3041 through Requisition #284038 based on $127.51/month-equipment, B/W impressions @ $21.00/month, color impressions @ $17.10/month with a total of $165.61/month, effective upon approval. S. Approval to add and/or delete fuel cards/drivers for the following: 1. Planning Department - fuel card 2. Constable Pct No. 2- driver 3. HIDTA Task Force - drivers 4. Hidalgo County Headstart - drivers 5. Safety Division - delete fuel cards 6. County Judges Office - fuel cards and drivers 7. Fire Marshal Office - fuel card
Consideration of Consent Agenda
2. 2015 Intradepartmental transfers: F. 2015 - Pct. 4 Administration (1200) 12. Purchasing Dept: H. Authority to exercise the six (6) month extension option as provided under current contract for "Electrical Material and Related Supplies" for Hidalgo County, under the same rates, terms, and conditions with WESCO Distribution, Inc., C-15-078-03-31. O. 1. Requesting authority to advertise and approval of draft procurement packet [as attached hereto] for: Professional Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees; 2. Determination/Selection by Commissioners' Court of an evaluation committee as referenced in procurement packet to score, grade and evaluate the responses received for the Request for Proposals [RFP].
Health & Human Services Department - Eddie Olivarez 51393 1. Discussion of the population health and primary care medical education programs being developed by the University of Texas Rio Grande Valley (UT-RGV) and approval & action on the Graduate Medical Education Program Letter of Agreement for the Preventive Medicine Residency between UT-RGV and the County of Hidalgo, by and through the Hidalgo County Health & Human Services Department. 2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the County of Hidalgo the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services.
District Attorney's Office: A. 51339 DA-Victim Assistance Program: Approval to accept the Victim Assistance Program/Victims of Crime Act Formula Grant, from the Office of the Governor's Office, in the amount of $264,476.04, effective 09/01/2015 thru 09/30/2017. B. 51390 DA-Grand Jury (1100): Approval of 2015 DA's Office-Grand Jury budget/appropriation for fund 1100 Grand Jury in the amount of $4,000.00.
Tax Office - Paul Villarreal: A. 51544 Resolution in support of Proposition 1; a constitutional amendment increasing the amount of the residence homestead exemption from ad valorem taxation for public school purposes from $15,000 to $25,000 on the November 3, 2015 ballot. B. 51446 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (PAG McAllen T1, LLC DBA Scion of Pharr, Toyota of Pharr - P123289 and PAG McAllen H1, LLC DBA Hyundai of Pharr – P123292). Dealers desire to act as agents of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Each dealership agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment. C. 51447 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Ed Payne Motors LLP – P4916, Weslaco Motors LP – P22254, Ed Payne Motors LLP DBA Payne Fiat of the Rio Grande Valley – P119124, Weslaco Ford LLP – P21629). Dealers desire to act as agents of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Each dealership agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment. D. 51479 1. Approval and authorization to set up a collection site at the Elsa Tax Substation. 2. Approval and authorization for a change fund of $4,500.00 in accordance with Texas Local Government Code 130.902.
Precinct #2 - Comm. Cantu: 51543 Proclamation declaring October 2015 as Manufacturing Month in Hidalgo County.
County Judge's Office: 51505 Proclamation Declaring September 2015 as National Preparedness Month in Hidalgo County.
Head Start Program - Teresa Flores: 51503 Resolution in Honor of Aurora M. Trigo for 38 years of service to the families of the Hidalgo County Head Start Program.
Budget & Management - Sergio Cruz: A. 51230 1. Public hearing on the 2016 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2016 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2016, effective the first full pay period of 2016. 4. Approval of revised Law Enforcement Pay Plan Schedules. 5. Adoption of the 2016 Annual Budget at the Departmental Level. B. 51231 Consideration and approval of order setting the 2015 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5225 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0675 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5900 cents per $100 valuation) C. 51532 Concurrence and approval of Hidalgo County Regional Mobility Authority/TxDOT Roadway Improvement project: CSJ:0220-01-023 US 281 (Military Road) And BSIF Connector. D. 51525 Approval of Governmental Entity Resolution and Equipment Lease-Purchase Agreement No. 2721296 between Caterpillar Financial Services Corporation and Hidalgo County for the lease-purchase of two (2) CT660 Trucks for Pct. 4 Sanitation with authority for the County Judge to sign all related documents for financing purposes. E. Budget Appropriations: 1. 51433 Const Pct4 CCP59 (1231): Approval of 2015 appropriation of funds for Const Pct4 CCP59 in the amount of $8,000.00 to fund court costs & investigations. 2. 51507 A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of equipment to the Hidalgo County Drainage District No.1. B. Approval of 2015 appropriation of funds into Precinct 3 Road Maintenance in the amount of $185,285.16. C. Approval of 2015 appropriation of funds into SOA1339-Pct 3 Liberty/T. Gill in the amount of $6,637.86. F. Interfund transfers: 1. 51569 Various Pct 4 Projects (1200): Approval of 2015 interfund transfer from Co. Wide Adm-Contingency (1100) to various Pct 4 programs (1200) in the amount of $383,000.00 to fund expenditures for the Tower Rd. and Canton Rd. Projects as well as operating expenditures under Rd. Maint. 2. 51386 Pct. 4 Recovery Project (1100): Approval of 2015 interfund transfer from Pct# 4 Curry Rd. program 160 (1200) to Doolittle Recovery Project program 162 (1100) in the amount of $26,150.24
Open Forum
Sheriff's Office: A. 51524 Sheriff's Office-FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $17,548.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY2016 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $17,548.00. B. 51305 Sheriff's Office OCDETF (1284): 1. Approval of FY2016 Overtime program agreement (Investigation Number SW-TXS-1006) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $15,000.00. 2. Authorization to pay Overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement. 4. Approval of appropriation of funds in the amount of $15,000.00.
Human Resources: A. 51419 Urban County Program - CDBG (1288): 1. Approval of the following personnel actions, effective next full pay period of 10/05/15: Action Dept./Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment Delete 250-001 0016 Accountant II $43,574.00 $0.00 ($43,574.00) Delete 250-001 0018 Administrative Assistant III $35,064.00 $0.00 ($35,064.00) Delete 250-001 0020 Clerk III $26,924.00 $0.00 ($26,924.00) 2. Approval to redistribute cost allocations as follows, effect next full pay period of 10/05/15: Action Dept/Program Slot # Position Title Current Cost Allocation Distribution (%) Proposed Cost Allocation Distribution (%) Redistribution 250-001 0004 Deputy Director 76.39% 100% Redistribution 250-002 0008 Deputy Director 23.61% 0% 3. Approval to revise the salary schedule in accordance with Commissioners' Court action. B. 51490 Public Defender (1100)/Public Defender - Juvenile Section (1282): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration and approval of the following personnel actions to change the funding source from the Public Defender's - Juvenile Section (1282) budget to the Public Defender's General Fund budget as follows, effective 10/01/15: Action Dept/Program Slot # Position Title Current Budgeted Salary Proposed Salary Budget Delete 085-004 G001 Public Defender III $60,655.00 $0.00 Delete 085-004 G002 Public Defender II $52,002.00 $0.00 Delete 085-004 G003 Social Worker $41,280.00 $0.00 Delete 085-004 G004 Administrative Assistant I $24,087.00 $0.00 Create 085-003 0019 Public Defender III $0.00 $60,655.00 Create 085-003 0020 Public Defender II $0.00 $52,002.00 Create 085-003 0021 Social Worker $0.00 $41,280.00 Create 085-003 0022 Administrative Assistant I $0.00 $24,087.00 3. Approval to transfer Employee No. 142328 to (085-003) Slot No. 0019. 4. Approval to transfer Employee No. 209279 to (085-003) Slot No. 0022. 5. Approval to revise the Salary Schedule in accordance with Commissioners Court action. 6. Approval of interdepartmental transfer.
Executive Officer - Valde Guerra: B. 51472 Requesting permission for the D.A's Office-Victims Unit to use the courthouse open forum area for Domestic Violence Awareness Event on October 13, 2015 from 8am to 1pm C. 51545 Approval to accept settlement check from TML Intergovernmental Risk Pool in the amount of $8,544.90 to settle auto accident with County vehicle. (Precinct 1) D. 51475 Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Robert Fernandez in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice Date Disposition Date Court # Totaling Various (7 invoices) Various County Court #1 $2,200.00 Various (3 invoices) Various County Court #5 $ 900.00 8/25/15 11/6/14 County Court #6 $ 300.00 Various (9 invoices) Various County Court #7 $2,900.00 8/31/15 10/22/14 County Court #8 $ 300.00 8/31/15 4/2/15 92nd District Court $ 500.00 Various (4 invoices) Various 332nd District Court $1,600.00 GRAND TOTAL FOR ALL 26 INVOICES $8,700.00 E. 51486 1. Requesting approval of payment of attorney vouchers (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Traci Evans in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice Date Disposition Date Court # Totaling Various (8 invoices) Various County Court #1 $ 2,300.00 Various (4 invoices) Various County Court #2 $ 1,195.00 Various (3 invoices) Various County Court #4 $ 800.00 Various (3 invoices) Various County Court #5 $ 645.00 Various (6 invoices) Various County Court #6 $ 1,335.00 Various (12 invoices) Various County Court #7 $ 3,152.50 Various (6 invoices) Various County Court #8 $ 2,565.00 Various (2 invoices) Various 332nd District Court $11,062.23 GRAND TOTAL FOR 44 INVOICES $23,054.73 2. Requesting approval of payment of attorney voucher (not submitted within four-year limitations period) from attorney Traci Evans in connection with legal representation of indigent defendant with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Invoice date Disposition date Court # / Case # Amount 7/2/2015 10/11/2011 332nd D.C. / CR-804-11-F $ 1,400.00 TOTAL $ 1,400.00 F. 51559 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Palacios, Garza & Thompson 8/5/15 / 2415 $8,640.96 L. Rodriguez-Serna v. County G. 51560 Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following: Vendor Invoice Date/# Amount Cause# Atlas, Hall & Rodriguez, LLP 8/7/15 / 1038936 $2,523.62 J. L. Perez v. County Atlas, Hall & Rodriguez, LLP 7/13/15 / 1038239 $5,485.96 E. Andrade v. County
A. 51493 Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Sliding Fee Schedule effective September 29, 2015. B. 51480 Requesting approval to accept, from the Texas Department of State Health Services, the correct version of the Data Use Agreement and General Provisions to be incorporated into the following DSHS grant contracts: 2016-003779-00 IDCU/SUR 2016-003832-00 IDCU/SUREB 2016-000022-00 IMM/LOCALS 2016-001052-00 RLSS/LPHS 2016-001417-00 TB/PC-STATE 2016-003876-00 HPCDP/TXHC C. 51243 Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities. D. 51393 1. Discussion of the population health and primary care medical education programs being developed by the University of Texas Rio Grande Valley (UT-RGV) and approval & action on the Graduate Medical Education Program Letter of Agreement for the Preventive Medicine Residency between UT-RGV and the County of Hidalgo, by and through the Hidalgo County Health & Human Services Department. 2. Requesting authorization for County Judge Ramon Garcia to sign as the authorized official for the County of Hidalgo the UT-RGV Program Letter of Agreement for the Preventive Medicine Residency Program in collaboration with Hidalgo County Health & Human Services. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 51205 A. Discussion, consideration, and approval to drawn down funds for Demonstration Year 4 (FFY 2015) Advanced UC Payment from the Local Provider Participation fund in the amount up to $14,736,644.69 B. Approval of Certification of Revenues from the Local Provider Participation fund in the amount up to $14,736,644.69 C. Approval of Appropriation of funds for Demonstration Year 4 (FFY 2015) IGT draw down to fund UC in the amount up to $14,736,644.69 as per instructions from Texas Health and Human Services Commission Rate Analysis.
Adult Probation - Arnold K. Patrick: 51268 DWI Court Grant (1289) / DA's (1100): 1. Approval to accept the DWI Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $166,527.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court grant. 3. Approval of appropriation of funds in the amount of $166,527.00. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 127531 Criminal DA (080-002) 0026 Asst District Atty IV $9,814.00 $9,730.00 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. Veterans Court Grant (1289): 1. Approval to accept the Veteran's Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $92,841.97 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court grant. 3. Approval of appropriation of funds in the amount of $92,841.97. Prostitution Court Grant (1289): 1. Approval to accept the Prostitution Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Prostitution Court grant. 3. Approval of appropriation of funds in the amount of $150,000.00. ReEntry Court Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the ReEntry Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 2. Approval of certification of revenues as approved by the County Auditor's Office for the ReEntry Court grant. 3. Approval of appropriation of funds in the amount of $150,000.00. 4. Approval to authorize the decrease/addition of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 120227 Public Defender (085-003) 0003 Chief Public Defender $9,844.00 $9,820.00 077917 Criminal DA (080-002) 0013 Asst District Atty IV 0 $9,800.00 5. Approval to revise the salary schedule (s) in accordance with Commissioner's Court action. Misd DWI Court Grant (1289) / Public Defender/ DA's (1100): 1. Ratification of application for a Misd DWI Court program grant from the Office of the Governor. 2. Approval to accept the Misd DWI Court grant award from the Office of Governor (Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/01/2015 through 8/31/2016. 3. Approval of Resolution to designate the authorized official for the grant. 4. Approval of certification of revenues as approved by the County Auditor's Office for the Misd DWI Court grant. 5. Approval of appropriation of funds in the amount of $150,000.00. 6. Approval to authorize supplemental pay allowance to the following employees: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 155179 Public Defender (085-003) 0004 1st Asst Public Defender $9,850.00 208043 Criminal DA (080-002) 0098 Asst District Atty III $9,750.00 7. Approval to revise the salary schedule (s) in accordance with Commissioner's Court action.
IT Department - Renan Ramirez 51324 IT Countywide: Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor. Invoice Date Invoice Vendor Amount 11/07/2014 8260 18 006 0271564 Time Warner Cable $9,225.95 12/07/2014 8260 18 006 0271564 Time Warner Cable $401.89 01/07/2015 8260 18 006 0271564 Time Warner Cable $551.53 02/07/2015 8260 18 006 0271564 Time Warner Cable $557.94 03/07/2015 8260 18 006 0271564 Time Warner Cable $1,158.79 04/07/2015 8260 18 006 0271564 Time Warner Cable $939.46 05/07/2015 8260 18 006 0271564 Time Warner Cable $768.16 06/07/2015 8260 18 006 0271564 Time Warner Cable $768.16 07/07/2015 8260 18 006 0271564 Time Warner Cable $3,915.36 08/07/2015 8260 18 006 0271564 Time Warner Cable $323.41 09/07/2015 8260 18 006 0271564 Time Warner Cable $323.41
Urban County - Diana Serna: A. 51547 Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting authority to issue purchase order to Celso Gonzalez Jr, for ADA Plan review for the Brewster Park Improvements project in the amount of $1,235.00, utilizing FY 26 (2013) Parks Recreational Facility Improvements funds– (Brewster Park Project). B. 51394 The Urban County Program on behalf of the City of Progreso is requesting approval and award of best and final negotiated contract with Fulcrum Consulting Services in the amount of $54,600.00 utilizing CDBG FY 25 & 26 (2012 & 2013) Street Improvements funds. C. 51391 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Professional Engineering Service firms from the County’s approved “pool” as graded and evaluated by City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program for Granjeno Parks, Recreational Facility Improvements. Engineering Firm Grade Ranked Hinojosa Engineering, Inc. 93.66% L&G Engineering 91% Raba-Kistner Consultants, Inc. 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of_________________________ for the provision of engineering services for the City of Granjeno Parks, Recreational Facility Improvements Project. D. 51518 1. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a) 7, an item that can be obtained from only one source. 2. Approval of a “Sole Source Declaration” for Blackbaud Inc. for Financial Edge software. Blackbaud is the sole owner of any and all intellectual property related to the software program listed above and is the sole provider for related training and consulting services. 3. Approval for Urban County Program to migrate our existing accounting software Fundware (Blackbaud) to the Financial Edge software which is a web-based solution developed, sold and supported by Blackbaud. The Financial Edge utilizes the current market standard and readily supported technologies, and Fundware software will no longer be upgraded. 4. Acceptance and approval to enter into a 3 year contract with Blackbaud Inc. that includes the total data conversion cost, including training and implementation of $17,495.00 and annual subscription fee for each year of $3,992.20.
Elections Administration - Yvonne Ramon: A. 51454 Discussion and/or action, including but not limited to Elections updates B. 51451 1. Discussion and approval of Early Voting Sites (dates & times) for the Constitutional Amendment Election, November 3, 2015. 2. Discussion and approval of Election Day Sites (dates & times) for the Constitutional Amendment Election, November 3, 2015.
B. 51408 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District C. 51407 Discussion/Approval to Rescind MOU Approved by Hidalgo County Head Start Program Policy Council on August 19, 2015, Agenda Item #VI.B.3, and by Commissioners' Court on September 1, 2015, Agenda Item, A1-50872, "Discussion/Approval to Enter Into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District D. 51385 Appointment of One (1) Community Rep by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Appointment Commissioner Joseph Palacios, Pct. 4
WIC - Norma Longoria: 51355 WIC ADM GRANT (1292): 1. Approval to accept the FY 2016 WIC Admin Grant award in the amount of $10,300,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue the provision of WIC Services for FY 2016 commencing October 1, 2015 - September 30, 2016. 3. Approval of Certification of Revenues in the amount of $10,300,000.00 as certified by the County Auditor for the FY 2016 WIC Admin Grant. 4. Approval of appropriation of funds in the amount of $10,300,000.00 for the FY 2016 WIC Admin Grant. 5. Approval of the following personnel actions: Action Dept/ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment Delete 350-001 0005 Executive Assistant II $48,149.00 $0.00 ($48,149.00) Delete 350-001 0086 Maintenance III $28,840.00 $0.00 ($28,840.00) Delete 350-001 0221 Nutritionist I $41,280.00 $0.00 ($41,280.00) 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC BF Grant (1292): 1. Approval to accept the FY 2016 WIC BF Peer Counselor Grant in the amount of $821,302.00 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC BF Peer Counselor Program for FY 2016 commencing October 1,2015 -September 30, 2016. 3. Approval of Certification of Revenues in the amount of $821,302.00 as certified by the County Auditor for the FY 2016 WIC BF Peer Counselor Grant. 4. Approval of appropriation of funds in the amount of $821,302.00 for the FY 2016 WIC BF Peer Counselor Grant. 5. Approval to create one (1) Full-Time position as follows: Dept/Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment 350-002 0034 Peer Counselor I $0.00 $21,008.00 $21,008.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Registered Dietician Grant (1292): 1. Approval to accept the FY 2016 WIC Registered Dietician Grant award in the amount of $60,000.00 commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2 Requesting authorization to continue provision of the WIC Registered Dietician Program for the FY 2016 commencing October 1, 2015 - September 30,2016. 3. Approval of Certification of Revenues in the amount of $60,000.00 as certified by the County Auditor for the FY 2016 WIC Registered Dietician Grant. 4. Approval of appropriation of funds in the amount of $60,000.00 for the FY 2016 WIC Registered Dietician Grant. 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Lactation Services 1292): 1. Approval to accept the FY 2016 WIC Lactation Services Grant in the amount of $50,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Lactation Services Program for FY 2016 commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 3. Approval of Certification of Revenues in the amount of $50,000.00 as certified by the County Auditor for the FY 2016 WIC Lactation Services Grant . 4. Approval of appropriation of funds in the amount of $50,000.00 for the FY 2016 WIC Lactation Services Grant. 5. Approval to create one (1) Full-time position as follows: Dept/Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment 350-013 0001 International Board Certified Lactation Consultant (IBCLC) $0.00 $46,000.00 $46,000.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Lactation Service Center Grant (1292): 1. Approval to accept the FY 2016 WIC Lactation Service Center Grant in the amount of $289,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Lactation Service Center for the FY 2016 commencing October 1, 2015-September 30, 2016 pending receipt of contract documents. 3. Approval of Certification of Revenues in the amount of $289,000.00 as certified by the County Auditor for the FY2016 WIC Lactation Service Center Grant. 4. Approval appropriation of funds in the amount of $289,000.00 for the FY 2016 WIC Lactation Service Center. 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. WIC Peer Dad Grant (1292): 1. Approval to accept the FY 2016 WIC Peer Dad Grant in the amount of $30,000.00, commencing October 1, 2015 - September 30, 2016 pending receipt of contract documents. 2. Requesting authorization to continue provision of the WIC Peer Dad Grant for the FY2016 commencing October 1, 2015 -September 30, 2016 pending receipt of contract documents. 3 Approval of Certification of Revenues in the amount of $30,000.00 as certified by the County Auditor for the FY 2016 WIC Peer Dad Grant. 4. Approval of appropriation of funds in the amount of $30,000.00 for the FY 2016 WIC Peer Dad Grant. 5. Approval to create one (1) part-time position as follows: Dept/ Program Slot # Position Title Proposed Hourly Rate Proposed # of Working Hours Proposed Budgeted Salary 350-019 0001 Peer Dad $18.53 1,040 $19,275.00 6. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Planning Department - T.J. Arredondo: 51406 1. Preliminary Approval with Variance Request a. Charlie’s Estates Subdivision- Pct. 1(Carlos Gonzalez) (FM 1015 & FM 1422) b. Tristan Subdivision- Pct. 1 (Ruben Tristan) (Valley View Road & Business Expressway 83) c. L & D Rodriguez Subdivision- Pct. 1 (Lorenzo & Diana Rodriguez) (Mile 6 West Road & Mile 10 North Road) 2. Preliminary Approval a. Sol Subdivision- Pct. 1 (Luis Garcia) (Mile 4 North Road & Mile 2 East Road) b. Amended Plat for Lot 1 & Lot 2 Ortiz & Resendez Subdivision- Pct. 4 (Miriam Gonzalez) (Curve Road & Cesar Chavez Road) 3. Final Approval with Financial Guarantee a. D. Flores Subdivision- Pct. 1 (Desiderio Flores) (FM 491 [Baseline Road] & Mile 14 North Road) b. Rancho B2Z Subdivision- Pct. 4 (Reza Badiozzamani) (Mile 6 North Road & Bentsen Road) 4. Final Approval a. Guerra Apartments Subdivision- Pct. 1 (Rene Guerra) (Mile 14 ½ Road & FM 88)
Precinct #1 - Comm. Cuellar: 51576 Discussion and Approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District #1 and Hidalgo County. Interlocal will allow the District to reimburse the County for the Construction cost of Drainage Improvements within Heidelberg and Spanish Palms Subdivisions out of the Rural Drainage Development funds from Precinct #1, total cost is $390,416.70.
51510 CO2014 - Pct. 2 (1345) Approval of 2015 appropriation of funds in the amount of $845,180.09 to fund Pct 2 Eldora Road(Jackson-I Rd) project expenditures.
Precinct #3 - Comm. Flores: A. 51405 Approval of the Right of Way Acquisition Statement and Utility Adjustment Certification as it relates to TxDot Project SH 364 (SH 495 to FM 1924) project and for County Judge to sign required documentation. B. 51346 1. Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Penitas, concerning certain improvements to Liberty Rd. from US83 to Mile 3. 2. In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement on the purposed project regarding certain road improvements to Liberty Road from US83 to Mile 3, a section which is in part within the city limits of Penitas and in part within County jurisdiction.
Precinct #4 - Comm. Palacios: 51402 Requesting authority for title reports for the County owned portion at Hillcrest Memorial Cemetery within Hidalgo County Precinct No. 4 Project.
Purchasing Department - Marty Salazar: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 51266 A. Presentation by HC Health Insurance Consultant, Gary Looney [from Brown & Brown Lone Star Insurance Service d/b/a Alamo Insurance Group] with recommendation to HC Commissioners Court to exercise and approve the option to renew and extend the final year [as permitted under contract] with BCBS of Texas and Dearborn for life insurance for: "Third Party Administration, Individual Stop Loss for Self Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment". B. Approval of 2016 medical plan premiums. 2. 51533 Discussion, consideration and action on committee member substitutions for the evaluation committee previously appointed by Commissioners' Court on August 18, 2015, A1-50137 in connection with the Project Titled: Section 125 Voluntary Insurance Products & Cobra Administration Services-Project No. 215-221-09-10-SMA. Original Appointee: Substitute: Valde Guerra Elaine Solis Flora Vasquez Dina Trevino 3. 51307 Acceptance and approval of a rebate check from Office Depot [through awarded contract with The Cooperative Purchasing Network, aka, TCPN/ECOMM] 2014 Rebate in the amount of $ 1,347.50. B. Pct. 2 1. 51465 Requesting approval of the following items for 2GS LLC for the Pct. 2 Equipment and Maintenance Facility Parking Lot and Access Road Project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-085-03-31: A. Application for Retainage release in the amount of $32,338.89 B. Acceptance of Substantial Completion, reflecting the date of August 27, 2015 C. Acceptance of Certificate of Construction Completion, reflecting the date of August 27, 2015. 2. 51469 a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering, for "Eldora Road (from FM 3662 (Jackson Road) to I Road) Project,"as approved for negotiations on CC 9/15/15; b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $893,158.96) as submitted by project engineer, L&G Engineering to provide the Environmental Assessment, Public Involvement, Schematic Design and Design Survey for Phase I for, "Eldora road Project"; C. Constables 1. 51430 Constable Pct. 2 and Constable Pct. 4 A. Requesting approval to purchase (1) one 2016 Chevrolet Tahoe each through the County's membership/participation with TASB BuyBoard Coop Program awarded vendor, Caldwell Country Chevrolet (Contract# 430-13; Exp. 11/30/16) for a combined total of $71,551.00 which includes delivery and a one-time, order processing charge; the delivery time for these vehicles is approximately (2) two weeks from receipt of a purchase order. B. Requesting approval to purchase all lighting accessories [through the County's membership/participation with TASB BuyBoard Coop Program] from awarded vendor Fleet Safety (Contract# 432-13; Exp. 3/31/17). D. IT Department: 1. 51279 Requesting authority to continue 2nd of 3yr maintenance agreement term for the original purchase of hardware, software thru PO 713286 issued on 08/18/2014 thru SHI Government Solutions thru our membership/participation with DIR-SDD 2503 in the amount of $38,516.10 thru requisition 282859. E. Health & Human Services Dept. 1. 51435 Appointment and/or designation by Commissioners' Court of an evaluation committee to evaluate and score RFQ-2015-309-09-16-MEG " the Statements of Qualifications received for "Chief Phyisican/Health Authority for Hidalgo County Health and Human Services Department", as referenced in procurement packet. F. WIC 1. 51478 Requesting approval of the Memorandum of Understanding between TMC Head Start/ Early Head Start Program and Hidalgo County WIC Program for the purpose to provide services to low income Head Start families and children in the Starr County area. G. Colonia Access Program Pct. 1 1. 51437 Presentation for discussion, consideration, and action on a recommendation by project engineer LeFevre Engineering & Management Consulting, LLC to award to lowest bidder meeting all specifications: REIM Construction, Inc. in the amount of $111,364.25 for Bid No. CAP-15-223-07-01-YSS “Road & Drainage Construction for Lorenzana Subdivision”. H. Sheriff's Office 1. 51484 Requesting approval of Supplemental Agreement No. 3 to the current agreement (C-13-133-07-09), with Chanin Engineering for the "Adult Detention Center and Law Enforcement Facility Repairs" to reflect an extension of time. I. Adult Probation 1. 51373 Acceptance and approval of modification to current Contract #C-13-314-09-11- under Page 2-Section II-Term 2.2, allowing Hidalgo County and the HC Community Supervision and Corrections Department, agreeing to renegotiate every two (2) years as this is a ten (10) year term, the rent and maintenance fees under Article III thus bringing the monthly lease fees from $3,000.00 to $5,000.00/per month with authority for County Judge to execute the form.
51463 Resolution for the nomination of candidate(s) for the 2016-2017 Appraisal District Board of Directors (nomination deadline is October 15, 2015)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 51431 Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, et al D. 51494 Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County E. 51421 Claim of Monica Alvarado F. 51423 Claim of Josefina Jaurequi G. 51425 Claim of Gerardo Valdez H. 51438 Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office I. 51539 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 51432 Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, et al D. 51495 Cause # CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County E. 51422 Claim of Monica Alvarado F. 51424 Claim of Josefina Jaurequi G. 51426 Claim of Gerardo Valdez H. 51439 Civil Action No. 7:15-cv-52; Fabian Leal, Javier Lopez & Rene J. De Leon v. Bert Odgen Motors, Inc., Bert Odgen Chevrolet, Inc., Robert C. Vackar, Rene Guerra, Hidalgo County, Texas and Hidalgo County Sheriff's Office I. 51540 CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County 29. Closed Session: Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed 30. Open Session: Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed 31. Adjourn