1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Hidalgo County Tax Office - Paul Villarreal A. Submission of the 2015 effective and rollback tax rates Hidalgo County Drainage District #1 B. Discussion of the 2015 planning calendar. C. Discussion of the 2015 tax rates. D. Record vote on proposed 2015 tax rate and schedule two (2) public hearing if proposed tax rate exceeds the lower of the effective or rollback rates. 7. 2008 BOND SERIES A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(4) for the provision of Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 East Lateral. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 99 S&GE Civil Engineers 95 Urban Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 East Lateral. 8. 2013 Bond Series A. Approval of closing documents on parcel #24 & #40 in relation to J-09 drainage improvement project. B. Request approval of manual check to be issued for the completion of the acquisition transaction. 9. 2013 BOND SERIES A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for J-09 Drain System. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 99 S&GE Civil Engineers 95 Urban Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for J-09 Drain System. D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Donna North Lateral Control Structure & FM 495 Drain Control Structure. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 93 Melden & Hunt, Inc. 89 Perez Consulting Engineers 86 F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Donna North Lateral Control Structure & FM 495 Drain Control Structure. G.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. H.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 Lucero Del Norte Rural Drainage Improvements. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 92 Melden & Hunt, Inc. 88 Perez Consulting Engineers 86 I.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 Lucero Del Norte Rural Drainage Improvements. 10. 2013 BOND SERIES A. Payment request no. 1 in the amount of $66,307.05 to Jimenez Engineering Solutions, LLC (ICE) related to Construction Contract No. HCDD1-15-006-06-02A-Pct. 1 Tijerina Rural Development Improvement Project. PO# 627160 B. Payment request no. 3 in the amount of $46,896.30 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109 C. Payment request no. 4 in the amount of $52,092.90 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109 11. 2013 BOND SERIES A. Request approval for Retainage Release in the amount of $23,724.27 to Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. PO# 625108. B. Request approval to accept Certificate of Construction Completion from Rojas Construction & Paving for Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. Project Engineer: R. Gutierrez Engineering Corporation. C. Request approval for Payment Application No. 1 in the amount of $98,640 to PEGA JPS Utilities, LLC for the Delta West Rural Development Drainage Improvement Project. Construction Contract No. 15-007-05-19B. PO # 627082. 12. A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 On - Call Construction Material Testing Services. FIRM NAME: SCORE: RANK: RABA Kistner Consultants, Inc. 95 Terracon Consultants, Inc. 93 MEG Engineers 90 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 On-Call Construction Material Testing Services. D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System. FIRM NAME: SCORE: RANK: L&G Engineering 99 Raba Kistner Consultants, Inc. 95 Terracon Consultants, Inc. 91 F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System. 13. 2013 Bond Series A. Request approval for Retainage Release in the amount of $21,226.50 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11- Pct. 4 Edinburg Stub Out. PO#624505 B. Request approval to accept Certificate of Construction Completion from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11-Pct. 4 Edinburg Stub Out. Project Engineer: Guzman & Munoz Engineering. 14. A. Requesting approval to create slot 66 from M&O Budget for one (1) Loader Operator and set salary at $28,383.89. B. Approval of Budget Amendment from the District General Fund in the amount of $ 17,740.00 for salary and fringes for the remainder of the year to fund new Loader Operator position and approval of revised salary schedule. 15. A. Requesting approval to purchase one (1) Doosan DL-250 Wheel Loader through the District's membership with BuyBoard, Contract No. 424-13. H&V Equipment Inc. $167,305.86. B. Requesting approval to Budget $167,306 from the District General Fund to fund the purchase of the above mention equipment. 16. Requesting approval of License Agreement for the use of the Texas Department of Transportation's Copyrighted Plans and/or Documents. 17. Approval of Plans of proposed State Highway Improvement for SH 107 (CSJ:0342-02-049) from West Floodway Levee to FM 1015, with authority for Hidalgo County Drainage District No. 1 General Manager to sign the required documents subject to coordination with TXDOT. 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2015 Intradepartmental transfers: A. 2015 - Pct. 2 Parks (1100) B. 2015 - 93rd District Court (1100) C. 2015 - I.T. Dept. (1100) D. 2015 - Executive Office (1100) E. 2015 - Pct.#1 Administration (1200) F. 2015 - Pct. 1 Rd Maint. (1200) G. 2015 - Pct. 1 CRC (1100) H. 2015 - Pct. 1 Sanitation (1100) I. 2015 - Pct. 1 Parks (1100) J. 2015 - Constable Pct. #2 (1284) K. 2015- District Attorney USDJ (1256) L. 2015 - County Treasurer's (1100) M. 2015 - Pct. 4 Emergency SRVC (1301) N. 2015 - Pct. 4 Rd. Maint (1200) O. 2015 - Pct. 4 Parks (1100) P. 2015 - Pct. 4 Sanitation (1100) Q. 2015 - Texas A&M AgriLife Extension Service (1100) R. 2015 - Probate Court / CCL #3 (1243) S. 2015 - Co Wide Adm (1100) T. 2015 - Planning Dept. (1100) U. 2015 - Constable Pct. #3 - LBSP FY15 (1284) V. 2015 - Co. Auditor (1100) W. 2015 - Health & Human Services Dept. / H.D. Adm (1293) X. 2015 - Emergency Management (1100) Y. 2015 - Constable Pct. #2 (1100) Z. 2015 - District Attorney's Office (1100) AA. 2015 - Pct #3 Rd. Maint. (1200) BB. 2015 - Pct #3 Sanitation (1100) CC. 2015 - Pct #3 Parks (1100) DD. 2015 - 430th District Court (1100) EE. 2015 - Purchasing (1100) FF. 2015 - 398th District Court (1100) GG. 2015 - Safety Division (1100) HH. 2015 - Safety Division (1100) 3. 2015 Interdepartmental transfers: A. Fire Marshals (1100): Approval of 2015 interdepartmental transfer from program(017) and (008)to program (010) in the amount of $8,600 for La Villa FD invoices and future invoices. B. Executive Office (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Executive Office in the total amount of $23,343.68 to fund various operating expenditures. C. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (388) in the amount of $1,789.49. D. CCL#2 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to County Court at Law No. 2 in the total amount of $3,493.06 to fund various expenditures. E. Pct. 4 San Carlos CRC: Approval of 2015 interdepartmental transfer from Pct. 4 Sanitation (program 001) to San Carlos CRC (program 123) in the amount of $83.22. F. CCL #6 (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to CCL#6 in the total amount of $1,896.73 for travel reimbursement. G. 93rd DC (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to 93rd District Court in the total amount of $2,019.26 for travel reimbursement. H. Budget & Management (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to the Department of Budget & Management in the amount of $2,000.00 for anticipated operating expenses. I. Co Wide Adm (1100): Approval of 2015 interdepartmental transfer from JP Pct 5/PL 1 to Co Wide Adm-Contingency in the total amount of $339.43. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. County Treasurer: A. Approval of Hidalgo County Monthly Investment Reports for May & June 2015 6. Monthly Fee Reports: A. District Attorney's Office 2015 July - Hot Checks Fees Monthly Report 8. Executive Office - Valde Guerra: A. Right of Way - Permits: The Edinburg Consolidated Independent School District (ECISD) Boring 40 linear feet of 12 inch irrigation line with a 16 inch steel casing, crossing Rooth Road, (N. 29th St.) approximately 1,320 feet North of Mile 9 North Road. 9. Membership Dues: A. County Auditor (1100): Requesting approval to pay 2015-2016 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $130.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. 1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of April, May, and June 2015. 2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Self-Insured 2202 Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-31, 2015 in the amount of $88,162.34 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $952,712.36 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/18/15 to 07/31/15. 07/18-24/15 $527,247.89 07/25-31/15 $425,464.47 TOTAL $952,712.36 2. Approval of wire transfer to cover claims paid. C. Report and approval of emergency transfers for the period of July 1, 2015 through July 30, 2015. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Approval of payment for Application No. 3 (Final payment) in the amount of $259,009.05 for 2GS, LLC, for the Pct. 2 Equipment and Maintenance Facility Parking Lot and Access Road project; as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-085-03-31. B. Approval of Supplemental Agreement No. 6 with R. Gutierrez Engineering Corporation, Contract C-07-358-09-04 resulting in an estimated cost increase of $23,496.00 for services under Work Authorization No. 12 for the Pct 2 South Fork Drainage Project. C. Approval of payment of Invoice #3862 in the amount $28,047.70 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#5), for Pct. #2's Southfork Drainage Lateral project. D. 1. Pursuant to Article 14 of Contract #C-14-100-04-29 (PO#725567), with project engineer, Halff Associates, Inc., a request for approval by engineer, to permit the subcontracting of: Aerodynamics Inspecting of Texas,for the services of air test, adjust, and balance for Work Authorization No. 1 for Mechanical and Electrical Design Services for Space Pressure Control for the County Autopsy Facility. 2. Acceptance and approval of Invoice# M1999659 in the amount of $146.01 for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-14-100-04-29 under (WA#1-PO#-725567) for project: Facilities Management -"Mechanical and Electrical Design Services for Space Pressure Control" for the County Autopsy Facility. E. Acceptance and approval of requests for payment of the following invoices submitted by L&G Consulting Engineers, Inc.: 1. Invoice # 11325215 - $ 11,425.00 - FM 1925 Project WA#1 (PO# 663995).; 2. Invoice # 11325216 - $ 51,497.89 - FM 1925 Phase II WA #2 (PO# 724398).; 3. Invoice # 11325218 - $ 35,778.73 - FM 1925 (10th Street to McColl) Project (PO# 725312); 4. Invoice # 11325217 - $196,584.20 - FM 2220 (Ware Road) Project (PO# 728311). F. Approval to exercise the option to exercise the sixty [60] day grace period extension (as permitted in contract) with Ergon Asphalt & Emulsions, Inc., under the same terms and condition for: "CRS-2 (Catonic Rapid Setting) Emulsified Asphalt" so as to have no lapse in goods while the procurement process is completed. G. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County, under the same rates, terms, and conditions with American Surveillance Co. C-14-126-08-25 H. Approval of Request for Payment-Application No. 3 in the amount of $71,449.50 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17. I. Acceptance and approval of payment of Invoice #20152429 in the amount of $1,229.79 as submitted by TEDSI Infrastructure Group for the provision of professional services from June 01, 2015 to June 30, 2015 in connection to Contract #C-08-227-02-09-PO#698569-Work Authorization No. 2, with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed. J. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of South Texas Land Investigations, in connection to Supplemental No. 3 to Work Authorization No. 1 for the "Mile 6 West" project in Precinct One. K. Requesting approval of payment of Invoice #11325219 in the amount $18,954.61 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#2), for Pct 2 Regional Linear Park Project. L. Acceptance and approval of invoice No. 37 in the amount $6,448.25 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel/Renovation of Existing Old Administration Building-1st & 2nd Floors Project" C-08-131-08-07. M. Acceptance and approval of Invoice #11325184 [June 2 &18 meetings @ $3,788.64ea.X2=$7,577.28] & Inv.#11325213 [July 7 & 16 meetings @ $3,788.64ea.X2=$7,577.28] in the amount of $7,577.28 each from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09. N. Acceptance & approval of the following invoices for various projects submitted by contracted/project engineer, L & G Consulting Engineers, Inc.: 1. Invoice No. 11325201- $ 16,183.56 for "Shary Road Project"; 2. Invoice No. 11325203- $13,555.64 for "Mile 3-WA#1" ; 3. Invoice No. 11325206- $ 3,680.73 for "Mile 2 N. Roadway Reconstruction"; 4. Invoice No. 11325220- $ 49,000.00 for "Mile 3-WA#2". O. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" -RFB No.: 2015-265-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required. P. Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 280526 for the following: Total of $585.00 per year for (3) CANON LC-2050P with effective dates of agreement 8-21-13 to 8-20-16. Q. Acceptance and approval of request for payment of Invoice #June 15-13 in the amount of $9,254.99 as submitted by LeFEVRE Engineering for the provision of engineering services in connection with Contract #C-14-308-09-09-PO#721466-WA#2 for the Palm Street Project located in Heidelberg Subdivision. R. Acceptance and approval to exercise the County's option to extend Contract #C-14-374-12-16 with Republic Services for the first (1st) renewal of the two(2)-one(1) year term options for "Disposal of Solid Waste Received at Precinct No. 1 Citizen's Collection Stations", under the same rates, terms, and conditions. S. Requesting approval of payment for invoice #11325207 in the amount of $14,882.74 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for Pct 2 Equipment Maintenance Facility Parking Lot & Access Road Project. T. Acceptance and approval to exercise the County's option to extend Contract #C-14-288-10-28 with Center for Disease Detection for one (1) year of the two (2)-one(1) year term options for "Laboratory Services-Hidalgo County", under the same rates, terms & conditions. U. Acceptance and approval to exercise the County's option to extend Contract #E-14-393-10-28 (original Contract #C-13-307-12-20) with Texas Land Reclamation d/b/a UTW for the final year option for "TIRE DISPOSAL SERVICES-Hidalgo County", under the same rates, terms and conditions. V. Acceptance and approval to exercise the County's option to extend the following contracts for "Aggregate Limestone Grade 4" for the additional year option, under the same rates, terms and conditions: 1. Contract #C-14-275-10-28 with Eustacio Rubio d/b/a Delta Aggregate & Landscaping Materials-Option I 2. Contract #C-14-274A-10-28 with Frontera Materials-Option II W. 1. Approval of a "Sole Source Declaration" for FLIR Detection, Inc. (formerly ICx Tactical Platforms) for the purchase of SkyWatch Mobile Surveillance Towers and all related equipment, supplies, and service support including but not limited to maintenance, repairs, & replacement parts. 2. This declaration is being transferred from a previous declaration for ICx Tactical Platforms; Approved on AI-33090 July 10, 2012. It is to remain in force without interruption from the original declaration and while the County owns and / or operates said towers or until revoked and commencing through Purchase Order 728121 in the amount of $1,763.55. X. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct N. 1 -" Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" -RFB No.: 2015-264-00-00-SGS. Including the re-advertising of project in the event no bids responses are received and/or are rejected and project is still required. Y. Approval of the sixty (60) day grace period extension as provided under Contract #E-14-283-06-17 (original contract #C-13-123-08-13) with Roy's Hauling Service, Inc. for the provision of "Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. Z. Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County WIC Program-Lease Office Space-City of Donna" Bid No. 2015-267-SMA including the re-advertising of project in the event bids are received and project is still required. AA. Add Fuel Cards/Users: 1. Constable Pct No. 4 - Fuel Card Users 2. Constable Pct No. 3 - Fuel Cards BB. Add Fuel Cards 1. Planning Department - Fuel cards
Consideration of Consent Agenda
7. Payment of invoices/claims: A. Pct. #3: Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors, Mission Duncan Ins. Agency, invoices #10964, 10965, and 10965, for the total amount of $150.00. B. Pct. #4: Requesting approval of the following claim/invoice with authorization for County Treasurer to issue payment/check for recording fees after review, audit, and processing procedures are completed by County Auditor in the amount of $28.00. Hidalgo County Clerk Invoice # 1115298 C. Pct. #4: Requesting approval of claim/invoice with authorization for County Treasurer to issue payment/check to the Hidalgo County Clerk for recording fees after review, audit and processing procedures are completed by County Auditor in the amount of $24.00 (invoice #0953457). D. Pct. #4: Requesting approval of the following four (4) claims/invoices with authorization for County Treasurer to issue payment/check for recording fees after review, audit and processing procedures are completed by County Auditor in the amount of $112.00-each deed recorded at $28.00 totaling $112.00: Hidalgo County Clerk Invoice # 0863512 E. Executive Office (1100): Requesting approval to process payment as a claim for the following, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice # Date Amount What-A-Wash Carwash 210372 8/10/15 $20.00 F. County Court at Law #6: 1. Requesting approval of the exception to Travel Policy due car rental overage 2. Requesting approval to reimburse Judge Albert Garcia for airplane ticket, car rental and gasoline in the total amount of $1,926.73 incurred in connection with a trip to attend the Advance Evidence Conference in Vail, Colorado from July 19 thru July 25, 2015 with authority for the County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor. G. 93rd District Court: Requesting approval to reimburse Judge Rodolfo Delgado for expenses incurred in the total amount of $2,019.26 in connection with his participation in four conferences/seminars from February thru May 2015 with authority for the County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor. H. Sheriff's Office: Requesting approval with authority for County Treasurer to issue payment after auditing procedures are completed for reimbursement to Captain Steve Herrera in the amount of $34.60 for the purchase of blank ammunition.
TX. Agri-Life Extension Services: 50773 Introduction by Andrea Valdez, County Coordinator and Kimberly Guillen, Community Outreach Program Specialist of the 2015-2016 Hidalgo County 4-H Ambassadors, Hidalgo County Council Officers and District 12 Council Officers.
Precinct #4 - Comm. Palacios: 50922 Resolution in Honor of U.S. Marine Lance Corporal Jacob D. Garcia
County Judge's Office: A. 50902 Proclamation declaring August 31, 2015 as The University of Texas Rio Grande Valley Day in Hidalgo County. B. 50903 Proclamation designating the Month of September as Valley Voter Month in Hidalgo County. C. 50839 Presentation by Rolando Rios on the Texas Voter ID Law. D. 50957 Presentation regarding Property Assessed Clean Energy (PACE) E. 50956 Approval of resolution and order in accordance with SB1964 assessing additional fees for filing court cases and/or recording certain documents
Open Forum
7. District Attorney's Office: A. 50783 DA's Office- Border Prosecution Grant/BPU ( 1281): Approval to apply for the FY 2015-2016 Border Prosecution Unit Grant. B. 50745 Border Prosecution Initiative/BPU (1281): Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2015-2016 grant. C. 50527 DA's Title IV-E (1100): 1. Approval of the Title IV-E Grant Budget for October 1,2015-September 30,2016. 2. Approval for County Judge to sign the following documents: a. Budget b. Federal Funding Accountability and Transperancy Act (FFATA) c. Signature Authority Designation Form d. Internal Control Certification 8. County Clerk's Office - Arturo Guajardo, Jr.: A. 50650 Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
Constables: A. 50794 Constable Pct. 3: Discussion , consideration, and approval to appoint Jose Cruz and Daniel Crain as Reserve Deputy Constables by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with the Texas Local Government Code Section 86.012. B. 50863 Constable Pct. #4: Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 4 and IT Department.
Tax Office - Paul Villarreal: A. 50646 1. Submission of 2015 effective and rollback tax rates. 2. Discussion of 2015 planning calendar. 3. Discussion of 2015 tax rates 4. Record vote on proposed 2015 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Sheriff's Office: A. 50918 Operation Stonegarden (1284): 1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 8/19/15). 2. Authorization and approval for County Judge, as authorized official, to sign required documents. B. 50743 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD 1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following: Approval for requisition #281478 for (5) five Data Link Hosted Access for vehicle modems ($37.99 each per month).
Health & Human Services Department - Eddie Olivarez A. 50891 Health Clinics - Infectious Disease Control (1293): 1. Requesting approval to accept the Infectious Disease Control - Ebola FY 16 grant contract #2016-003832-00 in the amount of $131,170.00 for the period of 09/01/2015 to 08/31/2017. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control - Ebola grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification. 3. Requesting approval of the Certification of Revenue in the amount of $131,170.00. 4. Requesting approval of the budget appropriation. 5. Discussion, consideration, and approval to create one (1) Full Time position position as follows: Slot# Dept/Program Position Title Proposed Budgeted Salary G001 340-065 Epidemiologist II $54,000.00 6. Approval to revise the salary schedule in accordance with Commissioners Court approval. B. 50712 Health & Human Services RLSS LPHS (1293): 1. Requesting approval to accept the Regional and Local Services System grant contract #2016-001052-00 in the amount of $204,806.00 for the period of 09/01/2015 to 08/31/2017; 2. Requesting approval for County Judge to e-sign the RLSS grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement; 3. Requesting approval of the Certification of Revenue in the amount of $204,806.00; 4. Requesting approval of the budget appropriation in the amount of $204,806.00; 5. Discussion, consideration and approval of the following personnel actions effective 09/01/2015; Action Slot# Dept / Program Position Title Budgeted Salary Proposed Budgeted Salary Delete G005 340-006 Public Health Technician I $35,391.00 $0.00 Create G006 340-006 System Support Specialist I $0.00 $41,280.00 5. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 50605 Requesting approval for Hidalgo County Treasurer's Office - Payroll Division to continue payroll for employee currently funded by the Title V Prenatal FY 15 grant pending receipt of Title V Prenatal FY 16 grant. D. 50742 1. Requesting approval to accept the TB/PC Federal grant contract Amendment #2015-001400-01 with a revised amount of $570,949.00. The purpose of the amendment is to add additional funding to extend the contract for four months. Revised end date is 12/31/2015. 2. Requesting approval of the Certification of Revenue in the amount of $142,737.00. 3. Requesting approval of the budget appropriation in the amount of $142,737.00 in grant funds and $28,548.00 in local matching funds. E. 50832 Health & Human Services - TB Control State Grant(1293): 1. Requesting approval to accept the TB/PC State grant contract #2016-001417-00 in the amount of $605,561.00 for the period of 09/01/2015 to 08/31/2016. 2. Requesting approval for County Judge to e-sign the TB/PC State grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00. 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds. 5. Discussion, consideration, and approval of the following personnel actions effective 09/01/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Budgeted Salary Delete G003 340-008 Outreach Specialist I $27,016.00 $0.00 Create G014 340-008 TB Outreach Worker / Medical Asst $0.00 $29,656.00 6. Approval to revise the salary schedule in accordance with Commissioners Court action. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $27,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $27,000.00. F. 50835 1. Requesting approval to accept the Infectious Disease Control FY 16 grant contract #2016-003779-00 in the amount of $73,450.00 for the period of 09/01/2015 to 08/31/2016. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control grant contract and the Fiscal Federal Funding Accountability and Transparency Act Certification. 3. Approval of the Certification of Revenue in the amount of $73,450.00. 4. Approval of the budget appropriation. 5. Approval of the salary schedule. G. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
1. Roll Call 2. Presentation and Discussion on the 2016 Budget. 3. Adjourn
Executive Officer - Valde Guerra: A. 50927 Approval of Agreement for Temporary Easement - Electric Transmission Texas, LLC, (Lots One through Eight (1-8), inclusive, Eyhorn Landfill Subdivision No. 1, Hidalgo County, Texas, as per map or plat thereof recorded in Volume 49, Pages 175-177, Map Records of Hidalgo County, Texas (the “Property”). B. 50804 Order authorizing collection fee as provided by Article 103.0031, Texas Code of Criminal Procedures C. 50807 BCAP (1312): 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9. D. 50795 Approval to accept settlement check from Nationwide Insurance in the amount of $4,919.92 to settle auto accident with County vehicle. (Precinct 1) E. 50833 Approval to accept two (2) settlement checks from Apollo Managing General Agency in the amount of $345.41 & $60.00 to settle auto accident with County vehicle. (Sheriff Office)
Community Service Agency: A. 50938 Acknowledging submission of the general assistance grant from the Texas Veterans Commission in the amount of $300,000.00 with authorization for the County Judge to sign all appropriate documents.
Urban County - Diana Serna: A. 50752 Urban County Program is requesting consideration and action to award and enter into an engineering contract with L&G Engineering in the amount of $35,400.00 for Phase 1 Environmental Site Assessment (ESA)/Subsurface Utility Engineering for the Pct.3 Penitas Drain project utilizing the Texas General Land Office (GLO) funds Contract No. 12-406-000-6453/DRS210068. B. 50779 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $36,597.66 for (Zone 2) the installation of primary poles and street lights within the City of Sullivan City . C. 50778 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $5,586.39 for (Zone 3) the installation of primary poles and street lights within the City of Sullivan City . D. 50774 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 91.67% Javier Hinojosa Engineering 89.33% Quintanilla, Headley & Associates, Inc. 86.67% 3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________________________ for a Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements project. E. 50765 The Urban County Program is requesting the award of bids and approval of contracts with A-One Insulation and G & G Contractors for the demolition and reconstruction of the following: 1. (1) Unit in the City of Weslaco total contract amount of $53,900.00 to A-One Insulation. 2. (1) Unit in the City of Elsa, (1) unit in the City of Mercedes and (1) unit in the Countywide area (Pct. 1) for total contract amount of $164,900.00 to G & G Contractors.
Precinct #2 - Comm. Cantu: A. 50932 Pct. 2 CRC - Alamo: Requesting approval to accept a donation of the following items from Workforce Solutions to be used at the Alamo CRC Center: Quantity Item 6 Computers with Monitors, keyboard and mouse 1 Internet Switch 3 24" x 72" Folding Tables B. 50924 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, Texas and the City of San Juan, Texas concerning certain road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907). C. 50785 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of San Juan, and City of Alamo, concerning certain road improvements to Cesar Chavez Road from Nolana Loop South to Business 83. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83. D. 50890 CO2014 - Pct. 2 (1345) Approval of 2015 appropriation of funds in the amount of $23,496.00 to fund Supplemental Agreement No. 6 for the Pct 2 Southfork Drainage Project. E. 50926 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 8 for the S McColl Road Project (CSJ# 0921-02-288).
Budget & Management - Sergio Cruz: A. 50955 Criminal District Attorney (1100): 1. Discussion, consideration, & approval to pay Supplemental Pay for Slot No.0050, Criminal District Attorney, in the amount $3,500.00 as authorized by the 84th Legislature under the General Appropriations Act Article IX, Section 18.12 to be effective on September 1st, 2015. 2. Approval of interdepartmental transfer. 3. Approval to revise Salary Schedule in accordance to Commissioners Court action.
Purchasing Department - Marty Salazar: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 50857 A. Pursuant to Hidalgo County Accounting Procedures Manual [pg. 3 of 5] B. Guidelines for Permitted Expenditures-2. Reasonable Costs (including taxes and gratuity): Meals may not exceed $10 per person or $250.00 per event. Refreshments maynot exceed $3 per person or $125 per event. The cost of related expenses may not exceed $25.00, action to approve an Exception to the policy/procedure [i.e. to allow/permit the per meal, event amounts & related costs] due to the need to include stakeholders and public involvement in connection with the proposed final Schematic Design changes made by ERO Architects held at the Echo Hotel on July 14, 2015 as it serves public purpose to inform regarding a major County project; B. Acceptance and approval of Inv. from the Echo Hotel Conference Center in the amount of $655.96 through PO#728449. 2. 50812 a. Ratification of fully executed Change Order No. 9 in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," to credit (Betterment Allowance) in the amount of $4,427.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates; b. Approve Request for Payment-Application No. 20 (PARTIAL RETAINAGE) in the amount of $39,480.36 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23 3. 50837 A. Presentation of the scoring/evaluation grid [for the purpose of Commissioner's Court to declare the sole response received as "Qualified' in order to proceed with award and approval of license agreement to: Reyes Shoe Care for RFP 2015-189-06-03-"Exclusive Shoeshine Concession Services effective September 1, 2015 [pursuant to compliance with all HC requirements & complete execution of agreement by all parties]; and, B. Action [if applicable and necessary] for Hidalgo County Commissioners Court to select and approve an "alternative" site/area/location [within the first floor of the HC Courthouse and identified in photo attached herein] for the Shoe Shine Concession Stand due to unforeseen/unanticipated logistical and practical problems. 4. 50792 a. Authority to advertise and approval of procurement packet [i.e. Exhibit Request for Proposals, Legal Notice, “Exhibit A” Requirements, Exhibit “B” Selection Criteria] as attached hereto [and as reviewed by Safety Division] for: Hidalgo County – “Property and Casualty Insurance” to include Third Party Administration Services] RFP No. 2015-101-10-07-YSS; b. Assignment/Designation by Commissioners' Court a Committee [as referenced in procurement packet] to score, grade and evaluate the responses received for eventual ranking and/or award. 5. 50437 Presentation of bids received [as detailed and attached herein] for the purpose of award and approval of contract document with the responsible vendor submitting the lowest and best bid and meeting all specification and/or requirements for: Hidalgo County "Traffic Road Signs and Other Related Misc. Equipment" - RFB No. 2015-117-05-20-HGO. 6. 50756 Acceptance and approval of one [1] of the two [2] Options [as directed by CC] for the engagement of a professional energy consultant services provider for Hidalgo County with Texas Energy Consultants [#1 ranked vendor]: Option A: Contract including, but not limited to the following scope of services: 1. Preparing an RFP [drafting procurement packet working with Purchasing Dept. and Legal Counsel] for the provision of electric energy/power to Hidalgo County [for all eligible/applicable departments, elected offices, programs and/or agencies] for distribution to all statutorily competitively compliant vendors [i.e. coops, state/federal programs, aggregation pools, etc.]; 2. Receiving of responses to RFP, clarifying responses [if necessary], negotiating terms & conditions [those in HC best interest and requesting best and final offers, tabulating, analysis of offers,scoring/grading and preparing a grid for submission to CC with recommendations [re: terms of contract, renewal or termination options, re-negotiation factors, etc.]for action by same; 3. Facilitating the execution and implementation of new agreement; 4. Audit first quarter billings to ensure energy provider compliance with contract rates, terms and conditions; 5. During first year with new provider, facilitate the addition and/or deletion of accounts or conversion from other existing providers other than Reliant; with a negotiated fee of $30K to be paid in monthly installments of $2.5K Option B: Contract including, but not limited to: 1. All services detailed in Option A herein plus; 2. Audit of billing from Reliant for the past three [3] years; 3. Audit of current billing for accuracy; 4. Addition & deletion of meters/accounts/sites; 5. Quarterly report on usage and compliance by awarded electric power provider; at a negotiated fee of $40K (11 @ $3,333.33 plus 1 at $ 3,333.37) 7. 50137 A. Under the current contracts for HC Cafeteria Plan, discussion and action on current options [two (2), one (1) year renewals] based on re-negotiation of rates of Pre-Tax Section 125 Voluntary Insurance Products and COBRA Administration Services/Cafeteria Plan for eligible Hidalgo County Employees; OR, IN THE ALTERNATIVE, B. Requesting authority to advertise (including the authority to re-advertise the project in the event that no proposals are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, requirements, scope of services, evaluation criteria] with determination of final items listed below for completion of the procurement documents including but not limited to, 1. Number of agents acceptable to Hidalgo County: one [1] or two [2]; 2. Agent employee assigned to HC on a schedule basis [as determined by Commissioners Court] to provide services to HC-DBM Employee Benefits Division [in addition to required enrollment period] as well as participating employees on all aspects of pre-tax products; for the "Hidalgo County-Section 125 Voluntary Insurance and COBRA Administration Services including but not limited to Pre-Tax Products" listed: a. Accidental b. Cancer c. Combined Short and Long Term Disability (Post-Tax) d. Critical Illness e. Dental f. Vision g. Life Insurance-Changed from Universal to Whole Life (Post-Tax) C. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses as submitted by participants to the RFP-Hidalgo County-Section 125 Voluntary Insurance Products and COBRA Administration Services. 8. 50797 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a) 7, an item that can be obtained from only one source; B. Approval of a "Sole Source Declaration" for Mobile Relays Partners, LTD for the provision of 2-Way, Digital and Analog UHF Radio Communication Service and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources); C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Digital & Analog UHF Radio Communication Services as described above; offered only from Mobile Relays Partners, LTD and as Sole Source on an as needed basis and remaining in effect until otherwise revoked by HCCC. D. Acceptance and approval of the following invoices for Pcts. 2 & 3 [attached herein along with authorized & issued Purchase Orders as supporting documentation] from Mobile Relays Partners, LTD.: 1. Precinct #3: a. AIR0035086 - 06/01/15 - $1,169.82 - PO#719197 b. AIR0035214 - 07/01/15 - $1,169.82 - PO #s 727752, 727753 & Requisition #279771 c. AIR0035341 - 08/01/15 - $1,169.82 - Same as above 2. Precinct #2: a. AIR0035339 - 08/01/15 - $ 30.00 - PO#719387 b. AIR0035342 - 08/01/15 - $ 36.00 - PO#718909 c. AIR0035340 - 08/01/15 - $ 137.97 - PO#719036 d. AIR0035338 - 08/01/15 - $ 890.90 - PO#719037 e. AIR0035344 - 08/01/15 - $ 79.99 - PO#718910 B. County Judge's Office 1. 50800 A. Award to primary vendor including approval of final negotiated agreement [as ranked by CC on 06-23-15] for pre-positioned services to Ashbritt, Inc. which includes the following "term" provisions: B. Term of contract: 1. Initial term of contract-upon approval to execute through December 31, 2016* 2. Renewal/Extension options- Two (2) One (1) year renewals: • January 01, 2017 through December 31, 2017* • January 01, 2018 through December 31, 2018* *[as these are the current terms of award through H-GAC]; C. Pct. 2 1. 50951 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2. EVALUATION L&G ENGINEERING B2Z ENGINEERING SOUTH TEXAS INFRASTRUCTURE GROUP, LLC SCORING 95 94 93 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2. D. Pct. 4 1. 50917 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms L&G Engineering Millennium Engineers Group, Inc. Earth Company, LLC Total Scores 98 97 96 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4. E. Community Service Agency 1. 50608 A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source"; B. Approval of the Sole Source Declaration for "SHAH Software, Inc." for the "Client Tracking Software", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Community Service Agency for $9500.00 for the first year and 5% increase every year thereafter, Term of Contract is for one (1) year and to be renewed Automactically every year after that and is to remain in effect unless revoke by either party. F. Colonia Access Program Pct. 1 1. 50604 Acceptance and approval of "Supplemental Agreement No. 1" to Work Authorization No. 1 to C-CAP-12-194-07-31 between Hidalgo County and L & G Engineering Laboratory, LLC resulting in an increase of $1,789.49 in the estimated amount. G. Sheriff's Office 1. 50850 A. Presentation of bids received [as detailed and attached herein] for the purpose of awards and approval of contract documents with the responsible vendors submitting the meeting the lowest and best weapons bids and highest purchase of surplus weapons bids titled: Hidalgo County Sheriff's Office - RFB No. 2015-066-07-01-HGO - "Purchase of Weapons" to the following: 1. Colorado Sunrise Holdings, dba, TK Tactical Firearms; 2. GT Distributors, Inc.; 3. Suppressed Tactical Solutions, LLC. B. Requesting the surplus of weapons (as detailed in the supporting documentation attached) for the purpose of selling to awarded vendors 2. 50443 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7); an item that can only be obtained from only one source; B. Approval of a "Sole Source Declaration" for "Oxygen Forensics, Inc." for the purchase of Oxygen Forensic Passware Analyst and Oxygen Forensic Kit Rugged by Oxygen Forensics, Inc.; including any present, future accessories, licenses, support service, and maintenance to be used by Hidalgo County Sheriff's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while declaration is in place or until revoked by HCCC; C. Approval for HCSO to purchase the Oxygen Forensic Passware Analyst (includes 12 months of updates) and Oxygen Forensic Kit Rugged (includes 2 months of updates) through assigned requisition #279911 in the amount of $11,198.00; D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 50884 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County D. 50939 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement. E. 50941 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon. F. 50767 Claim of Vanessa Jamrog G. 50769 Claim of Alan Thompson H. 50798 Claim of Roberto Flores I. 50788 Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales J. 50749 Claim of Railroad Commission of Texas
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 50887 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County D. 50945 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement. E. 50944 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon. F. 50768 Claim of Vanessa Jamrog G. 50770 Claim of Alan Thompson H. 50799 Claim of Roberto Flores I. 50789 Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales J. 50750 Claim of Railroad Commission of Texas
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: J. 50750 Claim of Railroad Commission of Texas
Executive Officer - Valde Guerra: A. 50927 Approval of Agreement for Temporary Easement - Electric Transmission Texas, LLC, (Lots One through Eight (1-8), inclusive, Eyhorn Landfill Subdivision No. 1, Hidalgo County, Texas, as per map or plat thereof recorded in Volume 49, Pages 175-177, Map Records of Hidalgo County, Texas (the “Property”). B. 50804 Order authorizing collection fee as provided by Article 103.0031, Texas Code of Criminal Procedures C. 50807 BCAP (1312): 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9. D. 50795 Approval to accept settlement check from Nationwide Insurance in the amount of $4,919.92 to settle auto accident with County vehicle. (Precinct 1) E. 50833 Approval to accept two (2) settlement checks from Apollo Managing General Agency in the amount of $345.41 & $60.00 to settle auto accident with County vehicle. (Sheriff Office)
Precinct #2 - Comm. Cantu: E. 50926 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 8 for the S McColl Road Project (CSJ# 0921-02-288). 26. Ajourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Hidalgo County Tax Office - Paul Villarreal A. Submission of the 2015 effective and rollback tax rates Hidalgo County Drainage District #1 B. Discussion of the 2015 planning calendar. C. Discussion of the 2015 tax rates. D. Record vote on proposed 2015 tax rate and schedule two (2) public hearing if proposed tax rate exceeds the lower of the effective or rollback rates. 7. 2008 BOND SERIES A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(4) for the provision of Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 East Lateral. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 99 S&GE Civil Engineers 95 Urban Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 East Lateral. 8. 2013 Bond Series A. Approval of closing documents on parcel #24 & #40 in relation to J-09 drainage improvement project. B. Request approval of manual check to be issued for the completion of the acquisition transaction. 9. 2013 BOND SERIES A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for J-09 Drain System. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 99 S&GE Civil Engineers 95 Urban Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for J-09 Drain System. D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Donna North Lateral Control Structure & FM 495 Drain Control Structure. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 93 Melden & Hunt, Inc. 89 Perez Consulting Engineers 86 F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Donna North Lateral Control Structure & FM 495 Drain Control Structure. G.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. H.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 Lucero Del Norte Rural Drainage Improvements. FIRM NAME: SCORE: RANK: Tedsi Infrastructure Group 92 Melden & Hunt, Inc. 88 Perez Consulting Engineers 86 I.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 Lucero Del Norte Rural Drainage Improvements. 10. 2013 BOND SERIES A. Payment request no. 1 in the amount of $66,307.05 to Jimenez Engineering Solutions, LLC (ICE) related to Construction Contract No. HCDD1-15-006-06-02A-Pct. 1 Tijerina Rural Development Improvement Project. PO# 627160 B. Payment request no. 3 in the amount of $46,896.30 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109 C. Payment request no. 4 in the amount of $52,092.90 to Rojas Construction & Paving related to Construction Contract No. HCDD1-14-011-04-029-Pct. 4 North Seminary Drainage. PO# 625109 11. 2013 BOND SERIES A. Request approval for Retainage Release in the amount of $23,724.27 to Rojas Construction & Paving related to Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. PO# 625108. B. Request approval to accept Certificate of Construction Completion from Rojas Construction & Paving for Construction Contract No. HCDD1-13-021-04-029B-Pct. 2 Wisconsin Road Crossing. Project Engineer: R. Gutierrez Engineering Corporation. C. Request approval for Payment Application No. 1 in the amount of $98,640 to PEGA JPS Utilities, LLC for the Delta West Rural Development Drainage Improvement Project. Construction Contract No. 15-007-05-19B. PO # 627082. 12. A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 On - Call Construction Material Testing Services. FIRM NAME: SCORE: RANK: RABA Kistner Consultants, Inc. 95 Terracon Consultants, Inc. 93 MEG Engineers 90 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for Pct. 1 On-Call Construction Material Testing Services. D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. E.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System. FIRM NAME: SCORE: RANK: L&G Engineering 99 Raba Kistner Consultants, Inc. 95 Terracon Consultants, Inc. 91 F.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provision of Professional Engineering Services for On-Call Construction Material Testing Services for Pct. 2, Pct. 3, Pct. 4 & HCDD1 Master Drainage System. 13. 2013 Bond Series A. Request approval for Retainage Release in the amount of $21,226.50 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11- Pct. 4 Edinburg Stub Out. PO#624505 B. Request approval to accept Certificate of Construction Completion from Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-14-004-02-11-Pct. 4 Edinburg Stub Out. Project Engineer: Guzman & Munoz Engineering. 14. A. Requesting approval to create slot 66 from M&O Budget for one (1) Loader Operator and set salary at $28,383.89. B. Approval of Budget Amendment from the District General Fund in the amount of $ 17,740.00 for salary and fringes for the remainder of the year to fund new Loader Operator position and approval of revised salary schedule. 15. A. Requesting approval to purchase one (1) Doosan DL-250 Wheel Loader through the District's membership with BuyBoard, Contract No. 424-13. H&V Equipment Inc. $167,305.86. B. Requesting approval to Budget $167,306 from the District General Fund to fund the purchase of the above mention equipment. 16. Requesting approval of License Agreement for the use of the Texas Department of Transportation's Copyrighted Plans and/or Documents. 17. Approval of Plans of proposed State Highway Improvement for SH 107 (CSJ:0342-02-049) from West Floodway Levee to FM 1015, with authority for Hidalgo County Drainage District No. 1 General Manager to sign the required documents subject to coordination with TXDOT. 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2015 Intradepartmental transfers: A. 2015 - Pct. 2 Parks (1100) B. 2015 - 93rd District Court (1100) C. 2015 - I.T. Dept. (1100) D. 2015 - Executive Office (1100) E. 2015 - Pct.#1 Administration (1200) F. 2015 - Pct. 1 Rd Maint. (1200) G. 2015 - Pct. 1 CRC (1100) H. 2015 - Pct. 1 Sanitation (1100) I. 2015 - Pct. 1 Parks (1100) J. 2015 - Constable Pct. #2 (1284) K. 2015- District Attorney USDJ (1256) L. 2015 - County Treasurer's (1100) M. 2015 - Pct. 4 Emergency SRVC (1301) N. 2015 - Pct. 4 Rd. Maint (1200) O. 2015 - Pct. 4 Parks (1100) P. 2015 - Pct. 4 Sanitation (1100) Q. 2015 - Texas A&M AgriLife Extension Service (1100) R. 2015 - Probate Court / CCL #3 (1243) S. 2015 - Co Wide Adm (1100) T. 2015 - Planning Dept. (1100) U. 2015 - Constable Pct. #3 - LBSP FY15 (1284) V. 2015 - Co. Auditor (1100) W. 2015 - Health & Human Services Dept. / H.D. Adm (1293) X. 2015 - Emergency Management (1100) Y. 2015 - Constable Pct. #2 (1100) Z. 2015 - District Attorney's Office (1100) AA. 2015 - Pct #3 Rd. Maint. (1200) BB. 2015 - Pct #3 Sanitation (1100) CC. 2015 - Pct #3 Parks (1100) DD. 2015 - 430th District Court (1100) EE. 2015 - Purchasing (1100) FF. 2015 - 398th District Court (1100) GG. 2015 - Safety Division (1100) HH. 2015 - Safety Division (1100) 3. 2015 Interdepartmental transfers: A. Fire Marshals (1100): Approval of 2015 interdepartmental transfer from program(017) and (008)to program (010) in the amount of $8,600 for La Villa FD invoices and future invoices. B. Executive Office (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Executive Office in the total amount of $23,343.68 to fund various operating expenditures. C. Pct.1 C.O.'s (1345): Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (388) in the amount of $1,789.49. D. CCL#2 (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to County Court at Law No. 2 in the total amount of $3,493.06 to fund various expenditures. E. Pct. 4 San Carlos CRC: Approval of 2015 interdepartmental transfer from Pct. 4 Sanitation (program 001) to San Carlos CRC (program 123) in the amount of $83.22. F. CCL #6 (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to CCL#6 in the total amount of $1,896.73 for travel reimbursement. G. 93rd DC (1100): Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to 93rd District Court in the total amount of $2,019.26 for travel reimbursement. H. Budget & Management (1100): Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to the Department of Budget & Management in the amount of $2,000.00 for anticipated operating expenses. I. Co Wide Adm (1100): Approval of 2015 interdepartmental transfer from JP Pct 5/PL 1 to Co Wide Adm-Contingency in the total amount of $339.43. 4. Planning Department: A. 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. County Treasurer: A. Approval of Hidalgo County Monthly Investment Reports for May & June 2015 6. Monthly Fee Reports: A. District Attorney's Office 2015 July - Hot Checks Fees Monthly Report 8. Executive Office - Valde Guerra: A. Right of Way - Permits: The Edinburg Consolidated Independent School District (ECISD) Boring 40 linear feet of 12 inch irrigation line with a 16 inch steel casing, crossing Rooth Road, (N. 29th St.) approximately 1,320 feet North of Mile 9 North Road. 9. Membership Dues: A. County Auditor (1100): Requesting approval to pay 2015-2016 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $130.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 10. Auditor's Office: A. 1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of April, May, and June 2015. 2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 11. Budget & Management: A. Self-Insured 2202 Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-31, 2015 in the amount of $88,162.34 and requesting approval of wire transfer. B. 1. Approval of reimbursement in the amount of $952,712.36 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/18/15 to 07/31/15. 07/18-24/15 $527,247.89 07/25-31/15 $425,464.47 TOTAL $952,712.36 2. Approval of wire transfer to cover claims paid. C. Report and approval of emergency transfers for the period of July 1, 2015 through July 30, 2015. 12. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Approval of payment for Application No. 3 (Final payment) in the amount of $259,009.05 for 2GS, LLC, for the Pct. 2 Equipment and Maintenance Facility Parking Lot and Access Road project; as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-085-03-31. B. Approval of Supplemental Agreement No. 6 with R. Gutierrez Engineering Corporation, Contract C-07-358-09-04 resulting in an estimated cost increase of $23,496.00 for services under Work Authorization No. 12 for the Pct 2 South Fork Drainage Project. C. Approval of payment of Invoice #3862 in the amount $28,047.70 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#5), for Pct. #2's Southfork Drainage Lateral project. D. 1. Pursuant to Article 14 of Contract #C-14-100-04-29 (PO#725567), with project engineer, Halff Associates, Inc., a request for approval by engineer, to permit the subcontracting of: Aerodynamics Inspecting of Texas,for the services of air test, adjust, and balance for Work Authorization No. 1 for Mechanical and Electrical Design Services for Space Pressure Control for the County Autopsy Facility. 2. Acceptance and approval of Invoice# M1999659 in the amount of $146.01 for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-14-100-04-29 under (WA#1-PO#-725567) for project: Facilities Management -"Mechanical and Electrical Design Services for Space Pressure Control" for the County Autopsy Facility. E. Acceptance and approval of requests for payment of the following invoices submitted by L&G Consulting Engineers, Inc.: 1. Invoice # 11325215 - $ 11,425.00 - FM 1925 Project WA#1 (PO# 663995).; 2. Invoice # 11325216 - $ 51,497.89 - FM 1925 Phase II WA #2 (PO# 724398).; 3. Invoice # 11325218 - $ 35,778.73 - FM 1925 (10th Street to McColl) Project (PO# 725312); 4. Invoice # 11325217 - $196,584.20 - FM 2220 (Ware Road) Project (PO# 728311). F. Approval to exercise the option to exercise the sixty [60] day grace period extension (as permitted in contract) with Ergon Asphalt & Emulsions, Inc., under the same terms and condition for: "CRS-2 (Catonic Rapid Setting) Emulsified Asphalt" so as to have no lapse in goods while the procurement process is completed. G. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County, under the same rates, terms, and conditions with American Surveillance Co. C-14-126-08-25 H. Approval of Request for Payment-Application No. 3 in the amount of $71,449.50 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17. I. Acceptance and approval of payment of Invoice #20152429 in the amount of $1,229.79 as submitted by TEDSI Infrastructure Group for the provision of professional services from June 01, 2015 to June 30, 2015 in connection to Contract #C-08-227-02-09-PO#698569-Work Authorization No. 2, with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed. J. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of South Texas Land Investigations, in connection to Supplemental No. 3 to Work Authorization No. 1 for the "Mile 6 West" project in Precinct One. K. Requesting approval of payment of Invoice #11325219 in the amount $18,954.61 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#2), for Pct 2 Regional Linear Park Project. L. Acceptance and approval of invoice No. 37 in the amount $6,448.25 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel/Renovation of Existing Old Administration Building-1st & 2nd Floors Project" C-08-131-08-07. M. Acceptance and approval of Invoice #11325184 [June 2 &18 meetings @ $3,788.64ea.X2=$7,577.28] & Inv.#11325213 [July 7 & 16 meetings @ $3,788.64ea.X2=$7,577.28] in the amount of $7,577.28 each from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09. N. Acceptance & approval of the following invoices for various projects submitted by contracted/project engineer, L & G Consulting Engineers, Inc.: 1. Invoice No. 11325201- $ 16,183.56 for "Shary Road Project"; 2. Invoice No. 11325203- $13,555.64 for "Mile 3-WA#1" ; 3. Invoice No. 11325206- $ 3,680.73 for "Mile 2 N. Roadway Reconstruction"; 4. Invoice No. 11325220- $ 49,000.00 for "Mile 3-WA#2". O. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" -RFB No.: 2015-265-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required. P. Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 280526 for the following: Total of $585.00 per year for (3) CANON LC-2050P with effective dates of agreement 8-21-13 to 8-20-16. Q. Acceptance and approval of request for payment of Invoice #June 15-13 in the amount of $9,254.99 as submitted by LeFEVRE Engineering for the provision of engineering services in connection with Contract #C-14-308-09-09-PO#721466-WA#2 for the Palm Street Project located in Heidelberg Subdivision. R. Acceptance and approval to exercise the County's option to extend Contract #C-14-374-12-16 with Republic Services for the first (1st) renewal of the two(2)-one(1) year term options for "Disposal of Solid Waste Received at Precinct No. 1 Citizen's Collection Stations", under the same rates, terms, and conditions. S. Requesting approval of payment for invoice #11325207 in the amount of $14,882.74 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for Pct 2 Equipment Maintenance Facility Parking Lot & Access Road Project. T. Acceptance and approval to exercise the County's option to extend Contract #C-14-288-10-28 with Center for Disease Detection for one (1) year of the two (2)-one(1) year term options for "Laboratory Services-Hidalgo County", under the same rates, terms & conditions. U. Acceptance and approval to exercise the County's option to extend Contract #E-14-393-10-28 (original Contract #C-13-307-12-20) with Texas Land Reclamation d/b/a UTW for the final year option for "TIRE DISPOSAL SERVICES-Hidalgo County", under the same rates, terms and conditions. V. Acceptance and approval to exercise the County's option to extend the following contracts for "Aggregate Limestone Grade 4" for the additional year option, under the same rates, terms and conditions: 1. Contract #C-14-275-10-28 with Eustacio Rubio d/b/a Delta Aggregate & Landscaping Materials-Option I 2. Contract #C-14-274A-10-28 with Frontera Materials-Option II W. 1. Approval of a "Sole Source Declaration" for FLIR Detection, Inc. (formerly ICx Tactical Platforms) for the purchase of SkyWatch Mobile Surveillance Towers and all related equipment, supplies, and service support including but not limited to maintenance, repairs, & replacement parts. 2. This declaration is being transferred from a previous declaration for ICx Tactical Platforms; Approved on AI-33090 July 10, 2012. It is to remain in force without interruption from the original declaration and while the County owns and / or operates said towers or until revoked and commencing through Purchase Order 728121 in the amount of $1,763.55. X. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct N. 1 -" Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" -RFB No.: 2015-264-00-00-SGS. Including the re-advertising of project in the event no bids responses are received and/or are rejected and project is still required. Y. Approval of the sixty (60) day grace period extension as provided under Contract #E-14-283-06-17 (original contract #C-13-123-08-13) with Roy's Hauling Service, Inc. for the provision of "Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material" under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed. Z. Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County WIC Program-Lease Office Space-City of Donna" Bid No. 2015-267-SMA including the re-advertising of project in the event bids are received and project is still required. AA. Add Fuel Cards/Users: 1. Constable Pct No. 4 - Fuel Card Users 2. Constable Pct No. 3 - Fuel Cards BB. Add Fuel Cards 1. Planning Department - Fuel cards
Consideration of Consent Agenda
7. Payment of invoices/claims: A. Pct. #3: Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors, Mission Duncan Ins. Agency, invoices #10964, 10965, and 10965, for the total amount of $150.00. B. Pct. #4: Requesting approval of the following claim/invoice with authorization for County Treasurer to issue payment/check for recording fees after review, audit, and processing procedures are completed by County Auditor in the amount of $28.00. Hidalgo County Clerk Invoice # 1115298 C. Pct. #4: Requesting approval of claim/invoice with authorization for County Treasurer to issue payment/check to the Hidalgo County Clerk for recording fees after review, audit and processing procedures are completed by County Auditor in the amount of $24.00 (invoice #0953457). D. Pct. #4: Requesting approval of the following four (4) claims/invoices with authorization for County Treasurer to issue payment/check for recording fees after review, audit and processing procedures are completed by County Auditor in the amount of $112.00-each deed recorded at $28.00 totaling $112.00: Hidalgo County Clerk Invoice # 0863512 E. Executive Office (1100): Requesting approval to process payment as a claim for the following, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice # Date Amount What-A-Wash Carwash 210372 8/10/15 $20.00 F. County Court at Law #6: 1. Requesting approval of the exception to Travel Policy due car rental overage 2. Requesting approval to reimburse Judge Albert Garcia for airplane ticket, car rental and gasoline in the total amount of $1,926.73 incurred in connection with a trip to attend the Advance Evidence Conference in Vail, Colorado from July 19 thru July 25, 2015 with authority for the County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor. G. 93rd District Court: Requesting approval to reimburse Judge Rodolfo Delgado for expenses incurred in the total amount of $2,019.26 in connection with his participation in four conferences/seminars from February thru May 2015 with authority for the County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor. H. Sheriff's Office: Requesting approval with authority for County Treasurer to issue payment after auditing procedures are completed for reimbursement to Captain Steve Herrera in the amount of $34.60 for the purchase of blank ammunition.
TX. Agri-Life Extension Services: 50773 Introduction by Andrea Valdez, County Coordinator and Kimberly Guillen, Community Outreach Program Specialist of the 2015-2016 Hidalgo County 4-H Ambassadors, Hidalgo County Council Officers and District 12 Council Officers.
Precinct #4 - Comm. Palacios: 50922 Resolution in Honor of U.S. Marine Lance Corporal Jacob D. Garcia
County Judge's Office: A. 50902 Proclamation declaring August 31, 2015 as The University of Texas Rio Grande Valley Day in Hidalgo County. B. 50903 Proclamation designating the Month of September as Valley Voter Month in Hidalgo County. C. 50839 Presentation by Rolando Rios on the Texas Voter ID Law. D. 50957 Presentation regarding Property Assessed Clean Energy (PACE) E. 50956 Approval of resolution and order in accordance with SB1964 assessing additional fees for filing court cases and/or recording certain documents
Open Forum
7. District Attorney's Office: A. 50783 DA's Office- Border Prosecution Grant/BPU ( 1281): Approval to apply for the FY 2015-2016 Border Prosecution Unit Grant. B. 50745 Border Prosecution Initiative/BPU (1281): Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2015-2016 grant. C. 50527 DA's Title IV-E (1100): 1. Approval of the Title IV-E Grant Budget for October 1,2015-September 30,2016. 2. Approval for County Judge to sign the following documents: a. Budget b. Federal Funding Accountability and Transperancy Act (FFATA) c. Signature Authority Designation Form d. Internal Control Certification 8. County Clerk's Office - Arturo Guajardo, Jr.: A. 50650 Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
Constables: A. 50794 Constable Pct. 3: Discussion , consideration, and approval to appoint Jose Cruz and Daniel Crain as Reserve Deputy Constables by Constable Lazaro Gallardo, Jr., Constable Precinct 3, in accordance with the Texas Local Government Code Section 86.012. B. 50863 Constable Pct. #4: Discussion, consideration and action on Management Control Agreement regarding Texas Department of Public Safety and FBI Criminal Justice Information System between Hidalgo County Constable Precinct 4 and IT Department.
Tax Office - Paul Villarreal: A. 50646 1. Submission of 2015 effective and rollback tax rates. 2. Discussion of 2015 planning calendar. 3. Discussion of 2015 tax rates 4. Record vote on proposed 2015 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Sheriff's Office: A. 50918 Operation Stonegarden (1284): 1. Authorization and approval to accept an extension for the 2013 Operation Stonegarden Grant (New termination date is 8/19/15). 2. Authorization and approval for County Judge, as authorized official, to sign required documents. B. 50743 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-SDD 1777), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Link Card Request) for the following: Approval for requisition #281478 for (5) five Data Link Hosted Access for vehicle modems ($37.99 each per month).
Health & Human Services Department - Eddie Olivarez A. 50891 Health Clinics - Infectious Disease Control (1293): 1. Requesting approval to accept the Infectious Disease Control - Ebola FY 16 grant contract #2016-003832-00 in the amount of $131,170.00 for the period of 09/01/2015 to 08/31/2017. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control - Ebola grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification. 3. Requesting approval of the Certification of Revenue in the amount of $131,170.00. 4. Requesting approval of the budget appropriation. 5. Discussion, consideration, and approval to create one (1) Full Time position position as follows: Slot# Dept/Program Position Title Proposed Budgeted Salary G001 340-065 Epidemiologist II $54,000.00 6. Approval to revise the salary schedule in accordance with Commissioners Court approval. B. 50712 Health & Human Services RLSS LPHS (1293): 1. Requesting approval to accept the Regional and Local Services System grant contract #2016-001052-00 in the amount of $204,806.00 for the period of 09/01/2015 to 08/31/2017; 2. Requesting approval for County Judge to e-sign the RLSS grant contract, Certification Regarding Lobbying statement and the Fiscal Federal Funding Accountability and Transparency Act Certification statement; 3. Requesting approval of the Certification of Revenue in the amount of $204,806.00; 4. Requesting approval of the budget appropriation in the amount of $204,806.00; 5. Discussion, consideration and approval of the following personnel actions effective 09/01/2015; Action Slot# Dept / Program Position Title Budgeted Salary Proposed Budgeted Salary Delete G005 340-006 Public Health Technician I $35,391.00 $0.00 Create G006 340-006 System Support Specialist I $0.00 $41,280.00 5. Approval to revise the salary schedule in accordance with Commissioners Court action. C. 50605 Requesting approval for Hidalgo County Treasurer's Office - Payroll Division to continue payroll for employee currently funded by the Title V Prenatal FY 15 grant pending receipt of Title V Prenatal FY 16 grant. D. 50742 1. Requesting approval to accept the TB/PC Federal grant contract Amendment #2015-001400-01 with a revised amount of $570,949.00. The purpose of the amendment is to add additional funding to extend the contract for four months. Revised end date is 12/31/2015. 2. Requesting approval of the Certification of Revenue in the amount of $142,737.00. 3. Requesting approval of the budget appropriation in the amount of $142,737.00 in grant funds and $28,548.00 in local matching funds. E. 50832 Health & Human Services - TB Control State Grant(1293): 1. Requesting approval to accept the TB/PC State grant contract #2016-001417-00 in the amount of $605,561.00 for the period of 09/01/2015 to 08/31/2016. 2. Requesting approval for County Judge to e-sign the TB/PC State grant contract, Certification Regarding Lobbying Statement and the Fiscal Federal Funding Accountability and Transparency Act Certification Statement. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00. 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds. 5. Discussion, consideration, and approval of the following personnel actions effective 09/01/2015: Action Slot# Dept/ Program Position Title Budgeted Salary Proposed Budgeted Salary Delete G003 340-008 Outreach Specialist I $27,016.00 $0.00 Create G014 340-008 TB Outreach Worker / Medical Asst $0.00 $29,656.00 6. Approval to revise the salary schedule in accordance with Commissioners Court action. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $27,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $27,000.00. F. 50835 1. Requesting approval to accept the Infectious Disease Control FY 16 grant contract #2016-003779-00 in the amount of $73,450.00 for the period of 09/01/2015 to 08/31/2016. 2. Requesting approval for County Judge to e-sign the Infectious Disease Control grant contract and the Fiscal Federal Funding Accountability and Transparency Act Certification. 3. Approval of the Certification of Revenue in the amount of $73,450.00. 4. Approval of the budget appropriation. 5. Approval of the salary schedule. G. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
1. Roll Call 2. Presentation and Discussion on the 2016 Budget. 3. Adjourn
Executive Officer - Valde Guerra: A. 50927 Approval of Agreement for Temporary Easement - Electric Transmission Texas, LLC, (Lots One through Eight (1-8), inclusive, Eyhorn Landfill Subdivision No. 1, Hidalgo County, Texas, as per map or plat thereof recorded in Volume 49, Pages 175-177, Map Records of Hidalgo County, Texas (the “Property”). B. 50804 Order authorizing collection fee as provided by Article 103.0031, Texas Code of Criminal Procedures C. 50807 BCAP (1312): 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9. D. 50795 Approval to accept settlement check from Nationwide Insurance in the amount of $4,919.92 to settle auto accident with County vehicle. (Precinct 1) E. 50833 Approval to accept two (2) settlement checks from Apollo Managing General Agency in the amount of $345.41 & $60.00 to settle auto accident with County vehicle. (Sheriff Office)
Community Service Agency: A. 50938 Acknowledging submission of the general assistance grant from the Texas Veterans Commission in the amount of $300,000.00 with authorization for the County Judge to sign all appropriate documents.
Urban County - Diana Serna: A. 50752 Urban County Program is requesting consideration and action to award and enter into an engineering contract with L&G Engineering in the amount of $35,400.00 for Phase 1 Environmental Site Assessment (ESA)/Subsurface Utility Engineering for the Pct.3 Penitas Drain project utilizing the Texas General Land Office (GLO) funds Contract No. 12-406-000-6453/DRS210068. B. 50779 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $36,597.66 for (Zone 2) the installation of primary poles and street lights within the City of Sullivan City . C. 50778 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $5,586.39 for (Zone 3) the installation of primary poles and street lights within the City of Sullivan City . D. 50774 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 91.67% Javier Hinojosa Engineering 89.33% Quintanilla, Headley & Associates, Inc. 86.67% 3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________________________ for a Urban County Program Years 25, 26 & 27 (2012, 2013 & 2014) City of Progreso – Street Improvements project. E. 50765 The Urban County Program is requesting the award of bids and approval of contracts with A-One Insulation and G & G Contractors for the demolition and reconstruction of the following: 1. (1) Unit in the City of Weslaco total contract amount of $53,900.00 to A-One Insulation. 2. (1) Unit in the City of Elsa, (1) unit in the City of Mercedes and (1) unit in the Countywide area (Pct. 1) for total contract amount of $164,900.00 to G & G Contractors.
Precinct #2 - Comm. Cantu: A. 50932 Pct. 2 CRC - Alamo: Requesting approval to accept a donation of the following items from Workforce Solutions to be used at the Alamo CRC Center: Quantity Item 6 Computers with Monitors, keyboard and mouse 1 Internet Switch 3 24" x 72" Folding Tables B. 50924 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, Texas and the City of San Juan, Texas concerning certain road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding road improvements to Owassa Road from Raul Longoria to Alamo Road (FM 907). C. 50785 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, City of San Juan, and City of Alamo, concerning certain road improvements to Cesar Chavez Road from Nolana Loop South to Business 83. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase I, II, and III road improvements to Cesar Chavez Road from Nolana Loop South to Bus 83. D. 50890 CO2014 - Pct. 2 (1345) Approval of 2015 appropriation of funds in the amount of $23,496.00 to fund Supplemental Agreement No. 6 for the Pct 2 Southfork Drainage Project. E. 50926 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 8 for the S McColl Road Project (CSJ# 0921-02-288).
Budget & Management - Sergio Cruz: A. 50955 Criminal District Attorney (1100): 1. Discussion, consideration, & approval to pay Supplemental Pay for Slot No.0050, Criminal District Attorney, in the amount $3,500.00 as authorized by the 84th Legislature under the General Appropriations Act Article IX, Section 18.12 to be effective on September 1st, 2015. 2. Approval of interdepartmental transfer. 3. Approval to revise Salary Schedule in accordance to Commissioners Court action.
Purchasing Department - Marty Salazar: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 50857 A. Pursuant to Hidalgo County Accounting Procedures Manual [pg. 3 of 5] B. Guidelines for Permitted Expenditures-2. Reasonable Costs (including taxes and gratuity): Meals may not exceed $10 per person or $250.00 per event. Refreshments maynot exceed $3 per person or $125 per event. The cost of related expenses may not exceed $25.00, action to approve an Exception to the policy/procedure [i.e. to allow/permit the per meal, event amounts & related costs] due to the need to include stakeholders and public involvement in connection with the proposed final Schematic Design changes made by ERO Architects held at the Echo Hotel on July 14, 2015 as it serves public purpose to inform regarding a major County project; B. Acceptance and approval of Inv. from the Echo Hotel Conference Center in the amount of $655.96 through PO#728449. 2. 50812 a. Ratification of fully executed Change Order No. 9 in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," to credit (Betterment Allowance) in the amount of $4,427.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates; b. Approve Request for Payment-Application No. 20 (PARTIAL RETAINAGE) in the amount of $39,480.36 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23 3. 50837 A. Presentation of the scoring/evaluation grid [for the purpose of Commissioner's Court to declare the sole response received as "Qualified' in order to proceed with award and approval of license agreement to: Reyes Shoe Care for RFP 2015-189-06-03-"Exclusive Shoeshine Concession Services effective September 1, 2015 [pursuant to compliance with all HC requirements & complete execution of agreement by all parties]; and, B. Action [if applicable and necessary] for Hidalgo County Commissioners Court to select and approve an "alternative" site/area/location [within the first floor of the HC Courthouse and identified in photo attached herein] for the Shoe Shine Concession Stand due to unforeseen/unanticipated logistical and practical problems. 4. 50792 a. Authority to advertise and approval of procurement packet [i.e. Exhibit Request for Proposals, Legal Notice, “Exhibit A” Requirements, Exhibit “B” Selection Criteria] as attached hereto [and as reviewed by Safety Division] for: Hidalgo County – “Property and Casualty Insurance” to include Third Party Administration Services] RFP No. 2015-101-10-07-YSS; b. Assignment/Designation by Commissioners' Court a Committee [as referenced in procurement packet] to score, grade and evaluate the responses received for eventual ranking and/or award. 5. 50437 Presentation of bids received [as detailed and attached herein] for the purpose of award and approval of contract document with the responsible vendor submitting the lowest and best bid and meeting all specification and/or requirements for: Hidalgo County "Traffic Road Signs and Other Related Misc. Equipment" - RFB No. 2015-117-05-20-HGO. 6. 50756 Acceptance and approval of one [1] of the two [2] Options [as directed by CC] for the engagement of a professional energy consultant services provider for Hidalgo County with Texas Energy Consultants [#1 ranked vendor]: Option A: Contract including, but not limited to the following scope of services: 1. Preparing an RFP [drafting procurement packet working with Purchasing Dept. and Legal Counsel] for the provision of electric energy/power to Hidalgo County [for all eligible/applicable departments, elected offices, programs and/or agencies] for distribution to all statutorily competitively compliant vendors [i.e. coops, state/federal programs, aggregation pools, etc.]; 2. Receiving of responses to RFP, clarifying responses [if necessary], negotiating terms & conditions [those in HC best interest and requesting best and final offers, tabulating, analysis of offers,scoring/grading and preparing a grid for submission to CC with recommendations [re: terms of contract, renewal or termination options, re-negotiation factors, etc.]for action by same; 3. Facilitating the execution and implementation of new agreement; 4. Audit first quarter billings to ensure energy provider compliance with contract rates, terms and conditions; 5. During first year with new provider, facilitate the addition and/or deletion of accounts or conversion from other existing providers other than Reliant; with a negotiated fee of $30K to be paid in monthly installments of $2.5K Option B: Contract including, but not limited to: 1. All services detailed in Option A herein plus; 2. Audit of billing from Reliant for the past three [3] years; 3. Audit of current billing for accuracy; 4. Addition & deletion of meters/accounts/sites; 5. Quarterly report on usage and compliance by awarded electric power provider; at a negotiated fee of $40K (11 @ $3,333.33 plus 1 at $ 3,333.37) 7. 50137 A. Under the current contracts for HC Cafeteria Plan, discussion and action on current options [two (2), one (1) year renewals] based on re-negotiation of rates of Pre-Tax Section 125 Voluntary Insurance Products and COBRA Administration Services/Cafeteria Plan for eligible Hidalgo County Employees; OR, IN THE ALTERNATIVE, B. Requesting authority to advertise (including the authority to re-advertise the project in the event that no proposals are received and/or rejected and project is still required) and approval of the basic packet [i.e., legal notice, requirements, scope of services, evaluation criteria] with determination of final items listed below for completion of the procurement documents including but not limited to, 1. Number of agents acceptable to Hidalgo County: one [1] or two [2]; 2. Agent employee assigned to HC on a schedule basis [as determined by Commissioners Court] to provide services to HC-DBM Employee Benefits Division [in addition to required enrollment period] as well as participating employees on all aspects of pre-tax products; for the "Hidalgo County-Section 125 Voluntary Insurance and COBRA Administration Services including but not limited to Pre-Tax Products" listed: a. Accidental b. Cancer c. Combined Short and Long Term Disability (Post-Tax) d. Critical Illness e. Dental f. Vision g. Life Insurance-Changed from Universal to Whole Life (Post-Tax) C. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses as submitted by participants to the RFP-Hidalgo County-Section 125 Voluntary Insurance Products and COBRA Administration Services. 8. 50797 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a) 7, an item that can be obtained from only one source; B. Approval of a "Sole Source Declaration" for Mobile Relays Partners, LTD for the provision of 2-Way, Digital and Analog UHF Radio Communication Service and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources); C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Digital & Analog UHF Radio Communication Services as described above; offered only from Mobile Relays Partners, LTD and as Sole Source on an as needed basis and remaining in effect until otherwise revoked by HCCC. D. Acceptance and approval of the following invoices for Pcts. 2 & 3 [attached herein along with authorized & issued Purchase Orders as supporting documentation] from Mobile Relays Partners, LTD.: 1. Precinct #3: a. AIR0035086 - 06/01/15 - $1,169.82 - PO#719197 b. AIR0035214 - 07/01/15 - $1,169.82 - PO #s 727752, 727753 & Requisition #279771 c. AIR0035341 - 08/01/15 - $1,169.82 - Same as above 2. Precinct #2: a. AIR0035339 - 08/01/15 - $ 30.00 - PO#719387 b. AIR0035342 - 08/01/15 - $ 36.00 - PO#718909 c. AIR0035340 - 08/01/15 - $ 137.97 - PO#719036 d. AIR0035338 - 08/01/15 - $ 890.90 - PO#719037 e. AIR0035344 - 08/01/15 - $ 79.99 - PO#718910 B. County Judge's Office 1. 50800 A. Award to primary vendor including approval of final negotiated agreement [as ranked by CC on 06-23-15] for pre-positioned services to Ashbritt, Inc. which includes the following "term" provisions: B. Term of contract: 1. Initial term of contract-upon approval to execute through December 31, 2016* 2. Renewal/Extension options- Two (2) One (1) year renewals: • January 01, 2017 through December 31, 2017* • January 01, 2018 through December 31, 2018* *[as these are the current terms of award through H-GAC]; C. Pct. 2 1. 50951 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2. EVALUATION L&G ENGINEERING B2Z ENGINEERING SOUTH TEXAS INFRASTRUCTURE GROUP, LLC SCORING 95 94 93 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for "Cesar Chavez Road Improvements" for Pct. 2. D. Pct. 4 1. 50917 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms L&G Engineering Millennium Engineers Group, Inc. Earth Company, LLC Total Scores 98 97 96 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4. E. Community Service Agency 1. 50608 A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source"; B. Approval of the Sole Source Declaration for "SHAH Software, Inc." for the "Client Tracking Software", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Community Service Agency for $9500.00 for the first year and 5% increase every year thereafter, Term of Contract is for one (1) year and to be renewed Automactically every year after that and is to remain in effect unless revoke by either party. F. Colonia Access Program Pct. 1 1. 50604 Acceptance and approval of "Supplemental Agreement No. 1" to Work Authorization No. 1 to C-CAP-12-194-07-31 between Hidalgo County and L & G Engineering Laboratory, LLC resulting in an increase of $1,789.49 in the estimated amount. G. Sheriff's Office 1. 50850 A. Presentation of bids received [as detailed and attached herein] for the purpose of awards and approval of contract documents with the responsible vendors submitting the meeting the lowest and best weapons bids and highest purchase of surplus weapons bids titled: Hidalgo County Sheriff's Office - RFB No. 2015-066-07-01-HGO - "Purchase of Weapons" to the following: 1. Colorado Sunrise Holdings, dba, TK Tactical Firearms; 2. GT Distributors, Inc.; 3. Suppressed Tactical Solutions, LLC. B. Requesting the surplus of weapons (as detailed in the supporting documentation attached) for the purpose of selling to awarded vendors 2. 50443 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7); an item that can only be obtained from only one source; B. Approval of a "Sole Source Declaration" for "Oxygen Forensics, Inc." for the purchase of Oxygen Forensic Passware Analyst and Oxygen Forensic Kit Rugged by Oxygen Forensics, Inc.; including any present, future accessories, licenses, support service, and maintenance to be used by Hidalgo County Sheriff's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while declaration is in place or until revoked by HCCC; C. Approval for HCSO to purchase the Oxygen Forensic Passware Analyst (includes 12 months of updates) and Oxygen Forensic Kit Rugged (includes 2 months of updates) through assigned requisition #279911 in the amount of $11,198.00; D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 50884 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County D. 50939 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement. E. 50941 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon. F. 50767 Claim of Vanessa Jamrog G. 50769 Claim of Alan Thompson H. 50798 Claim of Roberto Flores I. 50788 Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales J. 50749 Claim of Railroad Commission of Texas
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 50887 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County D. 50945 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement. E. 50944 Deliberation regarding the following: Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Maroon. F. 50768 Claim of Vanessa Jamrog G. 50770 Claim of Alan Thompson H. 50799 Claim of Roberto Flores I. 50789 Claim of Dora Alicia Garza for the Estate of Jesus Ibarra Morales J. 50750 Claim of Railroad Commission of Texas
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
Open Session: J. 50750 Claim of Railroad Commission of Texas
Executive Officer - Valde Guerra: A. 50927 Approval of Agreement for Temporary Easement - Electric Transmission Texas, LLC, (Lots One through Eight (1-8), inclusive, Eyhorn Landfill Subdivision No. 1, Hidalgo County, Texas, as per map or plat thereof recorded in Volume 49, Pages 175-177, Map Records of Hidalgo County, Texas (the “Property”). B. 50804 Order authorizing collection fee as provided by Article 103.0031, Texas Code of Criminal Procedures C. 50807 BCAP (1312): 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment No.9 Third Call. The amendment extends the contract to February 28, 2017. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #9. D. 50795 Approval to accept settlement check from Nationwide Insurance in the amount of $4,919.92 to settle auto accident with County vehicle. (Precinct 1) E. 50833 Approval to accept two (2) settlement checks from Apollo Managing General Agency in the amount of $345.41 & $60.00 to settle auto accident with County vehicle. (Sheriff Office)
Precinct #2 - Comm. Cantu: E. 50926 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 8 for the S McColl Road Project (CSJ# 0921-02-288). 26. Ajourn