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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
FEBRUARY 6, 2024
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Approval of Awards/Recognitions:
 
A. AI-94149   Resolution and Order to name the County Site of Precinct 3 Facilities as the State Senator Juan Jesus "Chuy" Hinojosa Complex Click to View
 
B. AI-94152   Proclamation honoring the 100th birthday of Petra Pardo Salinas Click to View
 
C. AI-94136   Proclamation proclaiming February 7, 2024 as "World Read Aloud Day" Click to View
 
D. AI-94037   Proclamation declaring February 2024 as Young Hearts Matter Teen Dating Violence Awareness Month. Click to View
 
E. AI-94107   Requesting approval of proclamation declaring February 2024 as National Black History Month Click to View
 
6.   Open Forum
 
7.   District Attorney's Office:
 
A. AI-94146   DA - Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924306 budget adjustment to the Office of the Governor (OOG).
Click to View
 
B. AI-93999   DA Federal Sharing - DOJ (1256)
Approval of 2023 appropriation of funds in the amount of $200.00.
Click to View
 
8.   Sheriff's Office:
 
A. AI-94168   DOJ- USMS - U.S. Marshal (1284):
1. Approval to accept additional overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $21,900.00 for FY 2024 (Oct. 13, 2023 - Sep. 30, 2024)
2. Request authorization to continue to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2024 DOJ-USMS overtime funds in the amount of $21,900.00 and appropriation of the same.
Click to View
 
B. AI-94056   1. Pursuant to Tx. Local Gov't Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 76692 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't Code 614];
2. Pursuant to Gov't Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Court approve the value of Sergeant Juan Vasquez's issued firearm at the Fixed Asset Value [supporting documentation attached] at $197.34.
Click to View
 
C. AI-94117   Sheriff - FY 2022 Operation Stonegarden Grant (1284):
1. Approval of budget adjustment request (FRAG Order) submitted to the Federal Emergency Management Agency-Department of Homeland Security (FEMA-DHS) in relation to the FY 2022 Operation Stonegarden grant.
2. Approval of intradepartmental (line-item) transfer. 
Click to View
 
D. AI-94137   Sheriff's Office - TTBH & HCSO MOU 46B Medical Reim.
1. Approval of Memorandum of Understanding between Tropical Texas Behavioral Health (TTBH)  and the Hidalgo County Jail. With the purpose of reimbursing HCSO for medical cost related to inmates identifies on 46B  commitments.
2. Authorization for the Hidalgo County Sheriff to sign Memorandum of Understanding.
Click to View
 
E. AI-94138   Sheriff's Office - Nuava Start Behavioral Health Solutions & HCSO
1. Approval of Memorandum of Understanding between Behavioral Health Solutions of South Texas (BHSST) and the Hidalgo County Jail. With the purpose of providing specialist services to inmates facing substance use disorders at no cost to HCSO. 
2. Authorization for the Hidalgo County Sheriff's to sign the Memorandum of Understanding 
Click to View
 
F. AI-94140   Sheriff's Office - South Texas College & HCSO MOU Basic Jailer Training.
1. Approval of Memorandum of Understanding between South Texas College and Hidalgo County Sheriff's Office. With the purpose of issuing "Continuing Education Certificates of Completion"  
2. Approval for Hidalgo County Sheriff to sign MOU. 
Click to View
 
9.   Constable Pct. #1:
 
A. AI-94032   Constable Pct. 1 JLEO ICE (1284):
1. Approval to accept overtime funding agreement from U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY2024 (10/01/2023 - 09/30/2024) in the amount of $15,000.00.
2. Authorization to pay overtime reimbursable under the grant terms and conditions. 
3. Approval of certification of revenues, as certified by the Co. Auditor, for FY 2024 ICE overtime agreement in the amount of $15,000.00 and appropriation of the same. 
Click to View
 
10.   Constable Pct. #2:
 
A. AI-94118   Presentation and discussion of 2023 Racial Profiling Report by Hidalgo County Constable Pct. 2 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. Click to View
 
11.   Constable Pct. #3:
 
A. AI-94042   Constable Precinct 3 - Local Border Security Program (LBSP) (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) Grant FY 2025 (9-1-2024 to 8-31-2025) with the Office of the Governor's Homeland Security Grants Division (OOG-HSGD), through e-grants.
2. Approval of resolution for the FY 2025 LBSP Grant to designate Judge Richard Cortez as grantee's authorized official with authority for County Judge to execute resolution.
3. Authorization for County Judge to e-sign application and all related documents under e-grants as the authorized official. 
Click to View
 
12.   Constable Pct. #4:
 
A. AI-94035   Constable Precinct 4 - Local Border Security Program (LBSP) (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) Grant FY 2025 (9-1-2024 to 8-31-2025) with the Office of the Governor's Homeland Security Grants Division (OOG-HSGD), through e-grants.
2. Approval of resolution for the FY 2025 LBSP Grant to designate Judge Richard Cortez as grantee's authorized official with authority for County Judge to execute resolution.
3. Authorization for County Judge to e-sign application and all related documents under e-grants as the authorized official. 
Click to View
 
13.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. AI-94090   Discussion and action on the Title VI/Nondiscrimination Annual Workplan and Accomplishments Report for year 2021.
Click to View
 
C. AI-94091   92nd DC (1100):
Approval to appoint Vanessa Salinas, student at UTRGV, as an intern under the Hidalgo County 92nd District Court for the period of February 6, 2024 through May 9, 2024.
Click to View
 
D. AI-94104   139th DC (1100):
1. Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Delete 003-001 0003 Bailiff 10
Create 003-001 0006 Bailiff I 11

2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 220426 to Bailiff I slot no. 003-001-0006.
Click to View
 
E. AI-94135   Crim DA (1100) / DA Pretrial Intervention Prg. (1225):
Approval to award a discretionary step for the employees listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Discretionary Step 9 080-002 0015 Assistant District Attorney IV 19
080-015 0012
Discretionary Step 4 080-002 0109 Assistant District Attorney III 17
Click to View
 
14.   Urban County:
 
A. AI-94098   1.  Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code 262.024 (a)(7)(A) an item that can only be obtained from one source because of the existence of patents, copyrights, secret processes or monopolies;

2.  Acceptance and approval of the sole source declaration for Curis System, LLC. to purchase Curis 3 Bio-decontamination System, Curis Hand Sprayer and Curis System Data Management System, in the total amount of $43,646.59. CDBG-CV Other Public Services funds will be utilized.
Click to View
 
B. AI-94043   1.  Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services;

2.  Presentation of the scoring grid for the purposes of ranking by Commissioner’s Court of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Urban County Program Years 34, 35, & 36 (2021, 2022, & 2023) Hidalgo 2022/23 Flood Drainage Improvement project.
Professional Service Firm Grade Ranked
Millennium Engineers Group, Inc. 96.67%  
L&G Consulting Engineers, Inc. 84.67%  
HVJ South Central Texas-M&J Inc. 83.33%  
 
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of                                                                                      for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Years 34, 35, & 36 (2021, 2022, & 2023) Hidalgo Flood Drainage Improvements project.
Click to View
 
15.   Health & Human Services Department:
 
A. AI-94175   1.  Requesting approval to accept and for County Judge to e-sign the South Texas All-Hazards Conference grant contract no. HHS001437000001 and related documents.  
2.  Requesting for County Judge to sign the Security and Privacy Inquiry form.
3.  Requesting approval of the Certification of Revenue in the amount of $175,000.00 as approved by the County Auditor and appropriation of the same.  
Click to View
 
B. AI-94120   Requesting approval of the Certification of Revenue by the County Auditor in the amount of $212,681.25 from the Medicaid Administrative Claiming program for the quarter of April to June 2023 and appropriation of the same. Click to View
 
C. AI-94132   Requesting approval to submit a budget in the amount of $175,000.00 to the Texas Department of State Health Services for additional funds to support the South Texas All Hazards Conference to be held on March 27-28, 2024. Click to View
 
D. AI-94079   Requesting approval to submit the grant renewal application and budget for the Public Health Emergency Preparedness FY 2025 program. The award amount is $592,548.00 with a required local match of $59,255.00 Click to View
 
16.   Emergency Management:
 
A. AI-93810   Discussion and approval of Interlocal Cooperation Agreement between the City of Mercedes and the County of Hidalgo for Emergency Medical Services (Ambulance). Click to View
 
B. AI-94019   Approval to apply for the FY2024 State Homeland Security Grant Program-Regular projects. Click to View
 
17.   Community Service Agency:
 
A. AI-94075   Discussion, consideration and possible action to recommend approval to accept Amendment No. 3  to the 2021 Low Income Household Water Assistance Program (LIHWAP) Contract Number 34210003684 to include an extension date until March 31, 2024.
Click to View
 
18.   Elections Department:
 
A. AI-94100   Discussion on Election Updates. Click to View
 
19.   Precinct #1 - Comm. Fuentes:
 
A. AI-94105   Requesting approval to accept the counteroffers to purchase a tract of land known as Parcel 56, associated with the Mile 6 W Road Improvement Project (RCSJ: 0921-02-355) with authority for the County Judge to sign the Administration Evaluation and Approval Form. Click to View
 
B. AI-93738   Discussion, consideration, and approval to waive the entrance fee for all visitors to Delta Lake Park from Wednesday through Monday.   Click to View
 
20.   Precinct #2 - Comm. Cantu:
 
A. AI-94057   Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 1 thru 9, 11 & 18 (NAWSC Easement Interest) associated with the Pct 2 Nolana Loop Road Project from FM1426 (Raul Longoria) to FM 907 (Alamo Rd) (ROW CSJ:0921-02-421), with authority for the County Judge to sign the Administrative Evaluation and Approval Form. Click to View
 
21.   Precinct #3 - Comm. Villarreal:
 
A. AI-94114   Discussion, review and approval of the Memorandum of Agreement by and between Hidalgo County and the LRGV TPDES Stormwater Task Force, to collaborate in the development of two project strategies detailed in the Region 15 Flood Report of the Texa Water Development Board Fund Program. Click to View
 
22.   Budget & Management:
 
A.   American Rescue Plan Act:
 
1. AI-93986   A. Requesting approval of the Third Amended Memorandum of Understanding between the County of Hidalgo and ToGive International with authority for the County Judge, as authorized official, to sign.
B. Requesting approval to amend the budget, Exhibit C.
Click to View
 
B.   Budget Appropriations:
 
1. AI-94094   Constable Pct. 4 FY 2024 LBSP (1284):
A.  Approval to rescind action in relation to budget amendment/appropriation approved by Commissioners Court on October 3, 2023 (AI-92733) for the Constable Pct. 4 FY 2024 LBSP grant award.
B.  Approval of certification of revenues, as certified by the Co. Auditor, in the amount of $73,000.00 and appropriation of the same.
Click to View
 
2. AI-94047   Court Reporter Services Fund (1239):
Approval of 2024 appropriation of funds for the Court Reporter Services Fund (1239) in the amount of $401,000.00 to fund operating expenditures.
Click to View
 
C.   Interfund transfers:
 
1. AI-94145   ERAP (1290):
Approval of interfund transfer in the amount of $164,791.12 to pay US Treasury due to a finding due to noncompliance reporting related to Emergency Rental Assistance 1.
Click to View
 
23.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. AI-94127   Requesting consideration, action, and approval of the proposed Letter of Engagement received from number #1 ranked firm, Burton, McCumber & Longoria, LLP, for "Independent Audit Services for Hidalgo County", for a two (2) fiscal year term with the option to extend for two (2) additional one (1) fiscal year terms.  Click to View
 
B.  
Executive Office
 
1. AI-94086   A. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code 262.024 (a)(7)(A) for an item that can only be obtained from one source, including items for which competition is precluded because of the existence of patents, copyrights and secret processes or monopolies.
B. Acceptance and approval of the Sole Source Declaration for CivicPlus for the purchase of one (1) ArchiveSocial Enterprise Social Media Archiving Subscription, with authority for the County Judge to sign all required documentation.
Click to View
 
C.   County Judge's Office
 
1. AI-94164   A. Requesting exemption from competitive bidding requirements, under Tx LGC 262.024(a)(4), a personal or professional service;
B. Acceptance and approval of the Letter of Engagement extension and Fee Schedule with Coveler & Peeler, P.C. for special legal counsel to assist in the creation and formation of an Emergency Services District that overlaps ESDs No. 1, 2, 3, and 4.
Click to View
 
D.   Pct. 1
 
1. AI-94029   A. Requesting approval to award the sole responsive bidder meeting all specifications and requirements, for "Acceptance and Disposal of Municipal Solid Waste Received at Precinct 1 Citizen Collection Stations to Transfer" (C-23-0444-02-06) with BFI Waste Services of Texas, LP dba Republic Services of Rio Grande Valley, with authority for County Judge to sign all the required documents. 
B. Pursuant to Article 4.14 of the Legal Notice, requesting authority to waive minor technicalities for submission requirements to RFB received.
Click to View
 
2. AI-94049   A.Requesting approval of the final negotiated AIA Document (B-101-2017) Standard Form of Agreement between Hidalgo County and International Consulting Engineers, in connection with "[ARPA-23-330-344] Architectural Services - Hidalgo County Juvenile Mental Health Facility" project, in the amount not to exceed $535,695.00; with the authority of County Judge to sign all required documentation.
B.Pursuant to Article 1.1.11 of the AIA Document (B-101-2017) Standard Form of Agreement with International Consulting Engineers, requesting authority to engage subcontractors, EDCON and Supreme Engineering, PLLC.
Click to View
 
E.   Pct. 2
 
1. AI-94174  
A.  Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(10) for any work performed under a contract for community and economic development made by a county under Section 381.004 (Community and Economic Development Programs);
B.  Requesting approval of the 2024 Service Agreement between Hidalgo County and the Boys and Girls Club of Pharr to administer the Hidalgo County Arts Program.
Click to View
 
2. AI-94142   Requesting authority to purchase an engine from Anderson Equipment Company in the total amount of $57,755.21 to repair Motorgrader through the "Exemption from competitive bidding requirements" as stated on AI-88377 dated 11/15/22, with authority for the County Judge to sign all required documents. Click to View
 
F.   Pct. 3
 
1. AI-94108   A. Requesting acceptance and approval of the final negotiated Professional Geotechnical & Construction Material Testing Services Agreement (C-23-0508-02-06) with Millenium Engineers Group, Inc., for the “[ARPA-23-340-330] Geotechnical & Construction Material Testing Services – Hidalgo County Precinct 3 La Mansion Health Clinic Project”, as ranked and approved by CC (12/19/23, AI-93676).
B. Requesting approval of Work Authorization No.1, in the amount of $9,612.60, for Geotechnical Services for the "[ARPA-23-340-330] Geotechnical & Construction Material Testing Services – Hidalgo County Precinct 3 La Mansion Health Clinic Project", with the authority to issue a Notice to Proceed. 
Click to View
 
G.   Pct. 4
 
1. AI-94082   Requesting approval to rescind action taken on Agenda Item 93710, approved by Commissioners' Court on 01/09/2024, due to the project not being needed. Click to View
 
2. AI-94070   A. Requesting authority to award construction contract (C-23-0475-02-06) for the “Davis Rd. and Brushline Rd. Flashing Beacon Project” to the sole bidder, The Levy Company, Inc., for the total amount of $59,674.50 (Base Bid); with the authority to issue a Notice to Proceed upon receipt of the required payment & performance bonds.
B. Pursuant to Article 4.14 of the Legal Notice, requesting authority to waive minor technicalities for the submission requirements of RFB received.
Click to View
 
H.   Health & Human Services Dept.
 
1. AI-94157   Requesting approval of the Certificate of Substantial Completion for the Hidalgo County Public Health Facility (Bio Laboratory), as recommended by ERO Architects, project architect; with the authority for the County Judge to sign all required documents.
Click to View
 
2. AI-94116   Requesting acceptance and approval of Amendment No. 1 (C-19-500-02-26) between Hidalgo County Health and Human Services Department and Texas Department of State Health Services to extend the Agreement for an additional one (1) year term, with authority for County Judge to sign all required documentation.  Click to View
 
I.   Sheriff's Office
 
1. AI-94133   A. Requesting approval of the following Change Directives in connection with the Renovations and Repairs to the Leased Willacy County Detention Facility project (C-22-0661-05-30) from the contracted vendor, Noble Texas Builders, LLC:
Description Total Amount
Change Directive #23 - Electrical Extras $21,654
Change Directive #24 - Plumbing Extras $132,694
Change Directive #25 - CMU Supports and Additional Partitions $20,955
B. Requesting authority for the HC Sheriff or the County Judge to sign all required documentation.
Click to View
 
2. AI-94113   Requesting approval to purchase three (3) 2024 T350 Passenger Vans through Hidalgo County's membership with TIPS USA (Contract No. 210907), awarded vendor Silsbee Ford Inc. in the total amount of $166,497.00, with authority for County Judge to sign all required documents. Click to View
 
J.   Co. Wide
 
1. AI-94060   A. Requesting approval of the solicitation packet for "Credit Card Payment Services" with authority to advertise and re-advertise if necessary.
B. Requesting action to appoint/designate an evaluation committee to review, score, and grade the submitted responses received pursuant to the criteria set forth in the solicitation packet. 
Evaluators                                                       
1.
2.
3.
4.
5.

Click to View
 
24.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
 
B. AI-94074   Authorization for County Judge Richard F. Cortez to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form for 2024 Annual Plan to be submitted by the Hidalgo County Housing Authority as required by U.S. Department of Housing and Urban Development (HUD) Click to View
 
C. AI-94080   Approval to accept settlement check from Apollo Managing General Agency in the amount of $1,612.84 to settle auto accident claim with County vehicle. (Constable Precinct 3) Click to View
 
D. AI-94033   Discussion, consideration and approval of the 2024 service agreement between Hidalgo County and Valley Initiative for Development and Advancement (VIDA). Click to View
 
25.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. AI-94123   Cause #C-2820-21-C; Diana Ortiz v Hidalgo County Click to View
 
D. AI-94063   Claim of Israel Hernandez Click to View
 
E. AI-94083   Claim of Valerie Reyes Click to View
 
F. AI-94096   Claim of Justin Cerelli Click to View
 
G. AI-94111   Claim of Lorne William Oneil Click to View
 
26.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
27.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. AI-94124   Cause #C-2820-21-C; Diana Ortiz v Hidalgo County Click to View
 
D. AI-94064   Claim of Israel Hernandez Click to View
 
E. AI-94084   Claim of Valerie Reyes Click to View
 
F. AI-94097   Claim of Justin Cerelli Click to View
 
G. AI-94112   Claim of Lorne William Oneil Click to View
 
28.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
29.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
30.   Adjourn
 

    

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