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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
SEPTEMBER 26, 2023
2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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Approval of Awards/Recognitions: |
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A. |
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AI-92552
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Requesting approval of Resolution and Order to rename county owned facilities known as the San Carlos Community Resource Center, located within Hidalgo County Precinct 4, to the Lydia Maldonado Precinct 4 Whole Life Complex. Click to View |
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B. |
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AI-92544
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Requesting approval of Proclamation declaring October 2023 as National Breast Cancer Awareness Month. Click to View |
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| 6. |
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Open Forum |
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| 7. |
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Sheriff's Office: |
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A. |
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AI-92630
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Sheriff- FY 2021 Operation Stonegarden (1284):
1. Authorization to approve grant adjustment for a 1-month extension for FY 2021 Operation Stonegarden.
2. Authorization for Judge Cortez to certify adjustment on e-Grants. Click to View |
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B. |
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AI-92631
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NCIC Tech Grant
Approval of partial Certification of Revenues, as certified by the County Auditor, for the NCIC Tech Grant in the amount of $145,750.00 from total award in the amount of $210,000.
Click to View |
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| 8. |
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Human Resources: |
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A. |
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Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments |
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B. |
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AI-92590
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Community Service Agency (3300):
Approval to extend the following full-time temporary positions beginning 10/01/2023 and ending 12/31/2023 as follows:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Salary |
| Extend |
901-033 |
0049 |
Eligibility Worker I |
$7,269.60 |
| Extend |
901-033 |
0101 |
Eligibility Worker I |
$7,269.60 |
Click to View |
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C. |
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AI-92594
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Sanitation Pct. 3/Parks Pct. 3 (1100) / Pct. 3 Road Maintenance (1200):
Approval of the following actions, effective upon Commissioners Court approval:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Grade |
| Delete |
123-001 |
0004 |
Equipment Operator I |
06 |
| Delete |
123-005 |
0020 |
Equipment Operator II |
08 |
| Delete |
123-005 |
0058, 0060 |
Maintenance I |
03 |
| Delete |
123-008 |
0010 |
Maintenance I |
03 |
| Create |
123-001 |
0055 |
Equipment Operator III |
10 |
| Create |
123-005 |
0138 |
Equipment Operator III |
10 |
| Create |
123-005 |
0139, 0140 |
Maintenance II |
05 |
| Create |
123-008 |
0026 |
Maintenance II |
05 |
Click to View |
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| 9. |
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Community Service Agency: |
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A. |
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AI-92597
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1. Convene a public hearing regarding the proposed 2024 Community Service Block Grant (CSBG) CAP Plan and Budget.
2. Discussion, consideration, and possible action to recommend approval of the 2024 (CSBG) CAP Plan and Budget. Click to View |
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B. |
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AI-92556
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Recognition and update regarding the Texas Mission of Mercy Dental Program (TMOM). Click to View |
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C. |
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AI-92546
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1. Discussion, consideration, and possible action to rescind agenda items AI-91833 presented on August 8, 2023, to accept an agreement with the Action Janitorial Service for a period of one (1) year term and shall automatically renew for additional one (1) year periods on the anniversary date of this agreement and authorization for Jaime Longoria to electronically sign any and all pertinent documents.
2. Discussion, consideration, and possible action to accept an agreement with the Action Janitorial Service, in the amount of $1,720.00 per month, for a period of one (1) year term and shall automatically renew for additional one (1) year periods on the anniversary date of this agreement, with authorization for Jaime Longoria to electronically sign any and all pertinent documents. Click to View |
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| 10. |
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Head Start Program: |
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A. |
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AI-92558
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Discussion/Approval to Submit the Following Two (2) 2024 Budget Applications:
1. Department of Health and Human Services (DHHS)
2. Texas Department of Agriculture (TDA) Click to View |
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B. |
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AI-92560
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Discussion/Approval of 2022-2023 Program Information Report (PIR) Click to View |
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C. |
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AI-92559
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Discussion/Approval of 2023-2024 Training and Technical Assistance (T/TA) Plan Click to View |
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D. |
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AI-92561
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Discussion/Approval of School of Social Work Program Agreement (Educational Experience) between The University of Texas Rio Grande Valley (UTRGV) and Hidalgo County Head Start Program Click to View |
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E. |
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AI-92564
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Presentation for Discussion/Consideration/Approval to Enter into an Interagency Cooperation Contract between Hidalgo County Head Start Program and Texas A&M University Health Science Center Click to View |
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F. |
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AI-92563
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Discussion/Approval on Request to Purchase Three (3) Play Structures with Safety Surface through the Hidalgo County's Membership/Participation with the Buyboard Awarded Vendor Alamo Classroom Solutions (Contract #653-21) Click to View |
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AI-92562
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Request Approval of Application and Certificate for Payment for Invoice #320392 in the Amount of $8,805.61 for Professional Services Submitted by B2Z Engineering, Construction Management Engineer, through Contract C-21-004-09-21-AS for the Hidalgo County Head Start Program Outdoor Learning Environments and Discovery Classrooms Click to View |
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Urban County: |
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A. |
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AI-92557
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Requesting approval of Year 36 (2023) Urban County Program Interlocal Agreements with fifteen (15) participating cities and authorization for Hidalgo County Judge Richard F. Cortez to sign any and all agreements. Click to View |
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B. |
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AI-92567
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Consideration and approval of Construction Contract Change Order No. 1 for the Texas Department of Agriculture (TDA) Colonia Contract No. CFC21-0418 in the amount of $50,922.00 and authorize the County Judge to sign any and all documents associated with the Change Order. Click to View |
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AI-92547
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Requesting approval of Amendment to the 2021 HOME Community Housing Development Organization (CHDO) Program Agreement between Hidalgo County Urban County Program and Affordable Homes of South Texas, Inc. (AHSTI).
The proposed amendment will decrease the number of new construction units from seven (7) to eight (8) to four (4) to five (5). Click to View |
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| 12. |
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Elections Department: |
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A. |
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AI-92571
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1. Discussion on Election Updates.
2. Approval of the November 7, 2023 Special Constitutional Amendment Election and Local Entities Elections Services Contract between Hidalgo County and the following entities:
- Edcouch Elsa Independent School District
- La Joya Independent School District
Click to View |
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B. |
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AI-92514
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Requesting approval to accept donation from requestor Toni Trevino in the amount of $2.90. Click to View |
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Health & Human Services Department: |
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A. |
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AI-92589
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Requesting approval of the Certification of Revenue by the County Auditor in the amount of $80.00 and appropriation of the same. The revenue was collected by our Title V Prenatal program FY23. Click to View |
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Health Care Funding District: |
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AI-92457
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A. Public Hearing, at 3:00 pm, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for the District’s fiscal year 2024 (September 2023 – August 2024) and how the revenue derived from those payments is to be spent.
B. Consideration and approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
C. Consideration and approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.
D. Consideration and approval to assess mandatory payment annual rate.
E. Consideration and approval to set quarterly assessment dates. Assessment dates are :
1st Quarter due 11/30/2023
2nd Quarter due 02/29/2024
3rd Quarter due 05/31/2024
4th Quarter due 08/31/2024 Click to View |
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| 14. |
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Planning Department: |
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A. |
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AI-92585
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1. Preliminary Approval with Variance request
a. Garza Ranch Subdivision- Pct. 1 (Gil Garza Jr.) (Mile 9 North Road & Mile 1 East Road)
No. of Lots: 2 Single Family
Flood Zone: X
Estimated Number of Streetlights:N/A
Filling Stations:N/A
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Mile 9 North Road side ditch.
ETJ: Yes, City of Mercedes.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’S.
Paved: Yes, Mile 9 Road is paved.
b. Rio Meadows Subdivision- Pct. 1 (DK3 Investments Group, LLC.) (Midway Street & Business 83)
No. of Lots: 56 Multi-Family
Flood Zone: X
Estimated Number of Streetlights:9
Filling Stations:7
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, City of Weslaco.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, provided by City of Weslaco
Paved: Yes, Midway Road is paved and 4 internal streets to be paved.
2. Final Approval with Financial Guarantee
a. Leal Ranch Subdivision- Pct. 4 (Oscar Leal) (Mile 20 North Road & Valverde Road)
No. of Lots: 15 Single Family
Flood Zone: X
Number of Streetlights:N/A
Filling Stations:3
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Valverde Road side ditch & Mile 20 North Road side ditch. Detention will be provided by widening the existing drain ditch.
ETJ: No, Rural area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’S have been installed.
Paved: Yes, Mile 20 North Road and Valverde Road are paved.
* Final Approval with a cash deposit in the amount of $10,918.00 for (Drainage Improvements)
b. Santa Cruz Ranches No. 4 Phase B Subdivision- Pct. 4 (KNK Farms, LLC.) (Mile 22 ½ North Road & Valverde Road)
No. of Lots: 48 Single Family
Flood Zone: X
Number of Streetlights:24
Filling Stations:9
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’S have been escrowed.
Paved: Yes, Mile 22 ½ North Road and 3 internal streets have been paved.
* Final Approval with Letter of Credit No. 9100195190 in the amount of $72,000.00 for (48 OSSF’S)
* Final Approval with a cash deposit in the amount of $27,900.00 for (9 Filling Stations)
c. El Encantado Subdivision- Pct. 1 (E & W Cohrs, LLC.) (Mile 9 North Road & Hutto Road)
No. of Lots: 322 Single Family
Flood Zone: C
Number of Streetlights:45
Filling Stations:22
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, provided by North Alamo Water Supply Corporation.
Paved: Yes, Mile 9 North Road, Hutto Road and Ramsey Road are paved.10 internal streets have been paved.
* Final Approval with a cash deposit in the amount of $50,402.00 for (Other Improvements)
3. Final Approval
a. BT 2812 Subdivision- Pct. 4 (Gulf AMR, LLC) (F.M. 2812 & Cesar Chavez Road)
No. of Lots: 2 Commercial
Flood Zone: X
Number of Streetlights:N/A
Filling Stations:1
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will be detained by onsite detention.
ETJ: Yes, City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’S will be installed at building permit stage.
Paved: Yes, F.M. 2812 is paved.
b. Santa Isabella Subdivision Phase I- Pct. 1 (Tres Mundos Inv., LLC. (Mile 12 North Road & La Blanca Road)
No. of Lots: 234 Single Family
Flood Zone: C
Number of Streetlights:31
Filling Stations:12
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, provided by North Alamo Water Supply Corporation.
Paved: Yes, Mile 12 North Road is paved and 11 internal streets have been paved. Click to View |
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Precinct #1 - Comm. Fuentes: |
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A. |
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AI-92475
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Authorization and approval to name a private road for 911 purposes as recommended by the RGVECD - 911 department:
1. Lott Town & Improvements Subdivision, Block 114, off of Stites Road, Donna, Texas, as "Pena" SR (service road). Click to View |
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Precinct #3 - Comm. Villarreal: |
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A. |
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AI-92542
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Discussion and approval of Memorandum of Understanding between the Texas A&M Engineering Extension Service, the Texas A&M Public Works Response Team and Mr. Arnold Salazar and Participating Jurisdiction/Employer Hidalgo County Precinct 3. Click to View |
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Precinct #4 - Comm. Torres: |
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A. |
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AI-92618
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1. Requesting approval to accept counteroffer to purchase a tract of land known as Parcel No. 8 associated with the Russell Road Improvement Project (Rooth Rd to Mon Mack Rd) with authority for County Judge to sign the Administration Evaluation and Approval Form.
2. Requesting approval to accept counteroffer to purchase a tract of land known as Parcel No. 9 associated with the Russell Road Improvement Project (Rooth Rd to Mon Mack Rd) with authority for County Judge to sign the Administration Evaluation and Approval Form. Click to View |
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Budget & Management: |
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A. |
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AI-92540
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1. Public Hearing on the 2024 Proposed Budget as per Texas Local Government Code 111.067
2. Adoption of the 2024 Annual Budget at the departmental level.
3. Approval of Hidalgo County Pay Tables. Click to View |
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B. |
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AI-92638
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Consider and approve an order authorizing issuance, sale and delivery Hidalgo County, Texas Certificates of Obligation, Series 2023; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to chapter 320, local government code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto. Click to View |
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C. |
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American Rescue Plan Act: |
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AI-92613
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Requesting approval for a budget amendment for Hoehn Stormwater Project (ARPA-22-124-097) to $714,521.43. Click to View |
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Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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Executive Office |
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AI-92565
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Requesting approval of Supplemental Agreement No. 1 between Hidalgo County and L&G Consulting Engineers, for the RGV - MPO Technical Advisory Committee & Transportation Policy Board Advisor (C-21-117-11-30), to extend the termination date of the agreement. Click to View |
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B. |
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Pct. 1 |
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AI-92610
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Pursuant to Texas Government Code §791.014 discussion, consideration and approval of the Precinct 1 Hike and Bike Trail Project beginning at the Harlon Sports Complex Park through Irrigation District No. 9 Right of Way and property and ending at South Midway Rd., as noted in the Interlocal Cooperation Agreement approved on September 19th, 2023, AI 92479. Click to View |
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C. |
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Pct. 4 |
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AI-92572
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Requesting acceptance and approval of the Certification of Construction Completion from Rene Guerra and Son Hauling Services, LLC, for the Hidalgo County Precinct 4 Construction of Davis Road Citizen Collection project (C-22-0026-11-29), with a final payment amount of $95,680.74 as recommended by Project Engineer RO Engineering, PLLC; with the authority for County Judge to sign all required documentation. Click to View |
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AI-92573
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Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 between Hidalgo County and Chanin Engineering, LLC, for the Design, Renovation and Construction of Pueblo De Palmas Park for Hidalgo County Precinct No.4 (C-20-596-03-02), to increase the design fee by $770.00 based on the increase to the construction cost. Click to View |
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IT Department |
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AI-92399
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Requesting acceptance and approval of the Merchant Payment Card Processing Agreement between HC IT Department and Tyler Technologies, Inc. for JP 4 Place 2 payment card processing, with authority for the County Judge to sign any required documents. Click to View |
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WIC |
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AI-92599
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Requesting acceptance and approval to award contract to the qualified sole responsive bidder meeting all specifications, for Hidalgo County WIC Program "Lease of Office Space-City of Alton (West)" (C-23-0278-09-26) to RReal LLC, with authority for County Judge to sign all required documentation. Click to View |
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AI-92595
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Requesting acceptance and approval to award contract to the qualified sole responsive bidder meeting all specifications, for Hidalgo County WIC Program "Lease of Office Space-City of Alton (East) (C-23-0257-09-26) to XIN GUO, with authority for County Judge to sign all required documentation. Click to View |
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AI-92593
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Requesting approval to exercise the "Cancelation Notice" as stated in the "Commercial Purchase, Lease and Services Agreement" with ASG Security dba ADT Security, for eight Hidalgo County WIC locations (see termination notice). Click to View |
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Co. Wide |
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AI-92569
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A. Requesting approval to award contract to Spikes Motor Company for "Purchase of Hidalgo County Vehicles" to the lowest responsive bidder meeting all specifications.
B. Pursuant to Article 4.14 of the Legal Notice, requesting authority to waive minor technicalities for submission requirements to RFB received. Click to View |
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AI-92579
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Requesting approval to award MLG Protection Services, the lowest responsive and responsible bidder meeting all HC specifications and requirements for "Security Guard Services", with authority for County Judge to sign all required documents (C-23-0108-09-26). Click to View |
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AI-92550
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Requesting approval to award finalized negotiated contracts to the ranked vendors (AI-92112 on 9/5/2023) for project pre-positioned "Disaster Recovery Services; Debris Clearance, Removal, & Other Miscellaneous Related Services" to the following:
- 1st CTC Disaster Response, Inc (C-23-0161A-09-26);
- 2nd DRC Emergency Services, LLC (C-23-0161B-09-26);
- 3rd CrowderGulf, LLC (C-23-0161C-09-26);
- 4th TFR Enterprises, Inc. (C-23-0161D-09-26);
- 5th AshBritt, Inc. (C-23-0161E-09-26);
- 6th Ceres Environmental Services, Inc. (C-23-0161F-09-26).
Click to View |
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| 20. |
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Executive Office: |
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A. |
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Presentation for discussion of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting |
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B. |
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AI-92578
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1. Approval to accept Settlement Offer from SNAP Insurance Service LLC in the amount of $7,380.15 to settle auto accident claim with County vehicle. (Sheriff Office)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign the Property Damage Release form to settle auto accident claim with SNAP Insurance Service LLC. (Sheriff Office) Click to View |
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| 21. |
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Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions |
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| 22. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
1. Ongoing New Courthouse Construction Project |
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C. |
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Consultation with Legal Counsel regarding Legal Action due to emergency situation |
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D. |
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AI-92576
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Claim of Justin Cerelli Click to View |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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| 24. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation
1. Ongoing New Courthouse Construction Project |
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C. |
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Discussion, consideration and possible action regarding response to public health emergency |
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D. |
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AI-92577
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Claim of Justin Cerelli Click to View |
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| 25. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 26. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 27. |
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Adjourn |
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