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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
JUNE 30, 2023
8:45 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Approval of Awards/Recognitions:
 
A. AI-91413   Approval of Proclamation for Christianity, Faith and Family  Click to View
 
6.   Open Forum
 
7.   Veterans Services:
 
A. AI-91408   1.  Discussion, consideration, and approval to acquire rental of the Mission Event Center on October 27, 2023, in the amount of $500.00, for the First Annual Hidalgo County Veterans Services VA Claims Summit.

2.  Authorization for County Judge to sign all required documents.
 Click to View
 
8.   Tax Office - Paul Villarreal:
 
A. AI-91381   Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Progreso for implementation of scofflaw procedures and processes for vehicle registration denial services. Click to View
 
9.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. AI-91327   Planning Department (1100):
1. Approval to create the following time limited position effective upon Commissioners Court approval through December 29, 2023:
Action Dept./Prg. Slot # Position Title Grade
Create 210-001 0027 Assistant Director, Planning Department 17

2. Approval to add the title to the Classified Positions List.

3. Appointment of Assistant Director, Planning Department position. Click to View
 
C. AI-91403   Crim DA (1100):
Approval of the following actions effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Delete 080-002 0212 Coordinator II 11
Delete 080-002 0141 Technician I 04
Click to View
 
10.   WIC:
 
A. AI-91357   WIC Program (1292):
Requesting ratification for approval to submit the Fiscal Year 2024 WIC Local Agency Contractor Information Form for the Hidalgo County WIC Program. Click to View
 
B. AI-91359   WIC Lactation Support Center Services (1292):
1. Requesting approval to accept the FY2024 Department of State Health Services Lactation Support Center Services Strategic Expansion (LSCS-SEP) renewal contract HHS000455900001 Amendment No.4 for Hidalgo County Health Human Services contract, for the period of September 1, 2023, and extend the termination date to August 31, 2024, in the amount of $200,000.00. 
2. Requesting approval for County Judge to DocuSign the Signature Page for Amendment No.4 Contract HHS000455900001.
3. Requesting approval for the Certification of Revenue in the amount of $200,000.00 approved by the County Auditor.
4. Requesting approval of the FY24 Budget Appropriation in the amount of $200,000.00. Click to View
 
11.   Precinct #2 - Comm. Cantu:
 
A. AI-91370   Pct. 2 El Dora Rd Project:
Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 9 associated with the Pct 2 Eldora Road Project from FM 3362 (Jackson Rd) to Veterans Blvd (I Rd) (ROW CSJ:0921-02-404) with authority for the County Judge to sign the Administrative Evaluation and Approval Form. Click to View
 
B. AI-91364   Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 11 associated with the Pct 2 Nolana Loop Road Project from FM1426 (Raul Longoria) to FM 907 (Alamo Rd) (ROW CSJ:0921-02-421), with authority for the County Judge to sign the Administrative Evaluation and Approval Form. Click to View
 
12.   Precinct #3 - Comm. Villarreal:
 
A. AI-91346   1.  Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Mission, regarding road improvements to Los Ebanos Road Project from Interstate Highway 2 (I-2) to Military Parkway.
2.  In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Los Ebanos Road Project.  Click to View
 
B. AI-91344   1.  Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Mission, regarding road improvements to Inspiration Road/Military Parkway Loop Project from Interstate (IH) 2/US 83 Expressway to FM 1016. 
2.  In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Inspiration Road/Military Parkway Loop Project.  Click to View
 
13.   Budget & Management:
 
A. AI-91423   Pct. 2 R&B Accounts (1200):
Approval of 2023 appropriation of funds for Pct.2 R&B Accounts from the Road & Bridge Unassigned Fund Balance in the amount of $366,280.00 Click to View
 
14.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. AI-91342   Discussion, consideration, and action to amend the fee Proposal for HCCH Phase 1 Extended PMCM Services, Addendum 9 (Exhibit A) approved by CC on 3/7/23 AI-89857 charged on a Travel & Time basis, through the completion of the project, not exceed $100,000.00 per month.   Click to View
 
2. AI-91415   Discussion, consideration and action in connection with 125 {Cafeteria} Voluntary Products awards [CC 09-28-21 - R/AI#82601 14.A.1.A.&B.] of products/companies and pursuant to RFP Packet 21-0621-ABV, Commissioners Court Selection for Commissioner Precinct 3 to award the Agent of Record.   Click to View
 
3. AI-91362   Requesting approval to award the contract to the qualified sole response received from Stericycle, Inc. for Bio-Hazardous and Medical Waste Disposal Services and Supplies (C-23-0172-07-11).   Click to View
 
4. AI-91320   Acceptance and approval of the best and final negotiated offer meeting all requirements for a service contract between Hidalgo County and Tetra Tech, Inc. for Debris Monitoring & Management Services (C-23-0128-07-11). Click to View
 
B.   County Judge's Office
 
1. AI-91409   Requesting approval to purchase five (5) license agreements with a three (3) year term per each license between HC-Judge's Office/Public Affairs and Storyblocks, effective June 30, 2023 through June 29, 2026, with authority for County Judge to sign the required document(s).
 Click to View
 
C.   Pct. 4
 
1. AI-91336   Requesting approval of Work Authorization No. 2 with an estimated cost of $608,038.00 as submitted by GDJ Engineering LLC,through Professional Engineering Service Agreement (C-21-264-03-16), to provide design services for Russell Road (Mile 17.5) from Ware Road to Rooth Road. Click to View
 
2. AI-91326   Requesting approval of Supplemental Agreement No.1 between Hidalgo County and DJ Engineering, LLC, for Professional Engineering Services for the "Russell Road (Reconstruction of Mile 17.5 from Mon Mack Road to Roofh Road)", to extend the termination date of the agreement (C-21-224-03-16). Click to View
 
D.   Co. Wide
 
1. AI-91356   A.  Requesting authority to advertise, and approval of the procurement packet attached hereto for Turnkey Water Extraction and Related Services, including authority to re-advertise if necessary.
B.  Requesting appointment of the evaluation committee by Commissioners' Court to review, score, and grade responses for Turnkey Water Extraction and Related Services.
1.
2.
3.
4.
5.
Click to View
 
2. AI-91354   A.  Requesting authority to advertise, and approval of the procurement packet attached hereto for brush and vegetative debris removal services, including authority to re-advertise if necessary.
B.  Requesting appointment of an evaluation committee by Commissioners' Court to review, score, and grade, the responses for brush and vegetative debris removal services.
1.
2.
3.
4.
5.
Click to View
 
15.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
 
B. AI-91350   Presentation of an Agreement between the County of Hidalgo and Texas Department of Public Safety in connection with ability to access electronically, driver records through the Texas Department of Public Safety portal for Hidalgo County Safety Division, with authority to designate Mr. Armando Guzman, Jr., as Point of Contact for said services related to this agreement and authority for Executive Officer to sign agreement as entity's authorized representative Click to View
 
16.   Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
17.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. AI-91417   Cause No. C-5589-15-F; Hidalgo County v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc. Click to View
 
18.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
19.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C.   Discussion, consideration and possible action regarding response to public health emergency
 
D. AI-91418   Cause No. C-5589-15-F; Hidalgo County v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc. Click to View
 
20.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
21.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
22.   Adjourn
 

    

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