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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
OCTOBER 4, 2022
10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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Approval of Award/Recognitions: |
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A. |
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AI-87786
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Proclamation declaring October as Down Syndrome Awareness Month. Click to View |
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B. |
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AI-87787
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Proclamation recognizing Make A Wish RGV on their 25th Anniversary. Click to View |
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C. |
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AI-87791
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Proclamation declaring October as National Disability Employment Awareness Month. Click to View |
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D. |
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AI-87648
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Approval of Proclamation declaring October 2022 as National Breast Cancer Awareness Month Click to View |
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E. |
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AI-87750
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Approval of Proclamation declaring October 2022 as National Depression and Mental Health Screening Month. Click to View |
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| 6. |
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Open Forum |
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| 7. |
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Sheriff's Office: |
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A. |
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AI-87738
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FY 2022 JAG Program (1282):
1. Approval to accept the FY 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Award from the U.S. Department of Justice-Office of Justice Programs (DOJ-OJP) in the amount of $39,867.00 for the period of October 1, 2021 to September 30, 2025 with authority for County Judge, as authorized official, to sign required documents.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2022 JAG Grant in the amount of $39,867.00 and appropriation of same. Click to View |
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B. |
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AI-87778
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Sheriff's Office - FY 2022 VOCA (1284):
Approval to continue the payment of salaries for all employees currently being paid by the FY 2022 VOCA grant, pending award of fiscal year 2023.
Click to View |
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C. |
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AI-87772
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Jail Commissary (2102):
Approval of Certification of Revenues as certified by the County Auditor and appropriation of funds in the amount of $376,260.73 Click to View |
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D. |
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AI-87666
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Sheriff's Office - FY 2023 FBI (1284):
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2023 (10-01-2022 to 9-30-2023) in the amount of $19,840.75.
2. Authorization to pay overtime reimbursable under the agreement terms and conditions.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2023 FBI overtime agreement in the amount of $19,840.75 and appropriation of the same. Click to View |
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E. |
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AI-87694
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Requesting approval of payment for the following invoice as submitted by Herrcon for the perimeter fence repairs of the Hidalgo County Sheriff's Office Jail through the current Agreement Contract # 581-19 Payment Application (P.O. # 849311)
Click to View |
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| 8. |
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Constable Pct. #1: |
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A. |
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AI-87751
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Constable Pct. 1 LEOSE (1220):
Approval of 2022 appropriation of funds from the LEOSE Unassigned Fund Balance for Constable Pct. 1 LEOSE in the amount of $4,866.71 to fund continuing education expenses for law enforcement officers. Click to View |
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Constable Pct. #4: |
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A. |
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AI-87779
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Constable Pct. 4 Operation Stonegarden Grant (OPSG) (1284):
1. Approval to enter into a License Plate Reader (LPR) User Agreement between Hidalgo County Constable Precinct No. 4 and the Texas Department of Public Safety - Crime Records Services for the purpose of accessing and utilizing the Texas LPR database, as required by the granting agency, with authority for Constable Atanacio Gaitan, as authorized User Agency official, to sign agreement and all required documents.
2. Approval of the Constable Precinct 4 Automated License Plate Recognition (ALPR) Departmental Policy for the purpose of establishing guidelines and procedures in relation to the use of LPR technology, as required by the granting agency. Click to View |
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B. |
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AI-87723
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Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Four Paws Animal Hospital; Invoice No. 329367; Invoice Date 9/26/2022; Invoice Amount $724.13. Click to View |
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| 10. |
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Urban County: |
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A. |
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AI-87720
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“Subject to Compliance with HB 1295” the Urban County Program is requesting consideration and action to award and enter into a construction contract with SLR Building Contractors, LLC., the lowest responsible bidder in the amount of $113,776.26 utilizing Progreso Parks, Recreational Facilities funds from Fiscal Year 34 (2021). Click to View |
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| 11. |
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Health & Human Services Department: |
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A. |
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AI-87761
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Requesting approval to submit application to National Association of County & City Health Officials to recertify Hidalgo County Health & Human Services Department as a Project Public Health Ready department. Click to View |
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| 12. |
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Juvenile Probation: |
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A. |
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AI-87577
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Requesting approval to appropriate restricted funds in the amount of $175.00 collected from juvenile fees. Click to View |
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| 13. |
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Elections Administration: |
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A. |
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AI-87746
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1. Discussion on Election Updates.
2. Approval of the November 8, 2022 General And Local Entities Election Services Contracts between Hidalgo County and the following entities:
- The City of Weslaco
- Valley View ISD
Click to View |
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| 14. |
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Budget & Management: |
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A. |
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AI-87725
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TXDOT - Pct 4 FM 2220 (SH 107 to Mile 5) (1315):
Approval of Agreement to Contribute Right of Way Funds (Fixed Price) between Hidalgo County and Texas Department of Transportation for FM 2220 from SH 107 to Mile 5 (CSJ #2094-01-062 / ROW CSJ #2094-01-070) and approval of Order authorizing the County Judge to sign agreement for said project. Click to View |
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B. |
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American Rescue Plan Act: |
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1. |
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AI-87463
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ARPA - American Rescue Plan Act Funds (1290):
Discussion, consideration, and action to approve the use of ARPA Relief Funds for the Assistance to Boys & Girls Club of Edinburg Rio Grande Valley Legacy Center Project to address the mental and emotional health impacts of the COVID-19 public health emergency. (Assistance to Boys and Girls Club of Edinburg Rio Grande Valley Legacy Center Project - Project Number: ARPA-22-124-122) Click to View |
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C. |
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Budget Appropriations: |
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1. |
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AI-87782
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Justice Court Tech Fund (1242):
Approval of 2022 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $60,519.71 to fund pending invoices for the Justice Center. Click to View |
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2. |
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AI-87756
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Constable Pct. 1 & Constable Pct. 3 TAMU Security (1285):
Approval to deobligate cash match funds in the amount of $74,764.08 and appropriate into Co. Wide Adm.-Contingency in relation to the FY 2022 Texas A & M University-Kingsville 4th Amendment Interlocal Agreement approved by Commissioners Court on September 27, 2022 (AI-87640).
Click to View |
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D. |
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Interfund transfers: |
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1. |
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AI-87766
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TXDOT-PCT4 FM2220 (SH107-M5) (1315):
Approval of 2022 interfund transfer from TXDOT - Pct 4 FM1925 program 168 to TXDOT - Pct 4 FM2220 program 216 in the amount of $147,619.54 to fund project expenditures. Click to View |
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| 15. |
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Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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AI-87689
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Requesting Commissioners Court action to set the following Fiscal Year End deadlines for the submission of requisitions for all goods and/or services requested, ordered, received/rendered, and invoiced on or before December 31, 2022, for General Fund and all other applicable funding sources with limited exceptions. Purchase requests received after the deadlines below will require direction and action by Commissioners Court for approval:
- November 11, 2022, for all major purchases (i.e. vehicles, furniture, equipment, etc.); and
- November 23, 2022, for all minor (day-to-day) purchases (i.e. supplies)
Click to View |
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B. |
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Hidalgo County |
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1. |
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AI-87717
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A. Requesting authority to finalize Program Management Plan (PMP) submitted by B2Z Engineering, LLC, and authority to negotiate the proposed WA No. 2 for "Hidalgo County Phase II Project - Courthouse Demolition and Other Services",
B. Authority for Mr. Eduardo Belmarez, Purchasing Director, to procure a CMAR contract for Hidalgo County Phase II Project - Courthouse Demolition and Other Services.
C. Pursuant to Article 15 of the current agreement C-21-0819-11-16, requesting authority by B2Z Engineering, LLC to engage subcontractors. Click to View |
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2. |
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AI-87731
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Requesting action to appoint an Evaluation Committee to score the proposals received for "Lease of Food/Retail Space - At the New Hidalgo County Courthouse" (RFP No: 21-0959-10-21-JLC).
1. _______________________
2. _______________________
3. _______________________
4. _______________________
5. _______________________ Click to View |
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C. |
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Pct. 3 |
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1. |
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AI-87735
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A. Requesting acceptance and approval of the final negotiated Professional Engineering Services Agreement with KCI Technologies, Inc. in connection with the TxDOT Highway Safety Improvement Program in Precinct No.3.
B. Pursuant to CC approval of the Professional Engineering Services Agreement with KCI Technologies, Inc., requesting approval of Work Authorization No. 1 in the amount $88,852.91, to provide Professional Engineering Services for the TxDOT Highway Safety Improvement Program; with authority to issue Notice to Proceed.
C. Pursuant to Article 14 of the current agreement C-22-0588-10-04, requesting authority by KCI Technologies, Inc. to engage subcontractors Click to View |
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2. |
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AI-87739
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Requesting approval of On-Call Professional CMT/Geotechnical Services Agreement with Millennium Engineers Group, Inc. for projects located within Precinct No. 3, as ranked & approved to negotiate by CC on 09/27/2022 [AI-87630]. Click to View |
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3. |
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AI-87740
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Requesting approval of Supplemental Agreement No.3 to C-15-161-11-17, between Hidalgo County and L&G Consulting Engineers, Inc. to extend the contract termination date for an additional two (2) years; for the Veterans Boulevard (SH 495) Project (From Abram Road East to La Homa Road) in Precinct No.3. Click to View |
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4. |
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AI-87741
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Requesting approval of Supplemental Agreement No. 4 to C-12-246-10-16, between Hidalgo County and L&G Consulting Engineers, Inc. to extend the contract termination date for an additional two (2) years; for the Tom Gill/Liberty Road Project (From US Expressway 83 to FM 2221) in Precinct No.3. Click to View |
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5. |
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AI-87742
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Requesting approval of Supplemental Agreement No.3 to C-15-427-12-15, between Hidalgo County and L&G Consulting Engineers, Inc. to extend the contract termination date for an additional two (2) years; for the FM 676 (Mile 5) Project (From sh 107 (Conway) to Taylor Road in Precinct No.3. Click to View |
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D. |
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Pct. 4 |
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1. |
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AI-87698
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A. Acceptance and approval of the negotiated agreement between Hidalgo County and TEDSI Infrastructure Group Inc. including the Best and Final Offer for C-22-0376-10-04 - North Main Drain III Phase I Project. B. Pursuant to CC approval of the Professional Engineering Services Agreement with TEDSI Infrastructure Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $351,918.96, to provide Professional Engineering Services for the North Main Drain III Phase I Project; with authority to issue Notice to Proceed.
C. Pursuant to Article 14 of the current agreement C-22-0376-10-04, requesting authority by TEDSI Infrastructure, Inc. to engage subcontractors Click to View |
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2. |
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AI-87697
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A. Acceptance and approval of the negotiated agreement between Hidalgo County and L&G Consulting Engineers, Inc. including the Best and Final Offer for C-22-0375-10-04 - North Main Drain III Phase II Project.
B. Pursuant to CC approval of the Professional Engineering Services Agreement with L&G Consulting Engineer, Inc., requesting approval of Work Authorization No. 1 in the amount of $337,100.80, to provide Professional Engineering Services for the North Main Drain III Phase II Project; with authority to issue Notice to Proceed;
C. Pursuant to Article 14 of the current agreement C-22-0375-10-04, requesting authority by L&G Consulting Engineers, Inc. to engage subcontractors. Click to View |
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3. |
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AI-87701
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Requesting approval of Work Authorization No. 4 with Terracon Consultants, Inc., in the amount of $2,580.00 [as detailed in document], under the current Precinct No.4 On-Call Agreement (C-21-0519-12-28) for Construction Material Testing and Special Inspection Services in connection with the Oil Tank Relocation Project; with authority for County Judge to sign all required documentation. Click to View |
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E. |
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Human Resources: |
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1. |
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AI-87703
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A. Requesting authority and approval to advertise the procurement packet as attached hereto for "Workers' Compensation Loss & Funding Projections Actuarial Study" including re-advertising if necessary.
B. Requesting action to appoint an Evaluation Committee to grade the proposals received for "Workers' Compensation Loss & Funding Projections Actuarial Study";
1.___________________________________
2.___________________________________
3.___________________________________
4.___________________________________
5.___________________________________ Click to View |
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F. |
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Tax Office |
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1. |
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AI-87727
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Requesting approval of the final negotiated agreement [C-22-0188-10-04] with Appraisal & Collection Technologies, LLC for RFP 22-0188-08-10-KMG "Automated Tax Collection System". Click to View |
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G. |
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Budget & Management |
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1. |
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AI-87688
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Requesting approval of the final negotiated letter of engagement [C-22-0326-10-04] with Co-Bond Counsel Orrick, Herrington, & Sutcliffe LLP and Perez Law Firm for RFQ 22-0326-07-14-KMG "Bond Counsel Services". Click to View |
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H. |
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Sheriff's Office |
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1. |
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AI-87734
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Requesting authority to purchase Phase 1 equipment for the System Design and Integration of the Adult Detention Center security camera upgrade through BuyBoard Cooperative Contract #654-21, awarded vendor Superior Alarms, in the total amount of $376,260.73. Click to View |
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2. |
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AI-87126
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A. Requesting approval of the agreement below with Superior Alarms for Security Monitoring Services for the Academy building located at 711 El Cibolo Rd.; with authority for County Judge to sign all required documents.
B. Requesting authority for Sheriff, "Eddie" Guerra or his designee to sign and complete the following required documents: "Schedule of Equipment and Services","Call List", and "Additional Equipment, Systems and Service Disclaimer Notice," as part of the agreement between HCSO and Superior Alarms. Click to View |
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3. |
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AI-87737
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A. Acceptance and approval of the agreement below with Superior Alarms for Security Monitoring Services and equipment purchase for the Vicksburg building located at 12401 Vicksburg Dr.; with authority for County Judge to sign all required documents.
B. Requesting authority for Sheriff, "Eddie" Guerra or his designee to sign and complete the following required documents: "Schedule of Equipment and Services”, “Call List", and "Additional Equipment, Systems and Service Disclaimer Notice," as part of the agreement between HCSO and Superior Alarms. Click to View |
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I. |
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Auditor's Office |
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1. |
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AI-87686
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Approval to enter into a 5-year subscription for Alio, the County's Financial System, with EMS LINQ through the updated Sole Source Declaration dated 04/05/2022 via AI-85334 with authority for the County Auditor to sign applicable documents.
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YEAR |
COST |
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2023 |
$71,794.00 |
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2024 |
$71,794.00 |
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2025 |
$71,794.00 |
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2026 |
$71,794.00 |
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2027 |
$71,794.00 |
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GRAND TOTAL |
$358,970.00 |
Click to View |
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2. |
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AI-87676
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Acceptance and approval to Amend the Sole Source Declaration approved by CC with AI-40107 on 08/13/13 to reflect name change from CaseWare International Inc. to CaseWare Cloud LTD. Click to View |
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J. |
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County Clerk |
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1. |
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AI-87747
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Requesting approval to purchase one (1) 2023 Ford Transit 350 vehicle through the GoodBuy contract 22-22-8F000 awarded vendor Silsbee Ford, LLC, in the amount of $50,684.25 Click to View |
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K. |
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Co. Wide |
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1. |
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AI-87125
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Requesting authority and approval to submit a credit application for a fleet account with BlueWave Express Car Wash; with authority for County Judge to sign all required documents. Click to View |
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| 16. |
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Executive Office: |
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A. |
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Presentation for discussion of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting |
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B. |
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AI-87757
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Approval to appoint member(s) to the Lower Rio Grande Valley Development Council (LRGVDC) Board of Directors. Click to View |
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| 17. |
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Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions |
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| 18. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. |
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C. |
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Consultation with Legal Counsel regarding Legal Action due to emergency situation |
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D. |
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AI-87752
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Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Oak. Click to View |
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E. |
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AI-87754
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Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Anne. Click to View |
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F. |
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AI-87799
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1. Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Glass
2. Deliberation regarding waiver of possible conflict by attorney representing county in Economic Development matters: Project Glass. Click to View |
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G. |
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AI-87708
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Claim of Jose A. Trevino Click to View |
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H. |
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AI-87711
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Claim of Jorge Palomo Click to View |
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I. |
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AI-87713
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Claim of Gerardo Jasso Click to View |
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J. |
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AI-87715
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Claim of Jose Espericueta Click to View |
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| 19. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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| 20. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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Discussion, consideration and possible action regarding response to public health emergency |
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D. |
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AI-87753
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Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Oak. Click to View |
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E. |
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AI-87755
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Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Anne. Click to View |
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F. |
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AI-87798
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1. Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Glass
2. Discussion and action on waiver of possible conflict by attorney representing County in Economic Development matters: Project Glass Click to View |
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G. |
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AI-87710
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Claim of Jose A. Trevino Click to View |
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H. |
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AI-87712
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Claim of Jorge Palomo Click to View |
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I. |
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AI-87714
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Claim of Gerardo Jasso Click to View |
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J. |
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AI-87716
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Claim of Jose Espericueta Click to View |
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| 21. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 22. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 23. |
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Adjourn |
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