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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
JULY 12, 2022
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   HIDTA - Task Force:
 
A. AI-86491   HIDTA Treasury (1252):
Approval of 2022 appropriation of funds into HIDTA Treasury from the unassigned fund balance in the amount of $120,000.00. (pending legal review) Click to View
 
7.   Sheriff's Office:
 
A. AI-86539   State Criminal Alien Assistance Program (SCAAP) Grant (1284):
1. Authorization and approval to accept the FY 2020 (7-1-2018 to 12-31-2022) State Criminal Alien Assistance Program (SCAAP) grant award in the amount of $801,901.00 from the U.S. Department of Justice - Office of Justice Programs (DOJ-OJP) with authority for Co. Judge as authorized official to sign required documents.   Click to View
 
B. AI-86547   Jail Commissary (2102): Approval of Certification of Revenues as certified by the County Auditor and appropriation of funds in the amount of $402,456.86. Click to View
 
8.   Constable Pct. #3:
 
A. AI-86423   Constable Precinct 3 - JLEO ICE (1284):
1. Approval of Memorandum of Understanding (MOU) between Immigration and Customs Enforcement (ICE) - Homeland Security Investigations (HSI) and Hidalgo County Constable Precinct 3 with authority for Constable Gallardo, as authorized official to execute agreement and all related documents for the purpose of the reimbursement of overtime costs incurred for joint operations. 
2. Authorization to pay overtime reimbursable under the grant terms and conditions. 
3. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) - Homeland Security Investigations (HSI) in the amount of $15,000.00.
4. Approval of certification of revenues, as certified by the County Auditor, for ICE/HSI overtime funding in the amount of $15,000.00 and appropriation of the same.  Click to View
 
9.   Tax Office - Paul Villarreal:
 
A. AI-86406   Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for Weslaco ISD, McAllen ISD, La Joya ISD and South Texas College Click to View
 
10.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. AI-86450   WIC:
Approval of the appointment of interns from UTRGV to participate in the Obstetrician Residency program at Doctors Hospital at Renaissance for the period of July 12, 2022 through June 30, 2023. Click to View
 
C. AI-86483   Jail Commissary (2102):
Approval of the following personnel actions, effective next full pay period 07/18/2022:
Action Dept./Prg. Slot # Position Title Rank
Create 280-015 0020 - 0022 Detention Officer 01
Click to View
 
D. AI-86494   Pct 4 CRC-Endowment (1100):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Delete 124-186 0002 Accounts Payable Specialist II 08
Create 124-186 0005 Coordinator II, Special Projects 11

Click to View
 
11.   Urban County:
 
A. AI-86480   Urban County Program (UCP) is requesting consideration and approval of the following:
1. Resolution authorizing the submission of a 2021 Colonia Fund: Construction (CFC) application to the Texas Department of Agriculture under the Texas Community Development Block Grant (TxCDBG) Program in the amount of up to $1,000,000.00;

2.  Authorization for the Hidalgo County Judge to act as the County’s Chief Executive Officer and Authorized Representative in all matters pertaining to the County’s participation in the 2021 CFC application;

3.  Approval for the Hidalgo County Judge to accept the award from the Texas Department of Agriculture’s (TDA) for the 2021 Texas Community Development Block Grant (TxCDBG) Colonia Funds: Construction grant under contract number CFC21-0418.

4.  Approval of the resolution (TDA Form A100) for designation of certain authorized bonded signatories for the application, subsequent contractual documents, environmental review documents, Request for Payment Form documentation and/or other forms required for requesting funds to reimburse projects costs for the Texas Department of Agriculture 2021 TxCDBG Colonia Funds: Construction grant under contract number CFC21-0418.
 Click to View
 
12.   Health & Human Services Department:
 
A. AI-86505   1.  Requesting approval to accept and for County Judge to esign the Title V Prenatal Medical & Dental Grant contract Amendment No. 2.  The purpose of the amendment is to decrease funding from the contract and decrease the number of eligible clients served.  
2.  Requesting approval to deobligate the amount of $68,266.00 from the Title V Prenatal budget. Click to View
 
B. AI-86485   Discussion, review and approval of the Retention and Destruction Policy of the Hidalgo County Health & Human Services Medical Records. Click to View
 
13.   Head Start Program:
 
A. AI-86260   Discussion/Approval of Request to Enter into a Five (5) Year Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model (SRPM) between Edinburg Consolidated Independent School District and Hidalgo County Head Start Program
 Click to View
 
B. AI-86261   Discussion/Approval of Request to Enter into a Five (5) Year Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model (SRPM) between Pharr-San Juan-Alamo Independent School District and Hidalgo County Head Start Program
 Click to View
 
C. AI-86262   Discussion/Approval on Request to Enter into a Sixty (60) Month Lease Agreement for One (1) Postage Meter through Hidalgo County’s Membership/Participation with the Texas Association of School Board (TASB) Buyboard Awarded Vendor Pitney Bowes (Contract #656-21) Click to View
 
D. AI-86256   Discussion/Approval of Two (2) Program Calendars for Program Year 2022-2023 for Edinburg CISD and Monte Alto ISD
 Click to View
 
E. AI-86258   Requesting Approval of Application and Certificate for Payment for Invoice #20334 in the Amount of $1,467.57 for Professional Services Submitted by B2Z Engineering, Construction Management Engineer, through Contract C-21-004-09-21-AS for the Hidalgo County Head Start Program Outdoor Learning Environments and Discovery Classrooms Click to View
 
14.   Emergency Management:
 
A. AI-86509   Discussion, consideration, and approval to enter into a Memorandum of Understanding between Hidalgo County and Texas Emergency Management Assistance Team Program Administrator, Texas Emergency Management Assistance Teams Employee Member, and Participating Jurisdiction/Employer with authority for the County Judge, as authorized official to sign the Memorandum of Understanding. Click to View
 
15.   Public Defender's Office:
 
A. AI-86431   Public Defenders - TIDC Grant / Public Defender Mental Health Defense Unit:
1. Approval to accept grant award from the Texas Indigent Defense Commission (TIDC) for the period of 07/01/2022 to 06/30/2024 with authority for County Judge, as authorized official, to sign grant award form and related documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas Indigent Defense Commission (TIDC) grant award in the amount of $369,050.00 and appropriation of the same.
  Click to View
 
16.   Precinct #2 - Comm. Cantu:
 
A. AI-86512   Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 11 associated with the Pct 2 Nolana Loop Road Project from FM 1426 (Raul Longoria) to FM 907 (Alamo Rd) (ROW CSJ:0921-02-421 with authority for the County Judge to sign the Administrative Evaluation and Approval Form. Click to View
 
17.   Precinct #4 - Comm. Torres:
 
A. AI-86461   Requesting approval of Resolution congratulating Dr. Joseph R. Sharkey  Click to View
 
B. AI-86457   Requesting approval to accept the donation of one (1) picnic table with shaded roof in the amount of $500.00 to Hidalgo County Precinct 4 from the current team members of "Be The Hero" Program and is to be placed in the garden area at the San Carlos Endowment Center in honor of Dr. Joseph R. Sharkey for his valuable contributions to the community. Click to View
 
18.   Budget & Management:
 
A. AI-86454   Discussion consideration and approval of Contribution-In-Aid-of Construction Agreement for Electric Distribution Service with AEP (American Electric Power) for the installation of streetlights for Pradera Subdivision  Click to View
 
B. AI-86403   Discussion, consideration and approval of Contribution-In-Aid-of-Construction Agreement for Electric Distribution Service with AEP (American Electric Power) for the installation of streetlights for Rancho El Potrero Click to View
 
C.   American Rescue Plan Act:
 
1. AI-86424   Discussion, consideration and approval of the Hidalgo County American Rescue Plan Act Program Subrecipient Monitoring Policy. Click to View
 
D.   Budget Appropriations:
 
1. AI-86414   Constable Pct. 1 CCP59 (1233):
Approval of 2022 appropriation of funds into Constable Pct 1 CCP 59  from the unassigned fund balance in the amount of $9,197.50. Click to View
 
2. AI-86412   Constable Pct 3 (1261)
Approval of unappropriation of funds from Fund 1261 in the amount of $2,882.70 due to correction posted by the Auditor's Office.
 Click to View
 
3. AI-86472   Pct. 4 (1200):
Requesting approval of the Certification of Revenues by County Auditor in the amount of $198,391.45 from the Pct. 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same. Click to View
 
4. AI-86380   HAVA CARES Act Grant (1283)
Appropriation of the remaining funds from the HAVA CARES Act grant award for the Elections Department in the amount of $500.00.   Click to View
 
5. AI-86536   FEMA (1280):
A. Approval of acceptance of revenues from TDEM for FEMA DR-4245 PW 00090 in the amount of $13,207.72 and DR-4245 PW 00176 in the amount of $140,188.08

B. Approval of certification of revenues from the County Auditor  for FEMA DR-4245 PW 00090 in the amount of $13,207.72 and DR-4245 PW 00176 in the amount of $140,188.08 and appropriation of the same.

  Click to View
 
19.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Emergency Management
 
1. AI-86419   Requesting approval for the purchase of a 4-panel solar communication tower through OMNIA Cooperative (Contract # 4400006644 to expire April 30, 2023) in the amount $119,980.27 with ARPA #22-110-092. Click to View
 
B.   Pct. 1
 
1. AI-86497   Requesting approval to award contract C-22-0244-07-12 for RFB titled: "Hargill Solar Lights Project" to the lowest responsive and responsible bidder Eco Illumination, LLC, in the amount of $134,400.00; with authority to issue a Notice to Proceed upon receipt of the required payment and performance bonds. Click to View
 
2. AI-86498   A. Requesting acceptance and approval of the final negotiated Professional Engineering Services Agreement with Supreme Engineering, PLLC in connection with the Inline Check Valves Stormwater Project in Precinct No.1, subject to Purchasing and Legal Review/Approval.
B. Pursuant to CC approval of the Professional Engineering Services Agreement with Supreme Engineering, PLLC, requesting approval of Work Authorization No. 1 in the amount $161,610.00, to provide Professional Engineering Services for the Inline Check Valves Stormwater Project; with authority to issue Notice to Proceed. Click to View
 
3. AI-86484  
Requesting approval to award the best qualified vendor meeting all specifications for "Installation of Playground Equipment" (RFB 22-0320-06-20-ABV) Delta Aggregate Landscaping Materials in the amount of $61,324.55. Click to View
 
C.   Pct. 2
 
1. AI-86551  
Recommendation by the project engineer, B2Z Engineering for HCCC to award to the responsible vendor submitting the lowest and best bid [while meeting all specifications and requirements] GO Underground, LLC of Harlingen, TX in the amount of $3,694,806.64 (including alternates 1 & 2 as detailed on Bid Tab attached) for RFB 22-0094-04-05-JDC, for the Las Milpas Road, Drainage, Bridge, and Traffic Signal Installation Project (from 10th Street to McColl Rd) for Precinct No. 2 subject to ARPA funding approval 
 Click to View
 
2. AI-86550   A.  Requesting exemption from competitive bidding requirement, under Tx LGC 262.024(a)(4) a professional service;
B.  Acceptance and approval of a Letter of Engagement with Ramon Worthington Nicolas & Cantu, P.L.L.C. in connection with legal matters subject to legal review and compliance with all HC requirement submittals. Click to View
 
D.   Pct. 3
 
1. AI-86481   A. Requesting acceptance and approval of the final negotiated Professional Engineering Services Agreement with J & R Engineering, LLC, in connection with the Hidalgo County Precinct 3 Farm to Market Rd. 2221 Stormwater Infrastructure Improvement, subject to final legal approval;
B. Pursuant to CC approval of the Professional Engineering Services Agreement with J & R Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount $122,475.80. to provide Professional Engineering Services for the Hidalgo County Precinct 3 Farm to Market Rd. 2221 Stormwater Infrastructure Improvement

  Click to View
 
2. AI-86335   A. Requesting approval of final negotiated Professional Engineering Services agreement with Halff Associates, Inc. C-22-0212-06-28 in connection with the El Paraiso Health Clinic Improvements Project & El Paraiso Community Resource Center in Precinct No. 3. 

B. Pursuant to CC Approval of Professional Engineering Services Agreement with Halff Associates, Inc. requesting approval of Work Authorization No. 1 in the amount $81,340.00 to provide Professional Engineering Services for the El Paraiso Health Clinic Improvements Project & El Paraiso Community Resource Center in Precinct No. 3. Click to View
 
E.   Pct. 4
 
1. AI-86417   Requesting authority to accept and award construction contract C-22-0272-07-12 for the Rio Grande Care Road Stormwater Project to the lowest responsive and responsible bidder The 5125 Company for the Base and Alternate 2 in the total amount of $185,555.55, with authority to issue Notice to Proceed upon receipt of the required payment & performance bonds; and subject to legal approval. Click to View
 
2. AI-86482   A. Requesting approval to rescind action taken by CC via AI-86397 dated June 28, 2022 due to the revision of project information;

B. Pursuant to the approval of (A), requesting exemption from competitive bidding requirements under TxLGC section 262.024(a)(4) "professional services";

C. Presentation and approval of the scoring grid (for the purpose of ranking by CC) the firms graded and evaluated through the County's approved pool of professional services for the "North Main Drain III Phase I Stormwater Project" located within Precinct 4. 
 
  TEDSI Infrastructure Group Izaguirre Engineering CONSOR Engineers, LLC
Evaluator #1 96 93 91
Evaluator #2 97 95 92
Evaluator #3 94 93 89
TOTAL 287 281 272
RANK      

D. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm:___________________to provide professional engineering services for the "North Main Drain III Phase I Stormwater Project" located within Precinct 4. Click to View
 
3. AI-86490   A. Requesting approval to rescind action taken by CC via AI-86394 dated June 28, 2022 due to the revision of project information; 
 
B. Pursuant to the approval of (A), requesting exemption from competitive bidding requirements under TxLGC section 262.024(a)(4) "professional services"; 
 
C. Presentation and approval of the scoring grid (for the purpose of ranking by CC) the firms graded and evaluated through the County's approved pool of professional services for the "North Main Drain III Phase II Stormwater Project" located within Precinct 4. 
 
  L&G Consulting Engineers, Inc. BTI, Inc.  Cruz-Hogan Engineers
Evaluator #1 97 93 87
Evaluator #2 98 94 96
Evaluator #3 99 95 92
TOTAL 294 282 275
RANK      

D. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm:___________________to provide professional engineering services for the "North Main Drain III Phase II Stormwater Project" located within Precinct 4. 
 Click to View
 
4. AI-86465   Requesting approval to accept the donation of one hundred (100) books for Hidalgo County Precinct 4 Endowment Center in San Carlos from congressman Gonzalez and the Library of Congress. Books will be delivered on July 19, 2022 to the Endowment Center. Click to View
 
5. AI-86408   Requesting acceptance and approval of the final negotiated Construction Contract [C-22-0273-07-12] to award the lowest responsible bidder, Saenz Brothers Construction, LLC in the amount of $613,002.00 as the General Contractor for the Hidalgo County Precinct 4 Colonia Tejana Stormwater Project with authority to issue notice to proceed. Click to View
 
F.   HIDTA
 
1. AI-86463   Acceptance and approval to award the proposal received from A-1 Facility Services Alamo 1, JOC awarded vendor through our membership with TIPS Cooperative Contract 211001 for the HIDTA Building Renovation in the amount of $102,949.00.  Click to View
 
G.   Health & Human Services Dept.
 
1. AI-86516   Requesting authority to enter into a short-term service agreement for Live Broadcasting Services from Radio United (La Ley 102.5) for a Back to School Health Fair to include vaccination for the total amount of $1,200.00 with authority for County Judge Or Valde Guerra, Executive Officer to sign any required documentation. Click to View
 
H.   Elections Department
 
1. AI-85964   Requesting approval of final negotiated AIA Document B101-2017 standard form of agreement, with ERO Architects under the "on-call" agreement (C-21-0510-12-28) for the Renovation of Elections Department Buildings; with authority to issue Notice to Proceed, subject to purchasing and legal final review/approval.
  Click to View
 
I.   Tax Office
 
1. AI-86241   A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(7)(A), items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;

B. Requesting approval of a "Sole Source Declaration" for Appraisal & Collection Technologies, LLC for the Collection System utilized by the HC Tax Office and acceptance of the 5 year proposal [with one (1), 2 (two) year renewal] submitted by ACT in the amount of $195,700.00. Subject to legal review.

C. Pursuant to the approval of (A) & (B), requesting approval to rescind action taken by CC on AI-85954, dated 06/09/2022 and AI-85589, dated 05/03/2022. Click to View
 
20.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
 
B. AI-86430   Presentation and acceptance of audit for Hidalgo County Emergency Services District  No. 1 Click to View
 
C. AI-86554   Requesting approval of Lower Rio Grande Valley Development Council Acknowledgment Form regarding "Road to Recycling" Regional Tire Collection Project for reimbursement of disposal fees for tires collected on May 28, 2022 with authority for Valde Guerra, Executive Officer to sign Click to View
 
21.   Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. AI-86410   CL-19-4091-H; Alma Mendoza Perez, et al. vs. County of Hidalgo Click to View
 
E. AI-86193   Cause #C-1201-21-I; Kristen Gonzalez vs. County of Hidalgo, Texas Click to View
 
F. AI-86439   Cause #C-2136-22-H; Alejandro Barrera v. Hidalgo County Click to View
 
G. AI-86443   Civil Action No. 7:22-cv-00089; Rodney K. Darrington v Hidalgo County Jail, et al Click to View
 
H. AI-86534   Cause #CL-21-1426-J; Ovidio Garcia-Garcia v. County Click to View
 
I. AI-86432   Claim of Jimmy Rodriguez  Click to View
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C.   Discussion, consideration and possible action regarding response to public health emergency
 
D. AI-86411   CL-19-4091-H; Alma Mendoza Perez, et al. vs. County of Hidalgo Click to View
 
E. AI-86194   Cause #C-1201-21-I; Kristen Gonzalez vs. County of Hidalgo, Texas Click to View
 
F. AI-86440   Cause #C-2136-22-H; Alejandro Barrera v. Hidalgo County Click to View
 
G. AI-86444   Civil Action No. 7:22-cv-00089; Rodney K. Darrington v Hidalgo County Jail, et al Click to View
 
H. AI-86535   Cause #CL-21-1426-J; Ovidio Garcia-Garcia v. County Click to View
 
I. AI-86433   Claim of Jimmy Rodriguez  Click to View
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

    

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