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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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Open Forum |
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| 6. |
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County Judge's Office: |
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A. |
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AI-85262
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Approval of Resolution in support of Child Abuse Prevention Candlelight Vigil. Click to View |
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B. |
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AI-85320
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Approval of Proclamation in support of National Library Week. Click to View |
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C. |
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AI-85272
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Approval of Proclamation declaring April as Counseling Awareness Month. Click to View |
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| 7. |
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District Attorney's Office: |
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A. |
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AI-85227
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Proclamation declaring April 2022 as National Sexual Assault Awareness Month. Click to View |
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B. |
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AI-85228
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Proclamation declaring April 2022 as Child Abuse Prevention Month Click to View |
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| 8. |
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District Clerk - Laura Hinojosa: |
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A. |
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AI-85310
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Review and approval of Board of Judges' action in the minutes of the court appointing Ms. Linda Fong as interim County Auditor Click to View |
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| 9. |
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Sheriff's Office: |
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A. |
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AI-85220
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Sheriff's Federal Sharing - U.S. Justice (1229):
Approval of 2022 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice
from the unassigned fund balance in the amount of $111,149.29. Click to View |
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B. |
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AI-85210
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Sheriff's Office – FY 2022 General Victim Assistance Grant (VOCA) (1284):
1. Authorization and approval to accept Supplemental Funding to General Victim Assistance Grant (VOCA). Grant No. 4218501, in the amount of $21,060.00
2. Authorization for County Judge, as authorized official, to electronically accept supplemental funding and related documents. Click to View |
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| 10. |
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Constable Pct. #4: |
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A. |
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AI-85187
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Requesting consideration and approval on the acceptance of one (1) male Belgian Malinois Canine ("Kalix") a cadaver dog, for the Constable Precinct 4 Department for the utilization of human remains detection which will be donated by Deputy Constable Javier Solis, and its inclusion in the County Inventory list. Upon the K-9's retirement, separation and/or impeding medical conditions, the K-9 will be returned to Deputy J. Solis for safe care. Click to View |
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B. |
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AI-85135
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Approval to reimburse employee Alfonso Fuentes, Deputy Constable, in the total amount of $99.89 for expenses incurred with Petco and Tandy's Farm & Ranch Mart, he was authorized by his supervisor to make purchases; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Click to View |
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| 11. |
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Human Resources: |
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A. |
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Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments |
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B. |
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AI-85232
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Master Court I (1100):
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Grade |
Current Allowance |
Proposed Allowance |
| Decrease Interpreter Allowance |
031-001 |
0002 |
Assistant Court Coordinator (Master) |
11 |
$6,000.00 |
$1,000.00 |
| Add Interpreter Allowance |
031-001 |
0001 |
Bailiff |
10 |
$0.00 |
$5,000.00 |
Click to View |
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C. |
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AI-85271
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Human Services (1100):
Approval of the following personnel action, effective next full pay period 04/11/2022:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Proposed Salary |
| Change from Full-Time to Part-TIme |
240-001 |
0023 |
Billing Specialist II |
$14,283.00 |
Click to View |
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D. |
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AI-85254
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Tax Office (1100):
Approval of the following personnel actions, effective next full pay period 04/11/2022:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Grade |
Current Allowance |
Proposed Allowance |
| Remove Auto Allowance |
140-001 |
0200 |
Executive Assistant I |
11 |
$750.00 |
$0.00 |
| Add Auto Allowance |
140-001 |
0138 |
Internal Auditor III |
13 |
$0.00 |
$750.00 |
Click to View |
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E. |
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AI-85275
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Public Defender (1100);
Approval to award a discretionary step for the employee listed below after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 04/11/2022:
| Action |
Dept./Prg. |
Slot # |
Position Title |
Grade |
| Discretionary Step 3 |
085-003 |
0012 |
Public Defender III |
17 |
Click to View |
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| 12. |
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Urban County: |
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A. |
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AI-85240
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Approval of a Proclamation declaring April 2022 Fair Housing Month, and authorizing County Judge and County Clerk to sign any and all documents relating to this agenda. Click to View |
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B. |
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AI-85242
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“Subject to Compliance with HB 1295” the Urban County Program is requesting consideration and action to award and enter into a construction contract with RG Enterprise, LLC DBA-G&G Construction, the lowest responsible bidder in the amount of $1,151,605.00 utilizing UCP funds from Fiscal Years 31-34 (2018-2021) Pct. #3 Public Facility (Sullivan City Library). Click to View |
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C. |
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AI-85251
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“Subject to Compliance with HB 1295”, the Urban County Program is requesting approval to purchase equipment from Metro Fire Apparatus Specialists, Inc. for the City of Edcouch Fire Department in the amount of $41,420.00 UCP Fiscal Year 34 (2021) City of Edcouch funding will be utilized. Click to View |
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D. |
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AI-85243
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“Subject to Compliance with HB 1295”, the Urban County Program is requesting approval to purchase materials from Frontera Materials, Inc for the City of Donna Street Improvements Project in the amount of $149,132.38. UCP Fiscal Years 33 (2020) City of Donna Street Improvements funds will be utilized.
Click to View |
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E. |
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AI-85250
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“Subject to Compliance with HB 1295” the Urban County Program is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC., the lowest responsible bidder in the amount of $243,486.00 utilizing UCP funds from Fiscal Years 31&33 (2018/2020) Alamo Water & Sewer Improvements Funds, Click to View |
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F. |
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AI-85264
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“Subject to compliance with HB 1295” the Urban County Program is requesting approval of a best and final negotiated contract for professional engineering services – with Hinojosa Engineering, Inc. in the amount of $28,000.00 utilizing CDBG FY 32-34 (2019-2021) City of Palmview Street Improvements Funding and approval of Work Authorization No. 1. Click to View |
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G. |
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AI-85202
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Requesting authorization to extend current 2020 Emergency Solutions Grant Program (ESG) subrecipient agreements with Women Together foundation Inc., Catholic Charities of the Rio Grande Valley and The Salvation Army of McAllen-Hidalgo County. Approval of this agreement extension allows the partnering agencies a deadline of May 31, 2022.
Click to View |
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| 13. |
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Health & Human Services Department: |
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A. |
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Health Care Funding District: |
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1. |
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AI-85217
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1. Discussion, consideration and approval to draw down funds for SFY2022 Comprehensive Hospital Increased Reimbursement Program (CHIRP) Payment Year 1 in the amount to be determined by Health & Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with a transfer date TBD and a settlement date of 04-18-2022.
2. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
3. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions. Click to View |
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| 14. |
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Head Start Program: |
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A. |
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AI-85182
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Discussion/Approval Renegotiated Professional Services Agreement with CONSOR Engineers, LLC to Provide Structural Engineering and Other Related Services for the Hidalgo County Head Start Program Outdoor Learning Environments and Discovery Classrooms Project Click to View |
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| 15. |
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Fire Marshal's Office: |
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A. |
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AI-85248
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Discussion, consideration and action on an Order restricting outdoor burning Click to View |
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| 16. |
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Community Service Agency: |
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A. |
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AI-85189
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Discussion, consideration and possible action to approve contract # 34210003684 in the amount of $2,503,769.00 with the Texas Department of Housing and Community Affairs for the Low-Income Household Water Assistance Program (LIHWAP) 2021 with authorization for Jaime Longoria to electronically sign any and all pertinent documents. Click to View |
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B. |
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AI-85176
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Discussion, consideration, and possible action to accept the AmeriCorps Notice of Grant Award Contract #21SFGTX001 in the amount of $213,724.00, from the Corporation for National and Community Service (CNCS) for our Senior Companion Program, with authorization for Jaime Longoria to electronically sign any and all pertinent documents. Click to View |
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| 17. |
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Elections Administration: |
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A. |
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AI-85239
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1. Discussion on Election Updates.
2. Approval of amendment to the Election Day polling locations of the May 7, 2022 Special Constitutional Amendment Election and Local Entities Elections
Click to View |
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| 18. |
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Planning Department: |
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A. |
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AI-85205
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1. Requesting approval and authorization to set up a new collection point at the Planning Department Subdivision Division at the Administration Building (Kmart building) in Edinburg, Tx;
2. Approval and authorization for a change fund in the amount of $75.00, pursuant to Local Government Code 130.902. Click to View |
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| 19. |
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Precinct #2 - Comm. Cantu: |
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A. |
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AI-85299
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Requesting approval of a Work Experience/Subsidized Employment Agreement between Hidalgo County and Workforce Solutions to allow individuals to work part-time at Hidalgo County Precinct 2 for 5 weeks as part of the Summer Earn and Learn (SEAL) Program. Click to View |
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B. |
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AI-85298
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Requesting approval to accept the donation of one (1) bench to Hidalgo County Precinct 2 from the RGV Down Syndrome Association. Click to View |
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| 20. |
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Precinct #4 - Comm. Torres: |
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A. |
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AI-85270
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Re-appointment of member to the Hidalgo County Housing Authority Board by Hidalgo County Precinct 4 for a term of two (2) years, May 4, 2022 - May 3, 2024. Click to View |
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| 21. |
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Budget & Management: |
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A. |
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American Rescue Plan Act: |
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1. |
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AI-85279
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ARPA - American Rescue Plan Act Funds (1290):
Discussion, consideration, and action to approve the use of ARPA Relief Funds for the construction of an Emergency Management Facility to respond to the mitigation of the ongoing public health emergency and any future public health emergencies. (Emergency Management Facility - ARPA-22-110-078) Click to View |
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B. |
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Budget Appropriations: |
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1. |
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AI-85331
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County Clerk Records Management (1237):
Approval of 2022 appropriation of funds from the Co. Clerk Records Management Fund (1237) Unassigned Fund Balance in the amount of $92,976.00 to fund adopted salary expenses. Click to View |
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2. |
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AI-85213
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Pct.1 R&B (1200):
Approval of 2022 appropriation of funds from RD MAINT (1200) fund balance in the amount of $200,000.00 to fund general supplies and repair/maintenance. Click to View |
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3. |
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AI-85330
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Pct.3 Rd Maint (1200):
Approval of 2022 appropriation of funds in the amount of $600,000.00 from the R&B unassigned fund balance for Road Maintenance program to fund operating expenditures. Click to View |
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4. |
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AI-85212
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Special Revenue & Proprietary Funds:
Approval of 2022 appropriation of funds to fund various PO rollovers. Click to View |
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5. |
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AI-85199
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CC Records Archive (1100):
Approval of appropriation of funds from the General Fund Restricted Fund Balance - CC Records Archive for CC Records Archive in the amount of $104,880.00 to fund the preservation of books. Click to View |
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| 22. |
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Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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Hidalgo County |
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1. |
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AI-85335
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Requesting approval for County Judge to execute the necessary documents as requested by our local service representative, Walter J. Reyna, Inc., due to a switch in broker dealer from Lincoln Financial Securities Corporation to JW Cole. in connection with the 457 Deferred Compensation Plan Click to View |
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2. |
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AI-85319
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A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service;
B. Approval of letter of engagement with "The Espinosa Law Firm" for the provision of legal services to the Hidalgo County Civil Service Commission. Subject to compliance with requested 1295 form. Click to View |
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3. |
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AI-85292
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A. Requesting approval of the following Change Order in connection with the construction of the Hidalgo County Courthouse from contracted vendor, Morganti Texas, Inc.:
B. Requesting authority for County Judge or Mr. Valde Guerra, Hidalgo County CEO, to sign required documents.
Click to View |
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4. |
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AI-85291
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A. Requesting approval of the following Change Orders in connection with the "Procurement and Installation of Moveable Furniture and Other Items" for the new courthouse from vendor, The Caprock Group, LLC dba Texas Wilson:
B. Requesting authority for County Judge or Mr. Valde Guerra, Hidalgo County CEO, to sign required documents. Click to View |
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B. |
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Pct. 1 |
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1. |
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AI-85293
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Requesting authority to advertise the procurement packet for the "Hargill Solar Lights Project" in Precinct No.1, including the re-advertising, if applicable, subject to purchasing and legal review/approval. Click to View |
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2. |
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AI-85034
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A. Requesting approval to rescind action taken by CC on 03/08/22, for AI-84874, due-to the commodity code exceeding the countywide threshold.
B. Requesting authority to advertise the procurement packet for the PCT. 1 installation of park equipment at Sunset Hill Park and Trail, including re-advertising if necessary, subject to Purchasing and Legal approval. Click to View |
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3. |
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AI-85283
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A. Approval to accept a donation from Superior Health Plan in the amount of $5,000 for the Hidalgo County Progreso Community Resource Center to sponsor the creation of a Hygiene Closet from April 2022 through December 2022 located at 510 FM 1015, Progreso Tx to purchase hygiene items.
B. Requesting approval of the agreement between Hidalgo County and Superior Health Plan for a $5,000 sponsorship with authority for the County Judge to execute the agreement, subject to legal review and approval. Click to View |
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C. |
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Pct. 3 |
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1. |
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AI-85136
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A. Requesting approval to execute the final form of a professional services agreement for the provision of Professional Surveying Services with Quintanilla, Headley & Associates, Inc. [approved for negotiations CC 2/8/2022 AI-84076] for El Paraiso Project located in Precinct 3;
B. Approval of Work Authorization No. 1 with an estimated cost of $6,720.00 submitted by Quintanilla, Headley & Associates, Inc. (C-22-0082-04-05) to provide Professional Surveying Services for El Paraiso Project located in Precinct 3. Click to View |
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2. |
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AI-85300
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A. Requesting approval of El Paraiso Preliminary Design, as presented by contracted architect, ERO Architects.
B. Requesting approval to proceed with Design Phase in connection with El Paraiso Project. Click to View |
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D. |
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Tax Office |
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1. |
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AI-85190
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Requesting approval of Amendment No.1 to Service Agreement C-21-0940-03-08 with Technique Data Systems, Inc to formally change the company name to Data Business Equipment, Inc., due to the sale of company. Click to View |
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E. |
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Sheriff's Office |
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1. |
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AI-85083
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A) Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(D) and 263.152 (a)(2) action to declare 244 Tavor SAR 16" Semi-Automatic Rifles and 34 Tavor X-95 13" Semi-Automatic Rifles as "Surplus" [detailed & described in the exhibit attached herein] for the purpose of disposition [of the 278 units] for use as "trade-ins" toward the acquisition of 300 new semi-automatic rifles.
B) Approval to purchase 300 new rifles with accessories 265 Romeo5 XDR Compact Red Dot Sight and 265 Romeo4 TLR RM 2 System through HC's membership/participation with BuyBoard Cooperative Contract #603-20 [Exp. 03/31/2023], awarded vendor Barney's Police Supplies, in the total amount of $111,149.29.
C) Requesting approval to remove said equipment (A) from the Hidalgo County Inventory once purchase is approved. Click to View |
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2. |
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AI-85132
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Acceptance of submitted proposal and approval to award job order contractor, Herrcon, LLC., through our membership with BuyBoard (JOC contract # 581-19) in the amount not to exceed $84,685.98 (Fee includes payment bond) for the renovations at the Sheriff's Office Vicksburg building. Click to View |
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F. |
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Co. Wide |
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1. |
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AI-85289
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A. Requesting action to nominate at least three (3) Civil Engineering Firms from HC approved "Pool" of Engineering Services for the purpose of evaluating in connection with El Paraiso Project:
- _________
- _________
- _________
- _________
- _________
B. Requesting action to appoint/designate an Evaluation Committee to grade/score the nominated firms:
- _________
- _________
- _________
- _________
- _________
Click to View |
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2. |
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AI-85290
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A. Requesting action to nominate at least three (3) Construction Management Services Firms from HC approved "Pool" of Construction Management Services for the purpose of evaluating in connection with El Paraiso Project:
- __________
- __________
- __________
- __________
- __________
B. Requesting action to appoint/designate an Evaluation Committee to grade/score the nominated firms:
- _________
- _________
- _________
- _________
- _________
Click to View |
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3. |
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AI-85288
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A. Requesting action to nominate at least three (3) GeoTech/CMT Firms from HC approved "Pool" of Geotechnical and Construction Material Testing Services for the purpose of evaluating in connection with El Paraiso Project:
- __________
- __________
- __________
- __________
- __________
B. Requesting action to appoint/designate an Evaluation Committee to grade/score the nominated firms:
- __________
- __________
- __________
- __________
- __________
Click to View |
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4. |
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AI-85295
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Presentation of the qualified sole response received from Delta Specialty Signs & Supplies for the purpose to award the bid and approval of contract C-22-0049-04-05 for the Traffic Road Signs and Miscellaneous Equipment Click to View |
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5. |
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AI-85297
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Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for establishment of " Surveyors - Pool" (as listed on the RFQ Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user grading/scoring, presentation to CC for ranking, authority for negotiations for a final agreement, etc.) on an "As Needed Basis" per project by all County Departments and /or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for Professional Surveying Services Pool - Expansion with an effective date of 04-05-22. Pursuant to CC approved RFQ Legal Notice to Waive Minor Informalities or Technicalities.
Click to View |
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G. |
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Auditor's Office: |
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1. |
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AI-85334
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a. Requesting exemption from competitive bidding requirements under TxLGC, Chapter 262.024 (a)(7) for "[i]tems for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" in connection with the "Maintenance and Support Services Agreement" with EMS LINQ, Inc.
b. Approval of an updated Sole Source Declaration for our current financial system, Alio, reflecting a recent acquisition by EMS LINQ, Inc. Click to View |
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H. |
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Human Resources: |
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1. |
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AI-85104
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Requesting approval to purchase office furniture from Gateway through the County's membership participation with OMNIA Cooperative under contract # R191804 in the amount of $59,297.26 for the Human Resource Dept. Click to View |
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| 23. |
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Executive Office: |
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A. |
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Presentation for discussion of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting |
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B. |
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AI-85315
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Request to use the Administration Building on McColl for the National Day of Prayer Event to be held on May 5, 2022 from 3:30pm - 8:00 pm.
Click to View |
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C. |
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AI-85269
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Approval to accept settlement check from Progressive Insurance Company in the amount of $1,554.60 to settle auto accident claim with County vehicle. (Precinct 4) Click to View |
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| 24. |
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Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions |
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| 25. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. |
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C. |
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Consultation with Legal Counsel regarding Legal Action due to emergency situation |
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D. |
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AI-85308
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Cause #CL-21-2369-E; Lisa Marie Cantu vs. County of Hidalgo, Texas Click to View |
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| 26. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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| 27. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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Discussion, consideration and possible action regarding response to public health emergency |
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D. |
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AI-85309
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Cause #CL-21-2369-E; Lisa Marie Cantu vs. County of Hidalgo, Texas Click to View |
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| 28. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 29. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 30. |
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Adjourn |
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