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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 28, 2021
2:00 P.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
 
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   County Judge's Office:
 
A. 82614   Approval of Proclamation declaring September National Senior Center Month.
 
7.   Budget & Management:
 
A. 82361   1.  Public Hearing on the 2022 Proposed Budget as per Texas Local Government Code 111.067
2.  Discussion, consideration and action on changes and corrections to the 2022 Proposed Budget
3.  Approval to set salaries, allowances and other compensation for Fiscal Year 2022.
4.  Approval of Hidalgo County Pay Tables.
5.  Adoption of the 2022 Annual Budget at the departmental level.
 
B. 82362   1. Public Hearing on the 2021 Hidalgo County Tax Rates
2. Approval of order setting the 2021 Hidalgo County Tax Rates as follows:
a. Maintenance and Operations Tax Rate -  0.5132
b. Debt Service Tax Rate - 0.0618
c. Total Ad Valorem Tax Rate - 0.5750
 
C. 82637   Title IV-E Child Welfare Services (1100): 
1. Approval of the Title IV-E Child Welfare Services Grant Budget (Contract #HHS000285000049) for October 1, 2021 - September 30, 2022. 
2. Approval for County Judge to sign Budget for Title IV-E County Child Welfare Services Contract.
 
D. 82571   Courthouse Security (1241) / Sheriff (1100) / Jail (1100):
1.  Approval of change in funding source as listed in Exhibit A.
2.  Approval of interfund transfer.
 
E. 82598   Pct4 Rd Maint (1200):
Approval of 2021 interfund transfer from TXDOT Pct4 FM676/M5 into Pct4 Rd Maint in the total amount of $235,000.00 for machinery and equipment.
 
F.   Budget Appropriations:
 
1. 82643   CARES Act Relief Fund (1287):
Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings for the CARE Act Relief Fund in the amount of $8,227.60 and appropriation of the same.
 
2. 82634   CARES Act Relief Fund (1287): 
a. Requesting approval to recind action taken by Commissioners' Court on May 11, 2021 agenda item 13.B.1 (AI-80703) for the certification and appropriation of revenues received from interest earnings for the CARES Act Relief Fund in the amount of $24,121.68. 
b. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings for the CARES Act Relief Fund from January-March 2021 in the amount of $18,623.70 and appropriation of the same.
 
3. 82622   County Clerk Records Archive (1100): 
Approval of 2021 appropriation of funds from the General Fund Restricted Fund Balance - County Clerk Records Archive in the amount of $39,196.86 to fund various operating expenses.
 
4. 82603   Pct4 Rd Maint (1200):
Requesting approval of Certification of Revenues by County Auditor in the amount of $217,329.47 from the Drainage Improvement Project Reimbursements and appropriation of the same.
 
8.   District Attorney's Office:
 
A. 82633   DA's Title IV-E (1100):
1. Approval of the Title IV-E Grant Budget for October 1, 2021 - September 30, 2022.
2. Approval for County Judge to sign the following documents: 
    a. Budget
 
B. 82482   DA - Victim Unit Court Advocate Program Grant (VUCAP) (1281):
Approval to continue the payment of salaries for all employees currently being paid by the Victims Unit Court Advocate Program Grant pending award of the 2020-2021 grant.
 
C. 82483   DA - Domestic Violence Unit Grant (DVU) (1281):
Approval to continue the payment of salaries for all employees currently being paid by the Domestic Violence Unit Grant pending award of the 2021-2022 grant.
 
D. 82480   DA - Victim Assistance Program Grant (VAP) (1281):
Approval to continue the payment of salaries for all employees currently being paid by the Victim Assistance Program Grant pending award of 2021-2022 grant.
 
9.   Sheriff's Office:
 
A. 82572   FY 2020 Coronavirus Emergency Supplemental Funding Program (1282):
Authorization and approval to submit a grant award modification in reference to BJA FY 2020 Coronavirus Emergency Supplemental Funding Program grant to the U.S. Department of Justice-Bureau of Justice Assistance (USDOJ-BJA).
 
B. 82602   Authorization and Approval for Sheriff J.E. "Eddie" Guerra to sign FY2022 Cooperative State and Local Task Force Agreement between the United States Department of Justice, Drug Enforcement Administration (DEA), and the Hidalgo County Sheriff's Office.
 
C. 82570   Requesting approval of payment for the following invoice as submitted by Raba Kistner, INC. for construction materials observation and testing services for the Releasing Wall Project - Hidalgo County Adult Detention Center, through the current Agreement Contract# C-20-687-12-29 Work Authorization No. 4 (PO# 831963).
Invoice Amount
R030512 $1,173.15
 
10.   Constable Pct. #4:
 
A. 82561   Constable Precinct 4 - FY 2022 Body Worn Camera Grant Program (1284):
1. Authorization and approval to apply for the FY 2022 Body-Worn Camera Grant Program (Round 4) with the Office of the Governor Public Safety Office Criminal Justice Division (OOG-CJD) through e-grants.
2. Authorization for County Judge to e-sign application under e-grants as authorized official.
3. Approval of Resolution for the FY 2022 Body-Worn Camera Grant Program to designate Judge Richard Cortez as grantee's authorized official and to sign required document.  (Grant No. 4368701 Grant Period: 03/01/2022 - 02/28/2023)
 
B. 82495   Constable Precinct 4 - Local Border Security Program (LBSP) (1284):
1. Authorization and approval to accept grant award from the Office of the Governor-Homeland Security Grants Division (OOG-HSGD) in relation to the FY 2022 (9-1-2021 to 8-31-2022) Local Border Security Program (LBSP) grant in the amount of $73,000.00 with authority for County Judge, as authorized official, to accept award electronically.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2022 Local Border Security Program (LBSP) in the amount of $73,000.00 and appropriation of same. 
 
C. 82564   Requesting approval to accept donations of "Say No To Drugs" promotional items from South Texas HIDTA to promote drug awareness for Red Ribbon Week as listed below:
coloring books (550), stadium cups (500), silicone wristbands (500), drawstring backpack (300), shoreline bottles (500), flyer-flying discs (300), hand sanitizer (500), awareness ribbon with pin (2,000), lanyard (300), pencils (1,000) and custom ribbons (100)
 
D. 82559   Approval to reimburse employee David Garza, Deputy Constable, in the amount of $32.48 for expenses incurred, he was authorized by his supervisor to make purchase; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
 
11.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. 82584   Tax Office (1100):
Approval to create six (6) Full-Time Temporary positions, effective 10/01/2021 through 12/31/2021 as follows:
Action Dept./Prg. Slot # Position Title Grade
Create 140-001 T251 - T256 Clerk I 01
 
C. 82403   Criminal Auxiliary Court (1100):
1. Approval of the following personnel actions effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Delete 045-001 0003 Bailiff II (DC) 13
Create 045-001 0007 Bailiff I  11

2. Approval to revise the Classified Position List to add the new position Bailiff I (Grade 11)
 
D. 82585   CSLFRF/ARPA (1290):
Approval to create the following time-limited positions effective next full pay period, 10/11/2021:
Action Dept./Prg. Slot # Position Title Grade
Create 115-101 0012 Contract Specialist II 11
Create 115-101 0013 Contract Specialist I 09
Create 115-101 0014-0015 Procurement Specialist I    09
 
E. 82642   County Judge (1100):
1. Approval of the following personnel action effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade
Create 110-075 0012 Warehouse Specialist 08

2. Approval to revise the Classified Positions List to add the new position: Warehouse Specialist (Grade 08).
 
12.   Planning Department:
 
A. 82600   1. Preliminary Approval with Variance Request
a. San Lucio No. 5 Subdivision- Pct. 1 (Tres Mundos Investments, LLC.) (Trenton Road & Dillon Road)
 No. of Lots: 81 Single Family
 Flood Zone: C
 Estimated Number of Streetlights:16
 Filling Stations:6
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Donna.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’S.
 Paved: Yes, Trenton Road is paved and 4 internal streets to be paved.
 
2. Preliminary Approval
a. Riojas-Camacho Subdivision- Pct. 1 (Pedro & Delia Riojas) (Mesquite Circle & Mile 14 ½ North Road)
 No. of Lots: 2 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:N/A
 Filling Stations:N/A
 Drainage: Yes, The proposed drainage for this subdivision will be utilizing the existing detention pond within Resaca Escondida Subdivision to continue to detain storm runoff from the site.
 ETJ: No, Rural Area.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’S.
 Paved: Yes, Mesquite Circle Street is paved.
 
b. T&O Ranch No. 2 Subdivision- Pct. 4 (T&O Ranch Investments, LLC) (Benito Ramirez Road & Brushline Road)
 No. of Lots: 4 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:N/A
 Filling Stations:1
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff onto Benito Ramirez Road side ditch.
 ETJ: Yes, City of Edinburg.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’S.
 Paved: Yes, Benito Ramirez Road is paved.
 
c. RBR No. 4 Subdivision- Pct. 4 (RBR Development & Investments, LLC.) (Valverde Road & Mile 19 North Road)
 No. of Lots: 6 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:N/A
 Filling Stations:1
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff onto Valverde Road side ditch.  
 ETJ: Yes, City of Edinburg.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’S.
 Paved: Yes, Valverde Road is paved.
 
d. Villas West Phase 1 Subdivision- Pct. 3 (Mile 7 Ronnie, LLC.) (Mile 7 North Road & Tom Gill Road)
 No. of Lots: 48 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:17
 Filling Stations:6
 Drainage: Yes, Drainage system will consist of surface runoff from the 3.00 acre lots into the proposed road side ditches along both sides of the proposed streets and will comply with the detention required as approved by HCDD#1.
 ETJ: No, Rural Area.
 Water: Yes, provided by Agua SUD.
 Sewer: Yes, OSSF’S.
 Paved: Yes, Mile 7 North Road is paved and 4 internal streets to be paved.
 
3. Final Approval with Financial Guarantee
a. Amber Estates Subdivision- Pct. 1 (DII Management, LLC.) (Mile 6 West Road & Mile 10 North Road)
 No. of Lots: 30 Single Family
 Flood Zone: X
 Number of Streetlights:7
 Filling Stations:3
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s has been escrowed.
 Paved: Yes, Mile 6 West Road and 5 internal streets are paved.
 * Final Approval with a cash deposit in the amount of $45,000.00 for (30) OSSF’S
 
b. San Martin No. 6 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road)
 No. of Lots: 87 Single Family
 Flood Zone: C
 Number of Streetlights:18
 Filling Stations:6
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Donna.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, 37 OSSF’S have been installed and 50 OSSF’S have been escrowed.
 Paved: Yes, Canton Road and 4 internal streets are paved.
 * Final Approval with a cash deposit in the amount of $75,000.00 for (50) OSSF’S
 
4. Final Approval
a. Santa Fe Terrace Subdivision- Pct. 2 (Oscar Vita Moderna, LLC.) (El Gato Road & 3rd S. Street)
 No. of Lots: 7 Single Family
 Flood Zone: B
 Number of Streetlights:N/A
 Filling Stations:1
 Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into El Gato Road side ditch.
 ETJ: Yes, approved by the City of Alamo.
 Water: Yes, provided by Military Highway Water Supply Corporation.
 Sewer: Yes, Sanitary Sewer provided by Military Highway Water Supply Corporation.
 Paved: Yes, El Gato Road and S. 3rd street are paved.
 
b. San Jacinto Estates No. 10 Phase I Subdivision- Pct. 1 (San Jacinto Enterprises, LLC.) (Mile 10 North Road & Mile 4 West Road)
 No. of Lots: 144 Single Family
 Flood Zone: X
 Number of Streetlights:23
 Filling Stations:8
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, Sanitary Sewer provided by City of Weslaco.
 Paved: Yes, Mile 10 North Road, Mile 4 West Road and 7 internal streets are paved.
 
c. San Jacinto Estates No. 10 Phase II Subdivision- Pct. 1 (Olivarez Organization, LLC.) (Mile 10 North Road & Mile 4 ½ West Road)
 No. of Lots: 48 Single Family
 Flood Zone: X
 Number of Streetlights:12
 Filling Stations:4
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, Sanitary Sewer provided by City of Weslaco.
 Paved: Yes, Mile 10 North Road and 4 internal streets are paved.
 
d. Las Comadres No. 8 Subdivision- Pct. 3 (Carlos G. Leal Jr.) (Mile 6 North Road & Abram Road)
 No. of Lots: 98 Single Family
Flood Zone: X & A
 Number of Streetlights:22
 Filling Stations:11
 Drainage: Yes, Drainage will be provided by storm sewer system discharging to HCDD#1 Regional Detention Facility.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Agua SUD.
 Sewer: Yes, OSSF’S have been installed.
 Paved: Yes, El Charro Street and 3 internal streets are paved.
 
e. Era Monte Subdivision- Pct. 3 (Peña Chapa Development) (Circle 6th Street & Mile 4 Road)
 No. of Lots: 131 Single Family
 Flood Zone: C
 Number of Streetlights:19
 Filling Stations:12
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by new drain ditch.
 ETJ: Yes, approved by the City of La Joya.
 Water: Yes, provided by Agua SUD.
 Sewer: Yes, OSSF’S have been installed.
 Paved: Yes, El Quelite Road, Circle 6th Street and 4 internal streets are paved.
 
13.   Precinct #3 - Comm. Villarreal:
 
A. 82616   Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 31 associated with the Precinct 3 Veterans Blvd. Project (CSJ: #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
B. 82609   Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 27 associated with the Precinct 3 Veterans Blvd. Project (CSJ: #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
14.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 82601   A.  Presentation of the scoring grids from the designated Evaluation Committee, for the purposes of ranking for award by CC, of the responses received in connection with the RFP for Section 125 Voluntary Products.  

B.  Authority to negotiate (if necessary) and/or award the Agreement(s) for each Voluntary Product listed with the respective #1 ranked carrier:
Accidental Plan: ______________________________
Cancer Plan: _________________________________
Critical Illness: ________________________________
Dental: ______________________________________
Disability: ____________________________________
Hospital Indemnity: ____________________________
Term Life: ____________________________________
Universal Life: _________________________________
Vision: _______________________________________
Whole Life: ____________________________________

C. Clarification of R/AI-77974 (CC-3/16/21) to ratify the selection/ designation of evaluation committee for Section 125 Voluntary Products.
 
B.   Pct. 1
 
1. 82604   A.  Requesting approval of final negotiated professional engineering services agreement with L&G Consulting Engineers in connection with Precinct No. 1 - Mile 1 East Project (Business 83 N to Mile 8):   

B.  Pursuant to CC approval of Professional Engineering Services Agreement with L&G Consulting Engineers, requesting approval of Work Authorization No. 1 in the amount of $618,936.58 for engineering services for Precinct No.1 - Mile 1 East Project (Business 83 N to Mile 8).
 
2. 82476  
Requesting approval to purchase one (1) 2022 Cheverolet Silverado 1500, with accessories in the amount of $34,863.00, through the County's membership with Goodbuy Cooperative Contract #21-8F000 from Lake Country Chevrolet.
 
C.   Pct. 3
 
1. 82610   A. Requesting exemption from competitive bidding requirements under the TX LGC 262.024(A)(4) "professional service";

B. Presentation of the scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional CMT/Geotechnical service providers required for On-Call CMT & Geotechnical Services located within Precinct 3.
  Earth Co Raba Kistner Terracon
Evaluator #1 80 96 94
TOTAL 80 96 94
Ranking      

C. Authority for the Purchasing Department to negotiate a professional services on-call agreement with the No. 1 ranked from of ___________ for professional engineering services for PCT 3.
 
D.   Pct. 4
 
1. 82478  
Requesting approval of Work Authorization #7, with Raba-Kistner for Construction Materials Testing (CMT) and Geotechnical Services in connection with the construction of the New Justice Center (C-20-687-12-29).
 
E.   Health & Human Services Dept.
 
1. 82576   A. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(7)(C): an item that can be obtained from only one source, including electric power, gas, water, and other utility services.

B. Requesting acceptance and approval of a quote submitted by AEP for the Electrical Distribution Service in the amount of $16,262.68 in connection with the Bio-Safety Lab project.
 
F.   Sheriff's Office
 
1. 82567  
Acceptance and approval of a 36 month proposal from SmartCom for Telecommunication and Internet Services at Vicksburg building in the amount of $449.00 per month and a one time installation cost of $250.00.
 
15.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
 
B. 82589   Approval of Resolution nominating candidate(s) for Hidalgo County Appraisal District Board of Directors for 2022-2023
 
16.   Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
17.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. 82653   Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction, et al
 
18.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
19.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C.   Discussion, consideration and possible action regarding response to public health emergency
 
D. 82654   Cause #C-3772-20-I; Martin Duran v. Hidalgo County; Morganti Construction, et al
 
20.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
21.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
22.   Adjourn
 

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